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Home My WebLink About2006-193C. � RL� ��Pr 4 �� °��+�' Community Development Department Departmental Structure and Functions The Community Development Department manages sixty-six full time employees including ; • Community Development Director ( 1 ) Building Official ( 1 ) Budget and Administrative Supervisor ( 1 ) Planning Director ( 1 ) Plans Examiner ( 6 ) • Building Inspector ( 18) • Contractor Licensing Specialist ( 1 ) • Building Support Specialist ( 1 1 ) Staff Director ( 1 ) Staff Assistant (3 ) Environmental/ Code Enforcement Section Chief ( 1 ) • Long Range Planning Section Chief ( 1 ) • Senior Planner ( 6 ) Planner ( 1 ) N0 Plan Assistant (4) • Plan Technician ( 4) • Code Enforcement Officer ( 5 ) ~ The Department of Community Development administrates land-use regulations , enforces building codes, prepares long-range plans to guide the orderly growth of the County, administers housing programs , and provides support for economic development efforts . To successfully manage its various responsibilities, the Community Development Department is divided into the following divisions: Building • Code Enforcement • Environmental Planning • Metropolitan Planning Organization Planning Building Division Indian River County ' s Building Division handles building inspections , new construction , electrical systems , storm damage assessment, alterations to existing buildings, unsafe structures inspection , complaints , and the Florida Accessibility Code and Energy Code provisions. Code Enforcement/ Environmental Planning Enforcing codes and ordinances enacted by the County to protect community standards is the main responsibility of the Code Enforcement and Environmental Planning Division . Other duties include : • Processing permits and approvals Code violation citations Inspect site development projects for issuance of Certificate of Occupancy Present code enforcement cases to the County Code Enforcement Board 8 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Metropolitan Planning Organization ( MPO ) This Countywide agency is responsible for transportation planning , programming , and financing for the five municipalities and unincorporated areas in Indian River County . Three advisory committees , the Technical Advisory Committee , the Citizens Advisory Committee , and the Bicycle Advisory Committee provide technical expertise and provide citizen input into the MPO planning process . The MPO has one tier one user that edits and maintains the County ' s vacant land invenstory . Planning The Planning Division implements elements of the long range plan , tracks permits, maintains a concurrency management system , approves site plans and plats , updates zoning , and land use and other maps . In addition , this Division handles affordable housing , code enforcement, and zoning matters . At present , the Department utilizes nine copies of ESRI ' s ArcGIS with two concurrent and seven single seat licenses . The majority of GIS users in the Community Development Department will be Tier 3 GIS Users ; however , some GIS use within the Department will involve more complex GIS data analysis , mapping , and some geo-spatial data creation , such as that of Tier 1 and 2 GIS Users ( see Chapter 2: GIS Organizational Structure and Staffing for more information on the three Tiers of GIS Users ) . The GIS Planner is a Tier 1 user that edits and maintains the County ' s zoning and land use layers . The Principal Addressing Planning Technician , another Tier 1 user, creates and maintains all address data for unincorporated areas of the County . A planning technician will be assigned to be the back-up to the Addressing Planning Technician . All Planners , including section chiefs , will be Tier 2 users conducting various levels of GIS analysis . The Environmental Planning Division uses ArcGIS mainly for GIS data browsing . However, one Environmental Planner is responsible for editing and maintaining the County ' s conservation lands , historic and archeological resources layers . The recommended GIS Director should be utilized to assist with any of the more complex tasks . Existing Hardware and Software y Currently everyone in the department has a PC with access to the county network. All PCs are running either Windows 2000, or XP operating systems . In addition , there are twenty four laptops for field personnel . The Department uses GPS Navtrak systems in their trucks for reporting purposes . The Department also has a large format plotter, a small format plotter, a large copier/scanner, and a small scanner. The Community Development Department uses the following software applications: 1 . Microsoft Office Suite 2. ArcGIS 9 . 1 3 . CD Plus 4 . Mobile Highway 5 . NavTrak 6 . ArcLogistics 7 . FSUTMS } 8 . Urban Land Use Allocation Model 9 . Adobe Paint Shop Pro 9 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment J' ArcView y _ ArcView Is used occasionally by , e ° � n _. s -. w t • :: : : ^ r « o ow . department staff to produce GIS data layers (Shapefiles) as well ash " for basic mapping and spatial t analysis . The Metropolitan ! Planning Organization is thePoo , � - biggest user of ArcView at this . -g,`N+ :m"� 7. time with a single licensed copy s �.- i o of ArcView 9 . 1 . Environmental 14 Planning personnel have access to ArcView for data layer a development, mapping , and general browsing of geographicg � #- data sets . Geographic data sets f d. s _ from the Property Appraiser ' s Office and from various other • - �'� ^� _,^,,,o,f:-.�; b , -- � sources are being accessed and _, a reviewed in ArcView to verify spatial and attribute accuracy . A . ArcView is also used occasionally by Department staff to generate cartographic products for use by administrative and field staff . Arc ESRI 's ArcView GIS" =' CD-Plus Perconti Data Systems , Inc . specializes in custom database applications . Their products utilize the latest Client/Server application tools for speed and stability . They use Borland Delphi as the application generation tool , Crystal Reports as the report generation tool , and Oracle and Microsoft SOL Server as the database back ends . They have designed custom applications of all sizes for single users to hundreds of users; applications ranging from public sector to private sector, for small projects to fortune 100 corporations . The Community Development Department currently uses a custom application developed by Perconti Systems called CD- Plus . This software package is a community development management system that allows for ` various modules that integrate with each other and can be customized to the specific applications for which it is intended . C.�-�ILSTM 10 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Jd v. » � F__-] STRFOnN� F_ .a.* I.. uaIl11L". . v,a•. E ms. ls J9 L, w, _ . v,a 0m ' v JO ( TO,...� i Soo tiw r— rw (— 3a. ., 01F .,[..v a, .m., w a.� -- 11C dv_ F_ Rr: v-.,. — ,-« ice ro w, r Screen Shot of CD-Plus Database Form CD- Plus an address / parcel based system , which allows for module integration . Available modules include : permitting and inspections, code enforcement , occupational license , development review , and growth management. y A key opportunity exists for a county wide integration of the CD-Plus database with both standalone and Intranet GIS data browsers . The information maintained in the CD-Plus database can be spatially enabled and converted to GIS layers , allowing for GIS-based mapping and spatial analysis of building permits, inspections, and other pertinent information contained in the database . It is recommended that the County work with a GIS Consultant and Percent! Systems to establish GIS connectivity and to spatially enable the data within the CD- Plus system . =' MobileHWY Founded in 1999 to provide mobile solutions utilizing M ob I e H WY the Internet and wireless mobile networks ; MobileHWY is a provider of solutions for mobile workforces . With expertise in wireless technology, they support clients across several different vertical markets including government, construction , cable , utility, and other service related industries . Their suite of mobile solutions provides field employees real-time access to information through an end -to-end automation reengineering of existing processes , using a wide range of hand-held and portable devices . The Building Division currently uses the MobileHWY application , integrated with Perconti ' s Web Services for CD-Plus, Novtrak ' s Mobile Manger GPS receiver box and the Navtrak configured installation of ESRI ' s ArcLogistics Route software , as a complete mobile inspections system . MobileHWY provides the following services : • Mobile Inspector, Laptop Version Mobile Contractor • Interface to online CD-Plus Permit and Inspections Database to enable mapping of code violations and other information products • Interface to Navtrak Mobile Manager " GPS " satellite receiver and ESRI ' s ArcLogistics Route routing system . ON GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Mobile Inspector Laptop Version Building Inspectors can perform inspection data entry in the office via the internal network or in the field via a laptop PC . Navtrak ' s wireless GPS modem allows inspectors to send and receive inspection information through a wireless connection . Mobile Inspector, Laptop provides the following functionality ; • Daily Itinerary Information • Field Inspection capabilities (including transmission of results ) • Database queries for inspection and permit information Ad hoc inspection capabilities Mobile Contractor Contractors have the ability to submit inspection requests and inquire on inspection results while in the field via a wireless Internet cell phone or PC . With this product, the Building Division provides contractors with the ability to schedule inspections , cancel inspections , view inspection history and results , and view permit information . Current Inspections Process Workflow 1 . An itinerary for each inspector is generated daily based on inspection requests received from the previous day or carry over of unfinished work . 2 . MobileHWY determines the most efficient method for transmitting and receiving the itinerary from the core CD- Plus database . 3 . Data supplied from CD- Plus and loaded into a temporary database . 4 . ArcLogistics Route software determines the routing and orders the inspections per inspector based on parameters established by Navtrok and Indian River County . 5 . GPS coordinates and specific trade information plotted and mapped out for most efficient route per inspector. 6 . Itineraries for the day are automatically downloaded and uncompressed when a user logs on to the system . CD-Plus 3. Load into temporary database Temporary t 4 . Run Routing . . - ' Database 2. Pull itinerary from - - - ----' XML database ArcLogistics L _ Route 5 Receive routing - - instructions for inspections ' ' 1 . Initiate Itinerary Load y LaPmP a ' VAMN Workflow Diagram for MobileHWY Inspections Process 12 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment —' ArcLogistics Route ArcLogistics" Route The Building Division has A Complete Houtingand Scheduling Solution implemented an ArcLogistics Routing Solution for the mobile inspections system . In order to improve efficiency in routing vehicles for daily inspections itineraries, the County has worked in cooperation with MobileHWY , Perconti, and Navtrak to deliver pre-sorted and pre-routed itineraries to inspectors on a daily basis. Building Division personnel indicated that a long range goal is to use mapping in conjunction with MobileHWY and ArcLogistics Route . The plan is to map out the county , based on specific areas and route the trade inspectors according to location , type of job , and skill set . Currently , no mapping is being used for the inspections process except for statistical analysis a being done by the ArcLogistics route software. x x, He ext dex 9r+^ L+ss A _JG0, ,}b • . da -1 SHIN ' ft O onvmol aex' ^e r, 4 r a,wo oaa,, . ��J �XJI ie"_ 1A" rMe I () De, F., (f,st,me, %c rm, e I ril_ - - I INI'l)- 001 n r • 11 _ F E II E_ L 0—LA 11 41 lC. J A L 0) F)4rj E T -[, Lal lai Rd / lar. Rd LLQ E E 3 1r E �Oceal Ave T 3 ; Ndm F O 1_c9 T a. c Tr- ] Ip5300 U1 i3ES l rurT 3 -] II ' ] O IA 1 NL 38 �> - 1 , , T ] 14 UA. r. _[ F fc III, ti J _T c J r010J _y . L . Ell 1 Hy al.rORc Ilypdiu tHcm J H -lf 1 , 150: -"A 1 56 I-13 E T E13-1 R 3 J L,]tlL IIa00R1 c� Fe , E VJoq I 'I , _JL d ' ) :A30Rf 91E t til EJB ' aoel o t o + s r• a3 It I I u E-. - s _ )a I'M LEE ftU JSEn5 do . - nTr1 r z al J . fi 1- _ - e s g sclvu Em a 1.- 9TH - Mig GaIrF'JaY_v _ ,, ] s-'6aJnn fs.1 L FiF '.,. aao3 "Aa - , e � 1 10:z 3 TZ(i , 1t � 2 Ci3ff R1 11 siry 3rd A, ' 1 1 Iz i r.,m. 7,W NP" iii,H , .i n.0 ZOM PM P•y 1,-, 411 de^ . Cf" p" I "I IOPM -'• ,gyp• . ('. ., p.p �w o-w pq p.,,_ : : Ck ; I� 'Mia 0 z-tv � ==SiO Ex�e . o... *Ara COSMsawne `t, ,1 ID -VA4, ^.a, aA Screen Shot of ESRI 's ArcLogistics Route Software Recommended GIS Needs and Duties The Community Development Department is a major user of GIS technology and has the potential to be a significant data generator and contributor to the County ' s GIS initiative . Subsequently, there is need and potential for increasing the utilization of GIS in the 13 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Community Development Department . The Department manages and maintains a variety of data that has a spatial component . In addition , the Department ' s objectives require comprehensive knowledge of various types of spatial data , including planimetrics, zoning , infrastructure, land use , and environmental data . The Department should work closely with the recommended GIS Director to integrate GIS as much as possible with its workflows. Based on this needs assessment , the Community Development Department has several GIS needs , including : • Geo-Spatial Data Creation and Integration ( Including County Address Point Layer) Mapping and Spatial Analysis in Support of Building and Planning Operations Field- Based Access to Geo-Spatial Data • Automated Neighborhood and Vicinity Mapping Planning Support Systems Public Access to Geo-Spatial Data - 0 Plan Writing and Update Support • Personnel dedicated to GIS Geo-Spatial Data Creation and Integration ( Including County Address Point Laver ) As aforementioned , the Community Development Department will need to work closely with the recommended GIS Director to address short and long-term GIS goals and objectives . A key objective for the Department is to spatially enable much of the information that is currently maintained in databases , such as the CD- Plus database . Various tools exist that allow for the extraction and GIS enabling of data residing in open databases . These tools select the appropriate fields from the database and address-match them against an address point layer and street centerlines . This data is then accessible as a GIS layer, still containing pertinent data derived from the database application . ~ This tool should be utilized to create data layers such as building permits and occupational licenses . In addition , the Department will need to acquire and formally integrate additional data layers , such as zoning districts , subdivisions , and utility customer locations, to leverage the true potential of the County ' s GIS . 14 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment The Planning Division is responsible for generating addresses within the County; u� i therefore it is recommended iL R • i that the Department be �] e responsible for routine TF11d �: r maintenance of the County ' s address point �� L Muni layer. The Department should assume responsibility _ ! ' for maintenance of this layer r� J after it is developed . I a DO It is expected that in the T T long term, the address layer will come to be the County ' s m primary address database : T 1 -1 L - this layer ( database) eventually can be Ito integrated into a variety of other departmental workflows to serve as a Example of Zoning Layer overlain with Parcels validation table , thereby precluding the ability for other County personnel to enter invalid addresses into other enterprise databases/ systems such as CD-Plus, which has address records linked to tax parcel ID numbers . The maintenance of the address point layer will require the utilization of an address maintenance GIS application that will allow non-GIS users to enter address information and set a corresponding point on the map ( as well as the ability to modify the address information or the point location ) . Details on a recommended addressing maintenance application is detailed in the applications section further in this needs assessment . More information on the generation and integration of a GIS address layer can be found in Chapter 4: Base Map Creation and Consideration . It is also recommended that information stored in paper or other type of hardcopy recording be entered into a database such as MS Access or MS SQL Server. Once this information is maintained as digital data , it can be spatially enabled for use in the County ' s GIS . Staff in the Community Development Department noted that access to a variety of GIS data would be beneficial . Specifically, the following layers would be of most importance : Addresses • Accurate street centerline layer to improve routing Photography tied into GIS • Code Enforcement data • Historical data for building permits/work orders - seeing via a map where things have occurred . 