HomeMy WebLinkAbout2006-193 Table of Contents
Guide to this Document
Introduction and Executive Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i
Chapter 1 - Departmental GIS Needs Assessment
GIS Vision , Mission and Goals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
CommunityDevelopment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
EmergencyServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
PublicWorks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . 64
GeneralServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . 112
UtilitiesServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
PropertyAppraiser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
RiskManagement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Clerkof the Court . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Supervisorof Elections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190
YouthGuidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202
HealthDepartment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211
HumanServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Recreation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227
Sheriff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241
TaxCollector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258
ComputerServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268
Enterprise Wide Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279
Chapter 2 - GIS Organizational Structure and Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . 2- 1
Chapter 3 - Short Term and Long Term Strategies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . 3- 1
Chapter 4 - Base Map Creation and Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . 4- 1
Chapter 5 - Database Design and Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . 5- 1
Chapter 6 - Data Standards and Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . 6- 1
Chapter 7 - External Entities and Organizations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . 7- 1
Chapter 8 - GIS Training and Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8- 1
Chapter 9 - Three-Year Phased Implementation Plan : Alternative One . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . 9 - 1
Appendix I : Introduction to Geographic Technologies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . i- 1
Appendix II : Seven Keys to a Successful GIS Implementation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . ii- 1
Appendix III : Master Data List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii- 1
Appendix IV : Cost and Benefit Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv- 1
AppendixV : GIS Use Matrix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v- 1
Appendix VI : Coordinate Transformation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . vi- 1
AppendixVII : GASB 34 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii- 1
AppendixIII : N IP- RS . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vm- 1
GIS Needs Assessment and Implementation Plan Table of Contents
?
Guide to This Document �>-�����K« FRrf
This GIS Needs Assessment and Three-Year Implementation Plan is an exhaustive look at
everything considered for further implementing geographic technologies in Indian River
County. Understanding that most people do not have the time to read the document in its
entirety, this guide serves as a quick reference for the reader. Find the category or
categories into which you fit and turn directly to those sections to get optimal impact from
the document .
" Guide to the Icons in the Document
Icons are interspersed throughout this document to designate specific information and
draw attention to key topics or points .
Designates a section about Personnel and Duties
,J
Designates a section about Hardware and Software
I � Designates a section about GIS Needs and Duties .
" Designates a recommendation or key concept
Included in the needs assessments to designate a Case Study
Designates GIS Data Layers or data that can be converted to GIS Data
r;) Designates a section about GIS Applications
J
Designates a specific GIS Application
Identifies or designates Multi-tier GIS Users
Management ( Elected Officials, County Administrator)
Step 1 - Read the executive summary beginning on page i
Step 2 - Read Chapter 1 beginning on page 1 - 1 for a detailed look at the needs of each
department
Step 3 - Read Chapter 9 for recommended implementation components and estimated
annual cost
Step 4 - Review the Table of Contents and read sections of interest
GIS Needs Assessment and Implementation Plan Guide to This D=, rnenf
Department Heads
Step 1 - Read the executive summary beginning on page i
Step 2 - Read your department ' s section of Chapter 1 - Refer to the Table of Contents to find
the page number for your department
Step 3 - Read Chapter 9 for recommended implementation components and estimated
annual cost
Step 4 - Read Chapter 2 detailing the recommended organizational structure for Indian River
County
Step 5 - Review the Table of Contents and read sections of interest
Departmental Staff
Step 1 - Read the executive summary beginning on page i
Step 2 - Read your department ' s section of Chapter 1 - Refer to the Table of Contents to
find the page number for your department
Step 3 - Review the Table of Contents and read sections of interest
Technical Staff ( GIS users)
Step 1 - Read the executive summary beginning on page i
Step 2 - Read the entire document and highlight areas that require action
•- Step 3 - Refer to the document throughout the life of the project and update annually
GIS Needs Assessment and Implementation Plan Guide to This Document
Introduction and Executive Summary << »�
Introduction
Geographic Technologies Group , Inc . ( GTG ) was retained by Indian River County to perform
a Countywide Geographic Information System ( GIS) Needs Assessment and Implementation
Plan . A summary of the key recommendations and conclusions made by GTG for Indian
River County is provided . GTG is recommending a three-year phased implementation of
GIS . A "Three-Year Phased GIS Implementation Plan " was developed through information
gathering , questionnaires and interviews conducted with the departments of Indian River
County . After extensive on-site interviews, meetings, and telephone conversations , the
following results were determined :
Executive Summary
Conclusions:
• Indian River County has been utilizing GIS in varying capacities for several years in
various departments : it now needs to move to an integrated , scalable , enterprise-
wide implementation .
• Some of the critical elements needed for a successful GIS are :
s Enabling existing databases using a tiered GIS front-end
o Creation of new GIS data layers and updates to existing GIS data layers
Conversion of existing GIS data to a standard countywide format
Consolidation , centralization , and management of GIS data layers for use by
all departments
s Creation of user-friendly tools to access GIS efficiently and effectively
s Implementation of GIS applications integrated with enterprise systems
Coordination of GIS efforts across the enterprise to improve effectiveness ,
reduce duplicate efforts, and realize optimal return on investment
• Current GIS efforts are diverse and include : creation of map products , spatial
analyses , database queries, records management, and ad hoc information retrieval .
• Indian River County has invested in software and associated databases fArcGIS ,
Munis CD Plus , etc . ) . Continuing to utilize GIS as a window into these databases will
improve Indian River County operations .
• A survey of all networking , hardware and software resources throughout Indian River
County indicates that computer resources and network infrastructure are good .
Some personal computers will need to be upgraded to accommodate high-end GIS
applications and additional software installations and updates will be required .
Additionally, database resources will need to be expanded and optimized as the
County ' s GIS continues to grow.
Summary of Recommendations:
The following is a list of key implementation issues and recommendations :
• This document should be relied on to direct the implementation of the technology,
especially for the first year. However, this document should be looked upon as a
living document that will evolve to incorporate the inevitable changes that occur in
local government. Additionally, new and emerging technologies will need to be
GIS Needs Assessment and Implementation Plan Introduction and Executive Summary
considered as the phases of implementation progress . It is therefore imperative to
regularly update the master implementation plan . It is recommended that Indian
River County update the plan on an annual basis at a minimum .
• The County should utilize a hybrid GIS organizational structure . The position of GIS
Director should be created and placed directly under the supervision of the County
Administrator. Key GIS staff for data creation , collection , and analysis are distributed
® throughout certain County departments ; though these staff members are not directly
responsible for the County ' s GIS , they play a key role in the implementation of GIS
and its complementary technologies . For the present and near future, the GIS
Director should assist departments .
• The County should create two GIS positions in the Public Works Department . The
Public Works Department identified the need for a GIS Specialist and GIS Technician
in the Engineering Division .
• It is recommended that Indian River County continue to utilize Environmental Systems
Research Institute ( ESRI ) products for its GIS . Optimal data formats are ArcGIS
Geodatabases ArcSDE layers and ArcView Shape Files
• Train at least one existing staff member in each division/department to serve as that
organization ' s GIS liaison .
• Create a Indian River County GIS Users Group
• Schedule and adhere to bi-monthly technical meetings of the GIS Users Group .
• Based on the implementation plan , develop rules/protocols to decide administrative
issues such as :
- Data development priorities
- Application development priorities
- Data standards and documentation
- Maintenance responsibilities
- Public data access
` - Cost recovery or data sales
• Maintain a dynamically updated repository for all GIS data ( initially stored as a hybrid
of shapefiles and CAD drawings; eventually stored in geodatabase format and
accessible as a centralized data store to all users with appropriate security) .
• Work in conjunction with local cities , including the City of Vero Beach and the City of
Sebastian , to establish a formal data sharing agreement between the County and
these cities .
• Create , consolidate, and convert needed data layers; this process is critical and
should be a focus in the first year of this initiative ( address points, infrastructure
features , etc . ) .
• Implement data maintenance applications within appropriate departments .
• Acquire and utilize an easy-to-use data browser that will enable all necessary staff to
utilize GIS to answer daily questions .
GIS Needs Assessment and Implementation Plan Introduction and Executive Summary
• Implement mobile GIS technologies that will provide field staff with access to both
static and dynamic data layers .
• Conduct annual reviews of GIS activities and user satisfaction survey ( modify
implementation based on review and survey results) .
„ a Develop training and educational mechanisms to involve all levels of employees .
• Develop educational programs for citizens of the community . These can be used to
demonstrate the utility of the GIS .
• Distribute an Indian River County GIS newsletter ( hardcopy and/or Intranet) as a
means of sharing successes and educating the organization about the uses of GIS .
• Share appropriate data with the public through Internet based GIS applications .
A successful GIS is measured not by the amount of money spent , the volume of data , or the
GIS software utilized , but by the applications made available and the usage of these
applications by staff and the public . Key applications have been identified and prioritized
and are as follows :
• Intranet GIS Data Browser - Provides enterprise-wide access for all departments to
County ' s geospatial data .
• ArcGIS 9 for advanced spatial analysis , data editing , and data maintenance .
• Public Safety and Emergency Services Incident Analysis - Allows mapping of all
incidents for crime analysis, arson investigations , balancing districts, routes, disaster
areas , hazardous areas , and optimal facility location .
• Internet GIS - Public access of GIS data via the Internet .
• Work Order Processing - Organization-wide GIS based work orders . Maps assist field
crews and insure needed information is returned from the field .
• Touch Screen Public Access - Extremely easy to use touch screen GIS application for
use by the public .
• GIS Data Browsers for use in Emergency Services Department and Sheriff ' s Office .
• Automated mapping application for creation of vicinity maps, exhibit maps, and
other publicly distributed maps.
• GIS-Based Infrastructure and Facilities Management - Will allow Public Works
Department to manage and track various types of infrastructure, including
transportation infrastructure , such as bridges , signs, and markings in a spatial context .
Will allow Public Works, Utilities Services, and General Services departments to
manage and track utility infrastructure and County facilities such as buildings and
conservation areas .
a Summary of Implementation Costs
GIS Needs Assessment and Implementation Plan Introduction and Executive Summary
The following cost estimate includes costs associated with a three-year phased
implementation , based on high -end budgetary projections . This three-year phased
implementation plan , if implemented , will provide Indian River County with a thorough and
sophisticated enterprise-wide GIS , on par with the best enterprise-wide GIS implementations
in mid-sized counties in the United States.
Three - year GIS implementation costs are as follows:
Year One - Initial Enterprise -Wide Deployment, Data Creation, Software Implementation , and
Initial Database Development
The first year will be comprised of data development and conversion , training , hardware ,
software installation , and some application development. The primary need in this first year
is to convert, develop , and revise data layers . This part of the project is critical to success .
The acquisition , conversion , and creation of vital digital data will enable Indian River County
to show success quickly .
