HomeMy WebLinkAbout2008-030WORK ORDER NUMBER 14
This Work Order Number 14 is entered into as of this22ndday of January 200u
("Effective Date") pursuant to that certain Continuing Contract Agreement for Professional
Services entered into as of August 10, 2004, and amended effective July 24, 2007 (as so
amended, the "Agreement"), by and between Indian River County Solid Waste Disposal
District, a dependent special district of Indian River County, Florida ("District") and Geosyntec
Consultants, Inc. ("Consultant").
1. The District has selected the Consultant to perform the professional services set forth
on Attachment 1, attached to this Work Order and made part hereof by this reference.
2. The professional services will be performed by the Consultant for the fee schedule
set forth in Attachment 2, attached to this Work Order and made a part hereof by this
reference. The Consultant will perform the professional services within the timeframe more
particularly set forth in Attachment 3, attached to this Work Order and made a part hereof by
this reference all in accordance with the terms and provisions set forth in the Agreement.
3. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order
shall conflict with the terms of the Agreement and the terms of the Agreement shall be
deemed to be incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the
date first written above.
CONSULTANT
Geosyntec Consultants, Inc.
By: i1 x L`.ri
Thomas A. Peel, Ph.D.
Title: Vice President
INDIAN RIVER COUNTY
SOLID WASTE DISPOSAL DISTRICT
Z
PC
•. a
Attest j;K. Bbit C.ler
ByA6pyCrerk
A.
Admi
Chairman
V
as to form and legal sufficiency:
Marian E. Fel , ssis
County Attorney
ATTACHMENT I
PROFESSIONAL SERVICES
2258
venue
Geosyntec k` Jacksonville,
FL 32204
]acksmiville, FL 32204
consultants
904-388-8821
east of Interstate 95
in Section 25, Township 33 South,
Range 38 East in
904-388-8163
Florida. The IRCL
facility is currently operating as a Class
21 December 2007
Mr. Himanshu H. Mehta, P.E.
Managing Director
Solid Waste Disposal District
Indian River County
1325 74°i Avenue SW
Vero Beach, Florida 32968
Subject: Revised Proposal to Provide Compliance Monitoring Reporting
and Other Technical Support Services
Class I Landfill and C&D Debris Disposal Facility
Indian River County Landfill Facility
Vero Beach, Indian River County, Florida
Dear Mr. Mehta:
Geosyntec Consultants (Geosyntec) is pleased to submit this letter proposal to the Indian River
County (IRC) Solid Waste Disposal District (SWDD) for the provision of professional services
supporting the operation of the Class I landfill and Construction and Demolition (C&D) debris
disposal facility at the IRC Landfill (IRCL) facility located in Vero Beach, Indian River County,
Florida. The proposal presents the scope of work, schedule, and budget estimate for the
compliance monitoring reporting and other technical support services related to the operation of
the solid waste disposal facilities during the fiscal year (FY) 2007-2008. The proposal was
prepared in response to a verbal request from the SWDD during a 2 August 2007 meeting at the
IRCL site with Mr. Himanshu Mehta, P.E. of SWDD and Dr. Kwasi Badu-Tweneboah, P.E. of
Geosyntec. Geosyntec has prepared this proposal (professional services in Attachment 1) under
Work Order No. 14 for the Continuing Contract Agreement for Professional Services between
IRC SWDD and Geosyntec, dated 10 August 2004 and renewed 1 I August 2007.
The remainder of this proposal presents: (i) project background; (ii) proposed scope of work;
(iii) budget estimate; and (iv) schedule.
PROJECT BACKGROUND
The IRCL facility is located south of Oslo Road, west
of Range Line Road (74°i Avenue) and
east of Interstate 95
in Section 25, Township 33 South,
Range 38 East in
Indian River County,
Florida. The IRCL
facility is currently operating as a Class
I landfill and
C&D debris disposal
XL07246/JL70274. doc
ettrF,'t'I, I ,_1"litl,J innovators
Mr. Himanshu H. Mehta, P.E.