44 Building Permits • Current Development Proposed Subdivisions a Growth and Traffic • Commercial industrial areas 15 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Vacant Parcels • Wetlands , Flood Zones , and Parcel Attributes Road Widening Projects • Complaints Environmental Planning • Aerial photography Easements • Elevation data • Land use data Natural areas • Other environmental data from various sources • Repetitive loss • Tax Parcels The Environmental Planning Division currently houses historical aerial photography dated back to the 1940 ' s . These photographs have all been scanned and are stored digitally as separate tiles without geographic representation . Personnel expressed that these photographs are useful for viewing where growth has occurred . It is recommended that these photographs are geographically referenced so the County ' s GIS data can be viewed in relation to the photography . If is recommended that this conversion process be ' outsourced . An important function of the Environmental Planning Division is conservation easements. At present, the Division maintains this data in Microsoft Excel tables and in hardcopy on plats . There was a stated need to convert this data and integrate it with the GIS . Based on the scope of the project, current staffing within the Division and the intricacies of the service it is recommended that this conversion be delegated to a qualified consulting firm . It is recommended that the Community Development Department set aside money in the budget for this task . e Mapping and Spatial Analysis in Support of Building and Planning Operations There is great potential for the implementation of mapping and spatial analysis to support the operations and responsibilities of the Community Development Department . If implemented properly, the County ' s GIS will provide a powerful means for analyzing data , thereby improving the efficiency and effectiveness of the Department . The Department can utilize GIS to assist in several tasks , including : Improved metadata standards and protocols ( Database Design ) • Photos of street intersections tied to GIS Viewing fax parcel history Tracking zoning • Subdivision review • Land use saturation studies Land use projections Track vacant parcels • Public access to data via an Internet GIS browser • Check easements and right-of-way with the click of a mouse View park land layers View utilities locations • Use GIS in Pre-development meetings View inspection histories View building permits 16 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Post disaster response applications • Provide critical data for post disaster response • Link comprehensive plan maps and post on Internet • Building inspection location analysis • Occupancy data mapping and analysis Proposed development location analysis • Land use and land development mapping and analysis • Zoning data mapping and analysis • Production of public meeting and exhibition maps Analysis of long-range planning issues ( demographics and growth, housing , economic development , environmental protection , infrastructure ) Community Development uses CD- Plus to maintain its inspections and permitting information . Any database with associated addresses can be address-matched to a street centerline file or address point layer. Existing databases may need to be formatted to facilitate address- matching functionality . Address-matched features can be visualized within the GIS , and their attributes can be queried . This is an effective solution for the Community Development Department so that daily workflow processes can be more effectively managed , mapped , visualized , and queried . Due to the complexity and importance of this integration , it is recommended that Indian r River County contract with a consultant to guide them through this process . A third party data extraction application (such as Safe FME or GeoManager) can be used to extract and spatially enable the data maintained within CD-Plus . Data derived from CD-Plus will enable �' mapping and spatial analysis of inspections , permits, and complaints ; in addition , other departments, such as the Public Works Department , will have access via a GIS data browser to the data extracted from CD-Plus . d As aforementioned , the Building Division currently uses ArcLogistics Route and MobileHWY for its mobile inspections system . At present, this process runs smoothly and routes are generated daily for Inspection crews . Unfortunately , these routes are only generated in text form and no �. mapping functionality is available . Personnel identified the need to integrate this process with GIS over the long term . In addition , Building Division staff indicated a need to have access to more accurate street centerline and tax parcel data with address information ; this '` data will greatly enhance routing for the inspections process . Recommendations have been made to the County regarding these important base map layers ( see Chapter 4 : Base Map Creation and Consideration ) . y A key need identified by Environmental Planning Division personnel is increased and improved use of GIS to map and analyze environmental planning data . A variety of Planning projects and tasks require the ability to produce maps and derive information from spatial analyses , including updates to the master plan , traffic modeling , and development/ updates to the County ' s water plan . At present , several Environmental Planning personnel have access to ArcView for general browsing of geographic data sets . Geographic data sets from the Property Appraiser' s Office and from various other sources are being accessed and reviewed in ArcMap to verify spatial and attribute accuracy . Analysis of Building Activity throughout the County As aforementioned , it is recommended that the Department with coordination from the recommended GIS Director spatially enable the CD-Plus database. Once a methodology for creating a spatial representation of the database is established the process should be 17 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment automated . The process should result in the creation of a building permit GIS layer that is updated routinely and joined with pertinent information from the CD-Plus database . The subsequent layer should be displayed and accessed using the departmental intranet data browser. Simple analysis of both the attribute and spatial data of this layer can be performed to determine patterns of growth and building activity throughout the County . In addition to routine generation of the CD-Plus layer, historic spatial snapshots of the permit database should be generated . Comparing historic layers with current permit database records will provide a robust dataset from which to derive analysis . and MONK!' =1PJJ Permit Na. Status Type Address 2005092150 FZXM�v BRCO roe RESIDENTIAL CDMBI NAT II 6296 8TH STREET VERO BEACH • Apd Info I Location I Swvey / FIRM I Zoning / Lot I Binding I Unity i Addtional Information I Assoc. Tables I Dates I Update Info I Master No. 2005092150 ate ModeI102 ModelDescription IREEIDENTIAL SINGLE FAMILY COMBINATION PERMIT WWPf ,. COA F Contractor Est Value 600000 P,+G I' Owner FCC Code 101 roe SINGLE FAMILY RESIDENCE Name IFOBERT & NANLC MARSHBANKS Address NoF 115295 rte Cris Permit N6r Address IF.O . BO'L rO' Applicant Type CONTRACTOR E-Mail F_ Sendd Gly IVEPO BEACH Name IPARKER, W JEFFREY Phone f77215674303 State FL Zip 32961 Contact Name I Contact PhoneF � E Mail F- Sends JobFaa 177217785723 Job Phone 17726674303 Job E-Mail �� Send Job Descriplicn IRSF Certificate No 10176 roe DBA Name IBRACKETT PARKER & ASSOC'ATES. INC license No CBCA40801 ACTIVE Sample Screen of CD -Plus Permits Database Linking Spatial Information, Photographs, and Documents Related to Code Enforcement Cases At present, phone calls come in and are logged into the CD-Plus database and the case is assigned to a code inspector. Photos are often taken and attached to the code case . GIS applications can be used to link existing photographs or other documents to the mapped code case locations . It is possible to hyper-link multi- media features to spatial objects in ArcGIS . Since many of these photographs and text documents already exist, Code Enforcement personnel should work with the recommended GIS Director to ensure that this process is completed in an efficient and cost effective manner and that future workflows are implemented . Access to Crime data for Nuisance Abatement, Code Enforcement and Neighborhood Improvement Efforts The Community Development Department should have access to all available County GIS data . Specifically, crime data from the Sheriff Department should be included in the departmental Intranet data browser. Crime data will enable staff to perform analysis for Nuisance Abatement, Code Enforcement and Neighborhood Improvement Efforts . Crime data can point to specific candidate areas for neighborhood improvement or code enforcement efforts . 18 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Access to Property Appraiser Data for Current Property Owner ' Code Enforcement employees stressed that access to property owner information will aid them in the code enforcement process since much of the code case information is linked with parcel numbers . No mapping of this process currently exists . As part of the intranet GIS data browser, parcel information including current owner in addition to code enforcement data can be viewed , queried and analyzed in one easy-to-use browser environment . u National Flood Insurance Program and Community Rating System Improvement Indian River County is enrolled in the National Flood Plain Insurance Program ( NFIP) /Community Rating System ( CRS ) . The goals and objectives of Indian River County ' s NFIP/CRS initiative are to continue to reduce insurance premiums by identifying and participating in more CRS activities . However, with the implementation of an enterprise-wide GIS , many of these activities will be more feasible . Please refer to Appendix VIII : NFIP/CRS for a detailed description of how this program can be improved using GIS . As aforementioned , Community Development Department staff should utilize an Intranet GIS data browser to conduct basic spatial analysis and produce maps . There are several commercially available solutions that can facilitate the types of analysis required by the Department. For more advanced analysis and other tasks, such as data creation , the Department should work with the recommended GIS Director, who can use advanced GIS software such as Arclnfo to conduct many of these tasks; the GIS Director may also be called upon to create other cartographic products to support departmental operations . az _ Ms! JM .., , + µ o? I +tj1 JJJJJ Example of Intranet GIS Data Browser In the long term , Department personnel should strive to increase knowledge and utilization of GIS to produce maps and conduct spatial analyses . In the beginning , Department personnel will rely on the recommended GIS Director for much of its GIS needs . It is expected that as staff becomes more familiar with GIS, they will be able to utilize GIS ( ArcView and a GIS data browser) to produce maps , conduct complex spatial analyses , and produce and edit GIS data . 19 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment Field Access to Geo-Spatial Data Many counties are equipping their inspectors and code enforcement officers with mobile computing tools . Building Inspectors and Code Enforcement Officers in the Department would benefit from having access to spatial information while in the field, via the laptop computers already being used . Data layers such as aerial photography, building footprints, and permit locations (when mapped ) can be displayed and used for reference . Custom forms can also be created for the easy input of data . The Building Division currently uses mobile technology (web enabled laptops ) to enter and obtain information from the CD-Plus database . One limitation of the current system is that it does not have a spatial or mapping component to the field application . The Code Enforcement Division currently does not use mobile technology. Staff indicated that use of mobile computers for field officers is a possible future initiative . As aforementioned , the connectivity of the CD - Plus records and spatial component can be closely tied through spatially enabling the database . It is recommended that a spatial link be generated between the GIS and the CD-Plus database . This will allow editing , query and viewing of the inspection and permit data through a GIS interface . A mobile GIS data browser can be loaded on mobile computers , providing the ability to conduct address searches and query attributes of all information , such as property owners , tax parcels , historic inspections data , and other applicable building inspection data . More information on the mobile data browser can be found in the applications section later in this Department needs assessment . The recommended method for accessing spatial data in the field is through the use of mobile computers , including notebook computers , tablet PCs and hand- held computers . A mobile data browser can be loaded on mobile computers, allowing the same capabilities offered by map books , but also the ability to conduct address searches ; query attributes of all information , such as property owners , historic inspections data , and other applicable code enforcement data . 20 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • , 1 ,a Example of Field Computers At present , the Department does not use mobile computers with mapping software . The benefits of mobile computers are numerous ; however acquisition of this type of hardware can quickly become cost-prohibitive . There are two viable options for acquisition of mobile computers by the Department . - 1 . Basic : Compact Hand- Held 2 . Intermediate : Small Laptop with 100$ GPS Receiver ® Basic : Compact Hand-Held Compact hand-held computers can be purchased and distributed at a relatively small cost . The typical hand held computer may be purchased as low as $300 dollars . Software packages such as ESRI ' s ArcPad can be installed and used as a primary mapping application on these devices . Although this is may be the lowest cost solution there are some common limitations such as screen size that can be encountered with hand-held computers . 21 Intermediate : Small Laptop with 100$ GPS Receiver Recent advancements in GPS technology have produced relatively low cost location solutions that can plug-and-play with a standard laptop . County GIS data layers can be stored on a laptop computer and used in conjunction with an off- the-self GPS receiver to show a location . 21 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment - ;' ; GPS BEftiMf7Po�i0780a S GPS receivers similar to the one in the Is adjacent graphic are available at relatively : ow cost . These types of receivers can be used in conjunction with a variety of laptop r iLi " or hand-held computers . � y. o , More information on the mobile data browser can be found in the applications section later in this Department needs assessment. 4 Case Study: Manatee County Building Department Uses GIS for Permitting Work Flow " Located on the central Gulf Coast of Florida , Manatee County government in Bradenton , Florida , serves a population of roughly 290,000 citizens . Like much of south and central Florida , the population in Manatee County has been steadily increasing . Since the 2000 census , an estimated 23,000 people have relocated to the county . Along with this increase in population comes an increase in construction of new buildings and infrastructure . The Manatee County Building Department is responsible for issuing the permits for this construction . In the past, the Building Department's daily procedures involved tedious parcel-level research using multiple data sources . A good example is the use of cumbersome sets of static paper maps to delineate property boundaries, future land use , zoning , and flood prone areas . The data on these maps is only as current as the day it was produced . Reviewing a permit application using outdated data can lead to a whole host of problems , including legal issues . Background cr "' ' Manatee ° J Well before the groundbreaking of any new construction , an extensive building permit application review is done . DuringI till LISOROL (.11 this review, the location of the �`°"" °° Street Address property, zoning , future land use , v = r flood zones , overlay districts , impact fees , and watersheds are = n } all considered before the ` r F � issuance of a building permit . The <` - application process can be straightforward if applicants have ; done their research . On the other •_,---�---rte —� -.. � Y hand , if applicants have not done research on the property on which they would like to build , the process can be drawn out and Manatee County staff are presented with an initial map frustrating to both the applicant extent of the entire county and the ability to search for a and the Building Department , more specific piece of property. 22 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Project Start-Up The Manatee County GIS section , housed within the Information Services Department, was started in 1990 with a few workstations and Arclnfo licenses . The main responsibility of the section was to generate basemapping data and create a digital representation of the parcel fabric . As time went on and the true power of GIS was realized , the GIS section 's responsibilities grew. In its current form , the GIS section supports any county department needing GIS services . This includes the Planning , Environmental Management, Agriculture and Natural Resources , Utilities, Transportation , and Building Departments . The range of responsibilities of the GIS section made its goal explicitly clear: an enterprise GIS flexible enough to support the differing needs and skill levels of each department . The first enterprise-minded project tackled was to create a Web-based GIS tailored to the specific needs of the Building Department . The GIS would deliver fast, accurate, and current data within a single user-friendly application , which in turn would streamline the cumbersome permitting work flow. Staff from the GIS section met with staff from the Building Department to determine the users' needs and a scope of work . After several meetings , the scope became clear, and it was time for the GIS section to decide on the method of delivery . Since the Building Department had a varying number of users with varying skill levels, the GIS section wanted to deploy a thin client application that was easy-to- use and accessible anywhere . After considering many options, ArclMS was chosen because of its ability to serve browser- based GIS applications , relative ease of customization , and user friendliness . To handle the high volume of traffic anticipated , ArcIMS was installed on a Sunfire 280 server. In Phase I of application development, the layout and functionality of the interface were created with many user testing and acceptance periods . Once the interface was accepted , Phase II began , which entailed map creation and symbology selection . Project Scope The initial two phases of the project consisted of providing the following items agreed upon during the user needs assessment: • A linking of the ArcIMS map service to the building permitting database at the parcel level . • Property appraiser information with the ability to query by parcel number, owner, ' secondary owner, business name , address , and secondary address . It was also imperative that queries would include condominiums and apartment complexes . • Planning information with the ability to view parcel-level information on zoning , land use , future land use , overlay districts, and impact fee districts . Federal Emergency Management Agency Flood Insurance Rate Map information with the ability to view parcel-level information on flood zone designations . • Environmental information with the ability to view parcel-level information on watersheds . • Base map information including water features, streets, annotation , and aerial photography . Printable map with accompanying property data to attach to applications . Project Implementation The GIS section at Manatee County used a number of different tools in the creation of this application . The application uses ArcIMS 4 .0. 1 , ArcSDE 8 . 3, Apache 2 .0. 48 , Oracle9i , and Tomcat 4 .0 . 12. 23 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment Making all this data available and searchable via a single application has made a previously tedious and time-consuming research effort quick and easy . As a result , the number of applications that can be researched and processed by the Building Department has increased dramatically. By also making this application available to the public via the Internet, applicants are better prepared beforehand . This not only makes the application process move more efficiently, it in turn cuts down on public foot traffic in the Building Department as well . 