At the end of Year One Indian River County will have accomplished the following goals :
• Upgraded hardware and software to support countywide GIS usage
• Upgraded to a standardized GIS platform across County departments, based
primarily on ArcGIS
• Implemented an Intranet GIS data browser with preliminary functionality
• Establish aerial photography/ Lidar Mapping acquisition multi-year program for high-
growth/ high-development areas within the County
• Completed monthly/quartely meetings to continue prioritization of GIS data design
and development objectives
• Implemented a GIS data browser with PIN mapping for Sheriff ' s personnel
• Completed a Logical and Physical Database Design
• Created new GIS layers to serve a variety of departments
• Implemented Public Kiosks with mapping functionality for the Community
Development Department, Emergency Services Department , Property Appraiser ' s
Office , Risk Management Department, and Supervisor of Elections
• Established a formal data sharing agreement with various local cities
• Provided training to key staff throughout the County
• Enabled GIS for the enterprise across all departments
Year One Resources: $801 , 450
Year Two - Application Development and Integration Phase
- Year Two ' s main focus is the further development of applications that will enable staff to
work more effectively. Almost all applications for all departments will be deployed .
,. At the end of Year Two Indian River County will have accomplished the following goals :
• Continued the creation/update of additional departmental GIS layers
• Continued coordination with local cities on formal data sharing
• Implemented additional functionality for the County ' s Intranet GIS Data Browser
Implemented an public Internet Mapping Application
• Implemented hand-held GIS units for use by departmental field staff
• Implemented additional Public Kiosks with mapping functionality for the General
Services Department and Supervisor of Elections
iv
GIS Needs Assessment and Implementation Plan Introduction and Execuiive Summary
Implemented GIS-based transportation infrastructure management and tracking
' tools
• Continued and completed development and integration of GIS data into the
geodatabose model
• Acquired initial aerial photography/ Lidar Mapping acquisition multi-year program for
high-growth / high-development areas within the County
• Acquired aerial photography for high-growth /high-development areas within the
County
• Provided additional training to key staff throughout the County
Year Two Resources: $708, 950
Year Three - Data Access and Sharing Phase
The Third Year of the project will revolve around sharing data throughout the organization
and with the public .
r At this point in the project, departments should be utilizing the GIS for sophisticated analyses .
GIS will have become another resource upon which employees rely, much like a word
processor or spreadsheet application .
At the end of Year Three , Indian River County will have accomplished the following goals :
• Successfully implemented desktop and mobile GIS solutions for all stakeholders in
each relevant County department
• Completed a three year compilation of needed data layers
• Enhanced its Internet GIS Data Browser with more complex functionality
• Established a solid foundation for additional development and refinement of the
Indian River County ' s GIS
• Finalized training of GIS users and formalized documentation on data development ,
management , and maintenance workflows
Year Three Resources : $456, 500
V
GIS Needs Assessment and Implementation Plan Introduction and Executive Summary
� j
• f�;� • GIS Vision , Mission and Goals
Indian River County has identified and utilized technology as a means for improving its business
processes , infrastructure , services , information and decision-making . The County has recognized the
value and importance of an enterprise GIS, thereby taking the necessary action to ensure that its
implementation of GIS is efficient , effective, and viable .
As the acquisition , management, and dissemination of information continue to become increasingly
valuable functions within local governments , so too has GIS proven to be increasingly valuable.
Indian River County is no exception to this observation , as it too has benefited from its preliminary
implementation of GIS . GIS and GIS- based technologies have contributed to improve the County ' s
business processes , infrastructure, services , information , and decision-making .
Positive, yet pragmatic , vision , mission , and goals will prove to be critical as the County proceeds
with its GIS implementation . The benefits of GIS , especially an optimal return on investment and
improved efficiency and effectiveness , can only be realized if GIS is adopted and integrated on a
countywide basis .
Indian River County GIS Vision
The GIS Vision of Indian River County is to manage, maintain and effectively utilize accurate,
reliable , and consistent geo-spatial data . Indian River County ' s GIS Vision further consists of six
functional areas :
I . Coordination
I . Enterprise-Wide GIS Management
2 . Leadership & Management Support
3. Identification , Development, and Maintenance of Knowledge and Skills for Spatial
Data Handling
` 4 . Public Service Needs Analysis and Assessment
5 . Strategic and Tactical Support for Projects and Programs
It. Data Standards
1 . Accurate , Reliable and Consistent Geo-Spatial Data
a) Implementation of Enterprise-Wide Mefadata Standards, Procedures , and
Protocols
2 . Documentation , Archiving , and Indexing of Geo-Spatial Data Standards
III . GIS Functionality
1 . Effective Use of GIS
2 . Multi-tiered GIS Functionality
a ) Power Users
b) Analytical Users
c) Browser Users
3. Internal (County) and External ( Public) Access
IV . Data Creation Conversion and Maintenance
1 . Geo-Spatial Data Handling to Acquire , Process, Store , and Distribute GIS Data
2. Scalable, Centralized Data Storage with Enterprise-Wide Accessibility
3. Documentation and Archiving of Geo-Spatial Data Processing Methodologies and
Workflows
1
GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessments
4. Conversion , Integration, and Standardization of Disparate Data from Multiple Sources
and Applications
V . GIS Infrastructure
1 . Materials
a ) Technology
b) Hardware
c ) Software
d ) People
e) Networks
2 . Knowledge
a ) Training
b) Documentation
c ) GIS Users Group
3. Process
a ) Methodologies
b ) Procedures
c) Protocols
VI . Public Service and Customer Relations
1 . Improve Efficiency, Increase Productivity, and Enhance Public Service
2. Expand and Improve Public Access to GIS
2
GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessments
Data Standards
Coordination GIS Functionality
Tiw 1„
ie24*„
24
TW
Data Creation, GIS Public Service &
Conversion & Vision Customer
Maintenance Relations
GIS Infrastructure
Indian River County GIS Vision
Indian River County GIS Mission
Indian River County ' s GIS Mission is to provide proactive support and assistance, in terms of
both technology and staff, to acquire , convert , integrate, maintain , document, analyze,
coordinate , and distribute geographic information for a variety of County needs . The
County ' s GIS mission , in a greater context, is to utilize GIS and GIS-based technologies to
improve analysis , and subsequent decisions , aimed at improving internal and public services
and products .
- Indian River County GIS Goals
Execution of a comprehensive and effective GIS implementation plan will allow Indian River
County to meet its short-term and long-term GIS goals .
There are four primary steps that comprise an effective enterprise GIS implementation -
] . Needs Assessment
2. System Design
3 . Development and Integration
4. System Implementation
The County is poised to improve its existing GIS by developing goals based on these steps ,
thereby establishing a foundation for a successful GIS implementation . It is an exciting time
for Indian River County , as it is poised to eventually become a model of GIS implementation
in the local government context.
3
GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment
�.� '`.r t r � �, .,r+ ..�. , �a'�i •s.L° � x �. raj -cam'" 3,'
vr
Assess current '; After completion of Once the system Is The final step in the
situation and gain needs assessment - designed and GIS solution process
k an understanding develop a system approved, create, Is to implement the
of Md is needed - that reflects the ` convert, and { system that has
most feasible u integrate data into } been developed to
t . solution for your ;fi a scalable GIS meet the needs of
organization solution your organization
b 10
BEGINNING PHASE INTERMEDIATE PHASE ADVANCED PHASE
Single GS nnu14j-E)ep0dMen.C1 prgc- zm4o w'de
DepWmert GIS GIS
Four Primary Steps for an Effective Enterprise GIS Implementation
Enterprise -Wide Goals
Indian River County has ten primary goals for the enterprise-wide implementation of GIS :
1 . Attract, Retain , and Develop a Core-Group of Specialized GIS Professionals
2. Commit and Allocate Adequate Resources to Maintain GIS Infrastructure
3. Use GIS and Complementary Technologies to Continuously Improve
Efficiency, Increase Productivity, and Improve Effectiveness , thereby
Enhancing Public Service
4 . Provide Leadership to Design , Develop , and Support an Enterprise-Wide GIS
5 . Convert and Integrate All Available Data into a Standard Format in a
Centralized Data Store Accessible to All Relevant Departments
6. Expand Accessibility to GIS by Implementing Integrated Web- Based Solutions
7 . Continuously Provide Management Support to Foster the Diffusion of GIS to an
Array of End- Users
8. Create and Maintain Complete and Accurate Metadato for All GIS Data
Layers
9 . Provide Training and Education Materials for All Levels of GIS Users
10. Coordinate and Collaborate on Enterprise-Wide GIS Efforts with Regional
Organizations and Entities
Departmental/Division Goals and Objectives
Listed below are some of the primary goals and objectives for each of the County ' s
departments/divisions . More detailed information can be found in each
department/division section in this chapter.