21 December 2007
Page 2
facility under the Florida Department of Environmental Protection (FDEP) Operations Permit
Numbers SO31-0128769-008 and 5031-0128769-009, respectively. The overall IRCL site
occupies 276 acres, with 63 acres used for Class I disposal and 22 acres used for C&D disposal.
Waste materials accepted for the Class I landfill disposal include residential, commercial,
agricultural, and industrial wastes. The landfill serves the unincorporated Indian River County
and municipalities of Vero Beach, Orchid, Fellsmere, Sebastian, Indian River Shores, and
Wabasso, Florida.
The Monitoring Plan Implementation Schedule (MPIS) for each of the IRCL facilities permits
(which is listed as Exhibit I of each permit) indicates that groundwater, surface water, and
leachate (for Class I landfill only) quality monitoring are required. Semi-annual sampling of the
23 groundwater monitoring wells shall be collected in January and July for the list of Semi -
Annual Ground Water Parameters on Attachment C of the Class I landfill and C&D disposal
facility MPIS. Surface water samples from the two surface water monitoring sites shall be
collected semi-annually in January and July and analyzed for the list of Semi -Annual Surface
Water Parameters presented as Attachment D of the MPIS. Leachate shall be sampled annually
from the leachate monitoring site and analyzed for the list of Annual Leachate Parameters
presented as Attachment E of the Class I landfill MPIS. Geosyntec will conduct the field
sampling activities and the analytical testing will be conducted by Columbia Analytical Services
(CAS), the analytical laboratory contracted with SWDD. The results of the annual and semi-
annual water -quality monitoring events are to be reported to FDEP within 60 days of receipt of
analysis from the laboratory.
The SWDD was issued a notice of final Title V renewal permit on August 2, 2007. The permit
requires that the SWDD prepare and submit to FDEP and the U.S. Environmental Protection
Agency (USEPA), Region 4 the following:
• Annual statement of compliance within 60 days after the end of the calendar year;
• Annual Operating Report (AOR) before March 1 of the new calendar year: and
• Results of an annual test for visible emission of the flare, within 45 days of testing.
Table 1 presents a list of compliance monitoring and reporting requirements and schedule for the
IRCL site. This proposal presents the scope of work and budget estimate for: (i) the FY2007-08
annual and semi-annual water -quality sampling and reporting; (ii) compliance with Title V
permit requirements; and (iii) other compliance monitoring reporting and technical support that
may be required for the IRCL facility.
XL0724&IL70274.doc
Mr. Himanshu H. Mehta, P.E.
21 December 2007
Page 3
PROPOSED SCOPE OF WORK
The proposed scope of work includes activities to be performed on behalf of SWDD for the
compliance monitoring reporting and other technical support services for the Class I landfill and
C&D disposal facility. For the purpose of budgeting, the scope of work has been divided into
the following four main tasks:
• Task 1 — Project Management/Meetings;
• Task 2 — Annual and Semi -Annual Sampling and Reporting;
• Task') —Title V Permit Compliance and Reporting; and
• Task 4 —Miscellaneous Compliance and Technical Support.
The
remainder of this section presents a
general
description of the activities to be
performed in
each
task.
Task 1 — Proiect Management/Meetings
Under this task, Geosyntec will perform project planning and management responsibilities, such
as correspondence with SWDD and FDEP, invoice review, project coordination, and project
administration. Geosyntec has also included budget for preparation and attendance (by two
Geosyntec personnel) at two meetings with SWDD and/or FDEP, as needed.
Task 2 — Annual and Semi -Annual Sampling and Reporting
Geosyntec will: (i) assist the SWDD to perform the annual and semi-annual sampling; and (ii)
prepare the water -quality reports as required by the MPIS. Geosyntec will assist the SWDD to
conduct all field preparation activities, including scheduling, staffing, subcontracting, and field
equipment preparation. Geosyntec will assist the SWDD to perform the field testing, sample
collection, and water -level measurements. The laboratory analytical testing will be conducted by
CAS testing laboratory. Geosyntec will assist the SWDD to coordinate the analytical testing
activities with CAS, notify FDEP prior to sampling as required by the MPIS, review and
evaluate the analytical test results, and prepare the semi-annual reports.
