HomeMy WebLinkAbout2007-339 FIRST AMENDMENT TO MASTER AGREEMENT
[PROFESSIONAL GEOGRAPHIC INFORMATION SYSTEM (GIS ) SERVICES (MASTER)
AGREEMENT FOR THE GIS ENTERPRISE NEEDS ASSESSMENT and FUTURE
DEVELOPMENT STUDY 2005-2006 , PROJECT # 0532]
This First Amendment to PROFESSIONAL GEOGRAPHIC INFORMATION
SYSTEM (GIS) SERVICES (MASTER) AGREEMENT FOR THE GIS ENTERPRISE
NEEDS ASSESSMENT and FUTURE DEVELOPMENT STUDY 2005-2006 , PROJECT #
0532 (" First Amendment' ) is entered into effective as of October 3 , 2007 (Effective Date" ) ,
by and between Indian River County, a political subdivision of the State of Florida , 1840
25th Street, Vero Beach , FL 32960 ("County") and Geographic Technologies Group , Inc. , a
North Carolina corporation , 648 N . Spence Ave, Goldsboro, NC 27534 ("Consultant') .
BACKGROUND RECITALS
A . Effective October 4 , 2005 , the County and the Contractor entered into the
PROFESSIONAL GEOGRAPHIC INFORMATION SYSTEM (GIS ) SERVICES (MASTER)
AGREEMENT FOR THE GIS ENTERPRISE NEEDS ASSESSMENT and FUTURE
DEVELOPMENT STUDY 2005-2006 , PROJECT # 0532 (" Master Agreement' ) .
B . The County and the Consultant desire to extend the term of the Master Agreement
as set forth in SECTION XVIII — DURATION OF AGREEMENT, and amend various
provisions of the Master Agreement, all in accordance with the provisions of the Master
Agreement, as set forth in this First Amendment.
NOW THEREFORE , for good and valuable consideration , the receipt and
sufficiency of which is hereby acknowledged , the parties hereto , intending to be legally
bound , covenant and agree to amend the Agreement as follows :
( 1 ) The background recitals are true and correct and form a material part of this
First Amendment .
(2) From and after the effective date of this First Amendment, SECTION XVIII —
DURATION OF AGREEMENT is amended by adding the following at the end of existing
SECTION XVIII :
Pursuant to the terms of this Master Agreement, the County hereby extends
the initial term of this Master Agreement for a maximum term of three (3 )
years (" Extension Term") . The Extension Term shall commence as of
October 4 , 2007, subject to a sooner termination in accordance with the
terms of this Agreement, and shall end on October 3 , 2010 . The Consultant
acknowledges and agrees that the obligations of the County under this
Master Agreement are subject to the availability of funds lawfully
appropriated for its purpose by the Indian River County Board of County
Commissioners. The Consultant further acknowledges and agrees that the
County has no obligation to fund all or any portion of the Revised Project.
1
(3) From and after the effective date of this First Amendment, all references to
" Exhibit A" shall be deemed to mean " Revised Exhibit A, " as more specifically set forth in
Revised Exhibit A attached hereto and incorporated herein its entirety by this reference .
(4) From and after the effective date of this First Amendment, all references in
the Master Agreement to "Project" shall be deemed to mean the " Revised Project, " as
more specifically set forth in Exhibit B attached hereto and incorporated herein in its
entirety by this reference .
(5) From and after the effective date of this First Amendment, Section VI —
COMPENSATION is amended by adding the following paragraph :
B . The Consultant acknowledges and agrees that no work on the Revised
Project under any of the tasks set forth in Revised Exhibit A shall
commence unless and until the County has issued a specific Work Order,
phased as necessary, for any such services, and the County and the
Consultant have duly executed such Work Order. Each Work Order shall
set forth the specific task, price , deliverables, and whether payment is
due based on monthly invoice (progress payment) ; upon receipt and
approval of deliverables ; upon task completion ; retainer; or otherwise .
The Consultant shall include on the invoices any identifiable per diem ,
meals and lodgings , taxi fares and miscellaneous travel-connected
expenses for Consultant' s personnel subject to the limitations of Florida
Statutes section 112 . 061 , as may be amended from time to time . Travel
expenses , if any, shall not be on a direct pay basis by the County.
Whenever the term "Work Order" is used herein , it is intended to mean
that formal document that is dated ; serially numbered ; and executed by
both the County and the Consultant. Each Work Order must be fully
executed by the County prior to issuance of the related Notice-to-
Proceed . Nothing contained in any Work Order shall conflict with the
terms of this Master Agreement, and the terms of this Master Agreement
shall be deemed to be incorporated in each individual Work Order as if
fully set forth therein .
(6) From and after the effective date of this First Amendment, SECTION
IX — PAYMENTS , Is amended by adding the following sentence immediately
after the existing text: Notwithstanding the foregoing the County and the
Consultant acknowledge and agree that the requirement of monthly partial
payments ( based on adequate invoices) may be modified by a Work Order.
(7) From and after the effective date of this First Amendment, all references
in the Master Agreement to Florida Prompt Payment Act ( Florida Statutes
section 218 . 70) shall be deemed to mean the Local Government Prompt
Payment Act .
(8) From and after the effective date of this First Amendment , the following
shall be added to the Master Agreement as SECTION XXIII and SECTION
XXIV:
2
SECTION XXIII - Public Records . The Consultant shall comply with the
provisions of Chapter 119 , Florida Statutes ( Public Records Law) in
connection with this Master Agreement.
SECTION XXIV Counterparts. This First Amendment may be executed in
one or more counterparts, each of which shall be deemed to be an
original copy and all of which shall constitute but one and the same
instrument.
(9) All terms and conditions of the Master Agreement not amended herein remain in
full force and effect. All references to the Master Agreement shall be deemed to be to the
Master Agreement, as amended by this First Amendment,
IN WITNESS WHEREOF , the County and the Consultant have caused this First
Amendment to be signed by their respective duly authorized officers as of the day and
year first stated above .
Consultant: INDIAN RIVER COUNT'`
Geographic hnologies Group Inc . BOARD OF COUNTY COK2MISSIONERS
By: By : �.tJN x _
Gary C. eeler, ' hairinan
ti .
Printed name : Attest: J. K. Barto '. CfBrk �
CUf/TI �J I111�{� By ; kR
Deputy Clerk
Printed title :
Approved :
MCo�unty Adnhinistrator- le I su iency:
v JCounty ttorney
3
RhrA Ci
Implementation Plan - Year One Update •
M
Introduction
In 2006, a countywide Geographic Information System (GIS) Needs Assessment and
Implementation Plan was created for Indian River County and execution of the plan has
begun . Currently amid year one of the implementation plan , Indian River County has made
significant success toward completion of the visions and goals outlined in this plan . This
document outlines the successes of year one , the current state of implementation and a
refinement of the plan to meet the ever changing landscape of GIS products and user
needs.
Through hardware and software procurement, Indian River County has provided the
necessary tools to expand from a widely disparate system to an enterprise level GIS system .
The mapping and analytical capabilities have been increased from the County ' s investment
and will benefit from continued investment in hardware and software . Current projects
include a detailed geodatabase design and implementation , address point creation ,
procurement of various software and consulting services. Each of these projects will
enhance the quality of the County ' s GIS and provide greater knowledge of and access to
geospatial data . Organizing licensing and maintenance agreements of GIS software will
also provide cost savings and give greater control over software distribution to the County.
Through various interviews, software and data acquisitions, consulting initiatives and various
ad hoc conversations, adjustments to the implementation plan will be required to sustain the
progression of the GIS .
Summary of Software and Hardware Procurement
Several software and hardware purchases have been made during year one of the plan .