'Case Study Courtesy of ESRI ArcNews Magazine StAutornated Neighborhood and Vicinity Mapping Planning Departments across the country are turning to GIS for automation of several tasks , including the production of neighborhood and vicinity maps for public meetings and public distribution . The Planning Division will be able to better serve its public duties by utilizing an automated mapping application that enables staff members to quickly and efficiently create neighborhood and vicinity maps . At present , there is no automated means for generation of these maps . An Intranet GIS data browser is a resource that can be used by Community Development staff to view and map GIS data . It is recommended that the Department utilize an Intranet GIS data browser to provide mapping and spatial analysis capabilities for non-technical staff ( more information on this application is provided in the Enterprise-Wide Applications section of this chapter) . RtPlanning Support Systems Another potential utilization of GIS within the Community Development Department is the analysis of proposed development scenarios during plan reviews . It is recommended that the Community Development Department procure a third party extension for ArcGIS that will enable departmental staff to leverage existing GIS infrastructure to perform these types of analyses . The solution should provide the ability to version temporary scenario data , as this will facilitate the reconciliation of approved data changes to master data sources ( more information on these applications is provided in the GIS Application section below ) . Zoning Analyst, a third party Arc View extension gives planners the tools to manage any kind of zoning or land use case . Designed with an open data interface, Zoning Analyst can assist any planning department with complex zoning issues as well as support the basic functions of the planning office such as providing public information , case management, and ' generate public notification letters and maps . Tools include land use analysis , setback creation and analysis, and case history tracking . 24 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Ito a _ J Cry )NvaN . . ... t . __ . 41 ILI oma,, i I l � 4! I ar RtittiI 14 Example of Zoning Analyst extension interface Public Access to Geo-Spatial Data The Community Development Department expressed a desire to participate in the recommended county wide internet mapping application . At present, an internet mapping application is being used in the Property Appraiser ' s Office to disseminate information to the public . However, there was a stated need to migrate to a different application since the current one is quite weak on custom queries . Consequently, an alternate solution is being considered . The Internet browser should have the ability to incorporate data from the various departments as opposed to tax data alone . The Community Development Department can provide information for a mapping application that will enable citizens to view and analyze community information such as zoning and regulatory information . The mapping application could incorporate the ability for the public to determine zoning , zoning restrictions , permits, and community development zones . This effort should be coordinated with other departments in the County that manage y complementary data . As part of the County ' s objective to migrate to a more robust Internet GIS data browser, the Department should coordinate with the recommended GIS Director to integrate departmental GIS data into the Internet-based application . In addition the Department should identify additional functionality that may be required in addition to the County ' s base enterprise offering . A formal review and assessment process should be established prior to making any information available , as some data may be sensitive or confidential . Reviews should be coordinated with the recommended GIS Director and approved by the Department and County Attorney to ensure that no sensitive or confidential data is distributed publicly . 25 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Slwll F_ ITEM P,. D =ivhe,.=,� NED • AD" Will lel I _Ilie, D1 g Pre . ... 1i�« N... 'll .. M T 1 Ns mw= • sAr,,. woe Ill NH^ a Pipe ♦ ....mNr ,�...,�a�,Ip . , ...�._, IPill 3� .,� .W.�. � s n m.a �M a.mL2, l N ,,, Example of sewer system features available via an online GIS application Public access to geo-spatial Planning and other Community Development data will increase productivity by reducing the need for staff to personally respond to questions from citizens . In addition to providing public access to mapping via an Internet GIS data browser, it is recommended that the Department purchase and maintain several public access kiosks for various divisions , including : • Environmental Planning • Metropolitan Planning Organization The kiosk will allow citizens that come into the office to view and query zoning , land use and other pertinent information without disturbing or disrupting staff productivity . The kiosk should provide an intuitive, user-friendly mapping interface that provides users the ability to view, query , and print relevant land use information . p More information on a kiosk application and Internet GIS data browsers can be found in the Enterprise-Wide Applications section at the end of this chapter . lip StPlan Writing and Updating support The Community Development Department is responsible for the creation and update of planning documents . The Department has used some mapping for the development of County plans . However, mapping and GIS can be integrated much more tightly into the County ' s plans . Once Indian River County and the Community Development Department acquire or fully integrate the necessary spatial data layers such as zoning , land use , future land use , and census information , custom maps of this data can be woven into the text of these plans , and used as a basis for analysis . 26 Ile GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment y _ Example of a GIS- Enabled Document Additionally, interactive documents can be developed for distribution of plans . These interactive documents can be created as stand-alone CD- ROMS , or published to the Internet, and can utilize hyperlinks to allow users to display and interact with corresponding maps. This is a very powerful tool that adds value to your document. All County plans with a mapping component can be GIS-enabled in this way. Personnel Dedicated to GIS Staff indicated that they do not have the sufficient personnel resources to update GIS data sufficiently . It was stated that they have the positions but cannot hire the staff . Because of the vast amount of data needed and managed by Community Development they need a staff person dedicated to GIS . This person would be responsible for maintaining address points , street centerlines, various planning layers, and enabling the entire department to utilize GIS technology. ' Recommended Data Layer Inventory and Recommendations The following is a list of data layers that are pertinent for Community Development : ~ Accident Rates and Derived from Sheriff records Automated extraction Recommended Locations management system from Sheriffs records Extract, cleanse , geocode , and map from address Community Address Points database ; georeference Development/ Planning Recommended based on aerial photography and GPS field work Aerial Photography Fly-over with control points GIS Data Services Existing Vendor Airport Acquire from Florida Community Existing Geographic Data Library Development Acquire from Florida Community Air Pollution Department of Environmental Development/ GIS Existing Protection Director 27 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Bicycle/Pedestrian Digitize from base map data ; Engineering Facilities GPS field work Division /Surveying and Recommended Mapping Community Boat Ramps Aerial Imaging Consultant Development/GIS Existing Director Digitize polygons from aerial Property Appraiser - GIS Building Footprints photographs and existing and Mapping Existing maps : existingCAD data pp g Extract , cleanse, geocode Building Permits and map from CD-Plus Automated Recommended database Buildings with Site Scan site plans and tie to Engineering Plans address points Division/Surveying and Recommended Mapping Bus Routes Aerial Imaging Consultant Community Existing Development Census Data Download from Census Community Existing Bureau Development Churches Aerial Imaging Consultant Community Existing Development City Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping p Clinics Aerial Imaging Consultant Community Existing Development Community Centers Aerial Imaging Consultant Community Existing Development A Community Community Facilities and Institutions Derived from Consultant Development/ GIS Existing Director Digitize polygons from aerial Community Comprehensive Plan photos and existing maps ; Development Existing existinq Cad Data " Contour Lines Acquire using GIS Data Services Recommended hoto rommetric techniques Vendor County Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping Extract , cleanse, and Crime Data automatically map from New Automated Recommended World RMS Dental Offices Space Imaging Consultant Community Existing Development Doctor's Offices Space Imaging Consultant Community Existing Development Easements Derived from aerial Property Appraiser Existing photography; GPS field work Economic Space Imaging , InfoUSA , Community Characteristics Other Count Departments Development Existing 28 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Digitize polygons from existing a Emergency Response maps ; various sources as Metropolitan Planning Existing Routes/Service Zones needed Organization Endangered Species Acquire from NOAA Community Existing Development Environmentally Digitize polygons from aerial Community Sensitive Lands photos and existing maps; Development Existing existing Cad Data Digitize polygons from aerial Metropolitan Planning Existing Land Use photos and existing maps; Organization Existing existing Cad Data Existing Land Use - City of Vero Beach GIS Vero Beach Existing Vero Beach Facilities Digitize on screen ; aggregate Property Appraiser Existing layers as needed Digitize polygons from aerial Community Flood Zones photos and existing maps; Development Existing existing Cad Data Digitize polygons from aerial Metropolitan Planning Future Land Use photos and existing maps; Organization Existing Cad Data Historical Structures Space Imaging Consultant GIS Director Existing Hospitals Space Imaging Consultant GIS Director Existing Hydrography Geocoded/ Digitize GIS Director Existing Law Enforcement Space Imaging Consultant Community Existing Facilities Development Parcels Acquired from tax records ; Property Appraiser - GIS Existing Cogo and Mapping V Parks Digitize from base map data ; GIS Director Existing aggregate la ers as needed Extract, cleanse , geocode " Permitting and map from CD- Plus Automated Recommended database Planned and Digitize polygons from aerial Community Approved Future photographs and existing Existing Developments maps ; existingCAD data Development Playgrounds Space Imaging Consultant Community Existing „ Development Population and Space Imaging Consultant, Community Existing Demographic Data Census Bureau Development - Post Offices Space Imaging Consultant Community Existing Development Public Health Space Imaging Consultant Community Existing Providers Development Railroads Derived from aerial GIS Director Existing photography; GPS field work 29 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment Derived from Florida Community - Recreational Trails Department of Environmental Development Existing Quality Repetitive Loss Digitize polygons from aerial Community Recommended photos and existing maps Development Retreats and Camps Space Imaging Consultant Community Existing Development Digitize from base map data ; Engineering Right - of-way aerial photography; Division /Land Recommended aggregate la ers as needed Acquisition Schools Digitize from base map data ; Community Existing GPS field work Development Specialty Service Space Imaging Consultant Community Existing Facilities Development St Johns Water Digitize polygons from aerial Community Existing Management Lands photos and existingmaps Development Streams Derived from aerial GIS Director Existing photography ; GPS field work Street Centerlines Derived from aerial GIS Director Existing photography; GPS field work Digitize from base map data ; Subdivisions acquire from developers Community Existing ( not submitting proposed Development/ Planning complete ) development Tax Districts Digitize from base map data ; Property Appraiser Existing GPS field work Township, Range and Digitize from measurements Property Appraiser - GIS Existing ' Section lines and Mapping Urban Service Areas Query from parcel layer; other Community Existing sources as needed Development Utilities Data Digitize on screen ; existing Utilities Services Existing CAD data ; GPS field work Vacancy Rates Acquire from Census Bureau Community Existing Development Digitize polygons from aerial Water Bodies photographs and existing GIS Director Existing maps Digitize polygons from aerial Community Water Pollution photographs and existing Development Existing maps Zoning Digitize from base map data ; Community Existing extract from arcels Develo ment/ Plannin 30 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment r Recommended GIS Applications Intranet GIS Data Browser An Intranet GIS data browser has been recommended for use by Community Development Department personnel . A full description of recommended GIS data browser solutions is provided in the Enterprise-wide Applications section at the end of this chapter. —' Internet GIS Data Browser An improved county wide Internet GIS data browser has been recommended to provide citizens with access to the County ' s geo-spatial data . The Property Appraiser currently has an internet application that is being used to host GIS data ; however, a more sophisticated browser that handles custom queries is being investigated . In addition , the county wide browser should have the ability to incorporate data from the various departments as opposed to tax data alone . A description of recommended GIS data browser solutions is provided in the Enterprise-wide Applications section of this chapter. Planninq Support Systems A planning support extension for ArcGIS has been recommended for use by the Planning Division . A planning support application will enable the Department to analyze proposed development scenarios and improve decision-making . In addition , integrated GIS ' applications that provide access to a geodatabose will maximize efficiency through versioning and redundant data production . Included below are three options for ArcGIS- based planning support systems that the Department should consider and assess . Scenario 360 ' Scenario 360 is GIS-based decision - support software for planners and resource managers . Scenario 360 is an ArcGIS extension that adds - interactive analysis tools and a decision-making framework to the ArcGIS platform . Scenario 360 is a valuable tool that enables viewing , w analyzing , and understanding of °° land-use alternatives and impacts . ' More details are available at http ://www .communityviz-com Scenario 360 by CommunityViz 31 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment What If ? What if ? is an interactive GIS- based system which supports all aspects R r of the land use planning process : � � ,,,�> '��1, ,J : �, ■ e conducting a land suitability analysis , projecting future land use demand , allocating this demand to / 1. r .m suitable locations, and evaluating the likely impacts of alternative r „ policy choices and assumptions . More details are available atIF http : //www .what-if-pss .com f i v, L . I . What If? Planning Support System INDEX Software INDEX is an integrated suite of tools .. 1 . "- designed to support the entire process of community planning and development . INDEX is used to design and visualize alternative - planning scenarios , analyze and score their performance , and compare and rank alternatives . Once plans are adopted , INDEX supports implementation by evaluating development proposals _ against plan goals . More details are available at http ://www .crit. com Index Software a Address Maintenance Application An address maintenance application has been recommended for use by the Community _ Development Department . An addressing application will enable the Department to update and maintain a comprehensive address point layer for Indian River County . Non GIS Users can enter address information and place a corresponding point on the map . This address point layer can be used by various departments to integrate databases stored with address information so these databases can be spatially enabled . 32 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment .ri<n.m<. __ • il . < a • Address Polnls - N u - -u I g . ,E. 1 SBEE�FOL Labels � I a N maam .,aa . - .. __ r e e --,-1 eousE_ea Loda. _ u I nova Zones I e p Wad Boas - e Image Llel1 U I • F Screen Shot of an Address Maintenance Application This application should allow various layers of information to be displayed in a user friendly environment that non GIS users can easily use . GIS layers such as county streets and parcels can be added to the application so that address points can be easily referenced to their spatial location . In addition , aerial photography can be added to the map frame for assistance in placing address points over the corresponding structure . 33 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment [ne`rt deal POMa _ J 11 .. e Nec.lrcnsm er v _ e N osnn •• 0` JlE51 A� ' . . ,0 lo . l NocsE_NO Lab o JpoJI e,a. o • Flood ants art r[ _. n 1r. o We,.em ., e I Image Laeor I .. _ •1 n Example of Addressing Application 's GIS Search Tool The application should also allow users to carry out custom queries to search for specific J information stored in various GIS layers such as `mAa«n Formai streets and parcels- Users will be able to search r °an;maiva°Lee. - for specific street names or addresses within the r °agLaas - Minutes Secunda address point layer or street centerline layer. s't'and Also , users can find specific locations on the map 40I n by entering a latitude and longitude . F9-0 � �� BU � I •' J This application will also allow users to customize settings such as the following : a Change the Projected Coordinate System m Set Custom Snapping Tolerance (for use when moving address points ) Enable Automatic Address Recommendation m Calculate Based on From and To Values 34 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment .," J General Selbngr Street Directions/Types GIS Address Layers Address Point Layer. Map Base Unit Address Points Field Definitions Fee[ r Meter Centerlines Layer -ertedines Field Definitions Projected Coordinate System NAC 1983 StatePlane Florida E ast FIPS 0901 Feel Shapelile Backup Settings Centerline Snapping / Splitting Snap To Features within o Pixels. Open Backups Folder .. Snap To Vermes within 'o pixels. F- Auto Backup Address Shapehles on Startup Storeuplo I backups. r Automatically Split Features Snapped to Restore Default S eth-gs Automatic Address Recommendation Sidings �/ Enable Automatic Address Recommendation Even/Odd Settings C Left Sidels Even f•Calcuiate Based on FROM and TO Values C RiginSide is Even r Calculate Based on FROM Value and Distance From Start Point G Bcth Sides are Even & Odd Increment address every — units. Exit Screen Shot of General Settings Tab in the Addressing Application -DMobile GIS Data Browser ( including routing capability) The Community Development Department should Implement a field data collection workflow that leverages current mobile computers to view, annotate , and store information collected in the field . y Accurate and complete data regarding code compliance and site inspection is required to ensure building and public safety. A computer-based solution utilizing mobile mapping and annotation capabilities on tablet PCs or handheld devices can streamline the data processing . Even though the annotation may require GIS personnel to make changes to the underlying data layer in the GIS , the process is managed entirely digitally. In addition to the query , lookup , and mapping capabilities of a mobile GIS data browser the ability to make annotations to correct inaccurate feature data is a cost and time saving function . As field personnel identify inaccurate information in the GIS they have the ability to identify the incorrect information and expedite the corrections process through a field editing tool . Additionally, mobile GIS data browsers linked to GPS receivers enable accurate location annotations and corrections . 