The results of water -quality sampling under the MPIS will be presented in a report supported by
attachments containing chain -of -custody sheets, field notes and observations, water sampling
logs, maps, analytical results, and any other applicable materials. The reports will include
XL07246/71,70274.doc
Mr. Himanshu H. Mehta, P.E.
21 December 2007
Page 4
ground water completion report form and ground water elevation contour map, both signed and
sealed by a Florida registered professional engineer. These reports will be submitted to SWDD
for review prior to submittal to FDEP. According to the MPIS, monitoring test results must be
submitted to FDEP within 60 days of receipt of the analytical data from the laboratory.
Task 3 — Title V Permit Compliance and Reportin
Geosyntec will prepare and submit to FDEP the AOR for the calendar year 2007. We will
perform calculations to estimate the annual emission rates of non -methane organic compounds
(NMOCs) and volatile organic compounds (VOCs) from the landfill gas to determine if the
facility designation has changed from voluntary to mandatory with regard to operation and
reporting requirements of the active landfill gas collection and control system (GCCS) under the
New Source Performance Standards (NSPS) requirements. In the event of a status change,
Geosyntec will advise SWDD of its implications. We will also assist SWDD to prepare and
submit the Annual Statement of Compliance to FDEP and USEPA.
Geosyntec will also provide oversight of the annual visible emission testing of the flare
(expected for April 2008). We will advise FDEP of the time and location of the test; provide an
oversight during the test; and prepare and submit to FDEP a report of the test results.
Task 4 — Miscellaneous Compliance and Technical Support
Under this task, Geosyntec will provide SWDD with technical support and other miscellaneous
compliance services related to the operations of the Class I landfill and C&D disposal facility.
The miscellaneous compliance and reporting services will include: (i) compliance monitoring
requirements of the Multi -Sector Generic Permit for stormwater discharge; (ii) quarterly
monitoring/reporting of the landfill gas monitoring wells located at the IRCL site boundary, as
well as enclosed structures located on site; (iii) submittal of records of groundwater dewatering
volumes to St. Johns River Water Management District (SJWMD) in compliance with the
consumptive use water permit; (vi) engineering support for preparation of agenda items to
District Board and the development of annual budgets; and (v) other required renewal permits or
technical support that may become necessary. Table 1 presents a compliance monitoring and
reporting requirements and schedule for the IRCL site.
BUDGET ESTIMATE
A budget estimate
for the scope
of work outlined in Tasks I through 4 of
this proposal
is
summarized in the
following table,
and a detailed budget estimate is provided as Attachment
2.
XL07246000274 doe
Mr. Himanshu H. Mehta, P.E.
21 December 2007
Page 5
The budget estimate presented in this proposal is based on Geosyntec's understanding of the
project requirements, our experience gained from executing similar tasks for SWDD during
FY2006-07, and experience with compliance monitoring, and reporting at similar facilities.
Geosyntec will not exceed the budget estimate without prior approval and written authorization
from SWDD.
Task 1 — Project Management/Meetings $18,482
Task 2 — Annual and Semi -Annual Sampling and Reporting $34,457
Task 3 — Title V Permit Compliance and Reporting $12,347
Task 4 — Miscellaneous Compliance and Technical Support $32,076
TOTAL $971362
SCHEDULE
Geosyntec has prepared a preliminary schedule for compliance monitoring reporting and other
technical support services, which is included as Attachment 3. Geosyntec has assumed a start
date of I December 2007. Geosyntec will prepare the 2008 annual and semi-annual reports for
submittal to FDEP in February/March and August/September 2008, respectively. Technical
support services will be provided on an as -needed basis.
CLOSURE
Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable,
please indicate your agreement by signing the attached work authorization, which references this
proposal. Please return one signed work authorization to Dr. Badu-Tweneboah's attention.
Please call either of the undersigned with questions you may have as you review this proposal.
Sincerely,
Wade Tyner, E.I.
Staff Engineer „
Associate
Attachments
XL07246/JL70274 doc
.E.