Each of the products perform vital roles in implementing an enterprise GIS . The following list
outlines the purchases :
Hardware
• ArcSDE Server
• ArcIMS Server
Software
• Arclnfo
ArcEditor
• ArcView
• ArcView Spatial Analyst
• ArcView 3D Analyst
• ArcView Survey Analyst
• ArcIMS with Servlet Exec
• ArcSDE for SQL Server
GeoManager
• GeoBlade Intranet
Through the acquisition of ArcSDE and the ArcSDE server, Indian River County has a central
location where GIS data are stored and maintained . Through the use of ArcSDE , GIS users
and products access data from the same location , providing consistent data for all users
throughout the enterprise . Procurement of ArcIMS, GeoBlade Intranet and the ArcIMS server
REVISED EXHIBIT A
provides GIS maps and analytical tools throughout all the users in the enterprise by enabling
GIS functions through web browsers. Arclnfo, ArcEditor, ArcView and its extensions allow for
more advanced analysis to be performed on the desktops of experienced users ,
Summary of Services and Initiatives
Several GIS projects have been initiated by the County to improve the utility of the enterprise
GIS . The following list highlights these initiatives:
• Load of Data into Geodatabase
• Address Point Creation
• Utilities Data Transformation
• Logical and Physical Database Design
Through consulting projects and initiatives, many data layers have been located and
imported into Indian River County ' s Geodatabase . By loading this data into the
geodatabase, access to this data is granted to users and applications providing for a single
source of information , The development of Address Points provides Emergency Services with
significant value added data to their commonly used data layers. The Address Points
provides an accurate means to locate address and provides significantly greater detail to
parcels that have many structures at one address . The addition of Address Maintenance
Software will provide Indian River County with an easy to use tool for maintaining and
updating these points. Logical and physical database design will provide Indian River
County with a comprehensive outline of the storage of data layers within the enterprise
geodatabase , This will also provide a standard for which future data deliveries should
comply. Various other smaller data collection and integration projects have provided some
value to the enterprise GIS such as UDAR collection and utilities data transformation .
Progress Toward Year One Goals
Indian River County has made significant progress toward the overall implementation goals.
During the remainder of year one , initiatives should be undertaken to not only meet the
individual needs, but the overall implementation goals. The following matrix outlines
individual tasks that have been performed and the goals each task helps meet.
_N N
N N (9
< n u m m x
mt m
Project, Task or Initiative ' § n E n w" n a r$ a'
Purchase of Dell Servers X
Purchase of ArcEditor Concurrent Licenses X
Purchase of ArcSDE SOL Server X
Purchase of ArcView 9. 1 Concurrent License X
Purchase of ArcView Extensions X
Purchase of Arcl MS with Servlet Exec X X X
Purchase of GTG Software X X X X
Creation of Address Points La er X
Logical and Physics Database Design X
GIS Coordinate Transfer X
Implementation Plan Update.
Professional Services Tasks
Loading Data from Varouis Sources into SDE X X X X X
Load Geo Blade Intranet. Set up Services. Train Staff X X X
Load GeoMana er onto ArclMS Server X X
Assist County Staff and Provide Hands-on TrainingX
Develop SDE Installation and Maintenance Guide X X X X
MeeSn with FDOT to Discuss Data Sherri X
Contact with NOAA antl Obtaining UDAR Dalra iX
Discussion of SC Plus Address Workflow I X X
Remaining initiatives will focus on providing training to staff, establishment of public kiosks for
GIS data , providing mobile GIS hardware applications and functions, and development of
GIS data . Initiatives taken for the remainder of year one should closely adhere to the
requirements of the original plan with minor changes .
Updated Year One Recommendations
Through year one the implementation plan emphasizes data creation , software
procurement, training and database development. Continued year one work should focus
on these areas as well as the goals of the implementation plan . The following table outlines
year one progress toward each item and future tasks (if applicable .)
DepartmentItem Description
Deployment
software
ArGISense) Arclnfo 9. 1 (1 concurrent use GIs Director Recommend Year One.
license)
ArcGIS . ArcView 9. 1 (3 single use license) Health (1 ) , Sheriff's Office
(2)
ArcGIS Extensions: GIs Director
Spatial Analyst (1 ) Surveying gets Analyst
3D Analyst (1 )
Maplex (1 )
Survey Analyst
ArcEditor (2) Surveyor
ArcIMS 9. 1 GIS Director
Computer Services (1 ) :
Arc Pad (10 licenses) Emergency Services (3) ; Recommend Year One
Public Works (6)
Address Maintenance Software Community Ongoing. Contract in place.
Development
Intranet GIS Data Browser (requires All
ArcIMS)
GIS Data Browser (including PIN Sheriff's Office Recommend Year One
mapping) (5 licenses)
Recommend that a study be performed
on available Asset Manaqement
Cartegraph Suite Public Works Software and determine the best
product. Utilize remaining funds to start
to implement Asset Management.
Community
Development (8) ; Emergency Service is currently using New
Mobile GIS Data Browser (20) Emergency Services World mapping product. Reduced the
(5) ;Public Works(6); number needed .
Utilities (1 )
Community
Development (2) ;
Public Access Touch Screen Kiosk Emergency Services (1 ) ;
Application (7 licenses) Property Appraiser's Recommended Year One.
Office (1 ) : General
Services (2) ; Supervisor of
Elections (1 )
Emergency Notification System Enterprise Wide Recommended Year One.
GIS Director & Computer
MS Windows 2003 Server Services (deployed
enterprise-wide)
Hardware
1 ArcIMS Server Computer Services
Community
Mobile Computers (13) Development (S) ; Recommend Year One
Emergency Services (5) ,
Computer Services (1 ) ;
Hand-held Computers (10) Emergency Services (3) : Recommend Year One
Public Works (6)
Community
Development (2) ;
Emergency Services (1 ) :
Public Access Touch Screen Property Appraiser's
Computers/Kiosks (7) Office 1 Risk Recommend Year One,
Management (2) ;
Supervisor of Elections
(1 ) ; Public Libraries (2)
Data
Data Collection, Conversion, and
Creation (does not include aerial Various Ongoing. Address Points, Utilities
photographs/planimetrics) Coordinate Transfer, through consulting.
Logical Database Design GIS Director
Physical Database Design GIS Director
Training and Education
Introduction to ArcGIS I All ArcEdTor and
ArcView users Recommend Year One
Introduction to ArcGIS II All ArcEditor users Recommend Year One
Introduction to ArclMS 5 IS Dirrector & Computer Attain Different Training
vices
ArcIMS Administration GIS Director Attain Different Training
Conferences Enterprise-Wide Recommend Year One
Planning and Technical services
Annual Update of Implementation Plan GIS Director
On-site Technical Services GIS Director Ongoing, Until June 2007.
Recommended Software Procurement for Remainder of Year One
ESRI License Maintenance and Additional Licenses (62,900.00) - Highest Priority
Through consulting services and interviews with the Indian River County GIS user community,
it has become apparent that ESRI GIS software licensing and maintenance of licenses is an
issue that needs to be addressed . The County should make efforts to consolidate its ESRI
software maintenance contracts into as few customer numbers as possible and migrate
licenses to a concurrent use model . Included in this procurement should be a copy of
Arclnfo as outlined in the original plan .
Benefits of Consolidating Maintenance and Purchasing
Many customer numbers for Indian River County were found in ESRI ' s customer management
system exposing the need to consolidate management to a county-wide software
agreement with ESRI . Using county-wide maintenance management will provide the county
with an accurate count of licenses, ability to maintain current maintenance agreements,
and to transfer licenses among users as needed ,
Maintaining an accurate count of ESRI licenses within the county will allow for analysis to be
performed on usage . Active usage analysis can provide insight into the impact of adding
new GIS users into the collection of county GIS software , Knowledge of the demand on
current licenses from an enterprise standpoint can minimize overlap of software usage -
resulting in a more efficient GIS .
Implementing centralized maintenance management will allow for all of the licenses to be
purchased under a specific ESRI account . All maintenance costs can be bundled into a
single quote from ESRI and paid on a specific date . This will minimize any confusion
concerning the currency of a department ' s software maintenance agreements . All
maintenance will be due on the same date and under one quote .