Community Development
1 . Geo-spatial data creation and integration (including County Address Point Layer)
2 . Mapping and spatial analysis in support of building and planning operations
3 . Field based access to geo-spatial data
4
GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment
4. Automated neighborhood and vicinity mapping
5 . Planning supports systems
6 . Public access to geo-spatial data
7 . Plan writing and updating support
8. Personnel dedicated to GIS
9 . Formal GIS training for Community Development staff
Emergency Services
1 . Geo-Spatial Emergency and Incident Data Creation and Integration
2 . Mapping and Spatial Analysis in Support of Emergency Services Department
Operations (including Emergency Operations Center)
3. GIS for ISO Rating Improvement
4. Incident Modeling and Visualization
5 . Field Access to Geo-spatial Data
6 . Mass Notification System
7 . Public Access to Geo-spatial Emergency Services Data
8 . Formal GIS training for Emergency Services Department staff
Public Works Department
1 . Geo-Spatial Data Creation , Conversion , and Integration
2 . Linking Databases and Photographs
3 . Mapping and Spatial Analysis of Facilities , Roads , Bridges , and Infrastructure Data
4 . Field Access to Geo-Spatial Data
5 . GIS-Based Work Order Management
6 . GIS-Based Asset and Infrastructure Management System
7 . Public Access to Geo-Spatial Public Works Data
8. Formal Training for Public Works Staff
Capital Projects Section
1 . Additional Street Centerline Attribution
v Coastal Engineering Section
1 . GIS Based Public Notification for Mailings
Engineering Division
1 . CAD Standards for Plan Submissions
Storm Water Division
1 . Utility Geodatabase Geometric Network for Storm Water System
2. Storm Water Modeling
Traffic Engineering Division
1 . Traffic Accident Management System
2 . Automatic Vehicle Location ( AVL) - Long term
General Services
1 . Land and Resource Management
2 . Public Services , Including Citizen Education and Coordination of Activities
3. Staffing and Organization
4. Planning and Development
5 . Operations and Maintenance
6 . Public Access to Geo-Spatial Information
5
GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment
7 . Formal GIS Training for Technical Staff
Utilities Services
1 . Conversion of Data from an Arbitrary Coordinate System
2. Utility Geodatabase Geometric Networks for Water and Sanitary Sewer Utilities
3. Water, Wastewater, and Storm Water Modeling and Monitoring
4 . GIS- Based Work Order Management System
5 . Standards for Digital Submission of External Data
6 . Data Production and Maintenance of Infrastructure Data
7 . Public Access to Geo-Spatial Data
8. GIS-based Public Notification
9 . Formal GIS training for Department staff
Property Appraiser
1 . Centralized GIS Environment
2. Base Mapping
3. Mapping and Spatial Analysis to Assist in Property Assessment Operations
4 . Public access to Geo-Spatial Data
Risk Manaqement
1 . Internal Access to Geo-Spatial County Data
2 . Field Access to Geo-Spatial Data
Clerk of the Court
1 . GIS-based Mapping and Analysis in Support of Clerk operations
2 . Public Access to Geo-Spatial Information
3. GASB 34 Analysis
Supervisor of Elections
1 . Precinct, District , and Voter Identification
2 . Districting and Precincting
3 . Street Centerline Consolidation and Integration
4. Formal GIS Training
Youth Guidance
1 . Mapping and Analysis of At-Risk-Youth Locations
2. GIS-based Routing for Youth Home Delivery
Health Department
I . Centralized GIS Environment
2 . Geo-Spatial Health Data Creation and Integration
3. Mapping and Spatial Analysis in Support of Heath Department Operations
4. Routing for Public Outreach Programs
5 . Formal GIS Training for Health Department Staff
Human Services
1 . Geo-Spatial Data Creation and Integration
2 . Mapping and Spatial Analysis in Support of Human Services Operations
3 . Disaster Preparedness and Post Disaster Response for Human Services
Recreation
1 . Geo-Spatial Data Layer Creation and Conversion
6
GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment
2 . Mapping and Spatial Analysis of Parks and Recreation Data
3 . Public Access to Geo-Spatial Parks and Recreation Data , Including Online
Reservations/Registrations
Sheriff
1 . Mapping and spatial analysis of criminal activity, incidents, and accidents
2 Field access to geo-spatial data
3 . Mass Notification System
4 . Formal GIS training for Sheriff ' s Office staff
Tax Collector
1 . Mapping and Spatial Analysis in Support of Tax Collection Operations
2 . Geo-Spatial Data Creation and Integration
3. Integration of Property/Assessment Data with Cadastral GIS Data
Computer Services
1 . Enterprise GIS coordination
2 . Geo-spatial Data Acquisition , Creation , and Maintenance
3. GIS User Support
4 . GIS Software Support
5 . Training
6 . Network Administration
7
GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment
Chapter 7 - External Entities
and Organizations
In This Chapter
Introduction 7- 1
Engineering and Surveying Firms 7- 1
City of Vero Beach 7-2
City of Sebastian 7-2
Indian River County Metropolitan Planning Organization 7-2
State of Florida 7-4
Universities 7-6
Regional Planning Councils 7- 7
GIS User Groups 7- 7
Private Sources 7-8
Introduction
The level of success obtained through the implementation of GIS often relies heavily on the
cooperation of other government agencies and private sector organizations . This is
particularly true for Indian River County . There is a tremendous amount of GIS data that
currently exists for Indian River County. Federal , state, regional and local government
agencies, engineering and surveying firms, local utility companies , and private developers
and data vendors all may possess data that could prove valuable to Indian River County .
Much of this information can be obtained at a nominal cost or free of charge . Many of
these data layers have been developed over the years by other entities through their own
GIS and related mapping projects . Indian River County should continually monitor external
sources for applicable data .
Throughout the United States, Geographic Information Systems have served to break down
not only the barriers that may exist between departments within an organization , but also
barriers that have existed for years between other organizations . The technology serves as a
catalyst for cooperation and will provide opportunities for inter agency collaboration and
cooperation . The most successful GIS programs have seized the opportunity for cooperation
and data sharing , often highlighting this as one of the most important benefits derived from
the implementation of GIS .
Establishing a good working relationship with other organizations early in the project is
crucial . Indian River County should inform these organizations about the data and expertise
that the County is developing ; in addition it should make these organizations aware of the
mutual benefit derived from this effort . Establishing and maintaining mutually beneficial
relationships with other organizations may facilitate and expedite data sharing as well as
reduce costs .
Engineering and Surveying Firms
Most civil engineering , land development , and survey firms have automated their subdivision
plat and mapping capabilities, utilizing a computer-aided drafting ( CAD ) package ( usually
Microstation or AutoCAD ) for highly detailed plat and construction drawings . CAD data
primitives ( lines , arcs , and points) are highly compatible with GIS features , sharing many
common topological relationships .
7- 1
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
Nearly all CAD applications can export map data to the digital exchange format ( DXF ) and ,
in the case of Microstation , Design ( DGN ) files . GIS applications can often import digital data
directly from the CAD package ' s native format . DXF files can be read directly by the GIS
applications being recommended for Indian River County. These files can remain in DXF
format or converted to a GIS format . Indian River County should establish a formal protocol
that requires the delivery of electronic drawings files by development , engineering , and
survey firms as a compliment to paper maps . Subsequently, new and proposed
development data may be incorporated into Indian River County ' s GIS . Most regional civil
engineering and land development firms create subdivision plats and construction drawings
in GIS-supported CAD formats fully capable of meeting this requirement.
City of Vero Beach
Vero Beach , Florida
Contact: Dennis Ragsdale, Planning Director
City of Vero Beach
1053 20th Place .
Vero Beach , FL 32961
Telephone : ( 772 ) 978-4550
Email : planning@covb .org
Web Site : http ://www .covb .org /
Given the County ' s administrative headquarters in Vero Beach , there is an established
relationship between the County and the City. The City utilizes GIS in a moderate capacity,
and both the County and City participate in the Indian River County Metropolitan Planning
Organization ( MPO ) —this organization facilitates the exchange of data , including GIS data ,
between the two governments . The County should continue to collaborate closely with the
City of Vero Beach , including it as an participating external entity in the recommended
County GIS Users Group . It is expected that the City of Vero Beach will benefit considerably
from the County ' s GIS implementation .
City of Sebastian
Sebastian Florida
4 Contact: Rebecca Grohall , Director
Growth Management Department
1225 Main Street
Sebastian , FL 32958
Telephone : ( 772) 589-5518
Email : rgrohall0acityofsebastian . org
" Web Site : http ://www. cityofsebastian .org/
As with the City of Vero Beach , the County has an established relationship with the City of
Sebastian . The City of Sebastian does not presently use GIS directly, although there is an
opportunity for the City to benefit from increased exposure and access to the County ' s GIS
data and resources . The Indian River MPO (see below) will continue to serve as facilitator for
mutually beneficial collaboration between the City of Sebastian and Indian River County .
7-2
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
Indian River County Metropolitan Planning Organization (MPO)
Vero Beach , Florida
Contact: Phillip J . Matson
Staff Director
Indian River County Metropolitan Planning Organization
1840 25th Street
Vero Beach , FL 32961
Telephone : ( 772) 567-8000 1455
,. The MPO is a countywide agency that is responsible for transportation planning ,
programming , and financing for the five municipalities and unincorporated areas of Indian
River County. Specifically, the MPO is responsible for preparing short and long range
transportation plans which identify the need , timing , and phasing of future transportation
improvements . The MPO is also responsible for planning and programming federal and state
transportation funds to construct, enhance , and maintain major roadways , bridges , transit,
and bicycle/pedestrian facilities .
The MPO is collocated with the Indian River County administrative offices , and it serves as a
facilitator between the County and the various local governments that are members of the
_. MPO . The MPO has utilized GIS in support of transportation planning , and it has developed
a GIS-based software application that uses the County Property Appraiser's GIS and attribute
data to determine vacant acreage on both a Countywide and sub-area basis . The vacant
land analysis application allows the MPO to develop more accurate socio-economic and
land use data for input into its travel demand forecasting models . The County and the MPO
have an established , mutually- beneficial relationship, and both organizations have a history
of collaboration on GIS initiatives—it is expected that the MPO will continue to have an
active role in the County ' s GIS implementation .
GL3 '
GOV. LOT � \
G.L 6 �...� ♦ �Y`
_S GOV. LOT 7
._ GL.5 4 =
GOV. LOT 1 92�
O
i A �mT
Z
G1
...�. GOV LOTS
,
GL 2
GOV. LCT 10 GOV. LOT V
b toe.. v ... C..
Y Map Created by MPO 's Vacant Land Inventory Application
7-3
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
R State of Florida r
Florida Department of Environmental Protection IFDEPI
Contact : John Willmott , CIO
Florida Department of Environmental Protection
Bureau of Information Systems, GIS Section
2600 Blair Stone Road , MS 6520
Tallahassee , FL 32399-2400
Telephone : (850) 245-8238
Email : John . Willmott0adep .state.fl . us
Web Site : http : //www.dep .state .fl . us/gis/
The Florida Department of Environmental Protection ( FDEP) has a GIS Section in its
Information Systems Bureau . The GIS Section works as a guiding and directing partner with
other agency personnel to support the geographic information needs in protecting Florida 's
environment.
The GIS Section researches , develops , provides , maintains , and improves :
• Basemap and agency GIS data ;
GIS software and hardware solutions ;
Infrastructure and methods for retrieving , viewing , and analyzing GIS data ;
• GIS education , cooperative data projects and information exchange ;
The GIS Section maintains a ' GeoData Directory ' as a gateway for GIS data , as well as
several ArclMS internet mapping web sites .
a
,i
FDEP 's Regional Coastal Monitoring Data ArOMS Web Site
7-4
GIS Needs Assessment and Implementation Plan Chapter 7 — External Entities and Organizations
The table below provides a list of data layers currently available from the GeoData Directory :
Aquatic Preserves (areas) Hydrologic Unit Code ( HUC) Basins
areas
Aquatic Preserves ( lines) Hydrologic Unit Code ( HUC) Basins ( lines)
Biorecon Regions Integrated Habitat Network
Brownfield Area Centroids Lakes (areas)
Brownfield Area Polygons Lakes ( points)
Conceptual Integrated Habitat Network Mandatory Non-Phosphate Mines
Conceptual Phosphate Mineable Limit Mandatory Phosphate Mine Boundaries
DRASTIC for the Floridan Aquifer Mandatory Phosphate Mines
DRASTIC for the Intermediate Aquifer Marine Terraces
DRASTIC for the Surficial Aquifer Mitigation Bank Service Areas
Drainage Basins 1995 ( areas) Mitigation Banks
Drainage Basins 1995 ( lines) Multi-use Trail Priorities
Drainage Basins 1997 ( areas) Outstanding Florida Waters
Drainage Basins 1997 ( lines) Paddling Trail Priorities
EcoRegions/SubRegions Park Boundaries
Ecosystem Management Areas Pesticide DRASTIC for the Floridan
Aquifer
Existing Trails 2005 Pesticide DRASTIC for the Intermediate
Aquifer
FDEP Regulatory Districts (areas) Pesticide DRASTIC for the Surficial Aquifer
FDEP Regulatory Districts ( lines) Phosphorus Restrictive Basins
FDEP Regulatory Offices (areas)
Physiographic Provinces
FNST Hiking Trail Priorities Post-Mining Land Use
Florida Counties with Shoreline (areas) Pre-Mining Land Use
Florida Counties with Shoreline ( lines) SCI Biological Regions
Florida Enterprise Zones Sinkhole Types
Florida Land Resource Regions Sinkholes
Florida NHD Springs List Magnitude 2000)
Geology ( Environmental) State Land Records
Geology (Stratigraphy) Surface Water Class Boundaries (areas)
Ground Water Contamination Areas Surface Water Class Boundaries (lines)
- Gypsumstacks Water Supply Restoration (WSRP) Wells
7-5
GIS Needs Assessment and Implementation Plan Chapter 7 — External Entities and Organizations
Florida Department of Transportation ( FDOT ) ,
Contact : Paul O ' Rourke , Mark Welsh , or Miles Carter �.