35 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment 1JJ> a �J oL"J JEjJ :W - . .. ...xti,�.` - 1,... Change to System Valve Mobile GIS Field Editing Toot J' Public Access Kiosk Application Two public access kiosks located in the Community Development Department would allow the public to look up mapping information immediately in a user friendly manner. A description of recommended GIS public kiosk data browser solutions is provided in the Enterprise-wide Applications section of this chapter. 36 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Recommended Departmental GIS Users The following chart describes the recommended GIS application use by the Community Development Department. A Tier 1 user is a power GIS user who should have access to a fully functioning GIS toolset . A Tier 2 users focus is data analysis in addition to general e browsing capabilities . A Tier 3 user requires only general browsing GIS data functions . The Community Development Department will consist of Tier 3 users as well as two Tier 2 users . Community Development Director a Planning Director Staff Assistant IV Bunging Official Env a Cade Enforcement Long Range Section Chief Development Section Chat[ Contractor Licensing Inv Staff AssistantI Budget and Admin ii-EE Staff Assslant 111 Plan Assistant 11 Supervisor Metropcl,tan Planning 6enlor Planner Senior Planner (0) Plen Techl Plans Examiner l (2) Senior Building Organization Support Specialist + Pian Envimnmenla. Plan Assitant 11 Plans Examiner 111 (4) Building Support tier Planne. Specialist 11 (4) Steffi Director Gotleover(4) CIS PIT, Tor Plan Asxistant Building Inspector l Building Support Cover (15) Specia1is11 (0) Senior Plannar (21 Planning Tech 11 (2) Senior Planner (2) Building "Uretof ul Student Support Staff Aaaialantw w Pr ngpal Address PiaTnirg 7firm 1 OTier 1 . Power User Planning TecM1 OTier analytical user intern OTier 3'. Browser User ro Community Development Department Multi-Tier GIS Application Use 37 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment a z� • r i xC P .�Y a " t x r L xI W, ari y #. Emergency Services e [ ¢ Departmental Structure and Functions The Emergency Services Department works in close cooperation with town and city governments in Indian River County to address the County ' s emergency services operations . Emergency Services operates as an entity within the Board of County Commissioner ' s and the County Administrator. Personnel in the Department include : • Emergency Services Director • E-91 1 Database Manager • Medical Director • Fire Chief • Fire Volunteers + 0 Emergency Management Planner and Assistant • Emergency Volunteers • Radiological Preparedness/ Radio Systems Manager • EMS Manager and Volunteers • Animal Control Director To accomplish its mission and purpose, Emergency Services is divided into the following divisions , each with a distinct function : E-911 Database At present , one person is employed in this division , although an additional position is being considered . This Division ' s main responsibility is to ensure an accurate 911 database for addressing , emergency routing , and notification purposes . This Division currently plays a key role in the County ' s GIS , as the E-91 1 Database Manager manages several data sets that are critical for both emergency services response and planning ) and the County as a whole : the Database Manager currently manages and maintains the County ' s street centerline layer. Animal Control The Animal Control Division is responsible for control of domestic animals . Approximately one dog bite per day was recorded in the last year . Animal Control works in coordination with the Code Enforcement, Sheriff , and Health Departments and responds to 30 or 40 calls per day relating to sick dogs , dog bites, and drug busts with animals involved . Emergency Management A main objective of the Emergency Management Division is to ensure that prompt and proper public notification takes place when an emergency situation or potential threat is at hand . Currently, this notification occurs through television , media , radio , print media , and telephone . Other disasters besides hurricanes can threaten County residents and the Division ensures citizens are well prepared to escape these natural disasters . Emergency Medical Services ® The Emergency Medical Services Division strives to reach its goals of maintaining high quality cutting edge emergency medicine through continuous public interaction . Professional 38 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment service and prompt response to emergencies make Indian River County ' s EMS division a model for Counties Nationwide . This exceptional service is illustrated by the following chart : Facts and Figures Operating Budget (2002 - 2003 Fiscal ) - 6 . 7 Million Square Miles Served - 525 Population served - 116 , 488 ( July 2001 Census ) ALS Ambulances - 11 Number of Paramedics - 78 Hours Worked - 24 hrs on / 48 hrs off Special Event Stand- By Ambulances - 3 (as needed ) Bike Medic Teams - 2 ( as needed ) EMS Battalion Chiefs - 3 ( 1 each shift) Fire Division The mission of the Indian River County Fire Division is to protect lives , the environment , and property by providing prompt, cost-effective, and expert fire protection services as well as fire prevention and life safety services , utilizing recognized industry standards as the benchmark for success . To effectively complete this mission , the Indian River County Fire Division currently deploys fully equipped companies comprised of three firefighters and two paramedics out of 11 fire stations throughout the county . The Division is evaluating and planning the addition of three new stations over the next seven years to accommodate the County ' s tremendous growth . The quality of the service in the Fire division and the quick response times contribute greatly to a relatively low Insurance Services Organization ( ISO ) rating that directly affects commercial fire insurance rates . The current ISO rating is a 4/9 . The division has three main objectives • Suppression / Combat • Fire Prevention and Life Safety • Arson Investigation 24Il4 INCIDENT TOTALS 7392 ' INCIDENT TYPES OF _1E FIRE 714 = , ❑ E•,•s A; EMS ASSIST 1862 HAZMAT 1592 PUBLIC ASSISTANCE 1092 FIRE ALARMS 1109 ® F =E WEATHER 82 ie . , e ,M1, E ;,, asa CANCELLED 941 " ` AVERAGE RESPONSE TIME 4 . 74 minutes Indian River County Fire Rescue Statistics for 2004 Emergency Services currently utilizes GIS on a regular basis . The 911 Database Manager will continue to be a Tier 1 GIS User; the majority of other GIS users in the Department will be Tier 3 GIS Users ; however, some GIS use within the Department will involve more complex GIS data analysis , mapping , and some geo-spatial data creation , such as that of Tier 2 GIS Users 39 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment (see Chapter 2 : GIS Organizational Structure and Staffing for more information on Tier 2 & Tier " 3 GIS Users) . " ') Existing Hardware and Software At present, all department personnel have PCs . All computers are running Windows XP or Windows 2000 operating systems and have access to the County network. The Fire Division will have laptops in vehicles in the near future . The 911 Database Division has a large format " plotter that is currently being used extensively to print maps and map books . In addition , the 911 Database Division also has four large 19 " plasma screen monitors . In addition , one Trimble GeoXT GPS unit is used by Department staff; additionally , procurement of one additional GPS unit is being considered . There was a stated need to acquire wireless capabilities for mobile computers being used in the field by Emergency Services Department personnel . In addition , a seven foot plasma screen for the Emergency Operations Center would allow incident location viewing and analysis during emergency situations . The Department uses the following software packages in various capacities . GIS Software 1 . ArcEditor 8 . 3 2. Trimble Pathfinder Office 3. Trimble Terrasync Non-GIS Software 1 . Microsoft Office 2. Interact Public Safety Software 3. New World CAD 4 . New World Systems Record Management 5 . Firehouse 6 . CAMEO ( Computer Aided Management of Emergency Operations ) 7 . EM2000 8 . Documed Systems 9 . MUNIS 40 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment ArcEditor 8. 3 ArcEditor is used extensively Y b the 911 Database Coordinator to - - - maintain a variety of maps and data . Emergency Services staff members use ArcEdifor to update and maintain the County ' s streetm centerline layer. ArcEditor is also 'e � � w used to create maps for "' e' • . o Emergency Services staff and ,. view miscellaneous GIS layers created for E911 use . Property " Appraiser data such as tax -- = parcels and city and county m✓ ; " boundaries are viewed using % � © i _ �. -Z__ ArcEditor software . If is �,- recommended that the Department upgrade to ArcGIS � 4 '° 9 . 1 , the latest version of this - m. a software. r. rC ESRI 's ArcEditor csei G IS New World CAD and Records Management System M ♦1`r ' 4 � Aegis Computer Aided Dispatch ( CAD) software runs on both the Microsoft Windows and IBM Series 400 platforms . Capabilities : " 0 Automated dispatching processes with multiple dispatching methods • Establish agency-defined procedures for any situation • Information entered once is accessible across all applications - a Integrated mapping allows you to work graphically Access to local , regional , state and federal databases provides real- time information to dispatchers, officers , firefighters and EMS personnel before arriving at the scene The Fire and EMS Divisions use New World Systems software for Records Management and Computer Aided Dispatch . New World Systems can be spatially enabled . This software allows for the rapid display of geo-spatial information that will be available on PCs at each station in addition to each of the vehicles with laptops. Department staff also mentioned the need to pull statistics from the New World software to perform response time analysis in GIS . New World Systems software should be spatially enabled to allow for rapid location and visual display of incident locations and the geographic representation of incidents should be made available to Emergency Services staff . 41 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment e O - V � yOi tT _ . . ■ n� ! aC9n �O � / 521 '2LtaiR 7Y l `�'�� r, _ _ 1 .a n: NEW _ � b rA I.. .: oeS . . [ 1.. . . luno unm ON W try 114 9.qmm& .x ISM li lO IIXM "-"� J'. f ice' rJ. r•wa }u iL [WK.1Y fY'rw ax [! •[Yr+f r ^{� • Fwd ww Yre . ry p .' OA Yf:n'l. l ..e.ar ( nu%ro). •r �eY MA o- y �•x' (..• f• ..r LNi '...1.. ry .1 • r n :c mnn . w rm.mm y - nr .. ,104.,... ��ti. v- .v Ll . n Mr — £ A Mll M Ix uYp U IY v vw Yre H., 100,Yi c. r 4? wra y_ FVTOTR ra... ala New World Systems Computer Aided Dispatch InterAct CacItacir Us I Site Map InterAct PUBLIC SAFETY SYST IM 9 Making Connections for Life. The Emergency Services Department uses InterAct Public Safety Systems for meeting the public safety needs within the community . InterAct ' s solutions are designed with one goal in mind - to provide split-second response for agencies in the most critical of times . Their leading-edge software applications offer a multitude of intuitive , easy-to-use features that better enable dispatchers to manage their calls, incident tracking , mapping , records, database access and dispatching . InterAct ' s mapping application is used in conjuction with Aegis ' CAD software . As 911 calls a come in , they are fed into a database, processed by the InterAct system , and maps are generated . Department staff indicated that this workflow currently is adequate ; however, there was a stated need to improve address information for the County so that calls can be mapped more accurately. The workflow can be greatly improved with the countywide " implementation of an address point layer. Please refer to Chapter 4: Base Map Creation and Consideration for a detailed recommendation on the creation of an address point layer. • 42 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment —� CAMEO Computer -Aided Management of CAMEO Ti Is a system of software applications used Emergency Operations (CAMEO ' ) widely to plan for and respond to chemical emergencies . It is one of the tools developed by EPA ' s Chemical Emergency Preparedness and Prevention Office ( CEPPO) and the National Oceanic and Atmospheric Administration Office of Response and Restoration ( NOAA) , to assist front-line chemical emergency planners and responders . They can use CAMEO to access , store , and evaluate information critical for developing C�mGv emergency plans . CAMEO has GIS mapping capabilities that allow users to "see" their data ( e . g . , roads , facilities , schools , response assets ) , display this information on computer maps , and print the information on area maps . The areas contaminated by potential or actual chemical release scenarios can also be overlaid on the maps to determine potential impacts . The maps are created from the U .S . Bureau of Census TIGER/Line files and can be manipulated quickly to show possible hazard areas . Emergency Services Department staff indicated that the mapping functionality of CAMEO has not yet been explored , but would be very beneficial as a tool to aid in real world emergency situations faced by the County. co 011 Recommended GIS Needs and Duties GIS will be crucial in the Department ' s need to integrate technology in support of emergency management operations, incident response and fire safety. The Emergency Services Department will be able to utilize GIS in day-to-day tasks , such as vehicle tracking , incident response , and public outreach . In addition , the Department will be able to utilize GIS for strategic objectives , using sophisticated analyses to improve decision-making and to reduce response times . Based on this needs assessment , the Emergency Services Department has several GIS needs , including : • Geo-Spatial Emergency and Incident Data Creation and Integration • Mapping and Spatial Analysis in Support of Emergency Services Department Operations (including Emergency Operations Center) • GIS for ISO Rating Improvement • Incident Modeling and Visualization Field Access to Geo-spatial Data • Mass Notification System • Public Access to Geo-spatial Emergency Services Data • Formal GIS training for Emergency Services Department staff Geo-Spatial Emeraencv and Incident Data Creation and Intearation The Emergency Services Department utilizes electronic databases to house pertinent locational information . Addresses are a key field , and locational data is included as an attribute when available . Therefore, spatially enabling these databases will convert integral datasets for the GIS . It is recommended that legacy information in hardcopy form become incorporated into a database such as MS Access or MS SQL Server. Once this information is maintained as digital data , it may be spatially enabled for use in the County ' s GIS . Emergency Services Department personnel expressed that access to the following GIS data layers would be beneficial : 43 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Address Points Layer • Utilities Infrastructure • Fire Hydrant Locations • Dry Hydrant Locations • Floor Plans Stored in New World linked to buildings for Fire Division • Arson Statistics and Investigations • Hazardous Materials Locations xa Commercial Building Locations Accurate Street Centerline Network- including impedances (for more efficient routing ) • Flood Zone Information • Evacuation Routes • Census Demographics for the County • Special Needs Population Layer - currently in an access database (about 400 records ) • Nursing Homes and Assisted Living Facilities • Wireless Internet Services Locations • Traffic Accidents • Cell Phone Towers • Critical Facilities Homeland Security • Brush Fire Data from Department of Forestry Additional layers may be required as the Department increases its GIS utilization and incorporates additional data . In addition to the aforementioned layers , Department personnel currently have access to several other GIS data layers , including : • Emergency Service Numbers • Fire Stations • Fire/ EMS Quadrants • Hospitals • Interstate Mile Markers • Police Beats " 0 Railroads • Schools Streams • Street Centerlines • Subdivisions • Water • Zip Codes ( from Post Office ) It is recommended that the Database Manager work with the recommended GIS Director to conduct an audit and inventory of any Department maintained datasets . This will function to determine data quality of these layers in terms of attributes , feature geometry, and temporal accuracy. Additional geographic coverage of the flood dataset may be needed as per Department personnel . ItMapping and Spatial Analysis in Support of Emergency Services Department Operations (includinq Emergency Operations Center) The Emergency Services Department should work with the recommended GIS Director and train specific department personnel in the use of GIS to gain quick successes based on 44 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment mapping and analysis of fire stations, response times ( see GIS for ISO Rating section below) , hazards , and incidents . The existing 911 Database Manager can assist with advanced analysis and GIS data " creation tasks required for the Department. It is recommended that three staff members in the Fire Division receive formal GIS Training , as it is anticipated that this Division will have widespread GIS users in the Department. Emergency Services Department staff should utilize an Intranet GIS data browser to conduct basic spatial analysis and to produce maps and to assist in day-to-day activities . This Intranet data browser will serve the entire County but will have a specific link for the Emergency Services Department. This application will integrate data from New World Systems , CAMEO , and InterAct , critical data layers (such as hazardous materials and building pre-plans) Incident information that resides in the Department ' s Records Management System can be extracted and the location of each incident mapped via its address . For more advanced analysis and other tasks such as data creation, determining drive times , or finding the optimal location of a new Fire Station , the Emergency Services Department should work with the recommended GIS Director, who can use advanced GIS software such as Arclnfo to perform many of these tasks . pose- --- - - - Proposed Stations 5 Mile 2 0 2 C Miles \ \i Fire Station Location Analysis Using GIS The Emergency Services Department can utilize GIS to assist in several tasks, including : • Reducing the Insurance Services Office ( ISO ) rating • New station location analysis 45 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Tracking hazardous materials • Optimizing and reducing response times • Optimal routing • Code Violations • Optimal districting Resident information • Incident Pin mapping • Arson Fire mapping Drive-time studies • Viewing alternate street routes Showing inspected businesses and location of code violations • Statistical analysis for budgetary preparations • Optimal spill response - downstream and upstream tracing • Evacuation route planning • Using maps for training personnel • Homeland Security activities Two of the immediate needs of the Emergency Services department that may be addressed by the use of a GIS and spatial analysis are as follows: 1 . Emergency Operations Center Applications 2 . Response Time Analysis Emergency Operations Center fEOCI GIS can be utilized as an effective tool in the Emergency Operations Center to plan for and assist with emergency situations as well as to aid in post emergency response and damage assessment . The Deportment will benefit from use of the existing CAMEO and EM2000 software packages for emergency operations mapping and analysis . The Department is looking into procuring three large projection screens for displaying maps in the EOC . In addition , a large seven foot plasma screen housed in the EOC would be very beneficial for various department heads to view and quickly analyze Geographic Information related to emergencies . Twenty laptops are currently available for use within the EOC . The Emergency Management Division currently uses paper maps to map out emergency related incidents in the EOC . It is recommended that the County ' s planned Intranet Data Browser be implemented within the EOC so that incidents can be displayed on projection screens . A key initiative for effective EOC operations is the centralization of all county data on a server and the minimization of redundancy among existing layers . It is recommended that the Emergency Management Planner in the Emergency Management Division work with the recommended GIS Director to ensure that data standards and database integrity are addressed . This will ensure that each department that comes to the EOC during emergencies has access to their Departments most up-to-date information . Post Disaster Damage Assessment and Debris Cleanup are additional ways that GIS can be utilized to assist the Emergency Services Department. Address locations of debris piles can be entered into databases and this information can be address matched and displayed on maps along with pertinent base layers such as parcels and streets . GIS can also be used for damage assessment and FEMA reporting activities . Other recommended key GIS efforts related to Emergency Management mentioned by staff include the following : • Increased interaction with other agencies (such as St. Lucie and Bravard Counties as well as the State of Florida ) . 