Under a centralized maintenance structure costs of purchasing new software will be
reduced . If an organization no longer requires a specific ESRI software product, another
organization may assume the license, eliminating costs associated with purchasing new
software licenses.
In addition to these benefits, Indian River County will benefit by reduction in maintenance
costs. ESRI requires one ( 1 ) primary maintenance agreement for every ten (10) concurrent
software products per customer number. Under its current schema , the county is paying for
one (1 ) more Arclnfo , one (1 ) more ArcEditor and (3) more ArcView primary maintenance
agreements than would be needed with a consolidated agreement. As outlined in the
following matrix, currently Indian River is paying for nine (9) primary maintenance
agreements for twenty- nine (29) overall licenses . This would be reduced to three (3 ) under a
consolidated license agreement.
c � a
m
o c
3 3
° ° a a'
Customer Number Organization Q 7, Q c
1534 Property Appraisers 11 6 1
6708 Utility Department 11 21 1 11 2
7881 Community Development 1 6
112680 Purchasin Division
112682 Traffic Sign Shop
115299 Board of Comissioners 1 1 1 2
131299 Road and Bridge
131300 Finance Department
160876 lEmergency Services 1 1
175057 Wroperty PropertyAppraisers
198117 Fire Department
200710 Sheriff Department
253446 Health Department
253447 Health Department
253449 Health Department
261889 Public Works 1
276716 Traffic Engineering
292803 Community Development
322619 Building Department
350828 Coastal Engineering
Total 2 8 2 2 5 10
Benefits of Consolidating Software Licenses
Indian River County has multiple software maintenance agreements with Environmental
Systems Research Institute (SSRI) through established customer relationships with SSRI . By
consolidating licenses into a concurrent model , the County has the freedom to distribute
license to use files to whoever needs it without repercussion or added cost. Adding users will
not require purchasing additional software and as user base grows, and additional licenses
can be added as needed .
Recommendation
Work with a GIS consultant or through the GIS Director, ESRI and departmental GIS contacts
to review licensing and consolidate current maintenance into a single customer number for
purchasing . Following consultation , procure necessary software and maintenance updates
from ESRI . Consolidate licenses into groups to manage usage ,
ArcPad Mobile GIS (5,000.00) - Highest Priority
Benefits of Procuring ArcPad
Procurement of ArcPad , ESRI ' s mobile GIS solution will give Indian River County the
opportunity to have an agile GIS that users can access while away from their desks. Through
tools in the ArcGIS software, data can be manipulated in the field and brought back into the
geodatabase . This product will create efficiency in field data collection and provides
opportunities to link spatial data into existing mobile processes ,
Recommendation
Procure ten ( 10) licenses of ArcPad From ESRI or ESRI reseller . Field copies to departments as
follows ; Computer Services ( 1 ) ; Emergency Services (3 ) ; Public Works (6) .
Moblie GIS Data Browser (22,000.00) - Medium Priority
Emergency Services and Sheriff' s Department currently employ New World software in their
vehicles for routing , incident notification and mapping . These departments are satisfied with
their current software, reducing the need for Indian River County to pursue additional
software to meet their needs . The other departments listed in the implementation plan still
have requirements for mobile brosers ,
Benefits of Mobile GIS Data Browser
Work being performed outside of the office can be performed with powerful GIS capable
mobile softwaer. This software will give users ability to view data layers, zoom to locations,
zoom to intersections, and search for addresses. Additionally, mobile GIS data browsers
provide buffer searching and hotlinks to documents or photographs. These provisions allow
for GIS to be taken into the field without compromising functionality ,
Recommendation
Indian River County should work with GIS consultant or vendor to procure GIS mapping
solution for viewing GIS data on mobile computers. Currently, Automatic Vehicle Location
(AVL) is not a requirement for the remaining browsers and software should be purchased for
its capabilities in mapping and analysis .
Public Kiosk Touch Screen Applications (26,390.00) - Lowest Priority
Public use kiosks are powerful tools in providing geospatial and related data to the public .
When placed strategically, these devices and software provide greater customer service as
a single location for information .
Recommendation
Procure touch screen software and hardware for implementation in departments as outlined
in original plan .
Asset Management Software Analysis and Procurement (54,000.00) - Medium Priority
A study should be performed to considering implications of implementing an Asset
Management throughout the enterprise . Indian River County will see efficiency by procuring
an asset management system that fits the level of complexity required by current
departments. Additionally, an asset management system for the enterprise should provide
solutions to as many different departments as possible to reduce the complexity that can be
caused when transferring data between systems.
Recommendation
Perform an analysis of various asset management, work flow and GIS products as they fit
within Indian River County 's enterprise . Use remaining to fund a portion of asset
management .
Emergency Notification System (30,000.00) - Lowest Priority
Utilizing the spatial capabilities of an emergency notification system will allow for Indian River
County officials to provide quick and targeted notice to citizens who may be affected by an
emergency or particular event ,
Recommendation
Indian River County should procure an Emergency Notification System as outlined in original
plan .
Recommended Hardware Procurement for Remainder of Year One
Public Access Touch Screen Computers / Kiosks (30,000.00) - Lowest Priority
Public access touch screen computers or kiosks can be used to provide information to the
public through easy to use and intuitive interfaces . These units can be built as stand alone
units or as desktop units . The location of the device will determine the configuration
needed .
Recommendation
Indian River County should procure public access touch screen computers or kiosks based
on placement within the department . The County should place these devices as follows
Community Development (2 ) , Emergency Services (1 ) , Property Appraiser' s Office (1 ) ,
General Services (2) , Supervisor of Elections (1 ) .
HandHeld Computer Units (15000.00) - Highest Priority
Handheld computer units provide users with the capability perform complex GIS analysis in
the field as well as collect data . Handheld computers combined with Global Positioning
System capabilities are powerful tools for data collection .
Recommendation
Procure rugged , GPS capable handheld computers from ESRI or preferred vendor. ESRI
offers bundled packages of handheld computers with ArcPad software and should be used
for procurement if possible .
Mobile Computers (32,500.00) - Medium Priority
Mobile computers are used in conjunction with mobile GIS data browsing applications .
Indian River County departments will benefit from providing users with GIS capabilities when
not in the office .
Recommendation
Indian River County should procure mobile computers as outlined in original plan .
Recommended Data Procurement for Remainder of Year One
CD -Plus Address Clean Up (45000.00) - Medium Priority
Indian River County will benefit from a comprehensive CD - Plus address clean up project .
Comparing addresses from the CD- Plus database against the recently developed address
point layer will allow for consistent interfacing between the GIS and CD-Plus . Establishing
consistency between address points data and the CD-Plus data base will allow viewing of
parcel related data through GIS interfaces . Additionally fields in the CD-Plus database can
be queried and analyzed spatially with highly accurate address matches .
Recommendation
Indian River County procure GIS consultant to perform CD- Plus address clean- up project.
Advanced Geodatabase Topology and Rules Modeling (20,000.00) - Medium Priority
Currently, Indian River County has a physical and logical database model that was
developed to support the level of GIS use by the County ' s staff. As individual departments
develop more data , implement software and integrate GIS into their work flows, the GIS
database model should grow to meet their needs . Implementing topology rules,
relationships and training users on how to use them will allow for data collection efforts,
modeling and analysis to be more robust .
Recommendation
Work with GIS consultant to review products, work flows, current data , and planned data
procurement to establish topology rules and relationships in the geodatabase .
Creation of Derived GIS Layers (40,000.00) - Highest Priority
With the development of the Address Points GIS layer the County now has the capacity to
generate numerous data layers by geocoding addresses in existing databases . Performing a
geocode on these external databases will allow for display and analysis on the geographic
nature of the external databases. Analysis can be performed on data items such as traffic
accidents, animal control complaints, or complaints to determine if action needs to be
performed in a specific are within the county .