TABLE
7
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ATTACHMENT 2
BUDGET ESTIMATE
Table 1
BUDGET ESTIMATE
COMPLIANCE MONITORING REPORTING AND OTHER
TECHNICAL SUPPORT SERVICES
CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY
INDIAN RIVER COUNTY, FLORIDA
TASK 01: PROJECT MANAGEMENT/MEETINGS
In compliance with Section 112.061 F.S.
XL07246JL70724_revised.zls Geosyntec Consultants
ITEM
BASIS
RATE
QUANTITY
ESTIMATED COST
Professional Services
a. Principal
Hr
$189
0
$0
b. Associate
Hr
$179
60
$10,740
c. Senior Project Engineer
Hr
$158
0
$0
d. Project
Engineer
Hr
$125
20
$2,494
e. Engineer
Hr
$109
0
$0
f. Senior Staff Engineer
Hr
1 $97
0
$0
g. Staff Engineer
Hr
1 $81
16
$1,302
Subtotal Professional Services
$14,536
a. CADD Designer
Hr
$115
0
$0
b. Drafter/CADD Operator/Artist
Hr
$70
0
$0
c. Technical/Administrative Assistant
Hr
$79
8
$629
d. Technical Word Processor
Hr
$80
8
$642
e. Clerical
Hr
$48
40
$1,930
Subtotal Technical/Administrative Services
$3,201
C, Reimbursable's
a. Lodging
Day
$100
0
$0
b. Per Diem'
Day
$21
0
$0
c. Communications Fee
3% Labor
0.03
$17,738
$532
d. CADD Computer System
Hr
$15
0
$0
e. Vehicle Rental`
Day
$100
2
$200
f. 8"x11" Photocopies
Each
$0.12
100
$12
g. CADD Drawings
Each
$3
0
$0
Subtotal Reimbursables
$744
TOTAL ESTIMATED BUDGET:
TASK 01
` $18,482
In compliance with Section 112.061 F.S.
XL07246JL70724_revised.zls Geosyntec Consultants
Table 2
BUDGET ESTIMATE
COMPLIANCE MONITORING REPORTING AND OTHER
TECHNICAL SUPPORT SERVICES
CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY
INDIAN RIVER COUNTY, FLORIDA
TASK 02: PREPARATION OF ANNUAL AND SEMI-ANNUAL REPORTS
In compliance with Section 112.061 F.S.
XL07246/JL70724_revised. As Geosyntec Consultants
ITEM
BASIS
RATE
QUANTITY
ESTIMATED COST
Ffgfessjdia#
services
x
a. Principal
Hr
$189
8
$1,512
b. Associate
Hr
$179
40
$7,160
G. Senior Project
Engineer
Hr
$158
0
$0
d. Project
Engineer
Hr
$125
40
$4,989
e. Engineer
Hr
$109
0
$0
f. Senior Staff Engineer
Hr
1 $97
1 60
$5,804
g. Staff Engineer
Hr
$81
80
$6,510
,y Subtotal Professional Services
a. CADD Designer Hr $115 0
$25 975
$0
b. Drafter/CADD Operator/Artist
Hr
$70
40
$2,812
c. Technical/Administrative Assistant
Hr
$79
0
$0
d. Technical Word Processor
Hr
$80
16
$1,284
e. Clerical
Hr
$48
16
$772
Subtotal Technical/Administrative Services
C`Ffeijbutsap)gs:'
$45869
�_ ,.
a. Vehicle Rental*
Day
$100
10
$1,000
b. Communications Fee
3% Labor
$0.03
$30,843
$925
c. Lodging
Day
$100
8
$800
d. Per Diem
Day
$21
8
$168
e. CADD Computer System
Hr
$ 15.00
$40
$600
f. 8"01" Photocopies
Each 1
$0.12 1
500
$60
g. CADD Drawings
Each
$3.00
20
$60
Subtotal Reimbursables
- _ TOTAL ESTIMATED. BUDGET :TASK 023
$3,613
` $3494571
In compliance with Section 112.061 F.S.