46 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Greater coordination among the various County Departments to ensure effective " emergency operations; specifically, the Building Division and Office of the Property Appraiser play key roles in Post Emergency Response . • Mapping of radio tower locations, including towers outside jurisdiction (The Division often gets calls for towers not in their jurisdiction ) . • Hosting emergency related data on a public internet web browser (The Division often gets calls from the public to find out if they live in a flood zone , or to see locations where power or traffic lights are out . Response Time Analysis GIS can be used to analyze the response times for each of the fire stations and volunteer locations within the County . It is recommended that the department work with the GIS Director to use the GIS functionality for development of a response time matrix for the County. This data is beneficial in analyzing and best-use-planning for placement of departmental resources such as additional fire stations . It Case Study Fire Aaencies Improve Response Time with GIS " Fire agencies on all levels strive to preserve lives , property, and natural resources . Many agencies have embraced GIS as a tool that helps them balance needs , uses , and hazards to promote sustainability of the environment while identifying and limiting vulnerability . Effectively handling fires, whether structural fires in densely populated areas or wildfires raging over thousands of acres of forested land, involves planning strategic response on a regional scale , developing a tactical response for a specific event , formulating and carrying out a mitigation program , and analyzing incident data to improve policies and training programs-all activities enhanced by GIS . GIS-based fire tools range from Internet applications using Internet Map Server ( IMS ) technology to desktop applications developed using Arc View GIS and its extensions to sophisticated real-time enterprise-wide applications using Arclnfo . Developing Regional Strategies Strategic planning answers three location-based questions : Where are the hazards ? Where are the areas at highest risk ? Where are the most valuable resources located ? GIS is especially suited to answer these queries . Typically , strategic plans are made on a regional level with all agencies that have jurisdiction in the region involved in planning or at least agreeing to basic strategies . Overlaying vegetation data with topography and transportation networks shows where fuel is present and identifies areas that may be hard to reach . Mapping historical data on fires, lightning strikes , arson activity, and other related events available from databases and paper records showing where fires occurred in the past can be used to gauge the likelihood of future fires . Finally, resources that are required to manage and recover from a fire such as water sources or transportation networks or resources that represent an unacceptable loss such as a hospital must be located . Aggregating data representing hazard , risk , and value factors for a region identifies areas with the highest priority. 47 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Geography can provide a framework for organizing data from many sources that relate to fire strategy i development. GIS, with its data integration and visualization capabilities that foster collaboration , is . ' the natural vehicle for an intraorganizational and interagency development of strategic plans . GIS improves fire response by centralizing data in many formats and from many sources and integrating it with other technologies such as GPS . This means current information is quickly delivered in an easy-to- grasp format. In addition , powerful modeling capabilities , available from the desktop as well as on workstations, let planners model what-if scenarios to test the soundness of strategies . Fire agencies b have exploited the power of GIS to their advantage in all types of settings . The Cedar City Interagency Fire Center ( CCIFC ) in Cedar City , Utah , dispatches fire personnel for a number of agencies including the Bureau of Land Management , the National Park Service, the Bureau of Indian Affairs , and the State of Utah . When responding to a fire, - - 1 CCIFC dispatchers plot real-time GPS positions and reference them against the GIS , which contains % data on ownership ; roads ; wildlife habitats ; slope w classification ; fire fuels; zones of moderated • o suppression ; and other related themes that consolidate text , tabular, and other data 4 ` previously available only from wall maps, manuals , and separate databases . Now dispatchers need only query an area to obtain concise instructions on the constraints and objectives for the area in question . - - Making a Tactical Fire Plan With a strategic plan in place , a more effective tactical plan can be developed . By having information on the risk to an area coupled with an idea of the location of the most valuable resources in the area , fire management can determine how and where to allocate resources when a fire does occur. Prior to an event, management can organize fire prevention activities and position suppression resources where they will be most effective . This means fire prevention budgets are spent in the most beneficial manner and resources can be used in ways that maximize protection to fire personnel as well as lives , property , and natural resources . In a typical scenario involving multiple fires, the agency managing the event has to allocate resources between competing areas . However, by developing both strategic analysis and a tactical plan , prioritizing areas and allocating resources will be optimized . Improving Response Responding to a specific incident requires more information than strategic planning . The analysis of hazard , risk , and value is revisited in much more detail . In the case of wildfires, data on topography such as slope and aspect as well as vegetation , weather, transportation , and other factors are used to further assess the risk for on area . Data on previous fire occurrences coupled with land use patterns and management goals give a 48 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment more refined view of risk for this area . Value is determined by standard inventory types such as inhabited places or timberlands . The Mapping Services Section for the Ventura County Fire Protection Agency, managed by Jim Kniss , has integrated GPS data with GIS to rapidly get crucial information info the hands of incident commanders . The agency has created a series of custom ArcView GIS extensions that import GPS data gathered by flying the perimeter of the fire and use standard Incident Command System symbology . These standard extensions can generate an initial attack map within 30 minutes of acquiring the incident data . The Mapping Services Section , which is responsible for all mapping products and services , also generates emergency response map books for all fire companies and cooperating agencies , wall maps for each fire station , and special tactical maps . Tactical response planning in an urban setting requires -, street network data , information on hazardous materials locations , and prefire survey information such as floor plans or hydrant location and capacity data . The Winston-Salem Fire Department in North Carolina implemented a system that uses ruggedized PCs mounted on emergency vehicles that run a custom GIS application built using MapObjecfs and NetEngine . The application ' displays a map showing the optimal route to the emergency . This route can be instantly modified to take into account streets that are blocked . The application also provides information on all available fire hydrants, any known hazardous materials in the area , the locations of special needs populations, and other pertinent information . A touch screen lets firefighters pan and zoom on the map and use icons that link the GIS application to additional information such as floor plans , diagrams , or other prefire survey information . Developing Mitigation Procedures Determining where and how much vegetation must be cleared around structures and developing appropriate construction material standards are just two methods for mitigating the effects of fires . The City of Laguna Beach , California , has used GIS to pursue both policies . In 1993, a fire driven by high wind conditions caused extensive damage to the City and resulted in the loss of 286 homes . The City has used GIS to help rebuild the portions of the community that were destroyed in the fire . GIS proved so useful that if has been adopted as a tool to improve City operations . As a result of the 1993 fire , Laguna Beach extensively updated the safety element in the General Plan . The availability of mapping , aerial photographs , and analysis tools in GIS helped speed and improve the revision process . The new safety element includes an emergency routing program and fuel modification specifications and requires an emergency preparedness plan that is updated on an annual basis. Zoning Analyst , a custom ArcView GIS extension developed by ESRI business partner Geographic Information Services , Inc ., assists planners in providing public information , processing cases , generating public notification letters, and producing maps . Better Policies Not only is GIS used to develop and implement fire mitigation policies for local governments , but it can also help improve the policies and practices of fire agencies . Using GIS to model the terrain , path of the fire, weather conditions, and personnel movements during a fire incident illustrates the interaction of these factors in a way that is impossible with written reports . 49 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Modeling data from the South Canyon fire that led to the deaths of 14 firefighters near Glenwood Springs , Colorado , in 1994 vividly demonstrated how the weather and terrain affected the path taken by fire . DEM data was modeled using the ArcView 3D Analyst extension , and attribute data created from scanned maps and aerial photos from the official report was incorporated into the model . Studying incidents such as the South Canyon fire using GIS can help improve fire response policies and training to minimize danger to firefighting personnel . * Case Study Courtesy of ESRI ArcUser Magazine PtGIS for ISO Rating Improvement The Indian River County Emergency Services Department can use GIS to improve its ISO rating . Less expensive fire insurance premiums are the result of a lower ISO rating . The ISO rating process requires fire departments to have the following resource documents and mapping capabilities : 1 . Community Street Map - To Scale Plotted information Base • Named streets • Community boundary lines • Areas NOT built upon • Fire Station locations 2 . Community Water Map - To Scale Plotted Information Base • Named streets • Water mains by size • Fire hydrants - numbered • Water tanks / Storage - capacity • Water pumping stations • Pressure zone ( s ) • Static water suction points • Dry hydrants 3. Map - Drawings of Water Supply Works Plotted Information Base • Intake supply line - size • Filtration-Purification Arrangement - capacity gpm • Pump Arrangement - capacity vs . head • Clear well ( s ) : arrangement/capacity • Primary feeders : size arrangement 4. Fire District Map - To Scale Plotted Information Base • Fire Protection Response Boundary - served by community • Five mile response boundary • Boundary of areas served by hydrants • Static water suction points • Dry hydrants • Bridge capacities • Schools w • Shopping Centers • Commercial Centers 50 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment uxm ra_as:. ox s o en rowan Mill W71,{M.a wo vw Ml•tc 2,11116i i 9r TPI - ee.eamm �� ✓ ' tikes r ay. `� • .. r Fmmesael Sifo .Fe,anF, Soled ifea�dsF Slx mm %fie, olae� e r r so rt+ a ffjdw ~+ �r -4j 5161 JJJ �x _ r _V!Lj seawe �a� kesull AFFP 1 )EQ f, FFAf+fAPS_ SJlPID- L S$ 5I 6j 4_ _ 1 8939132 5lN 6 .6.9 PJ_v 363 w 1eaID5 53343 565 Poly 93]8 , 93]2 +i 9SAx 13U `%% 08 31 599 L]35 'S rOL', 0168 ,9a+fi vt. �Saeo= -eea raor e6» Locae hRY Fe.Fon jf mto 5ela4a Set r— Srary Pll Fesuts Using GIS to Improve ISO Ratings. A Query Based on 500 Foot Buffer around a Fire Hydrant Shows Which Properties Can Be Reached 5 . Regional Fire Protection Map - To Scale Plotted Information Base ' Location of automatic aid companies • Location of outside aid companies - The Emergency Services Department should work with the GIS Director for the creation of the GIS data layers needed to generate these maps , as well as the generation of the maps . #'Incident Modeling and Visualization Emergency Services personnel identified a need for use of GIS- based incident modeling and visualization for tracking wind gradients and hurricanes. GIS has the capacity to provide modeling and visualization of various types of incidents , including flooding , chemical spills , power outages , and severe weather systems . It is recommended that the Department procure several GIS-based applications to enable emergency personnel , as well as the GIS Director, to conduct various types of incident modeling . This software will yield various scenarios that can be used to visualize the potential risks and challenges that will be manifested as a result of an incident . 51 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment It is recommended that the Emergency Services Department procure several ArcGIS a c' • extensions , including 3d Analyst, • Spatial Analyst, and ArcGIS : ,•a Tracking Analyst . In addition , it is _ recommended that the Department procure the EPA ' s ° ALOHA modeling software to ` m •�� - .� • assist with hazardous materials • spill modeling . The Departments • • • existing CAMEO and EM2000 ® ` ` " e • • e e . software applications should also be utilized for GIS based modeling , analysis , and c - r � . n emergency management ;- . " J - tracking . ArcGIS Tracking Analyst Extension will allow for weather system tracking GIS can also be used to conduct hazardous material release/contamination modeling . GIS offers a means for deriving time-critical information , such as plume analyses for gas releases , water and sewer contamination modeling Icortaminants in water/sewer systems ) , and risk/catastrophe modeling . FM lmf,e,. '6 f I t 1 i ++ r Example of Plume Analysis A Plume Analysis Map Can Provide Valuable Modeling Interface Information for Determining Contamination Paths, Rates of Dispersion, and Identification of Affected Populations Field Access to Geo-Spatial Data It is recommended that the Emergency Services Department purchase a mobile data browser application for use in vehicle computers as well as computers used by field 52 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment personnel . Emergency Services personnel indicated that a mobile GIS data browser pilot m project with New World is being pursued and should be implemented shortly . However, the mobile browser does not have GPS or routing capabilities . Ideally, the mobile data browser should have GPS capabilities to show the location of the vehicle and routing capabilities to show the optimal route to an incident . The Department should also investigate equipping the Fire Rescue Boat with a mobile data browser in addition to required technology to run the browser since it currently does not exist on the boat. There are two methods for Emergency Services Department personnel to access map information in the field : 1 . Map Books 2 . Mobile Computers 1 . Map Books The most cost effective solution for access to spatial information in the field is via map books . Map books can be generated for all Emergency Services Department personnel . Each page can display a different section of the County. The location of all pertinent features , such as critical facilities and schools can be displayed on top of base map information , such as labeled streets, tax parcels, building footprints with addresses , and even aerial photography. Map books represent an effective means of referencing the location of all pertinent features . As features are changed or added , new map books can be generated to reflect these changes . Map books are currently being used by field personnel . The Database Manager in the 911 Database Section maintains and updates these map books using ArcGIS Software . The Department should continue to produce map books for field crews . These map books should contain up-to-date information and a variety of reference data . As pertinent GIS layers are created , GIS staff should ensure that new map books are created on a regular basis . One key issue that will be addressed with the Countywide GIS implementation is having a one stop shop for all county data such as the street centerline layer. Streets are added quite frequently, effectively rendering map books out of date . Consequently, the next option , mobile computers , should be considered as a viable alternative to map books . 2 . Mobile Computers A more advanced method for accessing spatial data in the field is through the use of mobile computers , including notebook computers , tablet PCs and hand- held computers . A mobile data browser can be loaded on mobile computers, allowing the same capabilities offered by map books , but also the ability to conduct address searches : query attributes of all information , such as schools , types of hazardous material stored at a location , link to digital building pre-plan drawings, and optimal routing . 