Benefits of Derived GIS Lavers
Approximately thirty-six (36) layers have identified as layers that can be built through
geocoding addresses from databases . Of these layers approximately ten (10) layers would
be built from unknown sources. Through geocoding information in these databases valuable
spatial information can be added to business procedures that use these databases such as
emergency services, public safety , community development and public works .
Recommentation
Indian River County procure services from a GIS consultant who will work with Indian River
County personnel and database vendors to generate these data .
Automated Geodatabase Management Procedures (8000.00- Highest Priority)
With expanding development of GIS data layers from automated sources such as
geocoded databases, updating these layers on a regular schedule can be a laborious task.
After developing automated GIS layers, Indian River County ' s geodatabase should have
procedures placed on the server or in the database that will refresh the data on a schedule .
Benefits of Automated Geodatabase Management
Automated processes can perform manual work during hours when there is no staff working
within the system . Running procedures overnight will eliminate users from experiencing
interruptions due to data updates . The procedures also work automatically, keeping the
data up -to-date and removing reliance on personnel to perform the updates.
Recommendation
After generating automated GIS layers , the County should procure GIS consultant services to
automate the updating of automated layers .
On-site and Off Site Consulting (Three Months - 42140.00) - Highest Priority
Indian River County has benefited from procuring a GIS consultant to perform ad hoc
analysis, data manipulation , system troubleshooting , and impromptu work on the GIS system .
Performing impromptu GIS tasks allows for the GIS to keep up-to-data without relying on
County personnel to be distracted from their business procedures. This work can include
updating system files, service packs, and installing software on desktops.
Recommendation
Indian River County procures three (3 ) months of on -site and off-site consulting services from
a qualified GIS company .
Recommended Training for Remainder of Year One
Introduction to ArcGIS 1 (7500.00) - Highest Priority
This course will provide GIS users with GIS skills that will enhance their capability to use ArcGIS
software in their normal business procedures. As the first part of a two part series, this course
coupled with Introduction to ArcGIS II will provide significant training and GIS knowledge to
Indian River County ' s GIS users .
Recommendation
Indian River County should provide training at Indian River County facility for up to 15 users
through ESRI or Certified ESRI Trainer.
Introduction to ArcGIS II (10,500.00) - Highest Priority
This course will provide GIS users with skills that will further advance their capability to use
ArcGIS software in their normal business procedures . As the second part of a two part series,
this course coupled with Introduction to ArcGIS I will provide significant training and GIS
knowledge to Indian River County 's GIS users .
Recommendation
Indian River County should provide training at Indian River County facility for up to 15 users
through ESRI or Certified ESRI Trainer.
ArcGIS Server Enterprise Configuration and Tuning for SQL Server(950.00) - Lowest Priority
A large portion of the Indian River GIS director 's work responsibility will be working with
configuration , tuning and day-to-day management of the geodatabase , This ESRI class will
allow for the GIS Director to receive hands-on training with ESRI about SDE issues that will be
part of Indian River County ' s geodatabase .
Recommendation
Indian River County should send GIS director or senior GIS staff to this training course at one
of their training centers .
Managing Editing Workflows in a Multiuser Geodatabase (1425.00) - Lowest Priority
As the County experiences growth in its geodatabase, data volume, user base and business
procedures, managing data editing workflows will become an important issue . This class will
allow the GIS professional to understand how to implement editing workflows within an
enterprise . This knowledge will help sustain the long -term utility of the geodatabase .
Recommendation
Indian River County should send GIS director or senior GIS staff to this training course at one
of their training centers .
Updated Year One Costs
Software
ArcGIS: Arclnfo 9. 1 (1 concurrent use license) $ 14,000
ArcGIS: Maintenance on Concurrent License $ 1 ,400
Upgrade of 5 ArcView Single Use to Concurrent Licenses $10,000
ArcGIS : ArcView 9 . 1 (3 single use license) $0
ArcGIS Extensions:
Spatial Analyst (1 )
3D Analyst (1 )
Network Analyst $2,500
Maplex (1 )
Survey Analyst $8, 500
ArcEditor (2) $315500
ArcIMS 9 . 1 $ 10 , 000
ArcPad (10 licenses) $5 , 000
Address Maintenance Software $8, 000
Intranet GIS Data Browser (requires ArcIMS) $40, 000
GIS Data Browser (including PIN mapping) (5 licenses) $ 12 , 500
Carte ra h Suite
• Asset Management Software Study and Pilot $541500
• Mobile GIS Data Browser (20) $21 ,670
• Public Access Touch Screen Kiosk Application (7 licenses) $25,390
• Emergency Notification System $309000
MS Windows 2003 Server $ 1 ,200
Software Subtotal: $276, 160
Hardware
1 ArcIMS Server $3 , 500
Mobile Computers ( 13) $32,500
Hand -held Computers (10) $15,000
Public Access Touch Screen Computers/Kiosks (7) $35,000
Hardware Subtotal: $86,000
Data
Data Collection, Conversion, and Creation (does not include
aerial holo ra hs/ lanimetrics) $288,000
Logical Database Design $25,000
Physical Database Design $20 , 000
Advanced Geodatabase $20,000
Data Subtotal: $353,000
Training and Education
Introduction to ArcGIS I $7,000
Introduction to ArcGIS 11 $ 10,500
Introduction to ArcIMS
ArcIMS Administration
Introduction to ArcGIS Server $ 15425
ArcGIS Server Enterprise Configuration . and Tuning for SQL Server $950
Conferences $5,000
Training and Education Subtotal : $24,875
Planning and Technical Services
Annual Update of Implementation Plan $8, 500
On -site Technical Services $50, 000
Planning and Technical Services Subtotal : $58,500
TOTAL $798,535
- 13 -
Implementation Plan - Year One Update
Indian River County, FL Year One Schedule
Year
v,( k r 2 8 4 1 2 J , 1 2 0 4 1 2 S 9 12 d 4
Software
ArcGIS: Arclnfo 9.1 (1 concurrent use license) -+
ArcGIS: Maintenance on Concurrent License ♦
Upgrade of 5 ArcView Single Use to Concurrent Licenses
Network Analyst �.
Maplex (1)
ArcEditor (2)
ArcPad (10 licenses)
Address Maintenance Software
GIS Data Browser (including PIN mapping) (5 licenses)
Asset Management Software Study and Pilot
Mobile GIS Data Browser (20)
Public Access Touch Screen Kiosk Application (7 licenses)
Emergency Notification S stem
Hardware
Mobile Computers (13)
Hand-held Computers (10)
Public Access Touch Screen Com uters/Klosks 7 ♦
Data
CD-Plus Address Clean-up
Advanced Geotlatabase Topology and Rules Modeling ♦
Creation of Derived GIS Layers
Automated Geotlatabase Management Procedures
Onsite and Off Site Consulting
Installation, Training and Education
Introduction to ArcGIS I
Introduction to ArcGIS II
Managing Editing WorkOows in a Multiuser Geodatabase
ArcGIS Server Enterprise Configuration and Tuning for SOL Server
Conferences 41
♦ Deliverables
14 -
Implementation Plan - Year One Update
Progress Toward Year Two Goals
In year two, Indian River County ' s GIS implementation will focus on the expansion of GIS
applications, data and business processes into the enterprise . The GIS software industry is
migrating toward enterprise-wide solutions with client/server approach , Modernization of
software within the County to this end will provide GIS capabilities throughout all
departments and divisions . Upon completion of year two of Indian River County ' s GIS
implementation , the County will have a true enterprise GIS. The County ' s purchase of
ArcSDE and a geodatabase server have met two of the goals set for year two of Indian River
County ' s GIS implementation plan and have set a pathway toward achieving this objective .
Updated Recommendations for Year Two
Indian River County should transition to an enterprise-wide GIS and modernize its hardware
and software . The transition to the enterprise has an affect on software procurement .