Florida Department of Transportation , .
Transportation Statistics Office, Mail Station 27
605 Suwannee Street
Tallahassee, Florida 32399-0450
Telephone : ( 850) 414-4848
Email : planning �adot .state .fl . us
Web Site: http ://www.dof .sfate .fl . us/planning/statistics/gis/default . htm
The Florida Department of Transportation ( FDOT) manages several transportation GIS data
layers . The lead department for GIS data at FDOT is the Transportation Statistics Office . FDOT
participates in the Florida Geographic Data Library (see below) . Some of the key data sets
managed by FDOT include:
• Basemap
• County Roads
• Divided Highways
Federal-aid Highway System
• Florida Intrastate Highway System
• Interstates
• National Highway System
• Off-system Roads
• On-system Roads
• State Roads
• Strategic Intermodal System Roads
• Toll Roads
- a U .S . Highways
Universities I,
Florida Geographic Data Library WMJIM
( Managed by University of Florida GeoPlan Center)
Contact: University of Florida GeoPlan Center
OF Department of Urban and Regional Planning
431 ARCH Building
University of Florida
Gainesville, FL 32611
Telephone : (307 ) 777-5103
Email : data afgdl .org
Web Site : hftp ://www . fgdl .org
The Florida Geographic Data Library ( FGDL ) is a mechanism for distributing satellite imagery,
aerial photographs and spatial ( GIS ) data throughout the state of Florida . The data is
organized by county, or other regulatory boundaries , and is distributed on CD-ROMs . The
FGDL is warehoused and maintained at the University of Florida 's GeoPlan Center, a GIS
Research and Teaching Facility . There are currently about 350 layers of GIS data in the FGDL ,
including FDOR Tax Data and several types of Remotely Sensed images , such as Landsat TM
and Aerial Photography. New data layers will be continuously added to the FGDL as they
become available .
7-6
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
Geo-spatial data available from the WGIAC includes the following datasets :
• Admin & Political Bounds
• Agriculture & Farming
• Atmospheric & Climatic
• Biologic & Ecologic
• Business & Economic
• Cadastral & Land Descs
• Cultural & Demographic
• Elevation & Derived Prods
• Environmental
• Facilities & Structures
Geologic & Geophysical
• Human Health & Disease
Imagery & Base Maps
' a Inland Water Resources
• Locations & Geodetic Nets
• Military & Intelligence
• Oceans & Estuaries
• Transportation Networks
• Utility Networks
Regional Planning Councils
Treasure Coast Reqional Planning Council
Contact : Kathryn E . Boer, Regional Planner
301 East Ocean Boulevard , Suite 300
Stuart, Florida 34994
Telephone : ( 772) 221 -4060
Email : kboerCatcrpc .org
Web Site : http ://www .tcrpc .org
GIS User Groups
Florida ESRI User Group Florida SSRI Users Group
Contact: Matt Palavido
Telephone : (941 ) 749-3075
Email : mpalavido0acognocartagis .com
Web Site : http ://www.feug . org/
Central Florida GIS Users Group
Contact : Mark Sievers
East Central Florida Regional Planning Council
631 North Wymore Road
Suite 100
Maitland , Florida 32751 1 '
Telephone : ( 407) 623- 1075
Email sievers@ecfroc orq
Web Site : http :/ /www.cfais orq
7-7
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
ESRI International User Group- Annual Meeting
www.esri. com
The largest, worldwide , gathering of GIS professionals, meets in San Diego each summer .
Open to users of ArcGIS software, current in annual maintenance payments , who receive
free admission based on the number and type of licenses held . Provides extensive new
product information and software development updates, real-world application seminars
and success stories .
Private Sources ( Free and Low - Cost GIS Data )
ESRI has developed a web site called ArcDota Online (www.arcdataonline ) that has a
variety of geographic data available . After you register, you will gain access to both free
and commercial data sets that may be licensed and downloaded . An example of some of
the free data includes census TIGER data .
• Alternate Street Names
Census Block Demographics ( 2000 )
• Census Block Group Demographics f2000)
• Census Block Groups
• Census Blocks
• Census Tract Demographics ( 2000 )
• Census Tracts
• Census Transportation Areas
• Congressional Districts
• County ( 1990 Boundaries )
• County ( 2000 Boundaries )
• Key to Geographic Locations
• Land and Water Outlines
Landmark Areas
• Landmark Points
• Line Features
• Line Features, Railroads
Line Features , Ridges/ Fences
• Line Features, Streams
• Line Features , Streets
• Line Features , Utility Lines
• Minor Civil Divisions ( 1990 )
Minor Civil Divisions (2000 )
" 0 Places ( 1990 )
• Places (2000)
• School Districts, Unified
• Traffic Analysis Zones
• Urban Areas
• Urban and Rural Outlines
• Voting Districts ( 1990)
• Water Bodies
Some other datasets that are available through the ESRI site for free or at a low cost include :
US Road Data
• US Digital Imagery
• US Flood Data
• US Environmental Data
7-8
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
The Geography Network ( ESRI) (www. geographynetwork. com)
The Geography Network is a global network of geographic information users and providers .
It provides the infrastructure needed to enable the sharing of geographic information
between data providers , service providers, and users around the world . The Internet is used
to deliver geographic content to the user's browser and desktop . Through the Geography
Network , you can access many types of geographic content including live maps ,
downloadable data , and more advanced services .
The Geography Network content is distributed at many locations around the world ,
providing you access to the latest information available directly from the source . Along with
the use of ArcGIS 9 the geography network allows direct connection to the data with out
any downloading required .
Fie Ent New An rmk Help
oU C: J R?
Lpcalwn Inlarret 5ev-rn w, wpeoryagynelwork cam
sWas�,eei -
• Conents prerrew Me[ara[a .
n
. Name
_ . 1VPe
IN15 :m3g, 3,D -,
- � ,.rznmata Alias najrees pans : g 5,rv,cp
Oplias. C[les PrdMS Image 5erwce
j� Da[2Lsa Cmra-tions P Atas Cgng215[ I p¢IMS Image Service
-need nee 5rs[ems : 4Aras Dam Ar,IMS lmage ` rvu-e
• CesMing services PAltai FCJards Prd"S Image `-e'rim
- lrr nre0 ewers Ppnas_CarLwaN°m-nr_Pwus gmIM5lmage
'� AtlC In[emH Serrer P Atlas PrecCiation AVMS lrcage_e',xe
p QAdh PxOnnds An.IMS Image Dir, Me
0 Atlas Avpor[s
P aids FlguJers DAHjs_PCads AraNS image "Ce ce
Ras_Lis 11iiA _ i -aares AISSer,
Arta 3[103 P a[lasTmaapmMS:91315ence
Atlas Deffis
QP _ �Qalas_ r5 ACIMIS -maQe - r
P[Iss FeJan5Browse-Meadata p �eMe2d5[3
Ser ere
p9asParkwa
Cars OCelf_Wa[ersra] tn[N- Image service
P A[Iae P-enpta5on O r5l Pefef Antes Image Servxs
P
Atlas Pali OL^ us_Dens¢y ArcW5 lmage `e'rae
PA[452"15 Cenws_DC-erA.r WJMS Image 101% Ce
a S Atlas 5 _ _unties � J CPn9Ja_eepuanon AnNn lvage EV , Ce
P Atlas nnemr $ran ±op.,lanm F3 Araer
MS Feate 5Cr, ,
� Atlit enlp anti Cersus_IIGEPz90C Ara`S Image Sera ce
Souse N'tadste 'g EDU Arpor[fs ACCIrl Feature Sauce
P Cafi bt's[e ste] oEDU Honda AmIWS mage Se, ,e
a Pcel_neuef QEDU Pnllppmes Ard[15 :mage ser, ce
� r ass_DenYir Q EDU=agu a A,Qlas Image Sti
s s [ iversN ED, J- A¢IFL wage :e,mrn
0 tan s vppwaeor -
. _eppuiatior_Cc „ ?, EPA taizards Fi ArCIMS Fea[ure 'ervis
- c
]nzrne[ Server M1[[p:(1'x'""'+9^a3rapM1✓n•twp kmm sa'ec[ed
ArcGIS live Connection to Geography Network Datasets in ArcCatalog
7-9
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
a : : . . ,", Wo R 9Mo g -A
LIM
E c „ o
o
PIn
ILA
' ®; ,.., '
� .
* ;" '..
o 5.
ES2J Ln
Q .,
Mftd
LIIII
::
. 1, `
III, III I , Inirt-c Top,
on, ITT LAZIALond
o , I,
I III oorl,,Irl p,
owor . o In I
w., A R n In _. OYU
ArcGIS Live Connection to Geography Network Datasets in ArcMap
Summary
Indian River County ' s GIS implementation is multi-faceted , and its interaction with external
entities will have a significant impact on this implementation . The County has the
opportunity to foster greater communication and understanding with these entities about its
GIS mission and objectives . In addition , as Indian River County ' s GIS utilization and expertise
continue to improve, the County can lead and/or contribute to local and regional efforts
aimed at improved data sharing , formal data standards, data processing and maintenance
workflows , and spatial analysis .
It should be noted that these entities are inherently inter-related , and existing interaction
among these entities may be leveraged to establish interaction that focuses on GIS . For
example , Indian River County ' s GIS implementation may be improved by leveraging its
existing relationship with the State as well as local cities.
How closely and frequently the County interacts with these entities remains to be
determined . However, in general , it is recommended that Indian River County develop a
close relationship with the City of Gillette. It is expected that Indian River County will have
close interaction with some GIS users groups . It is recommended that the County establish its
own GIS users group—the recommended GIS Director should also work with neighboring
7- 10
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
counties to establish a " Treasure Coast" regional GIS users group. It is expected that the
County will have moderate interaction with the State of Florida and neighboring regional GIS
users groups and agencies .
Local Cities
(Vero Beach;
Sebastian)
Engineering &
Surveying Regional GIS
Firms
Users Groups
Indian River County
Florida
Private Sources Geographic
Data Library
Regional State of Florida
Planning Councils
OFrequent Interaction
OModerate Interaction
OInfrequent Interaction
Indian River County Interaction with External Entities
7- 1 1
GIS Needs Assessment and Implementation Plan Chapter 7 - External Entities and Organizations
r "err
ll
Chapter 8 - GIS Training and Education `t
F�f1Rrl�`�
In This Chapter
Enterprise-Wide Training on the Three Tiers of GIS 8- 1
Training Classes 8- 1
GIS Applications Training Matrix 8- 10
Recommended Number of Personnel ( by Department) for ArcGIS II and II 8- 11
Training
Education & Participation 8- 11
Enterprise -wide Training on Three Tiers of GIS
Training will be an integral part of Indian River County ' s GIS implementation strategy . Tier 1
users ( i . e . , staff members responsible for the creation/maintenance of GIS databases in the
ArcGIS 9 environment ) should take the weeklong ArcGIS class ( ArcGIS I and ArcGIS II ) . The
ArcGIS classes teach functionality for Arclnfo 9 , ArcEditor 9 , and ArcView 9 . ArcGIS I and
ArcGIS II classes can be provided on-site by ESRI or ESRI Authorized Instructors or off-site at
ESRI offices .