53 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment • 1 � .� , . lift Example of Field Computers At present, the Emergency Services Department uses mobile computers on a limited basis and without mapping software . The Fire Division indicated that mobile computers for vehicles will be procured within the next year. Via New World CAD software , 911 calls will be plotted on maps and displayed in vehicles . As aforementioned , no GPS or routing capabilities will exist . The benefits of mobile computers are numerous ; however acquisition of this type of hardware can quickly become cost- prohibitive . Providing data to staff members in the field will enable access to data that would otherwise only be available in the office or fire station . A key need identified by Department staff includes procurement of wireless capabilities that will allow field personnel to gain access to Department databases while in the field . There are two viable options for acquisition of mobile computers by the Department . 1 . Basic : Compact Hand-Held 2 . Intermediate : Small Laptop with 100$ GPS Receiver 1 . Basic : Compact Hand-Held Compact hand-held computers can be purchased and distributed at a relatively small cost . The typical hand held computer may be purchased for as low as $300 dollars . Software packages such as ESRI ' s ArcPad can be installed and used as a primary mapping application on these devices . Although this may be the lowest cost solution there are some common limitations such as screen size that can be encountered with hand-held computers . 2 . Intermediate : Small Laptop with 100$ GPS Receiver Recent advancements in GPS technology have produced relatively low cost location solutions that can plug-and- play with a standard laptop . City GIS data layers can be stored on a laptop computer and used in conjunction with an off- the-self GPS receiver to show a location . 54 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment y v r✓��;' : GpS YflfrMff Pot IIOItP00f GPS receivers similar to the one in the adjacent graphic are available at relatively ow cost. These types of receivers can be It AfY used in conjunction with a variety of laptop ik � a or hand- held computers . O ' It is recommended that the Emergency Services Department have preliminary GIS access via mobile computers for Year 1 . The Fire Division ' s New World pilot project can determine the applicability of certain aspects of the desired deployment opportunities . Comprehensive GIS access (all users) via mobile computers is recommended for Year 2. More information on the mobile data browser can be found in the applications section later in this Emergency Services Department needs assessment . dMass Notification System GIS has proven to be a valuable technology for community alerting mechanisms, such as a Mass Notification System . A Mass Notification System is a requirement of the county ' s GIS strategy plan ; it is recommended that Indian River County implement a GIS-based Mass Notification System solution . The Emergency Services Department should have the opportunity to participate in this recommended county wide application . Please refer to the Sheriff Office ' s Needs Assessment for a complete description of this application . Public Access to Geo-Spatial Data The Emergency Services Department expressed a desire to participate in the county wide internet mapping application . At present, an internet mapping application is being used in the Property Appraiser' s Office to disseminate information to the public . However, there was a stated need to migrate to a different application since the current one is quite weak on - custom queries . Consequently, an alternate solution is being considered . The Internet browser should have the ability to incorporate data from the various departments as opposed to tax data alone . The Emergency Services Department can provide information for a mapping application that will enable citizens to view and analyze flood zone and demographic information . The mapping application can incorporate the ability for the public to determine proximity to fire stations , hydrants , response times , and risk zones . This effort should be coordinated with other departments in the County that manage complementary data . As part of the County ' s objective to migrate to a more robust Internet GIS data browser, the Department should coordinate with the recommended GIS Director to integrate departmental GIS data into the Internet-based application . The Department should identify additional functionality that may be required in addition to the County ' s base enterprise offering . 55 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment a A formal review and assessment process should be established prior to making any information available , as some data may be sensitive or confidential . Homeland Security data along with sensitive site information may be password protected . Reviews should be coordinated with the recommended GIS Director and approved by the Emergency Services Director and County Attorney to ensure that no sensitive or confidential data is distributed publicly. In addition , Emergency Services personnel indicated a need to broadcast maps during emergencies on the County ' s local television channel . It is recommended that the Emergency Services Director work with the recommended GIS Director to put this initiative in place . Department staff also indicated that a touch screen kiosk housed at each of the city halls and the County libraries would be very beneficial : this would provide the public with the ability to quickly and easily view information related to flood zones and emergency services . More information on Internet GIS data browsers can be found in the Enterprise-Wide Applications section at the end of this chapter. Automatic Vehicle Location ( AVL ) Many Emergency Services departments are implementing Automatic Vehicle Location AVL) systems to monitor via GPS the location of all fire and emergency response vehicles . AVL can also be used for any County vehicle . Knowing the location of fire and emergency response vehicles will allow dispatchers to more efficiently allocate resources and improve response times . Additionally, the location of personnel in danger can be tracked . It has been said that if AVL can save the life of one officer, it is worth the investment . The Emergency Services Department should coordinate with the Sheriff ' s Office to conduct a review of available AVL systems . Ideally, AVL will be tightly integrated with the Computer- Aided Dispatch application currently in use by the County . Implementing AVL can be rather expensive , so Indian River County should ensure they investigate all aspects of any potential solution . Formal GIS Training for Fire Department Staff Several departments/divisions , including the Emergency Services Department , will benefit from formal training in GIS . It is recommended that the Emergency Services Department Director and the recommended GIS Director identify key division staff to receive formal training . More information on training opportunities can be found in Chapter 8: GIS Training and Education . GIS Data Layer Inventory and Recommendations The Emergency Services Department will benefit from access to several other departmental GIS data layers . It is expected that once all departmental data is integrated , consolidated , and centrally stored , that staff will have access to all non-classified GIS data layers from other County departments . 56 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Emergency Services Department personnel expressed that access to the following GIS data layers would be beneficial : Accident Rates and Derived from records Community Locations management system , Development/ GIS Recommended should be automated Director Extract, cleanse, geocode, and map from address Address Points database ; georeference Automated ; Community Recommended based on aerial Development/Planning photography and GPS field work Aerial PhotographyFI over with control points GIS Data Services Fly p Existing Vendor Airport Acquire from Florida Community Geographic Data Library Development Existing Animal Control Extract , cleanse, geocode Incidents and map from Access Automated Recommended database Extract, cleanse , and Arson Investigations automatically map from Automated Recommended New World RMS Assisted Living Digitize on screen ; Facilities aggregate layers as GIS Director Recommended needed Bicycle/ Pedestrian Digitize from base map Engineering Facilities data ; GPS field work Division /Surveying and Recommended Mapping Community Boat Ramps Space Imaging Consultant Development/GIS Existing Director Brush Fire Data Acquire from Florida GIS Director/ Emergency De artment of ForestryServices Recommended Digitize polygons from aerial BuildingFootprints Property Appraiser - GIS p photographs and existing and Mapping Existing ma s ; existin CAD data Extract , cleanse , geocode Building Permits and map from CD-Plus Automated Recommended database Buildings with Site Manually digitize polygons Engineering Plans from plans and address Division /Surveying and Recommended sources Mapping Bus Routes Space Imaging Community p g g Development Existing Cell Phone Towers GPS Collection , other Emergency Services ; GIS Recommended sources as needed Director Census Data Download from Census Community Bureau Development Existing 57 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Churches Space Imaging Consultant Community Existing Development City Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping Clinics Space Imaging Consultant Community Existing Development Commercial Extract from existing data Buildings based on water GIS Director Recommended consumption Community Centers Space Imaging Consultant Community Existing Development Community Facilities Community and Institutions Derived from Consultant Development/ GIS Existing Director County Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping Extract, cleanse, and Crime Data automatically map from Automated Recommended = New World RMS Digitize on screen ; Critical Facilities aggregate layers as GIS Director Recommended needed Dry Hydrants Digitize on screen ; existing Fire Division ; GIS Director Recommended CAD data ; GPS field work Derived from aerial Easements hoto ra h ; GPS field work Property Appraiser Existing Economic Space Imaging , IntoUSA , Community Existing Characteristics Other Count Departments Development Emergency Digitize polygons from Response Routes/Service existing maps ; various Emergency Services Existing sources as needed Zones Digitize polygons from aerial Metropolitan Planning Existing Land Use photos and existing maps ; Organization Existing existing Cad Data Existing Land Use - Vero Beach City of Vero Beach GIS Vero Beach Existing Digitize on screen ; Facilities aggregate layers as Property Appraiser Existing needed Fire Hydrants Digitize on screen ; existing Fire Division ; GIS Director Recommended CAD data ; GPS field work Digitize on screen ; Fire/EMS Quadrants aggregate layers as Emergency Services Existing needed Digitize on screen ; Fire Stations aggregate layers as Emergency Services Existing needed 58 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Digitize polygons from aerial Community Flood Zones photos and existing maps ; Development Existing existing Cad Data Digitize polygons from aerial Metropolitan Planning Future Land Use photos and existing maps; Organization Existing „ Cad Data GPS data collection for Hazardous Materials location ; extract from New GIS Director; Fire Hazmat Recommended World database after data MGR is entered Homeland Security/Vulnerable Various sources as needed GIS Director Existing Sites ( password protected) Hospitals Space Imaging Consultant GIS Director Existing Intercoastal Buoy Digitize from base map, Emergency Services /GIS Existing Markers other sources as needed Director Interstate Mile Digitize from base map , Emergency Services / GIS Existing Markers other sources as needed Director Law Enforcement Space Imaging Consultant Community Facilities -Development Existing Digitize on screen ; Nursing Homes aggregate layers as GIS Director Recommended needed Parcels Acquired from tax records ; Property Appraiser - GIS Existing Cogo and Mapping Digitize from base map Parks data ; aggregate layers as GIS Director Existing needed Extract, cleanse, geocode „ Permitting and map from CD-Plus Automated Recommended database Playgrounds Space Imaging Consultant Community Existing V Development Population and Space Imaging Consultant, Community Existing Demographic Data Census Bureau Development Pre Plan Data Scanned hardcopy Fire ; GIS Director Recommended " ( Buildings) Public Health Space Imaging Consultant Community Existing Providers Development Railroads Derived from aerial GIS Director Existing photography ; GPS field work Derived from Florida Community _ Recreational Trails Department of Development Existing Environmental Quality Digitize from base map Engineering Right- of-way data : aerial photography ; Division / Land Acquisition Recommended aggregate la ers as 59 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment needed Schools Digitize from base map Community Existing data ; GPS field work Development Extract , cleanse, geocode Special Needs Automated ; Emergency - Population and map from Access Services Recommended database Specialty Service Space Imaging Consultant Community Existing Facilities Development J Streams Derived from aerial GIS Director Existing photography; GPS field work Street Centerlines Derived from aerial GIS Director Existing hoto ra h ; GPS field work Digitize from base map Subdivisions data ; acquire from Community Existing ( not developers submitting Development/Planning complete) oroposed development Utilities Data Digitize on screen ; existing Utilities Services Existing CAD data ; GPS field work Digitize polygons from aerial Water Bodies photographs and existing GIS Director Existing maps Wireless Internet Acquire from wireless Services providers ; other sources as GIS Director Recommended needed Zip Codes Acquired from Post Office GIS Director Existing Zoning Digitize from base map Community Existing ., data ; extract from parcels Development/Planning y ' Recommended GIS Applications ' To meet the Emergency Services Department GIS goals the following GIS software is recommended . A detailed description of each of the recommended applications , where applicable , is provided in the Enterprise-wide application section later in this chapter. Internet GIS Browser An improved county wide Internet GIS data browser has been recommended to provide citizens with access to the County ' s geo-spatial data . The Property Appraiser currently has an Internet application that is being used to host GIS data ; however, a more sophisticated browser that handles custom queries is being investigated . In addition , the county wide browser should have the ability to incorporate data from the various departments as opposed to tax data alone . A description of recommended GIS data browser solutions is provided in the Enterprise-wide Applications section of this chapter. Intranet GIS Browser An Intranet GIS data browser has been recommended for use by Emergency Services Department personnel . This application will serve the entire county but will have a specific configuration for Emergency Services Department personnel . This application will allow a 60 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment user to view and query any of the data layers identified in the previous section to include building pre-plans, hazardous materials , and data from New World software programs . A full description of recommended GIS data browser solutions is provided in the Enterprise-wide Applications section of this chapter. h: turns Fres ay ticph�:E�ub , .i , CI f Pre: Hex Adder: Lir_ Frc; N= Lc ernaa- Pont " FrM !ICK SCCCL pr ro pgon Fie Yarn 4v Enfie Map ?P_021X'e4 Access to Fire Information via an Intranet Browser —'' Public Access Kiosk Application The Emergency Services Department indicated that a public access touch screen kiosk housed at select County facilities or city halls within Indian River County and at each library would allow the public to look up mapping information immediately in a user friendly manner. A Flood prone areas GIS layer should be loaded onto each kiosk so the public can easily access this information for emergency purposes . A description of recommended GIS public kiosk data browser solutions is provided in the Enterprise-wide Applications section of this chapter. Mobile GIS Data Browser including routing capability) A GIS data browser is recommended for use in the Department ' s mobile and vehicle computers . The interface should allow for dynamic configuration of existing GIS data . Local government employees and staff have long required the ability to map and analyze existing GIS data . The GIS data browser should provide users with the ability to view, search , query, and browse GIS data in a quick and easy manner. d 61 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment t _e A mobile application should be made available for Emergency Services personnel . This program will allow staff to enter an address to display the location of a call . All pertinent GIS L J : I r e data will be visually displayed on the screen . Critical information displayed should include fire hydrant location , H " ` • - e ' , hazardous material location , and pre- plans of buildings . Optimally each emergency services vehicle should i a 9 Y eventually have a laptop on-board for use on the way to a call . GPS location : 3 of the emergency vehicle would be ". 