Coupled with the procurement activities done in year one , software purchases will be
reduced from the original plan . With Indian River County 's GIS user base expanding year
two should have additional focus on data development than was originally planned .
Highlights of year two changes are as follows :
• Transition to ArcGIS Server
Free upgrade of four sockets from ESRI
• Addition of two sockets
Transition to direct connect for ArcSDE
• Geodatabase update and implementation
• Development of new layers
• Changes in Training
The following table lists completion of implementation plan for year two :
DepartmentItem Description
Deployment
Softm
Recommend Upgrade to ArcGIS Server
ArcI VIS 9. 1 Computer Services 9.2 Standard Enterprise
Community
Development (4) ;
Emergency Services (3) ;
General Services (6) :
ArcPad (19 licenses) Public Works 6 Recommended Year two.
GIS Director; Computer
ArcSDE Services
GIS Director; Computer
Internet GIS Data Browser Services Upgrade to Geoblade Intranet.
Emergency Notification System Enterprise Wide Recommended year two.
CnmeView Sheriffs Office Recommended Year two.
GISTrac (2 licenses) Recreation Recommended yeartwo.
Community
Planninq Support Sstem Development Recommended Yeartwo.
Sheriff department is using New World,
Mobile GIS Data Browser (45) Sheriff' s Office 45) will not need these browsers.
General Services (1 ) ;
Supervisor of Elections
(1 ) ; Public Libraries (2) :
Public Access Touch Screen Kiosk Joint Library (1 ) : Utilities
Application (6 licenses) (1 ) Recommended yeartwo.
GIS Director & Computer
Services (deployed
MS Windows 2003 Server enterprise wide) Recommended year two .
Soitwarc Maintenance
Software Maintenance Various Recommended Yeartwo.
Hardware
Public Access Touch Screen
Computes/Kiosks (6) Public Libraries (3) Recommended Year two .
t ArcGIS Server Server Computer Services Recommended Year two.
1 GIS Server Computer Services
Community
Development (4) ,
Emergency Services (3) :
General Services (6);
Hand Held Computers 19) Public Works 6 Recommended yeartwo,
Daft
Data Collection, Conversion, and
Creation Various Recommended year two .
Aerial Photographs & Select Planimetrics GIS Director Recommended year two.
GIS Director; GIS Staff
from various
Geodatabase integration departments I Recommended yeartwo .
Data Subtotal: $313,500
Training and Education
All Arc Editor and
Introduction to ArcGIS I ArcView users Recommended year two .
Introduction to ArcGIS h All ArcEditor users Recommended year two .
Class no longer provided by ESRI . Attain
Building Geodatabases I GIS Director similar training from ESRI.
Class no longer provided by ESRI. Attain
Building Geodata bases II GIS Director similar training from ESRI .
ArcSDE Administration for SQL Server or GIS Director, Computer Class no longer provided by ESARL
Oracle Services Attain similar training from ESRI,
Conferences Enterprise-Wide Recommended year two .
Planning
Annual Update of Im lemen[ation Plan GIs Director Recommended year two.
Update on Recommended Software Procurement for Year Two
ArcGIS Server Standard Enterprise Additional Sockets (20,000.00) - Highest Priority
ESRI ' s ArcGIS Server product provides mapping and analysis capabilities for the distributed
enterprise . ESRI is following industry trends toward distributed enterprise applications . As
ArcIMS becomes degraded as a server product and ArcGIS Server replaces it, Indian River
County 's GIS also should continue to modernize .
ArcGIS server can be optimized by using a distributed architecture . By distributing its
components among a series of computers, processing power and machine resources can
be allocated based on current requests within the system . This approach will increase the
performance within the overall system by isolating processing units . This distributed nature
requires SSRI to license software by the individual socket (processing unit in the CPU) . Indian
River Currently runs ArcSDE on two sockets and ArcIMS on two sockets.
Benefits of Additonal ArcGIS Server Sockets
Indian River County maintains ArcSDE and ArcIMS 9 . 2 as their current server based GIS . With
this configuration , Indian River County will receive four (4) socket upgrades to ArcGIS server.
Adding a third server and two more socket licenses into Indian River County ' s GIS will allow
for the system to provide users with highly available and efficient GIS mapping capabilities.
Users will also be migrated to using a " Direct Connect " model of working with the spatial
database which will release licenses from the SQL server machine . The additional server as
specified in this document will serve as a processing server and the current web (ArcIMS)
server should be reconfigured to perform as a web mapping and application server.
Recommendation
Indian River County should procure two additional socket licenses from ESRI . This
procurement should be performed in conjunction with acquiring GIS consulting services to
migrate to a distributed GIS model as outlined in this update .
Arci Mobile GIS (9500.00) - Medium Priority
Use of mobile GIS in year two is estimated to grow to an additional 19 users therefore
requiring additional licenses .
Benefits of Procuring ArcPad
Procurement of ArcPad , ESRI 's mobile GIS solution will give Indian River County the
opportunity to have an agile GIS that users can access while away from their desks. Through
tools in the ArcGIS software, data can be manipulated in the field and brought back into the
geodatabase . This product will create efficiency in field data collection and provides
opportunities to link spatial data into existing mobile processes ,
Recommendation
Procure ten (10) licenses of ArcPad From ESRI or ESRI reseller. Field copies to departments as
follows: Community Development (4) , General Services (6) ; Emergency Services (3 ) ; Public
Works (6) .
Intranet GIS Data Browser (22,000.00) - Medium Priority
Indian River County currently uses GeoBlade Intranet and will receive a complimentary
upgrade to work within the ArcGIS Server framework. Utilizing an intranet browser will allow
for Indian River County to extend GIS capabilities throughout the county without requiring
GIS products on the desktop .
Recommendation
Indian River County should procure services from GIS consultant to install and configure this
upgrade . The county should also identify new views required for inclusion in the browser and
have these views included at the time of upgrade . This upgrade should be performed
during the upgrade to ArcGIS Server 9 . 2 .
Public Kiosk Touch Screen Applications (20,970.00) - Lowest Priority
Public use kiosks are powerful tools for providing geospatial and related data to the public .
When placed strategically, these devices and software provide greater customer service as
a single location for information .
Recommendation
Procure touch screen software and hardware for implementation in departments as outlined
in original plan .
Emergency Notification System (30,000.00) - Lowest Priority
Utilizing the spatial capabilities of an emergency notification system will allow for Indian River
County officials to provide quick and targeted notice to citizens who may be affected by an
emergency or particular event .
Recommendation
Indian River County should continue subscription to an Emergency Notification System as
outlined in original plan .
Crime GIS Data Viewer (24180.00) - Medium Priority
Implementing a crime GIS data viewing and analysis application will provide emergency
officials capability to easily perform spatial analysis upon existing emergency data .
Recommendation
Indian River County procure a crime GIS data viewing and analysis software as outlined
originally in the implementation plan .
Recreation GIS Application (7540.00) - Medium Priority
Automated recreation tools will provide Indian River County with the capability to perform
mapping and analysis on data stored within recreation databases. In addition to
recreational GIS data layers , the county will have a comprehensive parks and recreation
management system ,
Recommendation
Indian River County should procure and field recreational mapping solutions as outlined in
the original plan .
Recommended Hardware Procurement for Year Two
ArcGIS Server Application Server (4, 500.00) - Highest Priority
As Indian River County migrates to an enterprise GIS , implementation of a server to process
heavy loads of geographic information is required to maintain speed and responsiveness of
the overall system . Placing a strong server amid a distributed GIS architecture will provide
the power needed to support Indian River County ' s enterprise .
Recommendation
Indian River County should procure a dual core, single processor server. This server will
require the following minimum configuration :
3 .0 GHz Dual -Core Processor
4 GB RAM
120 GB Storage
This server should be procured before transition of the ArcIMS / ArcSDE into the ArcGIS server
environment.