Tier 2 users ( ArcView 9 ) should be provided , at a minimum , with the two-day ArcGIS I training
class . This will include an introduction to the base functionality of the software , from data
management to desktop level analysis . Students can either travel to an ESRI office for this
training , or hire an ESRI Authorized Instructor to teach ArcGIS I on-site (recommended - more
cost efficient) .
Tier 3 users will receive customized training sessions on each individual application that is
developed . These applications are very intuitive and user-friendly . One to two hours of
training on each application will be sufficient . This training can be performed either on or
off-site.
Training Classes
KtIntroduction to ArcGIS I - for ArcView 9, Arc Editor 9 , and Arclnfo 9 (two days)
Overview
This two-day course introduces participants to ArcGIS and provides the foundation for
becoming a successful ArcView, ArcEditor, or Arclnfo user. Participants learn how to use
ArcMap , ArcCatalog , and ArcToolbox and explore how these applications work together to
„ provide a complete GIs software solution . The course covers fundamental GIS concepts as
well as how to create, edit , and work with georeferenced spatial data . Participants learn
how to manipulate tabular data , query a GIS database, and present data clearly and
efficiently using maps and charts .
Audience
This course is for those who are new to ArcGIS or to geographic information systems in
general .
8 - 1
GIs Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
Goals
• Display feature and tabular data
• Work with georeferenced spatial data
Query features using logical expressions
Find features using spatial relationships
• Edit spatial and attribute data
Associate tables with joins and relates
Produce maps , reports , and graphs
Topics covered
• ArcGIS overview: Capabilities and applications; Interacting with the interface; Basic
display
• Spatial data concepts : Representing spatial data and descriptive information
• ArcGIS data model : Geodatabases ; Shapefiles ; Coverages ; Feature types ; Attributes
• GIS software : Components; Functions; Applications
• Spatial coordinate systems and map projections : Georeferencing data ; What map
projections are; How ArcMap works with map projections
• Querying data : Selecting and identifying features ; Creating reports and graphs
• Map displays: Creating ; Symbolizing ; Scaling ; Adding map elements
Prerequisites and recommendations
Participants should know how to use windowing software . This course provides the
fundamental ArcGIS knowledge and experience needed to enroll in Introduction to ArcGIS II
(for ArcView 9, Arc Editor 9, and Arclnfo 9) as well as several other ESRI courses . Many of the
topics covered in this course are similar to those in Migrating from ArcView 3 . x to ArcView 9 .
Participants who complete this course should not enroll in Migrating from ArcView 3 . x to
ArcView 9 . Participants who have worked with prior versions of ArcView and want to learn
about ArcView 9 applications should take Migrating from ArcView 3. x to ArcView 9 .
Price : $900 per student Reduced rates may apply for onsite training fESRI currently charges
$ 7,000 for on-site training ESRI authorized instructors may charge less )
ItIntroduction to ArcGIS II - for ArcView 9, Arc Editor 9, and Arclnfo 9 (three days)
Overview
This three-day course follows Introduction to ArcGIS I (for ArcView 9, ArcEditor 9, and Arcinfo
9) and continues to present important concepts and functionality for successfully working
with ArcGIS . With further exploration of ArcMap , ArcCatalog , and ArcToolbox, participants
focus on spatial analysis , automation of spatial and attribute data , editing , and advanced
options for cartographic display and reports . Hands-on exercises teach ArcGIS procedures in
the context of solving real-world problems . Examples and exercises use data from a variety
of application areas . A portion of the class is reserved for carrying out an analysis project
and applying many of the new skills and techniques learned in this course . Participants
conduct queries, perform spatial analysis , and present their results in a hard-copy map and
report .
8 -2
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
Audience
This course is designed for those with fundamental knowledge of ArcGIS and geographic
information systems in general .
Goals
• Perform spatial analysis
• Manage geographic data
• Perform geocoding
• Automate data through heads-up digitizing
• Convert data from other formats
• Edit spatial and attribute data
• Create and use metadata
• Produce high-qualify maps and reports
Topics covered
• Spatial analysis and data management: Buffers; Spatial overlays ; Extracting features
for analysis ; Analytical methods and tools
• Geocoding and display of locations from tabular data : Address geocoding ; Display
of points from x ,y coordinates
• Editing : Tools for creating and editing spatial data ; Editing attribute data ; Spatial
adjustment
• Data automation : Data sources ; Digitizing ; Data conversion
Project management: Database organization; File and directory naming
conventions; Creating and using metadata
• Cartography : Advanced symbology and labeling
Prerequisites and recommendations
This course is for those who have completed Introduction to ArcGIS I (for Arc View 9, Arc Editor
9, and Arclnfo 9) or Migrating from Arc View 3 . x to ArcView 9 ( instructor-led or Web-based
course) . If one of the prerequisite courses is not completed , a participant should have
comparable experience with ArcGIS before taking this course . The course also provides
participants with the fundamental ArcGIS knowledge and experience needed to enroll in
Building Geodatabases I (for ArcEdifor 9 and Arclnfo 9) .
Price $ 1 ,350 per person Reduced rates may apply for onsite training ( ESRI currently charges
$ 10, 500 for on -site training ESRI authorized instructors may charge less ) .
O'Building Geodatabases I (three days)
Overview
This three-day course details the capabilities of the geodatabase and how to migrate
existing data to build a geodatabase for ArcGIS 9 . Participants learn how to create , use,
edit, and manage spatial and attribute data stored in the geodatabase . Discussion topics
include loading data into the geodatabase; defining appropriate topology rules ; and
maintaining data integrity through subtypes , attribute domains , and relationship classes .
Instruction will be given on loading existing data from coverages , shapefiles , and computer-
aided design fCAD ) formats to create new point, line , polygon , and annotation feature
classes .
8 -3
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
Audience
v This course is for spatial data managers who have a basic understanding of ArcGIS desktop
applications and are ready to use the geodatabase . New and existing data managers
waiting to migrate to the geodatabase will benefit from this course .
Goals
Load data into the geodatabase from a variety of formats
• Set spatial reference and spatial domain
Build a topology in the geodatabase
• Apply the appropriate topological rules for data
• Use the appropriate attribute rules for data with subtypes and domains
• Edit topological data
• Generate relationship classes
• Create and use rules for relationship classes and attribute data entry
• Produce and edit annotation
Topics covered
• Introduction to the geodatabase : Data storage options ; Geodatabase structures
and permissions ; Enterprise vs . personal geodatabase; Geodatabase tables in a
database management system ( DBMS )
• Building a geodatabase : Designing the geodatabase ; Defining its structure; Creating
a new schema ; Loading data from shapefiles, CAD files , and coverage point, line,
polygon , region , and annotation features
• Understanding spatial domain : Precision vs . accuracy; Geodatabase coordinate
" storage
• Geodatabase topology: Topology management in the geodatabase ; Building a
topology; Setting the properties of a topology; Setting appropriate topological rules ;
- Fixing topological errors; Editing topological data
• Relationship classes : Creating relationship classes ; Setting relationship class properties;
Using relationships in ArcMap : Relationship rules ; Validation ; Simple vs . composite
relationships
• Attribute validation rules : Subtypes and domains ; Creating subtypes ; Editing subtypes
in ArcMap; Creating domains; Editing with domains in ArcMap ; Coded value vs .
range domains ; Subtypes and relationship rules
Prerequisites and recommendations
Prior knowledge of the geodatabase is not required ; however, participants should complete
Introduction to ArcGIS I and II (for ArcView 9 , ArcEditor 9 , and Arclnfo 9 ) , or What's New in
Arclnfo 9 ( previously offered instructor-led course or currently available Web-based course) ,
or have equivalent knowledge . Participants should not take this course if they have
completed the previously offered course , Creating and Managing Geodatabases (for
ArcEditor 9 and Arclnfo 9 ) .
Price $ 1 ,350 per person Reduced rates may apply for onsite training ( ESRI currently charges
$ 10,500 for on-site training - ESRI authorized instructors may charge less )
Building Geodataboses II (two days)
Overview
This new two-day course extends the content of Building Geodatabases I (for ArcEditor 9
and Arclnfo 9) by discussing the advanced capabilities for modeling and working with linear
features in the geodatabose . Discussion topics include creating , editing , and performing
analyses on geometric networks ; managing linear referenced data for displaying data that
8 -4
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
occurs along linear features; and migrating coverage arcs , routes, and events to the
geodatabase .
Audience
This course is for spatial data managers who work with linear features and are ready to take
advantage of the geometric network and linear referencing capabilities of the
geodatabase .
Goals
• Build and perform analyses on geometric networks
Set rules for editing and analyzing on geometric networks
• Build route systems in the geodatabase
Edit route systems
• Dynamically locate events on route systems
Topics covered
• Geometric networks : Storing a network; Simple vs . complex network features; Logical
network; Flow on a geometric network ; Performing network analysis ; Network weights ;
Restricting the area of a trace ; Complex edges; Building a geometric network;
Setting network rules ; Validating connectivity rules
• Linear referencing : Linear referencing basics ; Creating routes; Storing routes in the
geodatabase; Hatching routes ; Rules for editing routes : Tools for editing routes ;
Displaying route anomalies; Reroute events; Advanced route events options ;
Transforming events
Prerequisites and recommendations
Participants should complete Building Geodataboses I (for ArcEditor 9 and Arclnfo 9) or have
equivalent knowledge.
Price: $900 per person Reduced rates may apply for onsite training ( ESRI currently charges
r $ 7,000 for on-site training ; SSRI authorized instructors may charge less )
RtArcSDE Administration for Oracle (5 days)
Overview
Oracle database administrators : prepare for implementing ArcSDE by building your own
individual ArcSDE server. This course teaches how to configure Oracle to support ArcSDE,
install and configure ArcSDE, load vector and raster data , monitor and optimize queries , and
manage a multiversioned geodatabase . Participants learn to monitor access to their ArcSDE
database by using ArcSDE and DBMS tools . Guidelines for adjusting resource allocation as
database usage changes will be discussed . Management of ArcSDE for access from ArcGIS
clients , including multiversioned viewing and editing , is highlighted . The course focuses on
understanding how ArcSDE software interacts with Oracle and proposes solid strategies for
maintaining and managing an enterprise GIS database .
Audience
This course is for experienced Oracle database administrators who need to manage ArcSDE
databases and clients .