01activated The capability of generating an optimal route for emergency vehicles should be included in the response application . The optimal routing of emergency vehicles would improve efficiency and save lives . The user would have to enter a starting address and an ending address . Optimal directions to the site would be displayed on the screen . e A r: Optimal Vehicle Routing 62 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Recommended Departmental GIS Users The following graphic describe the recommended departmental GIS user roles based on the three tiers of GIS . For more information on the three tiers of GIS refer to Chapter 2 - GIS Organizational Structure and Staffing . Board of County Commisioners County Administrator E 9-1 -1 Database Director Emergency Medical Director Manager Servkes Ratliological Emergency Animal Control EE&j Preparedness/ Radio EMS Division gement Division Division Systems Manager Emergency Management Planner EMS Volunteers Emergency Management Fire Volunteers Planner Assistant Emergency O Volunteers Tler 1 : Power User OTier 2: Analytical User ,. O Tier 3: Browser User Emergency Services Department Multi-Tier GIS Application Use 63 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment PUBLIC WORKS c' � RI� F�gr Public Works Department '19,9.y Departmental Structure and Functions The Public Works Department employs approximately 220 staff members encompassing all divisions , field and office operations . The Department ' s management includes : • Public Works Director ( 1 ) • Staff Assistant ( 1 ) • Capital Projects Manager ( 1 ) • Parks Maintenance Superintendent ( 1 ) • Coastal Engineering Coastal Resource Manager ( 1 ) • County Engineer ( 1 ) • County Surveyor and Mapper ( 1 ) • Storm wafer Engineer ( 1 ) • Fleet Maintenance Manager ( 1 ) • County Traffic Engineer ( 1 ) It is the main goal of the Public Works Department to plan and implement engineering design , construction , and maintenance programs . The mission of the Department is to provide comprehensive infrastructure for transportation , parks , beaches , and storm water systems within Indian River County . The Public Works Department is comprised of various divisions and sections that effectively manage all of the Department ' s diverse responsibilities . • Capital Projects Section The Capital Projects Section currently employs six staff members : additional employees will be needed as the Section ' s duties increase . The Section ' s main objective is to manage the professional design and construction of infrastructure improvements for the various County departments . To accomplish this mission , the Section provides services related to real estate acquisition , community involvement , contract negotiation and administration , technical plan review , grant acquisition and compliance and construction management and inspection . • Coastal Engineering Section The Coastal Engineering Section ' s main responsibility is to ensure that issues relating to the County ' s beaches and Coastal Environment are effectively managed . The Coastal Engineering Section also implements a County Beach Preservation Plan , which serves an important role in restoring critically eroding beach segments . Other responsibilities of the Section include implementing a Habitat Conservation Plan for Sea Turtles , serving as a resource for beach erosion and coastal armoring , and managing the County ' s artificial reef program . • Engineering Division The Engineering Division employs thirty-three staff members including Inspections , the Civil Engineering Design team , permitting , surveying and mapping , and land acquisition . The Division is responsible for reviewing site plans , roads and other public works projects, right of way permits, and drainage permits . The Engineering Division also has significant contact with the public and answers questions on a daily basis . o Inspections Permitting Design c Surveying and Mapping c Land Acquisition 64 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Parks Maintenance Division The Parks Maintenance Division employs forty-one staff members , including a Park ranger and superintendent . The Division is responsible for managing all green spaces , community parks , ball fields , soccer parks , and pools . The mission is to provide superior quality and well maintained parks for County residents to enhance quality of life . The Division currently manages forty-one parks , including oceanfront , riverfront , inland parks , and regional parks . • Road and Bridge Division The Road and Bridge Division ensure the safety and reliability of the County ' s road network by providing regularly scheduled maintenance, grading , and paving . To accomplish these goals, the Division employs a Superintendent and Assistant Superintendent who manage all operations in the office and in the field . The Division also includes five managers to direct daily routes and maintenance , special projects , bridge repair, sidewalks, and culvert installation . 4 Storm Water Section The Storm Water Section is a relatively new section of the Public Works Department , as it has only existed for five years . Two people currently work in this section , however, eventually the plan is to have six or seven office staff . The Section is responsible for making sure the County complies with federal regulations regarding the proper use of storm water practices . Another main function of the Section is the testing of water quality to ensure that Indian River County residents have access to high quality water. • Traffic Engineering Division The Traffic Engineering Division of the Public Works Department is mainly responsible for signs , signals, markings, and transportation planning . The Division also assists other departments, mainly Community Development , in handling permit reviews . Site plan reviews , traffic impact studies , and traffic concurrency networks are other important functions of this Division . The advancing complexity and importance of managing large infrastructure projects within the County has greatly increased the demand for geographic information systems ( GIS ) and global positioning system ( GPS ) technology . The Public Works Director and key personnel understand that it is becoming essential to have an up-to-date and accurate digital representation of infrastructure within the County. The County is experiencing a steady population growth and with it increased pressure for the efficient and effective management of its infrastructure . The Public Works Department provides the physical infrastructure essential to social and economic development, which is indispensable to community , commerce , and industry . The Department ' s use of GIS consists mainly of aggregating data and layers from other departments for general viewing purposes . In addition , much of the mapping has been performed primarily using AutoCAD software . Although GIS has not been extensively utilized . staff members from each division understand the key role that GIS will play in process improvement and workflow enhancement . The Surveying and Mapping Section in the Engineering Division will be the Department ' s main resource for GIS data creation and maintenance . It is recommended that Public Works should add two new positions within the Engineering Division /Survey section ( 1 GIS Specialist and 1 GIS Technician ) to address the anticipated mapping and data acquisition needs for Engineering as well as other divisions/sections within the Department of Public Works . At present , two Surveying Technicians in the Survey Section maintain GIS data using Arc View on a limited basis . 65 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment Two staff members within the Mapping Services section will be Tier 1 GIS users and two staff members within the Traffic Engineering Division will be Tier 2 GIS Users . The remaining GIS users in the Public Works Department will be Tier 3 GIS Users ; in the long term , additional users within the Department may eventually become Tier 2 GIS Users (see Chapter 2 : GIS Organizational Structure and Staffing for more information on Tier 2 and Tier 3 GIS Users) . Existing Hardware and Software All Department staff members currently have access to PCs , except for field crews . All Public Works Department PCs have the Windows XP or Windows 2000 operating systems . Trimble GPS units are also in use in the Parks Maintenance and Engineering divisions . The Coastal Engineering Section indicated the need to purchase sub-meter accuracy ( mapping-grade) GPS to perform data collection for sea turtle crawl locations and nest sites . The Public Works Department uses the following software applications : GIS Applications 1 . Arc View 9 2 . ArcView 3. 2 3 . Trimble Pathfinder Office Other Applications 4 . AutoCAD 2005 5 . MS Office 6 . CD- Plus 7 . MATS by PEEK Traffic (Traffic Engineering) 8 . ARIES by EconoLite (Traffic ) 9 . Jamar (Traffic) 10 . MUNIS 66 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment ArcView ArcView is used occasionally by Department staff to produce GIS data layers (Shapefiles ) as well as for basic mapping and spatial 7. analysis . The Surveying and is the mostMapp'ng Division �^ s r extensive user of ArcView at this e time, with a single licensed copy02 " 1p � of ArcView 9 . 1 . In addition , the Traffic Engineering Division uses one shared copy of an ArcView license. Both the Parks " Maintenance Division and r ,�✓ ` J= + w " Coastal Engineering Section use ArcView 3.x occasionally for basic 4. ,_. mapping and analysis . ArcView is " also used occasionally byn., r Department staff to generate cartographic products for use by - ' T - , administrative and field staff. Arc ESRI 's ArcView Gis AutoCAD AutoCAD is used extensively to ' a4 ? ' g� °`t ,Srir view, map , maintain , and modify �. y most of the facility/infrastructure ` � > data maintained by the Department . AutoCAD is limited in its use as a GIS application due to the format of CAD data files . At present the Department relies r g heavily on AutoCAD for many Is- tasks -tasks that should eventually be I I' I performed with GIS software i a future efforts will need to focus on _sl conversion of this data to a GIS format, such as a geodatabase w , . ti ## ,.�4_it format. However, because of the large amount of design work u 1 being performed by the Engineering Division , AutoCAD will " be an important software 9aG - package in the future . — " Autodesk AutoCAD 67 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment CD-Plus PERCONTI DATA SYSTEMS� INC , Perconti Data Systems , Inc . specializes in custom database applications . They use Borland Delphi as the application generation tool , Crystal Reports as the report generation tool , and Oracle and Microsoft SQL Server as the database back ends . They have designed custom applications of all sizes for single users to " hundreds of users ; applications ranging from public sector to private sector, for small projects to fortune 100 corporations . The Public Works Department currently uses a custom application developed by Perconti Systems called CD- Plus . This software package is a community development - management system that allows for various modules that integrate with each other and can be customized to the specific applications for which it is intended . o'er ' Phy�4�z PR w - r 4.—� , T F_ orates FL� ,, , F—, - �M . . u, ",m, , F_ F_ LJ J. „P Ili Screen Shot of CD-Plus Database Form CD-Plus is actually an address/parcel based system , which allows for successful integration of modules . Available modules include : permitting and inspections , code enforcement, occupational license , development review , and growth management . A key opportunity exists for a county wide integration of the CD- Plus database with both standalone and Intranet GIS data browsers . The information maintained in the CD- Plus database can be spatially enabled and converted to GIS layers , allowing for GIS-based mapping and spatial analysis of building permits, inspections, and other pertinent information contained in the database . It is recommended that the County work with a GIS Consultant and Perconti Systems to establish GIS connectivity and to spatially enable the data within the CD- Plus system . @ = Recommended GIS Needs and Duties It should be noted that the Public Works Department is a major data generator. Establishing a process of automated data capture and the effective use of GIS will be critical to the success of an enterprise-wide implementation of GIS . Public Works can benefit significantly from GIS data and applications . Following are a few ” examples of the many ways GIS can be utilized in this Department: 68 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Maintenance and construction data about street improvements - including pothole patching , and ditch and culvert cleaning can be gathered and maintained . • Streamline the development review process between departments through data sharing , thus assuring that plans for development adhere to federal , state , and regional requirements . Allow building and safety personnel to review emerging trends while streamlining business processes and maintaining good service levels by using GIS for permit assistance and tracking , field inspection , code enforcement , and policy development for community design standards . • Public information counter GIS applications let counter personnel rapidly retrieve accurate information for topics ranging from parcel size to school districts . Integrating existing CADD files with other spatial and tabular data and maintaining all data centrally will allow projects to be tracked throughout the development cycle . • Field inspection and routing , permit assistance and tracking , and code enforcement can all be improved through the use of GIS . • Integrate GIS into traditional cadastral and survey mapping with the latest advances in geodetic control . • Schedule and route crews for tasks such as mowing , weed control , road repairs , and tree trimming . Plan and manage the many tasks required to maintain safe streets . Department personnel need access to accurate and complete GIS data in order to fully take advantage of the mapping and analysis capabilities of GIS . GIG recommends the Public Works Department hire two staff members for full -time Public Works GIS activities (See Chapter 2 : GIS Organizational Structure and Staffing for more information on this recommendation ) ;. An important element in the Indian River County GIS initiative is the streamlining of data flow between the Public Works Department ( major data generator) and the other departments ( major custodians of data and information ) . As aforementioned , the Engineering Division will be the major data generator and resource for the Public Works Department . Based on this needs assessment, the Public Works Department has several general GIS needs in addition to various division specific GIS needs . Please refer to the Division Specific Needs and Duties later in this section for a listing of the GIS needs for each division /section . General GIS Needs and Duties Eight overall Public Works GIS needs have been identified . including : • Geo-Spatial Data Creation , Conversion , and Integration • Linking Databases and Photographs • Mapping and Spatial Analysis of Facilities , Roads , Bridges , and Infrastructure Data • Field Access to Geo-Spatial Data • GIS-Based Work Order Management GIS-Based Asset and Infrastructure Management System • Public Access to Geo-Spatial Public Works Data Formal Training for Public Works Staff 69 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment eGeo-Spatial Data Creation Conversion and Integration Without digital data any GIS system is useless . Various Departments within Public Works expressed the need to acquire and integrate geo-spatial data . Coastal Engineering If is recommended that the Coastal Engineering Section utilize GPS to gather information related to the Habitat Conservation Plan for sea turtles . Currently , every sea turtle crawl , an average of 6,000 per summer, has been collected using GPS , but the data is not stored in an ESRI GIS format . GTG recommends a high quality Trimble sub meter GPS unit be used for all future data collection activities . The data should then be loaded into an ESRI GIS database format so that if can be analyzed within GIS software . The Coastal Engineering Section should work with the recommended GIS Specialist of the Engineering Division to perform these tasks. Additionally , aerial photography of the beaches will continue to play an integral role in the successful implementation of Coastal Engineering GIS activities . The Section currently maintains color aerial photography and bi-yearly updates are planned . The Coastal Engineering Section currently does not have a database for storing sea turtle nesting locations or crawl data . As aforementioned , GPS units can be used to acquire geo- _ spatial data such as sea walls and nesting sites and subsequently integrated into the Department ' s Intranet Data Browser. This data , along with other base map information such as streets , parcels , aerial photography of the beaches , and county boundaries , will allow Coastal Engineering staff the benefit of viewing digitally via an online map , current sea turtle activities for analysis and planning purposes . Other important features to be collected , as noted by Coastal Engineering staff, include the following : • Armoring • GPS Fill Templates • Sea -walls Storm Water At present, the Storm Water Division does not maintain any GIS data . There was a stated need to be able to view and map specific GIS data layers related to storm water, including : • Storm water Infrastructure (catch basins , drop inlet locations with attributes ) • Basins • Water Qualify • 100 Drainage Outfalls with attributes ( cross-sections, condition of banks, erosion , pipeline diameter, condition of pipe, type of material , and more) These layers represent a significant investment for the County, and the Storm Water Division has identified the need to acquire this data and ensure that these layers are comprehensive and up-to-date . A general recommendation is made for the completion of this geo-spatial data creation within the first two years of implementation . Before any data conversion or collection begins , agreed -upon utility data models ( as discussed in the Storm Water Division Specific GIS Needs section later in this needs assessment) must be created . It should also be noted that GIS data creation and conversion may be affected by the coordinate system transformation required for most of the geo-spatial data that will be implemented in the Utilities Services Department ( see the Utilities Services Department Needs Assessment in this chapter for additional information ) . 70 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment The Storm Water Division ' s relationship with the recommended GIS Specialist in Engineering is crucial for the County ' s GIS implementation . Needs assessments for various departments/divisions throughout the County identified the interaction between the daily routines of the departments and the recording of infrastructure changes to the GIS through personnel in the Engineering Division . It is advised that the recommended GIS Specialist in Engineering produce and maintain the County ' s storm water infrastructure map data , working in close cooperation with the recommended GIS Director to address any data design or data acquisition issues . Additionally , It is recommended that the infrastructure data that is generated reside in the recommended County wide Enterprise GIS database offering . This platform will allow for a rich environment for the editing and viewing of Geo-spatial data and flexibility for versioning and concurrent multi-user access . = Engineering The Engineering Division has been generating and acquiring digital data for several years . The majority of data was created and remains in AutoCAD format . It is recommended that the Engineering Division convert existing CADD data , including as- builts, into an ESRI format such as an ArcGIS Geodatabase . A thorough quality control process must be conducted to determine the accuracy and validity of existing CADD data . ' ArcGIS includes tools in ArcToolbox for converting CADD data into a GIS format . The conversion process of CADD to ArcGIS is consumptive of time and personnel . It is recommended that the Division work with the recommended GIS Director to determine a .