HandHeld Computer Units (28500.00) - Medium Priority
Handheld computer units provide users with the capability perform complex GIS analysis in
the field as well as collect data .
Recommendation
Procure rugged , GPS capable handheld computers from ESRI or preferred vendor. ESRI
offers bundled packages of handheld computers with ArcPad software and should be used
for procurement if possible .
Public Access Touch Screen Computers / Kiosks (30,000.00) - Lowest Priority
Public access touch screen computers or kiosks can be used to provide information to the
public through easy to use and intuitive interfaces , These units can be built as stand alone
units or as desktop units. The location of the device will determine the configuration
needed .
Recommendation
Indian River County should procure public access touch screen computers or kiosks based
on placement within the department. The County should place these devices as follows
General Services ( 1 ) , Supervisor of Elections (1 ) , Public Libraries (2) , Joint Libraries (1 ) and
Utilities (1 ) .
Recommended Data Procurement for Year Two
Development of GIS data layers in year two should mirror software procurement and
increase the amount of infrastructure related data in the geodatabase .
Stormwater Geodatabase Design (23, 500.00) - Highest Priority
Following up on the development of an asset management software implementation plan ,
development of a stormwater geodatabase design will provide a foundation upon which
complex stormwater analysis can be performed . The database design should consider
currently accepted stormwater models and targeted asset management systems to ensure
compatibility between the two .
Recommendation
Indian River County should procure GIS consultant to perform stormwater database design in
conjunction with County staff.
Sewer and Water Infrastructure Data Development (95,000.00) - Highest Priority
Following up on the development of an asset management software implementation plan ,
focus of data collection should start with some of the basic elements of an asset
management system . Previous work with utilities data exposed a need to perform a more
detailed data collection effort . Data should be developed from digitization of as- built
drawings or from GPS collection ,
Recommendation
The County should procure services from a GIS company to create digital sewer and water
data as well as an integration plan into Indian River County ' s geodatabase .
Parks and Recreation Data Development (42,000.00) - Highest Priority
To support the County 's investment in Parks ad Recreation GIS software , data layers should
be developed in to meet the requirements of the software . Locations of recreational
facilities, athletic fields, trails and pathways as well as infrastructure that support these
facilities should be collected . Data can be collected from interpretation of aerial
photographs, from existing maps or collected using GPS .
Recommendation
Indian River County should procure the services of a GIS consultant to perform recreational
GIS data collection .
Aerial Photographs & Select Planimetrics (120,000.00) - Highest Priority
Digital aerial photography and planimetric mapping products are often collected as a
single effort . Due to the interpretive nature of aerial photographs, a plethora of data can be
extracted from these files .
Recommendation
Indian River County should procure aerial photography and planimetric data from a
qualified GIS or aerial photography firm .
Recommended Training for Year Two
Introduction to ArcGIS 1 (7500.00) - Medium Priority
This course will provide GIS users with GIS skills that will enhance their ca pabilitie to use ArcGIS
software in their normal business procedures. As the first part of a two part series, this course
coupled with Introduction to ArcGIS II will provide significant training a GIS knowledge to
Indian River County ' s GIS users.
Recommendation
Indian River County should continue to offer this level of training to its GIS community, Indian
River County shoule provide training at Indian River County facility for up to 15 users through
ESRI or Certified ESRI Trainer
Introduction to ArcGIS II (10,500.00) - Medium Priority
This course will provide GIS users with GIS skills that will further advance their capability to use
ArcGIS software in their normal business procedures . As the second part of a two part series,
this course coupled with Introduction to ArcGIS I will provide significant training a GIS
knowledge to Indian River County ' s GIS users.
Recommendation
Indian River County should continue to offer this level of training to its GIS community. Indian
River County provide training at Indian River County facility for up to 15 users through ESRI or
Certified ESRI Trainer.
Introduction to the Multiuser Geodatabase(950.00) - Medium Priority
This training will provide Indian River County with information and training specifically toward
using an enterprise geodatabase .
Recommendation
Indian River County should send GIS director or senior GIS staff to this training course at one
of their training centers .
Data Management in A Multiuser Geodatabase(1450.00) - Medium Priority
This training will provide Indian River County with information that specifically targets the
issues involved when managing enterprise GIS data storage and back up needs. The course
will provide understanding of the impacts of multiple users on storage parameters and how
to manage different users within the same geospatial data layers.
Recommendation
Indian River County should send GIS director or senior GIS staff to this training course at one
of their training centers .
Managing Editing Workflows in the Multiuser Geodatabase (1425 .00) - Medium Priority
As the County experiences growth in its geodatabase, data volume, user base and business
procedures, managing data editing workflows will become an important issue . This class will
allow the GIS professional to understand how to implement editing workflows within an
enterprise . This knowledge will help sustain the long -term utility of the geodatabase .
Recommendation
Indian River County should send GIS director or senior GIS staff to this training course at one
of their training centers .
Updated Year Two Costs
Software
ArcGIS Server 9.2 (Additional Sockets) $20,000
ArcPad (19 licenses) $9,500
ArcSDE $0
• Internet GIS Data Browser $25,000
• Emergency Notification System $30,000
• Crimes GIS Data Viewer and Analysis Tools $24, 180
• GISTrac (2 licenses) $7,540
. Planning Support System $15,000
Mobile GIS Data Browser (45) $0
Public Access Touch Screen Kiosk Application (6 licenses) $20,970
MS Windows 2003 Server $ 1 ,200
Software Subtotal: $153, 390
Software Maintenance
Software Maintenance $85 ,000
Software Maintenance Subtotal: $85,000
Hardware
Public Access Touch Screen Computers/Kiosks (6) $30,000
1 ArcGIS Server Server $80000
1 GIS Server $0
Hand Held Computers ( 19) $28, 500
Hardware Subtotal: $66,500
Data
Data Collection , Conversion , and Creation $218, 000
Aerial Photographs & Select Planimetrics $ 120,000
Geodatabase integration
Geodatabase update and implementation $25,500
Data Subtotal: $338,000
Training and Educadon
Introduction to ArcGIS 1 $7,000
Introduction to ArcGIS II $10,500
Building Geodatabases 1 $0
Building Geodatabases II $0
• ArcSDE Administration for SQL Server or Oracle $0
• Introduction to the Muftiuser Geodatabase $950
• Data Management in the Multiuser Geodatabase $1 ,425
• Managing Editing Workflows in a Multiuser Geodatabase $1 ,425
• Conferences $5,000
Training and Education Subtotal: $26,300
Planning
Annual Update of Implementation Plan $ 8 . 500
Summary of differences in update.
Indian River County should continue to utilize the implementation plan and this update as a
guild for development of the GIS for the remainder of year one and into year two . Although
some of the initatives have changed , dollar values remain roughly the same . The following
table outlines the monetary differences of the major categories between the original plan
and this update .
YearOne Year One Difference Year Two Year Two Difference
Ori final Update Year One Ori inal Original Year Two
Software $277 , 200 $276 , 160 $1 , 040 $205 , 200 $153 , 390 $51 , 810
Software
Maintenance $0 $0 $0 $85,000 $85 , 000 $0
Hardware $86 , 000 $86 ,000 $0 $74, 000 $66, 500 $7 , 500
Data $353, 000 $353, 000 $0 $313, 500 $363, 000 $49 , 500
Training and
Education $26 , 750 $240875 $ 1 , 875 $31 ,250 $26 , 300 $4, 950
Planning $58 , 500 $58 , 500 $0 $8 , 500 $8 , 500 $0
Total $801 ,450 $798,535 $2,915 $717,450 $702,690 $ 14,760
yR14tJp
Chapter 9 - Three - Year Phased
Implementation Plan �, •
In This Chapter
Recommendations for Year One 9- 1
Database Development 9- 1
Recommendations for Year Two 9-4
Applications Development Phase 9-4
Recommendations for Year Three 9-7
Data Access and Sharing Phase 9- 7
Funding Mechanisms 9-8
This chapter documents costs associated with a three-year phased implementation , based
on a high-end budgetary projections. This three-year phased implementation plan , if
implemented , will provide Indian River County with a very thorough and sophisticated
enterprise-wide GIS; on par with the best enterprise-wide GIS implementation in mid-sized
counties in the United States.