Prerequisites and recommendations
• Participants in this course should have experience with the following :
• Oracle database administration or application development
Managing database storage
• Creating Oracle users and assigning their privileges
• Designing tables, indexes , constraints, and triggers
8 -5
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
• Using spatial and tabular data from a GIS application
• SQL
Goals
• Configure Oracle to support ArcSDE
• Install and configure ArcSDE
• Create vector feature classes and raster datasets
• Configure, create , and monitor application server, direct, and OLE DB
• connections
• Customize storage for ArcSDE vector, raster, and Oracle Spatial data
• Monitor and optimize query access
• Manage a multiversioned geodatabase
Topics covered
• ArcSDE installation : Evaluating the Oracle server configuration ; Preparing Oracle to
use ArcSDE; Installing ArcSDE; Starting and stopping the ArcSDE server; Exploring
ArcSDE system tables; Configuring ArcSDE and Oracle on separate hosts
-- Data loading : Creating storage space ; Creating users and assigning privileges ;
Calculating a spatial domain ; Creating vector feature classes from coverages and
shapefiles ; Creating raster datasets from image files ; Building raster catalogs and
,. raster datasets; Estimating storage needs; Examining feature class components ;
Customizing storage with the DBTUNE table ; Integrating ArcSDE with Oracle Spatial
• Monitoring data access : Creating application server, direct, and OLE DB
connections ; Monitoring connections with ArcSDE and Oracle fools ; Tracing client
queries ; Reporting system 1/ 0
• Optimizing data access : Analyzing spatial index performance ; Creating a group
layer; Creating a spatial view; Configuring the ArcSDE server processes ; Working with
client applications for performance and scalability
• Geodatabase : Understanding Geodatabase behavior; Performance and scalability
of Geodatabase behavior.
• Managing a multiversioned geodatabase : Registering feature classes as versioned ;
Choosing version privileges ; Reconciling and posting changes between versions;
Compressing the state tree; Monitoring changes to the adds , deletes, and system
fables .
Price : $2, 250 per person Reduced rates may aoply for onsite training ( ESRI currently charges
117 ,500 for on -site training ESRI authorized instructors may charge less ) .
KtArcSDE Administration for SQL Server (5 days)
Overview
This five-day course prepares Microsoft SQL Server database administrators for implementing
ArcSDE by building their own individual ArcSDE servers . Participants learn how to configure
SQL Server to support ArcSDE, install and configure ArcSDE , load vector and raster data ,
monitor and optimize queries , and manage a multiversioned geodatabase . Topics from
Introduction to ArcSDE using Arcinfo 8 are included in this course; participants do not need
to attend that class first .
t Throughout the class , effective methods for planning and managing storage, memory, and
1/0 are emphasized . Participants learn to monitor access to their ArcSDE database by using
ArcSDE and DBMS tools . Based on these results, a discussion follows on the guidelines to
' adjust resource allocation as database usage changes . Management of ArcSDE for access
from Arcinfo clients, including multiversioned viewing and editing , is highlighted , while
8 -6
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
managing Arclnfo geodatabases on an ArcSDE system is covered in detail . The course
focuses on understanding how ArcSDE software interacts with SQL Server and proposes solid
strategies for maintaining an enterprise GIS database .
Audience
This course is for experienced SQL Server database administrators who need to manage
ArcSDE databases and clients . Participants should have at least six months prior experience
working with Microsoft SQL Server .
Goals
• Configure SQL Server to support ArcSDE
• Install and configure ArcSDE
• Create vector feature classes and raster datasets
• Configure , create, and monitor application server, direct , and OLE DB connections
• Customize storage for ArcSDE vector and raster data
• Monitor and optimize query access
• Manage a multiversioned geodatabase
Topics covered
• ArcSDE installation : Evaluating the SQL Server configuration; Preparing SQL Server to
use ArcSDE; Installing ArcSDE; Starting and stopping the ArcSDE server; Exploring
ArcSDE system tables; Configuring ArcSDE and SQL Server on separate hosts
• Data loading : Creating storage space; Creating users and assigning privileges;
Calculating a spatial domain ; Creating vector feature classes from coverages and
` shapefiles ; Creating raster datasets from image files; Building raster catalogs and
mosaics ; Estimating storage needs ; Examining feature class components : Customizing
storage with the DBTUNE table
- Monitoring data access : Creating application server, direct, and OLE DB
connections ; Monitoring connections with ArcSDE and SQL Server tools ; Tracing client
queries ; Reporting system 1 /0
• Optimizing data access : Analyzing spatial index performance ; Creating a group
layer; Creating a spatial view; Working with overview and magnify windows, raster
wire frames , scale-dependent layers, and thumbnails
• Managing a multiversioned geodatabase : Registering feature classes as versioned ;
Choosing version privileges ; Reconciling and posting changes between versions ;
Compressing the state tree; Monitoring changes to the adds, deletes , and system
tables
Prerequisites and recommendations
Participants in this course should have experience with the following :
• SQL Server database administration or application development
• Administering a Windows operating system
• Managing database storage
• Creating SQL Server users and assigning their privileges
• Designing tables, indexes , constraints , and triggers
• Using spatial and tabular data from a GIS application
• SQL
Price : 12, 250 per person Reduced rates may apply for onsite training ( ESRI currently charges
$ 17 ,500 for on-site training ' ESRI authorized instructors may charge less )
8 -7
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
PfIntroduction to ArcIMS (three days)
Overview
This two course introduces participants to ArcIMS—an integrated approach for creating and
maintaining geography-based Web sites . ArcIMS offers powerful capabilities in an easy-to-
use framework , changing the way users can access and interact with Internet mapping and
GIS data . Class participants gain hands-on experience using ArcIMS to build , utilize, and
customize Internet mapping applications . This course also empowers participants with a
conceptual overview of how GIS mapping works on the Internet.
Audience
This course is for those who are new to ArcIMS and want to learn how to use ArcIMS to create
and serve maps on the Internet .
Goals
• Author and design ArcIMS Viewers
• Utilize client functionality
• Introduce site administration
• Understand ArcXML structure
• Customize ArcIMS Viewers
• Install ArcIMS and explore its architecture
_ Topics covered
• ArcIMS overview: What is ArcIMS ? ; Introducing multitier architecture; Creating an
ArcIMS Viewer; Using ArcIMS Manager Applications
• ArcIMS Author: Adding layers with Catalog ; Supported data formats; Setting layer
properties ; Scale factors ; Labeling ; Rendering ; Geocoding properties; Stored queries;
Saving map configuration files
" 0 Designing ArcIMS Viewers : Creating ArcIMS Services ; Using ArcIMS Designer; ArcIMS
Viewer output
• ArcIMS Viewers : HTML Viewer; Java Standard Viewer; Java Custom Viewer;
Arc Explorer—Java Edition ; Client tools
• ArcIMS Administrator: ArcIMS Spatial Servers ; Virtual Servers ; Instances ; Refreshing
ArcIMS Services ; Site properties and configuration ; Introducing ArcMap Server,
_ Metadata Server, and Route Server
• Collaborative tools : Adding layers : Changing layer properties ; Viewer configuration
files; MapNotes and EditNotes ; Using Geography Network
• Understanding ArcXML: What is XML? ; HTML vs . XML; ArcXML syntax; Map
configuration files; Requests and responses ; ArcXML Programmer's Reference Guide ;
Customizing map display using ArcXML
• ArcIMS Viewer customization : File structure ; Frame layout; Customizing the interface
( colors , titles , toolbars) ; Generic browser and user options; Editing ArclMSparam .js;
Using JavaScriptTM with ArcIMS ; Introducing the Java Viewer Object Model
• ArcIMS architecture and installation : ArcIMS components ; Web servers; Servlets;
ArcIMS Application Server and connectors; Configuring ArcIMS ; ArcIMS installation
process
Prerequisites and recommendations
Although prior use of ArcGIS , ArcView, Arclnfo , or MapObjects is helpful in understanding GIS
concepts , it is not a requirement . Similarly, those with an understanding of Internet
programming and Web-based protocols have an advantage : however, experience with
these is not required .
8 -8
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
Price : $900 per person . Reduced rates may apply for onsite training ( ESRI currently charges
$7,000 for on -site training ESRI authorized instructors may charge less ) .
StArcIMS Administration (two days)
" Overview
This three-day course teaches ArcIMS server administrators the things that make big
differences in ArcGIS server performance, security, and reliability. Participants learn how to
tune their ArcIMS Services, set up a secure server, apply hardware sizing considerations ,
perform distributed installations, and work with ArcSDE databases. Throughout the class,
effective methods for planning and managing ArcIMS in an enterprise network environment
are emphasized . Participants learn how to deploy ArcIMS to make their site a success .
Participants also learn important networking skills and the knowledge needed to operate
and maintain an ArcIMS server. A review of security strategies is supported with indepth
discussions of ArcIMS interprocess communication necessary for firewall configuration .
Hands-on exercises teach advanced installation and configuration techniques with
distributed installations . Participants create, configure , and monitor connections to ArcSDE
servers . The course describes how ArcIMS software interacts with ArcSDE and proposes solid
strategies for improving performance .
Audience
This course is intended for ArcIMS server administrators who need more understanding of how
ArcGIS server technology works behind the scenes to keep it running smoothly .
Goals
• Troubleshoot faulty ArcIMS Services
• Understand security issues
• Enable the Secure Sockets Layer (SSL) and HTTPS
• Authenticate ArcIMS Services
• Optimize map configuration files
Perform a distributed installation
• Understand ArcSDE architecture and connections
• Work with vector and raster data in ArcSDE
Topics covered
• Network communication : Describe the Internet protocols that will be the vocabulary
for the remainder of the course; Examine each from the standpoint of ArcIMS ; How
they work ; How they can go wrong ; Typical problems
• Security : Describe common security strategies using the inherent capabilities of the
operating system ; Discuss firewall technologies , packet filtering , proxy services,
network address translation , and virtual private networks ; Discuss firewall architecture
best practices and implications to ArcIMS ; SSL and HTTPS ; ArcIMS Service
authentication
• Installation and configuration : Practical distributed configurations ; Load balancing
spatial servers; Using multiple Web servers; Creating server clusters
• Service tuning : Response time; Scale-dependent rendering ; Generalization ; Image
types; Map projections ; Image directories ; Spatial indexes
ArcIMS sizing : Hardware considerations; Network bandwidth guidelines ; Application
server queuing
• ArcSDE architecture and connections : ArcSDE software architecture; Setting up an
ArcSDE server using ArcIMS; Creating ArcSDE application server and direct
- connections; Serving a versioned geodatabase with ArcIMS
8 -9
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
• ArcSDE vector data : ArcSDE feature class storage architecture; Serverside data
loading using ArcSDE command line utilities; Organizing and managing privileges;
Managing spatial and attribute indexes for optimal display and query performance ;
Presenting data using spatial views ; Generalizing data for small-scale display using
sdegroup
• ArcSDE raster data : ArcSDE raster data storage architecture; Loading images using
ArcSDE command line utilities; Creating seamless mosaics; Creating mulfirow rasters
Prerequisites and recommendations
It is recommended that participants complete Introduction to ArcIMS or have equivalent
experience with the terms and concepts used in ArcIMS . General knowledge of TCP / IP
networking principles is assumed . No ArcSDE experience is required . Participants for this
course should have experience with the following :
• Administering a Windows operating system
• Creating ArcIMS Services
Authoring and designing ArcIMS Web sites
• Managing site administration
• Installing ArcIMS
• ArcIMS architecture
Price: 11 , 350 per [person . Reduced rates may apply for onsite training ( ESRI currently charges
$ 10,500 for on-site training ESRI authorized instructors may charge less )
a Tier 3 applications
The cost of all Tier 3 applications includes training for selected personnel . Enterprise-wide
training of Tier 3 applications can be conducted by the GIS Director and /or an outside
consultant.