XL07246/JL70724_revised. As Geosyntec Consultants
Table 3
BUDGET ESTIMATE
COMPLIANCE MONITORING REPORTING AND OTHER
TECHNICAL SUPPORT SERVICES
CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY
INDIAN RIVER COUNTY, FLORIDA
TASK 03: TITLE V PERMIT REPORTING
H] cornpuance wltn Jection 112.061 F.S.
XL07246/JL70724_revised. xls Geosyntec Consultants
ITEM
BASIS
RATE
QUANTITY
ESTIMATED COST
r_
a. Principal
Hr
$189
2
$378
b. Associate
Hr
$179
12
$2,148
c. Senior Project
Engineer
Hr
$158
0
$0
d. Project
Engineer
Hr
$125
20
$2,494
e. Engineer
Hr
$109
0
$0
f. Senior Staff EngineerHr
$97
20
$1,935
g.
Staff Engineer
Hr
1 $81
30
$27441
Subtotal Professional Services
$92396
a. CADD Designer Hr $115 0
$0
b. Drafter/CADD Operator/Artist
Hr
$70
12
$844
c. Technical/Administrative Assistant
Hr
$79
0
$0
d. Technical Word Processor
Hr
$80
8
$642
e. Clerical I
Hr
$48
12
$579
Subtotal Technical/Administrative Services
$2,065
<[fimbufsatijes" -
r
a. Lodging Day $100 0
$0
b. Per Diem'
Day
$21
2
$42
c. Communications Fee
3% Labor
0.03
$11,461
$344
d. CADD Computer System
Hr
$15
12
$180
e. Vehicle Rental`
Day
$100
2
$200
f. 8"x11" Photocopies
Each
$0.12
500
$60
g. CADD Drawings
Each
$3
20
$60
Subtotal Reimbursables
$886
k.u< <... TOTALESTiMATEU BUDGET : TASK -'03.,
$12,347
H] cornpuance wltn Jection 112.061 F.S.
XL07246/JL70724_revised. xls Geosyntec Consultants
Table 4
BUDGET ESTIMATE
COMPLIANCE MONITORING REPORTING AND OTHER
TECHNICAL SUPPORT SERVICES
CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY
INDIAN RIVER COUNTY, FLORIDA
TASK 04: MISCELLANEOUS COMPI ICAICF nun TFru►nrA1 cl
Ill Milphahce with Section "I u.U61 h.s.
XL07246/JL70724 revised.xls
Geosyntec Consultants
-
�vv�f VRI
ITEM BASIS RATE QUANTITY
ESTIMATED
u ssr_
a. Principal Hr $189 q
b. Associate Hr $179 40
c. Senior Project Engineer Hr $158 0
d. Project Engineer Hr $125 60
e. Engineer Hr $109 0
I. Senior Staff Engineer Hr $97 40
g. Staff Engineer Hr $81 60
COST
$756
$7,160
$0
$7,483
$0
$3,870
$4,882
Subtotal Professional Services
a. CADD Designer Hr $115 20
b. Drafter/CADD Operator/Artist Hr $70 20
c. Technical/Administrative Assistant Hr $79 8
d. Technical Word Processor Hr $80 12
e. Clerical Hr $48 12
$24l151
$2,306
$1,406
$629
$963
$579
yl' Subtotal Technical/Administrative Services
iF + iiufsab f'y Y F H Y i ms .i 3 '
a. Lodging Day $100 p
b. Per Diem' Day $21 0
c. Communications Fee 3% Labor 0.03 $30,035
d. CADD Computer System Hr $15 40
e. Vehicle Rental' Day $100 0
f. 8"x11" Photocopies Each $0.12 2000
g. CADD Drawings Each L3_1 100
$5,884
'-•
$0
$0
$901
$600
$p
$240
$300
Subtotal Reimbursables
R . TQ, " 4ETI .TED: , '/�S 5a .
--"-- -
$2,041
-$32.076
Ill Milphahce with Section "I u.U61 h.s.
XL07246/JL70724 revised.xls
Geosyntec Consultants
ATTACHMENT 3
SCHEDULE
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