Recommendations for Year One
Initial Enterprise-Wide Deployment, Data Creation, Software Implementation , and Initial
Database Development
Year One will consist of data creation, software provision and training, and initial database
development.
Year One costs are as follows:
Item Description Current Department of Purchased Notes
Cost Deployment
Software
ArcGIS: Arclnfo 9. 1 ( 1 ESRI or ESRI
concurrent use license) $ 14,000 GIS Director Authorized
Reseller
ArcGIS: ArcView 9. 1 (3 single Health ( 1 ) ; Sheriff' s ESRI or ESRI
use license) $4'500 Office (2) Authorized
Reseller
ArcGIS Extensions:
Spatial Analyst ( 11 GIs Director
3D Analyst ( 1 ) $8,500 Surveying gets ESRI
Maplex ( 1 ) Analyst
Survey Analyst
ArcEditor 2 $5,000 Surveyor ESRI
ESRI or ESRI Should include servlet
ArcIMS 9. 1 $ 10,000 GIS Director Authorized
Reseller engine.
Computer Services ESRI or ESRI
ArcPad10 licenses ( 1 ) ; Emergency
( I $5,000 Services (3) ; Public Authorized
Works b Reseller
9- 1
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
EXHIBIT B
Item Description Current Department of Purchased Notes
Cost Deployment
Address Maintenance Co!All
munity GIS Application Includes setup and
Software $8'000 Devl0 ment Develo er training
Includes training and
Intranet GIS Data Browser GIS Application setup; and
(requires ArcIM5) $40,000 Developer maintenance and
technical support.
Unlimited licenses
Includes training and.
GIS Data Browser (including $ 12,500 Sheriff' s Office GIS Application setup; and
PIN mapping) (5 licenses) Developer maintenance and
technical support.
Carte ra h Suite $54,500 Public Works Carte ra h
Community
Mobile GIS Data Browser Development (8) ; Includes training and
$59,500 Emergency GIS Application setup; and
(58� Services (5) ; Developer maintenance and
Sheriff' s Office 45 technical support.
Community
Development (2) ;
Emergency
Services ( 1 ) ; Includes training and
Public Access Touch Screen Property GIS Application setup; and
Kiosk Application 7licenses $24'500 A maintenance and
pp ( ) Appraiser' s n Office Developer technical support; Does
Ser General not include hardware .
Services ( 2) ;
Supervisor of
Elections I
Pricing is variable,
based on a subscription
basis. Consult preferred
Emergency Notification GIS Application application developer
System $30,000 Enterprise Wide Developer for cost estimates. This
will be integrated with
Intranet Data Browser.
Annual Fee
GIS Director &
MS Windows 2003 Server $ 1 ,200 Computer Services Microsoft Operating system
(deployed required to run ArcIMS
enterprise wide
Software Subtotal: $277,200
Hardware
1 ArcIMS Server $3,500 Computer Services Preferred Server will host Intranet
Vendor GIS Data Browser
Community
Mobile Computers 13 Development (8) ; Preferred Actual costs will vary
p ( ) $32,500 depending on type of
Emergency Vendor
Services (5) : computers purchased
Computer Services Actual costs will vary
Hand-held 10 Computers ( 1 ) ; Emergency Preferred
p ( ) $ 15,000 Services (3) ; Public Vendor depending on type of
Works 6 computers purchased
Community
Development (2) ;
Emergency
Services ( 1 ) ; Actual costs will vary
Public Access Touch Screen Property Preferred depending on type of
Computers/Kiosks ( 7) $35,000 Appraiser' s Office Vendor computers/kiosks
( 1 ) ; Risk purchased
Management (2) ;
Supervisor of
Elections ( 1 ) ; Public
Libraries 2
9-2
GIS Needs Assessment and Implementation Plan Chapter 9 — Three-Year Phased Implementation Plan
Item Description Current Department of Purchased Notes
Cost Deployment From
Hardware Subtotal: 6 000
Data
Cost is if all data
creation is outsourced.
Data Collection, GIS Consultant Please refer to the
with assistance Master Data List for
$288,000 Various from GIS Staff individual cost. In-house
(does not include aerial
and GIS data creation can
photographs/planimetrics)
Director reduce costs
considerably. Includes
full address point layer.
Logical Database Design $35,000 11 GISDirector GIS Consultant
Physical Database Design 30,000 GIS Director GIS Consultant
Data Subtotal: $353,000
Training and Education
ditor and ESRI or ESRI
Introduction to ArcGIS 1 $7,000 All ll ArArc EcE it users Authorized
Trainer
Introduction to ArcGIS It $ 10,500 All Arc Editor users ESRI
Introduction to ArcIMS $2,600 GIS Director & ESRI
Computer Services
ArcIMS Administration $ 1 ,650 GIS Director ESRI
Conferences $5,000 Enter rise-Wide Various
Training and Education $26,750
Subtotal:
Planning and Technical Services
Annual Update of GIS Planning Reflect progress and
Implementation Plan $8,500 GIS Director Consultant changes in technology
ESRI or GIS Used for special
On-site Technical Services $50,000 GIS Director Technical projects, ArcSDE setup,
Consultant and other tasks.
Planning Subtotal: $58,500
Year 1 TOTAL: $801 ,450
9-3
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Recommendations for Year Two
Applications Development and Integration Phase
Year Two will continue the expansion of GIS applications and the implementation of an
enterprise geodatabase.
Year Two costs are as follows:
Item Description Current Department of Purchased Notes
Cost Deployment
Software
ESRI or ESRI
ArcIMS 9. 1 $ 10,000 Computer Services Authorized Includes servlet engine.
Reseller
Community
Development ( 4); ESRI or ESRI
ArcPad19 licenses Emergency
( I $9,500 Services (3) ; Authorized
General Services Reseller
(6) ; Public Works f6j
ArcSDE $ 15000 GIS Director; ESRI SQL Server and/or
Computer Services Oracle are required.
Includes training and
Internet GIS Data Browser $25,000 GIS Director: Preferred setup; and
Computer Services Vendor maintenance and
technical support
Pricing is variable,
based on a subscription
basis. Consult preferred
Emergency Notification GIS Application application developer
System $30,000 Enterprise Wide Developer for cost estimates. This
will be integrated with - -
Intranet Data Browser.
Annual Fee
CrimeView $22,000 Sheriff' s Office Omega Group
Includes training and
GISTrac2licenses Vermont setup; and
I I $ 12,000 Recreation
Systems maintenance and
technical support
Community Preferred
Planning Support System $ 15.000 Development Application
Provider
Includes training and
Mobile GIS Data Browser GIs Application setup; and
(451 $46,500 Sheriff' s Office (451 Developer maintenance and
technical su rt.
General Services
( 1 ) ; Supervisor of Includes training and
Public Access Touch Screen Elections ( 1 ): Public GIS Application setup; and
Kiosk Application (b licenses) $ 19,000 Libraries (2) ; Joint Developer maintenance and
Library ( 1J ; Utilities technical support
1
GIS Director &
MS Windows 2003 Server1 ,200 Computer Services Operating system
$ (deployedMicrosoft required to run ArcIMS
enterprise-wide)
Software Subtotal: $205,200
Software Maintenance
Software Maintenance--7 $85,000 Various Various Estimated
9-4
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
DeploymentItem Description Current Department of Purchased Notes
Cost
Software Maintenance 000
Subtotal:
Hardware
Actual costs will vary
Public Access Touch Screen $20000 PublicLibraries (3Preferred depending on type of
Computers/Kiosks ( 6) , rar ) Vendor computers/kiosks
purchased
Preferred Server will host
I ArcIMS Server $4,500 Computer Services Intranet/Internet GIS
Vendor Data Browser
1 GIS Server $ 11 ,000 Computer Services Preferred Server will host
Vendor Geodatabase
Community
Development (4( ; Actual costs will vary
Hand Held Computers ( 19 $28'500 Emergency Preferred
Services (3� ; Vendor depending on type of
General Services computers purchased
(6) ; Public Works f6l
Public Access Touch Screen
General Services Actual costs will vary
Preferred depending on type of
Computers/Kiosks (2) $ 10.000 ( 1 ) ; Supervisor of Vendor computers/kiosks
Elections ( 1 ( purchased
Hardware Subtotal: $74,000
Data
Cost is if all data
creation is outsourced.