GIS Training Summar
Introduction to ArcGIS I Both On-Site 2 $9 ,000 $7,000
Introduction to ArcGIS II Both On-Site 3 $ 1 ,350 $ 10,500
Building Geodataboses l Both Off-Site 3 $ 1 ,350 $ 10,500
Building Geodatabases II Both Off-Site 2 $900 $7,000
ArcSDE Administration for Oracle Both Off-Site 5 $2,250 $ 170500
ArcSDE Administration for SOL Server Both Off-Site 5 $2,250 $ 17,500
Introduction to ArcIMS Both Off-Site 2 $900 $7,000
ArclMS Administration Both Off-Site 3 $ 1 , 350 $ 10,500
Tier 3 Applications On On-Site 1 N/A
8 - 10
GIS Needs Assessment and Implementation Plan Chapter 8 — GIS Training and Education
GIS Applications Tra ning Matrix
r
- j !
..+ �, A, 3rv,� � �. , .Ay.� .x* ,-a�yk�+ � ..� ,�+ � 'i{�kfi- e 'yak §' -
Community
Development,
ESRI or Emergency Services,
Introduction to ArcGIS I OnESRI General Services,
2 12 $
Authorized , Property Appraiser' s 7.000*
Trainer Office, Public Works,
Sheriff, Supervisor of
Elections Office
Community
ESRI or Development,
Introduction to ArcGIS II On ESRI 3 1 ,2 Emergency Services, $ 10,500*
Authorized General Services,
Trainer Property Appraiser' s
Office, Public Works
Building Geodatabases IOff ESRI 3 2 GIS Director $ 1 ,750**
Building Geodatabases II Off ESRI 2 2 GIS Director $ 1 ,300**
ArCSDE Administration for GIS Director, Computer
SOL Server or Oracle Off ESRI 5 2 Services ) I ) $5, 700» «
Introduction to ArcIMS Off ESRI 3 1 GIS Director, Computer $2,600**
Services ( 1 )
ArcIMS Administration Off ESRI 2 1 GIS Director $1 , 650'*
Tier 3 Applications On Internal 1 1 r2,3 Various N /A
* On-site training by ESRI or ESRI Authorized Instructor ( 12 staff members or less) .
a * *Offsite training at ESRI Training Center in West Palm Beach , FL. Assumes $ 100 Per Diem for hotel/ food
and $ 100 for transportation to West Palm Beach, FL from Vero Beach, FL.
Recommended Number of Personnel for ArcGIS I and II Trainin
Community Development 2 2
Emergency Services 1 1
General Services 3 2
Property Appraiser' s Office 2 2
Public Works 2 2
Sheriff' s Office 1 0
Utilities Services 1 1
Total 12 10
*This is a general recommendation that assumes that departments/offices with existing GIS staff will not
require all GIS staff to re-train .
Education & Participation
An important part of professional GIS education is not only formal training classes , but
attending GIS conferences . GIS conferences allow attendees to attend workshops and
seminars (some free, some at additional cost ) , and to interact with other GIS professionals
from around the region , state, country, and world . Indian River County should budget
8 - 11
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
approximately $5 ,000 every year for conference attendance Important conferences that
should be attended by County staff ( at the GIS Director' s discretion , within budgetary
limitations) include :
ESRI International User Conference
August 7- 11 2006
San Diego , California
( http ://www.esri .com )
Who Should Attend ?
• The ESRI User Conference is open to all ESRI software users including :
C New Users
Experienced Users
0 User Group Members
Coordinators
Programmers
Specialists
Analysts
o Technicians
First Responders
o Information Technology and Industry Solutions Managers
C Project Managers
Department Heads
Division Chiefs
Executive Directors
C Faculty
C Elected Officials
C, Board Members
Chairpersons
" o NGO Representatives
Local , Regional, National , and International Committee Members
Topics Covered
Application Success Stories
Lessons Learned
• Data Standards
• Data Migration
• Data Access
• Project Applications
" 0 Software Development
• Complimentary Technology
• Mandates
r • Grant Programs
• Collaborative Projects
• Initiatives
8 - 12
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
Urban and Regional Information Systems Association ( URISA)
Annual Conference and Exposition rn`4-rf
September 26-29 , 2006
Vancouver, British Columbia , Canada
( hffp ://www. urisa . org )
g,
The URISA Annual Conference offers a unique multidisciplinary approach , with sessions led by
industry leaders , powerful keynote presentations, panels , roundtable discussions and
networking meetings you won ' t find anywhere else .
This conference is vital to professionals concerned with the effective application of
information technology in all state and local government agencies, including :
• Community & Economic Development
• Emergency Services / Public Safety
• Environmental Management
• Land Records
• Public Works
• Tax Assessment
• Transportation Planning
• Urban Planning & Design
• Utilities
Geospatial Information and Technology Association (GITA)
Annual Conference and Exhibition
April 23-26 , 2006
Tampa , Florida
( hftp ://www.gifa .org )
GITA ' s Annual Conference and Exhibition is the premier educational event for professionals
involved in geospatial information technologies, including automated mapping/facilities
K management (AM/FM) , geographic information systems ( GIS) , supervisory control and data
acquisition (SCADA) , and related geospatial technologies. Conference 29 will provide attendees
with better ways to plan , design , manage, and maintain their systems and operations.
B - 13
GIS Needs Assessment and Implementation Plan Chapter 8 - GIS Training and Education
Chapter 9 - Three - Year Phased
Implementation Plan
P \ %4rjki�v
In This Chapter
Recommendations for Year One 9- 1
Database Development 9. 1
Recommendations for Year Two 9-4
Applications Development Phase 9-4
Recommendations for Year Three 9 - 7
Data Access and Sharing Phase 9- 7
Funding Mechanisms q_g
This chapter documents costs associated with a three-year phased implementation , based
on a high -end budgetary projections . This three-year phased implementation plan , if
implemented, will provide Indian River County with a very thorough and sophisticated
enterprise-wide GIS ; on par with the best enterprise-wide GIS implementation in mid-sized
counties in the United States .
Recommendations for Year One
Initial Enterprise-Wide Deployment, Data Creation , Software Implementation , and Initial
Database Development
Year One will consist of data creation , software provision and training , and initial database
development.
Year One costs are as follows:
Item Description Current Department
Cost Deployment
Software
- ArcGIS : Arclnfo 9. 1 ( 1 SSRI or ESRI
concurrent use license) $ 14 .000 GIS Director Authorized
Reseller
ArcGIS: ArcView 9- I3 single ESRI or ESRI
( g e $4,500 Health ( l ; Sheriff' s
- use license) Office ( 2) Authorized
Reseller
ArcGIS Extensions :
Spatial Analyst ( i ) GIS Director
3D Analyst ( 11 $8.500 Surveying gets ESRI
Maplex ( 1 ) Analyst
Survey Analyst
ArcEditor 2 5,000 Surveyor ESRI
ESRI or ESRI Should include servlet
ArcIMS 9. 1 $ 10,000 GIS Director Authorized
Reseller engine.
Computer Services ESRI or ESRI
ArcPad 10licenses ( l ) ; Emergency
( 1 $5,000 Services (31 ; Public Authorized
Works 6 Reseller
` 9- 1
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Item Description Current Department of Purchased Notes
cost Deployment From
Address Maintenance $g000 Community GIS Application Includes setup and
,
Software Development Developer training
Includes training and
Intranet GIS Data Browser $40000 All GIS Application setup ; and
(requires ArcIMS) , Developer maintenance and
technical support .
Unlimited licenses
Includes training and
GIS Data Browser (including GIS Application setup; and
PIN mapping ) ( 5 licenses) $12,500 Sheriff ' s Office Developer maintenance and
technical support,
Carte ra h Suite $54,500 Public Works Carie ra h
Community
Mobile GIS Data Browser Development (81 ; Includes training and
$59 , 500 Emergency GIS Application setup; and
(58) Services (5) : Developer maintenance and
Sheriff' s Office 45 technical support .
Community
Development ( 2) ;
' Emergency
Services ( 1 ) ; Includes training and Public Access Touch Screen Property GIS Applicationsetup; and
Kiosk Application 7licenses ,500 A aintenance and
pp ( ) $24Appraiser' s Office Developer techmnical support:
( 1 ) ; General Does
Services ( 2) ; not include hardware.
Supervisor of
Elections 'r
- Pricing is variable ,
based on a subscription
basis. Consult preferred
Emergency Notification GIS Application application developer
System $30,000 Enterprise Wide Developer for cost estimates. This
will be integrated with
Intranet Data Browser.
Annual Fee
GIS Director &
MS Windows 2003 Server $ 1 , 200 Computer Services Microsoft Operating system
(deployed required to run ArclMS
enterprise-wide
Software Subtotal: $277,200
Hardware
1 ArcIMS Server $3,500 Computer Services Preferred Server will host Intranet
Vendor GIS Data Browser
Community Actual costs will vary
Mobile Computers ( 131 $32, 500 Development (81 : Preferred
Emergency Vendor depending on type of
Services ( 5) : computers purchased
Computer Services Actual costs will vary
Hand-held Computers ( 10) $ 15,000 ( 1 ) ; Emergency Preferred dependingtype of
Worksks
Services ( 6 Public vendor computers purchased
Community
Development ( 2) :
Emergency
Services ( 1 ) :
Public Access Touch Screen Property Actual costs will vary
$35000 Appraiser' s Office Preferred depending on type of
,
Computers/ Kiosks (7) ( 1 ) ; Risk Vendor computers/kiosks
Management (2) ; purchased
Supervisor of
Elections ( 1 ) ; Public
Libraries 2
9-2
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Item Description Current Department of Purchased Notes
Cost Deployment From
Hardware Subtotal: $86,000
Data
Cost is if all data
creation is outsourced .
Data Collection . GIS Consultant Please refer to the
Conversion, and Creation with assistance Master Data List for
( does not include aerial $288.000 Various from GIS Staff individual cost. In-house
photographs/planimelrics) and GIS data creation can
Director reduce costs
considerably . Includes
full address point layer.