Please refer to the
Data Collection, $ 168,000 Various GIS Consultant Master Data List for
Conversion, and Creation individual cost. In-house
data creation can
reduce costs
considerably.
Aerial Photographs & Select Preferred -
Planimet6cs $ 120,000 GIS Director Vendor
GIS Director; GIS Cost is if all data
Geodatabose integration $25,500 Staff from various GIS Consultant collection/creation is
departments outsourced
Data Subtotal: $313,500
TraIning and Education
All Arc Editor and ESRI or ESRI
Introduction to ArcGIS $7,000 ArcView users Authorized
Trainer
Introduction to ArcGIS II $ 10500 All Arc Editor users ESRI
ESRI or ESRI Training not needed it
Building Geodatabases 1 $ 1 , 750 GIS Director Authorized GIS Coordinator has
Trainer already received this
training
ESRI or ESRI Training not needed if
Building Geodatabases It $ 1 ,300 GIS Director Authorized GIS Coordinator has
Trainer already received this
trainin
ArcSDE Administration for ESRI or ESRI Training not needed if
GIS Director; GIS Coordinator has
SQL Server or Oracle $5,700 Computer Services Authorized
Trainalready received this
er
training
Conferences $5,000 Enterprise-Wide Various
Training and Educationt 250
Subtotal:
Planning
9-5
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Item Description Current Department of Purchased Notes
Cost Deployment
Annual Update of I GIS Planning Reflect progress and
Implementation Plan $8.500 GIS Director Consultant changes in technolo
Planning Subtotal: $8,500
Year 2 TOTAL: $71
9-6
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Recommendations for Year Three
Data Access and Sharing Phase
The third year of the project will revolve around continued sharing data throughout the
organization and maintenance of existing investment.
At this point in the project, departments should be utilizing the GIS for sophisticated analysis. It
should have become another resource that employees rely on, much like a word processor or
spreadsheet program.
Year Three costs are as follows:
Item Description Current Department of Purchased Notes
Cost Deployment From
Software
Includes training and
setup; and
maintenance and
Arclogistics Route $40,500 GIS Director ESRI technical support Pricing
Is estimated. Also,
Includes assistance on
setting up models for
Public Works.
Pricing is variable, based
on a subscription basis.
Consult preferred
Emergency Notification GIS Application application developer
System $30,000 Enterprise Wide Developer for cost estimates. This
will be integrated with
Intranet Data Browser. --
Annual Fee
Software Subtotal: $70,500
soe Maintenance
Software Maintenance $ 120,000 Various Various
Software Maintenance $1201
Subtotal:
Hardware
Actual costs will vary
Public Access Touch Screen $5,000 Community College Preferred depending on type of
Computers/Kiosks (2) Library ( 1 ) Vendor computers/kiosks
urchased
Hardware Subtotal: $5,000
Data
Cost is if all data
creation is outsourced .
Please refer to the
Data Collection, $ 150,000 Various GIS Consultant Master Data List for
Conversion, and Creation individual cost. In-house
data creation can
reduce costs
considerably.
Aerial Photographs & Select $40,000 GIS Director Preferred
Planimetrics Vendor
Additional data integration Public Works, Road GIS/GPS Cost is if all data
projects $30,000 and Bridge Consultant collection/creation is
outsourced
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DeploymentItem Description Current Department of Purchased Notes
Cost
Data Subtotal: $220,000
TraInIng and Education
Conferences $7,500 Enterprise-Wide Various
Classes needed
Selected Classes $25,000 Enterprise-Wide Various depends on current
offerings and current
staff.
Training and Education $32,500
Subtotal:
Planning
Annual Update of $g 500 IS Director GIS Planning Reflect progress and
Im lementafion Plan eConsultant changes in technology
Planning Subtotal: $8,500
Year 3 TOTAL: $456,500
Other Costs
The preceding three year pricing does not include an optional full survey grade GPS
collection of water, sewer, and storm-water. Additionally, employee costs are not included
in these price tables. Also, a related data truthing project is being pursued by County
Surveying .
Recurring Costs
After the three year implementation the County should expect to need to budget
approximately $ 150,000 a year for maintenance of software. Hardware should be replaced
in accordance with the County replacement policy.
Funding Mechanisms
There are multiple funding mechanisms Indian River County can explore as funding sources
for its GIS initiatives in whole or part. Funding options can be broken down into two major
types ; fee-based and grant-based . Fee-based funds are the most stable source of funding
and enable program managers to establish budgets and plan for normal operations and
initiatives. Grant-based funds can fund large or special projects .
Fee Options
Indian River County has many opportunities to apply small fees to transactions that require
GIS support . In this way the fees charged would be ear-marked for systems required to
maintain and enhance the service level . Building and Development Permit Fees and
Recording Fees are good examples of County services that utilize GIS products as part of the
business workflow. The fee structure does not have to be exorbitant to be an effective
funding source . For example, a $ 15 recording fee or $ 10 building permit fee can supply
significant level of funds over time.
Land development fees should be explored for funding . A developer will typically pay tens
of thousands of dollars in fees to permit and plat a development project. A subdivision or
platting fee could be an effective funding source . Additionally, digital submission of
subdivision plans and plats is becoming a standard practice; a large fee for non-compliance
or fees to support data transmission and processing could be applied for each transaction .
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Grant Options
The state of Florida does not have a central GIS committee that offers cooperative funding
for local governments. However, numerous federal programs could provide funds for
specific GIS projects . The following lists some federal agencies and organizations that offer
grant-based funds.
Federal Geographic Data Committee offers three funding options:
• Cooperative agreements for projects that will establish clearinghouses to find and
access geospatial data , develop standards related to geographic data, implement
educational programs to increase awareness and understanding of the National
Spatial Data Infrastructure, and build or strengthen relationships among organizations
to support digital geographic data coordination .
• Framework demonstration projects that support efforts to implement and test the
data, technology, and organizational aspects of the framework. Consortia propose
projects in which their members work together to produce, maintain , and
disseminate framework data needed for national , regional , state, and local analyses.
• The National Spatial Data Infrastructure ( NSDI ) Benefits program funds cooperative
projects that assess the impact of interorganizational cooperation and data sharing
to address important issues or solve problems over a particular geographic area .
Projects may focus on environmental , economic, social, or cultural problems.
Technology Opportunity Program (TOP)
• National Telecommunications and Information Administration ( NTIA ) Provides
matching grants for projects that improve the quality of, and the public's access to,
education , health care, public safety, and other community-based services . Grants
are used to purchase equipment for connection to networks, including computers ,
video conferencing systems, network routers, and telephones; to buy software for _
organizing and processing all kinds of information , including computer graphics and
databases: to train staff, users, and others in the use of equipment and software; to
purchase communications services, such as Internet access; to evaluate the projects;
and to disseminate the project's findings .
Environmental Protection Agency
• EPA's State, Local and Tribal Projects section includes programs that provide support
for open space preservation, parks creation, brownfields clean up, water quality
improvement, environmental protection, and pollution prevention . The Agency also
offers funding opportunities related to specific geographic regions , as well as
environmental management, financing, and technology.
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