Logical Database Design $35,000 GIS DirectorGIS Consultant
Physical Database Desi n $30,000 GIS Director GIS Consultant
Data Subtotal: $353,000
T Ining and Education
All ArcEditor and ESRI or ESRI
Introduction to ArcGIS $7,000 ArcView users Authorized
Trainer
Introduction to ArcGIS II $ 10.500 All ArcEdifor users ESRI
Introduction to ArclMSGIS Director &
$2 '600 Computer Services ESRI
ArcIMS Administration $ 1 ,650 GIS Director ESRI
Conferences $5,000 Enterprise-Wide Various
Training and Education
Subtotal: $26, 750
Planning and Technical Services
Annual Update of GIS Planning Reflect progress and
Implementation Plan $8.500 GIS Director Consultant changes in technology
FSRI or GIS Used for special
On-site Technical Services $50,000 GIS Director Technical projects . ArcSDE setup .
Consultant and other tasks.
Planning Subtotal: $58,500
Year 1 TOTAL: $801 ,450
9-3
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Recommendations for Year Two
Applications Development and Integration Phase
Year Two will continue the expansion of GIS applications and the implementation of an
enterprise geodatabase .
Year Two costs are as follows :
Item Description Current Department of Purchased Notes
Cost Deployment From
ESRI or ESRI
ArcIMS9 . 1 $ 10,000 Computer Services Authorized Includes servlet engine .
Reseller
Community
Development ( 4) ; ESRI or ESRI
ArcPad ( 19 licenses) $9,500 Emergency Authorized
Services ( 31 ; Reseller
General Services
( 6) ; Public Works 6
ArcSDE $ 15,000 GIS Director, ESRI SQL Server and /or
Computer Services Oracle are required .
Includes training and
Internet GIS Data Browser $25,000 GIS Director; Preferred setup; and
ComputerServices vendor maintenance and
r technical support
Pricing is variable,
based on a subscription
basis . Consult preferred
Emergency Notification GIS Application application developer
System $30,000 Enterprise Wide Developer for cost estimates. This
will be integrated with
Intranet Data Browser.
AnnualFee
CrimeView $22,000 Sheriff's Office Omega Group
Includes training and
Vermont setup ; and
GISTrac ( 2 licenses) $ 12,000 Recreation
V Systems maintenance and
technical support
Community Preferred
Planning Support System $ 15,000 Application
Development
Provider
Includes training and
Mobile GIS Data Browser $46, 500 Sheriff' s Office (45) GIS Application setup; and
( 45) Developer maintenance and
technical support.
General Services
( 11 : Supervisor of Includes training and
Public Access Touch Screen Elections ( I ) ; Public GIS Application setup : and
Kiosk Application ( 6 licenses) $ 19,000 Libraries ( 2) ; Joint Developer maintenance and
Library ( 1 ) ; Utilities technical support
1
GIS Director &
MS Windows 2003 Server Computer Services Operating system
$ 1 , 200 Microsoft( deployed required to run ArcIMS
enter rise wide
Software Subtotal: $205,200
- Software Maintenance
Software Maintenance $85,000 Various Various Estimated
9.4
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Item Description Current Department of Purchased Notes
Cost Deployment From
Software Maintenance $85,000
Subtotal:
Hardware
Actual costs will vary
Public Access Touch Screen $20000 Public Libraries (3� Preferred depending on type of
Computers/ Kiosks (6) , Vendor computers/kiosks
purchased
Preferred Server will host
1 ArcIMS Server $4,500 Computer Services Vendor Intranet/ Internet GIS
Data Browser
1 GIS Server $ 11 ,000 Computer Services Preferred Server will host
Vendor Geodatabase
Community
Development ( 4) ; Actual costs will vary
Hand Held Computers 19( $28,500 Emergency Preferred depending on type of
Services Vendor computers purchased
General Services
6 ; Public Works 6
General Services Actual costs will vary
Public Access Touch Screen $ 10,000 ( 1 ) ; Supervisor of Preferred depending on type of
Computers/Kiosks ( 2( Elections or Vendor computers/kiosks
purchased
Hardware Subtotal : $74,000
Data
Cost is if all data
creation is outsourced .
Please refer to the
Data Collection, $ 168,000 Various GIS Consultant Master Data List for
Conversion, and Creation individual cost. In-house
data creation can
reduce costs
considerably,
Aerial Photographs & Select $ 120,000 GIS Director Preferred
Planimetrics Vendor
GIS Director; GIS Cost is if all data
Geodatabase integration $25, 500 Staff from various GIS Consultant collection/creation is
departments outsourced
Data Subtotal: $313,500
Tr InIng and Education
All ArcEditor ESRI or ESRI
A
Introduction to ArcGIS 1 $7,000 ll ArcE it users Authorized
Trainer
Introduction to ArcGIS II $ 10. 500 All ArcEditor users ESRI
ESRI or ESRI Training not needed if
Building Geodatabases I $ 1 ,750 GIS Director Authorized GIS Coordinator has
Trainer already received this
training
ESRI or ESRI Training not needed if
Building Geodatabases II $ 1 ,300 GIS Director Authorized GIS Coordinator has
Trainer already received this
training
ESRI or ESRI Training not needed if
ArcSDE Administration for GIS Director; GIS Coordinator has
SQL Server or Oracle $5,700 Computer Services Authorized
Trainer already received this
training
Conferences $5,000 Enterprise-Wide Various
Training and Education $31 ,250
Subtotal:
Planning
9-5
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Item Description Current Deportment of Purchased Notes
Cost Deployment From
Annual Update of $8,500 GIS Director GIS Planning Reflect progress and
Implementation Plan Consultant changes in ogy
Planning Subtotal : $8,500
Year 2 TOTAL: $708, 950
9-b
GIS Needs Assessment and Implementation Plan Chapter 9 — Three-Year Phased Implementation Plan
Recommendations for Year Three
Data Access and Sharing Phase
The third year of the project will revolve around continued sharing data throughout the
organization and maintenance of existing investment .
At this point in the project, departments should be utilizing the GIS for sophisticated analysis. It
should have become another resource that employees rely on , much like a word processor or
spreadsheet program .
Year Three costs are as follows :
Item Description Department
Cost Deployment
Software
Includes training and
setup; and
maintenance and
ArcLogistics Route $40,500 GIS Director ESRI technical support Pricing
is estimated . Also,
Includes assistance on
setting up models for
Public Works .
` Pricing is variable, based
on a subscription basis .
Consult preferred
Emergency Notification Wide GIS Application application developer
System $30,000 Enterprise e Developer for cost estimates. This
will be integrated with
Intranet Data Browser.
AnnualFee
Software Subtotal: $70,500
Software Maintenance
Software Maintenance $ 120,000 Various Various
f Software Maintenance $120,000
Subtotal:
Hardware
Actual costs will vary
Public Access Touch Screen $5Community College Preferred depending on type of
Computers/Kiosks ( 2( ,000 Library ( 1I Vendor computers/kiosks
purchased
Hardware Subtotal: $5,000
Data
Cost is if all data
creation is outsourced .
Please refer to the
Data Collection , $ 150.000 Various GIS Consultant Master Data List for
Conversion . and Creation individual cost. In-house
data creation can
reduce costs
-- considerably.
Aerial Photographs & Select $40000 GIS Director Preferred
Planimetrics , Vendor
Additional data integration Public Works, Road GIS/GPS Cost is if all data
projects $30,000 and Bridge Consultant collection /creation is
outsourced
9-7
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Item Description Current Department of Purchased Notes
Cost Deployment From
Data Subtotal: 1 $220,000
Tr InIng and Education
Conferences $7, 500 Enterprise-Wide Various
Classes needed
Selected Classes $25,000 Enterprise-wide various depends on current
offerings and current
staff.
Training and Education
Subtotal: $32,500
Planning
Annual Update of GIS Planning Reflect progress and
Im lementation Plan $8.500 GIS Director Consultant changes in technology
Planning Subtotal: $8,500
Year 3 TOTAL: $456 ,500
Other Costs
The preceding three year pricing does not include an optional full survey grade GPS
collection of water, sewer, and storm-water. Additionally , employee costs are not included
in these price tables . Also , a related data truthing project is being pursued by County
Surveying .
Recurring Costs
After the three year implementation the County should expect to need to budget
approximately $ 150,000 a year for maintenance of software . Hardware should be replaced
in accordance with the County replacement policy .
Funding Mechanisms
There are multiple funding mechanisms Indian River County can explore as funding sources
" for its GIS initiatives in whole or part . Funding options can be broken down into two major
types ; fee-based and grant-based . Fee-based funds are the most stable source of funding
and enable program managers to establish budgets and plan for normal operations and
initiatives . Grant-based funds can fund large or special projects .
Fee Options
Indian River County has many opportunities to apply small fees to transactions that require
GIS support . In this way the fees charged would be ear-marked for systems required to
maintain and enhance the service level . Building and Development Permit Fees and
Recording Fees are good examples of County services that utilize GIS products as part of the
business workflow. The fee structure does not have to be exorbitant to be an effective
funding source . For example , a $ 15 recording fee or $ 10 building permit fee can supply
significant level of funds over time .
Land development fees should be explored for funding . A developer will typically pay tens
of thousands of dollars in fees to permit and plat a development project . A subdivision or
platting fee could be an effective funding source . Additionally, digital submission of
subdivision plans and plats is becoming a standard practice ; a large fee for non-compliance
or fees to support data transmission and processing could be applied for each transaction .
9-8
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan
Grant Options
The state of Florida does not have a central GIS committee that offers cooperative funding
for local governments . However, numerous federal programs could provide funds for
specific GIS projects . The following lists some federal agencies and organizations that offer
grant- based funds .
Federal Geographic Data Committee offers three funding options :
• Cooperative agreements for projects that will establish clearinghouses to find and
access geospatial data , develop standards related to geographic data , implement
educational programs to increase awareness and understanding of the National
Spatial Data Infrastructure, and build or strengthen relationships among organizations
to support digital geographic data coordination .
• Framework demonstration projects that support efforts to implement and test the
data , technology , and organizational aspects of the framework . Consortia propose
projects in which their members work together to produce , maintain , and
disseminate framework data needed for national , regional , state , and local analyses .
• The National Spatial Data Infrastructure ( NSDI ) Benefits program funds cooperative
projects that assess the impact of interorganizational cooperation and data sharing
to address important issues or solve problems over a particular geographic area .
Projects may focus on environmental , economic, social , or cultural problems .
Technology Opportunity Program (TOP )
• National Telecommunications and Information Administration ( NTIA ) Provides
matching grants for projects that improve the quality of , and the public 's access to ,
education , health care, public safety, and other community- based services . Grants
are used to purchase equipment for connection to networks , including computers ,
video conferencing systems , network routers , and telephones ; to buy software for
organizing and processing all kinds of information , including computer graphics and
databases; to train staff, users , and others in the use of equipment and software ; to
purchase communications services , such as Internet access ; to evaluate the projects;
and to disseminate the project's findings .
Environmental Protection Agency
• EPA 's State , Local and Tribal Projects section includes programs that provide support
for open space preservation , parks creation , brownfields clean up, water quality
improvement, environmental protection , and pollution prevention . The Agency also
offers funding opportunities related to specific geographic regions , as well as
environmental management, financing , and technology .
w 9-9
GIS Needs Assessment and Implementation Plan Chapter 9 - Three-Year Phased Implementation Plan