- viable solution to this process , such as to outsource the conversion to a third party . The next step is to perform a data audit to determine which features are missing and in what _ locations . There are three primary methods for collecting or creating geo-spatial public works data : 1 ) GPS 2) Heads- up digitizing from paper as- builts 3) Digitizing from aerial photography Of the three methods , digitizing is the least preferred , as no means of assigning attribute information is possible . GPS is the most efficient method for collecting new data and will allow the Department to quickly realize a return on investment. GPS Receivers and Data Collection As the Department moves forward with its GIS implementation , GPS data collection should be conducted for all surface point features for road and facility features . GPS data collection of all features should be spread out over the next three years . The complete collection and conversion of road and facility data typically requires a large investment in time and money . However, that investment will quickly lose its value if newly created datasets are not maintained . All new features that are installed or constructed , as well as changes to existing infrastructure, must be reflected in the digital database : spatial and attribute information must be captured immediately. a It is recommended that the Department conduct a cost/benefit analysis of internal vs . outsourcing GPS data collection . The primary advantage of internal data collection is the cost savings gained by not paying an outside contractor. Disadvantages include the cost of purchasing and maintaining GPS receivers and the extended period of time involved to 71 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment complete a full collection . Outside GPS data collection contractors can conduct a County- wide data collection project in a much shorter amount of time . The proper use of GPS equipment can be complex in nature . Therefore , care should be taken before tasking untrained internal personnel with GPS data collection . An important consideration when collecting infrastructure GIS data layers is determining the accuracy level at which to collect data . The collection and maintenance of high accuracy data can be a complex and costly endeavor . It is recommended that the department work ,m with the recommended GIS Director to determine if survey-grade accuracy is required for the department ' s geo-spatial data . If it is determined that high-accuracy data are required , the department will need to allocate the appropriate staff and financial resources for the collection and maintenance of this data . In addition , the Department will need to develop precise and detailed data - standards should survey-grade accuracy be deemed necessary . It should be noted that lesser accuracy levels may be adequate for the department ' s GIS needs , depending on the type of mapping and analysis that will be performed by department staff. Below are some considerations that should be noted when determining the need for survey- grade geo-spatial data : Consumer GPS units cost $200-300 per unit, whereas survey grade GPS units cost as much as $ 15 ,000 - $20 ,000 per unit • It is important to determine real-time corrections versus office post-processing options ; it is optimal to have both real-time differential corrections and office processing for raw satellite data • Costs incurred beyond the initial purchase should be considered as well . Equipment costs may be much less than the actual cost of data collection Training and data processing time can be extensive for survey-grade data collection • Landscape conditions may affect data collection ; it may not be possible to collect GPS data in some locations • GPS data collection budgets should reflect how frequently new data sets will be collected 72 GIS Needs Assessment and Implementation Plan Chapter 1 — Departmental GIS Needs Assessment y According to price and functionality offered , features can be located within 5 meters ( $200-300 GPS receiver) , within 1 meter ($6,500+ combined GPS receiver, mobile computer, and mapping software , such as the Trimble GeoXT with ArcPad ) , to within less than 10 centimeters ( $ 15 ,000+ survey-grade GPS receiver) . < 5 meters < 1 meter < 10 cm Fy In addition to defining the need for survey-grade data , the data collection process and personnel conducting the work should be certified and trained to do so . The State of Florida has established state statute 427 .001 -427 .037 which defines the role and data responsibilities of such personnel or contractors . The language of State Statute 427 .001 is paraphrased as follows ; For the purposes of this statute , a surveyor and mapper means a person who determines and displays the facts of size , shape , topography, tidal datum planes , legal or geodetic location or relation , and orientation of improved or unimproved real property through direct measurement or from certifiable measurement through accepted photogrammetric procedures . ( 4 ) ( a ) "Practice of surveying and mapping" means, among other things , any professional service or work , the adequate performance of which involves the application of special knowledge of the principles of mathematics , the related physical and applied sciences , and the relevant requirements of law for adequate evidence of the act of measuring, locating, establishing , or reestablishing lines, angles, elevations, natural and manmade features in the air, on the surface and immediate subsurface of the earth, within underground workings, and on the beds or surface of bodies of water, for the purpose of determining, establishing, describing, displaying, or interpreting the facts of size , shape, topography, tidal datum planes, legal or geodetic location or relocation, and orientation of improved or unimproved real property and appurtenances thereto, including acreage and condominiums . ( b ) The practice of surveying and mapping also includes , but is not limited to , photogrammetric control; the monumentation and remonumentation of property boundaries and subdivisions ; the measurement of and preparation of plans showing existing improvements after construction; the layout of proposed improvements ; the preparation of descriptions for use in legal instruments of conveyance of real property and property rights ; the preparation of subdivision planning maps and record plats, as provided for in chapter 177 ; the determination of , but not the design of , grades and elevations of roads and land in connection with subdivisions or divisions of land; and the creation and perpetuation of 73 + GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment alignments related to maps, record plats, field note records, reports , property descriptions, and plans and drawings that represent them . f5 ) The term "surveyor and mapper intern" includes the term "surveyor-mapper-in-training" and means a person who complies with the requirements provided by ss . 472 .001 -472 .037 and who has passed an examination as provided by rules adopted by the board . ( 6 ) The term "responsible charge" means direct control and personal supervision of surveying and mapping work, but does not include experience as a chainperson , rodperson , instrumentperson , ordinary draftsperson , digitizer, scriber, photo lab technician , ordinary stereo plotter operator, aerial photo pilot, photo interpreter, and other positions of routine work. ( 7 ) The term "license" means the registration of surveyors and mappers or the certification of businesses to practice surveying and mapping in this state . ( 8) "Photogrammetric mapper" means any person who engages in the practice of surveying and mapping using aerial or terrestrial photography or other sources of images . N Most survey-grade data development will be sponsored by the Public Works Department . However, it is recommended that the County establish enterprise specifications that ensure external consultants or contractor adhere to the certification as defined in State Statute 427 .001 -427 .037 when outsourcing the collection of survey-graded geospatial data . The Public Works Department will need to work closely with the recommended GIS Director to address short and long-term GIS goals and objectives . The Department will need access to additional data layers , such as zoning districts , subdivisions, and parcels , to leverage the true potential of the County ' s GIS . Personnel expressed a need for the creation of additional GIS data layers for use in mapping and spatial analysis in support of departmental ® objectives . Department personnel expressed that access to the following GIS data layers would be beneficial : • Available Properties - Land Acquisition Section of Engineering Address mapping Aerial Photography • Base map data Bridge numbers • City limit lines - four cities in the County County-owned properties • Easements • Land acquisitions - Land Acquisition Section of Engineering " 0 Land use information • Parcel database - accurate ownership • Proposed subdivisions • Street names Subdivisions • Urban service area • Utilities • Water management districts Zoning 74 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment Department personnel also expressed the need to have access to all other data produced by other departments . The County-wide initiative to migrate to a centralized database for all GIS data will allow this . Additional layers may be required as the Department increases its GIS utilization and incorporates additional data . Linking Databases and Photographs Several Public Works divisions, including Capital Projects, Engineering , and Traffic Engineering expressed a desire to map information stored in various databases, including MS Access . Some of this information , such as the Capital Projects data , must first be loaded into an accessible database format, such as MS Access . The Traffic Engineering Division expressed a need to map signs, signals, traffic counts, and traffic accidents . At present, most of this information is being maintained in an Access database. Various database applications, such as MS Access , can be used to track projects and modern GIS applications , such as ESRI ' s ArcGIS 9 . 1 , will allow users to link external database tables directly into the software . Any database with associated addresses can be address- matched to a street centerline layer, tax parcel centroids , or address point layer. Existing databases may need to be formatted to facilitate address-matching functionality. Address-matched features can be visualized within the GIS , and their attributes can be queried . This is an effective solution for the Public Works Department so that Capital Improvement Projects, signs , signals , and traffic counts, as well as other information stored in databases can be mapped , visualized , and queried . The Engineering Division uses CD- Plus to maintain its permitting and inspection information . Employees expressed a desire to spatially enable the current permitting and inspection - process . At present , the process of receiving subdivision requests and issuing inspections is based on a legacy workflow that requires considerable manual effort ; much of the process involves paper permits since CD- Plus does not offer the capability of an automated permit process . In order for the permitting process to be automated and spatially enabled , CD-Plus needs to be linked to a GIS data browser for maximum use of both systems . Independent GIS consultants/developers offer solutions for this integration . Due to the complexity and importance of this integration , it is recommended that Indian River County contract with a consultant to guide them through this process . A brief description of the recommended solution , using GTG ' s GeoManager application , is described in the Applications section of this Department of Public Works Needs Assessment . 75 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Permit No. �Status � Type Address 00 25092150 I i BRCO roe RESIDENTIAL COMBINATII 1629G8TH STREET VERO BEACH . ApPI Info I Location I Survey 7 FIRM I Zoning / Lot I Building I Utility I Additional Information I Assoc. Tables I Dales I Update Info I Master No. 2005092150 rob Model F1132 Model Description IRESIDENTIAL SINGLE FAMILY COMBINATION FEFMIT WWPr- COA I Contractor Est. Value 400000 P/G Owner FCC Code 101 � SINGLE-FAMILY RESIDENCE Name ROBE RT & NANT MARSHBANKS _ Address No. 115295 rob Orig. Permit Nbr Address P. 0BOX 602 Applicant Type CONTRACTOR E-Mall Sends Cly V'ERO BEACH Name PARKEP, W JEFFREY Phone [7721567-0303 State FL Zip 32961 Contact Name I Contact Phone EMail — Send • Job Fax p7217705723 Job Phone [772]5674303 Job EMal I Send Job Description IRSF Certificate No 10176 ebb ODA Name 1BR4CKETT PARKER & ASSOCIATES. INC License No CEC440601 ACTNE Sample Screen of CD- Plus Permits Database An additional geo-spatial data issue that needs to be addressed is the linking of photographs to map features . Specifically, Capital Projects needs to link existing photographs to capital project locations when mapped ; Traffic Engineering needs to link existing design drawing sketches for each intersection approach currently maintained in a JPEG image format. GIS applications can be used to link existing photographs to the mapped feature locations . . It is possible to hyper-link multi-media features to spatial objects in ArcGIS . Since these photographs already exist, the Section should work with the recommended GIS Specialist in the Engineering Division to ensure that this process is completed in an efficient and cost effective manner. RtMappina and Spatial Analysis of Facilities, Roads Bridges and Infrastructure Data Mapping and spatial analysis are key tasks that will enable the Department to improve management, operations , administration , and maintenance of the County ' s infrastructure . Public Works departments throughout the country have realized significant gains in both time and efficiency by using GIS . The Public Works Department can utilize GIS to assist in several tasks, including : • Transportation infrastructure mapping and analysis • Pavement condition mapping and analysis Inventory mapping and analysis (including signs , markings , pavement, etc . ) • Water quality data mopping and analysis • Inventory mapping and analysis • Project activity mapping • Cost- Benefit analyses • Work order tracking , mapping , and analysis • Mobile infrastructure tracking , mapping , and analysis 76 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Routing , scheduling , and districting • Production of public meeting and exhibition maps • Statistical analysis for budgetary preparations As part of the County ' s objective to provide an Intranet GIS data browser, office staff should coordinate with the recommended GIS Director to integrate departmental GIS data into the Intranet-based application . In addition , the Department should identify additional functionality that may be required in addition to the County ' s base enterprise offering . In the short term , it is recommended that Public Works Department staff utilize an Intranet GIS data browser to 0,' F_ 1 .I -1 -i al : , N J . !Q . i I conduct basic spatial analysis and 1 "& ' "n " produce maps . There are several A " r commercially available solutions that can facilitate the types of analysis required by the Department. For more advanced analysis and other = tasks , such as data creation , the Department should work with the GIS Specialist, who can use advanced GIS software such as ArcView or Arclnfo to ® ;•d, conduct many of these tasks ; the GIS Specialist may also be called upon to create other cartographic products to support departmental operations. ---- -- - --- - • ' -- An Intranet GIS Data Browser More information on the Intranet GIS data browser is provided in the Enterprise-Wide Applications section of this chapter. The Department will rely heavily on the GIS Director and the recommended GIS Specialist and GIS Technician in the Engineering division for data creation and maintenance )see GIS Data Layers below for more information ) . The Indian River County Public Works Department will greatly benefit from a routing application that allows staff to compute the most efficient route for various Public Works related tasks , such as road and ditch maintenance, signal marking operations , and inspections , taking into account geography, predetermined stops , and capacity. This software can also generate daily routing manifests for each employee to follow . The Capital Projects Section , Engineering Division , Road and Bridge Division , and Traffic Engineering Division all expressed an interest in routing capabilities . 77 GIS Needs Assessment and Implementation Plan Chapter 1 — Departmental GIS Needs Assessment With ArcGIS Network Analyst the - Public Works Department can - - conduct: • Drive-Time Analysis • Point-to-Point Routing d :i • Route Directions ` • Service Area Definition Shortest Path a ___ lift " o - • Optimum Route e • Closest Facility ` Origin Destination Matrix ArcGIS Network Analyst A routing/scheduling application can also be utilized for the Capital Projects Section when doing Damage Assessments for FEMA following Disaster situations . Please refer to the Public Works Applications description later in this section for more information on this type of application . litheld Access to Geo-Spatial Data Public Works personnel will benefit from field access to maps and GIS data . At present, field personnel in each division rely on hard copy maps provided on an ad-hoc basis . There are two methods for Public Works personnel to access spatial information in the field : I . Map Books II . Mobile Computers Map books are recommended as a basic means of providing field personnel with access to updated and accurate maps . Once designed and developed , these map books can provide both short and long-term access for a variety of staff including part-time workers) . Mobile computers are recommended as more sophisticated means of providing field personnel with access to dynamic mapping and basic spatial analysis capabilities . Mobile computers are recommended for use in the long term , as field personnel become more familiar with GIS and the need for field- based GIS becomes more prevalent within the Division . 1. Map Books The most cost effective solution for access to spatial information in the field is via map books . Map books can be generated for all Public Works staff . Each page can display a different section of the City or region . The location of pertinent features such as roads , utilities, easements , property lines , and facilities, can be displayed on top of base map information , such as labeled streets, tax parcels , and aerial photography . Map books represent an effective means of referencing the location of all pertinent features . As _ features are changed or added , new map books can be generated to reflect these changes . 78 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment 11) . Mobile Computers A more advanced method for accessing spatial data in the field is through the use of mobile computers , including notebook computers, tablet PCs and hand-held computers . A GIS data browser, such as GTG ' s Field Editing Tool built using ESRI ' s ArcGIS Engine Technology, can be loaded on notebook computers , allowing the same capabilities offered by map books, but also the ability to query attributes , such as streets , infrastructure, and facilities; link to GPS receivers, and more . These mobile computers , configured with a field editing tool application , can also be used by staff to update information while working in the field . GTG Field Editing Tool : ArcEditor . I . . ., Layers n V Eli Data s + V Fiald Pant V I • , - - + d nubstation J Pyle + J GrcundStructure / ,� 1i + d Meter j + r Trasfcrmer Bank �� 0 .. + d Light ' 1 + V Switch Bak yjd + r ap ictr Bank { Y + r lgnk + r Fusese Bank m + r cler Bank Dn + Do n Guy + lL6 ` 'r urcbons , � 1. + • Pitary OH CpnduRor �b / '[ ' b y + v Primary JG Conductor 'YCa, q< + econdary OH Conductor + V 5erondary UG ConduRa 1 81.. — v Reads — s Parcels J V Aerial Photos D n Elecl icTxls Data Palh GPS settingal - IT- GIS%nobbycheckout ndb T _ L ._ _ Browse I Repath Layers Map Scale - 1 . 1860 1581209.07 'I ' 745335. 87 Export Image Fealures Selected_ 0 R Add Map We Sample Screen of GTG 's Field Based Editing Tool 79 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Edit Network Features a Field Photos Capacitor Down Guy t Fuse ', Light I LgMning ReGoser Regulator �, Swit h Transformer - Add rarnfo me Add . � • - Traroformer Bank Tiansfwmei Assembly 14090 Remc e OB_ECTID 506 ' 4100 - _ . ANCILtARYROLE O No 'new ENABLED TRUE Image Preview SUBTYPE OVERHEAD TRANSFORMER Found PHASING CODE B ]� ASSEMBLYCODE 5105 '^ 4 COMMENTS 6172005-P-1154 N ' 1 SYMBOLRDTATION O i ! FIELDPOINT OBJECTID . 1467 l NNSTRUCTIONSTATUS _ INSTALLED INSTALLDA-E 9T9 RATEDKVA 25 SHAPE . t i c > a fit _TID- Edit j Famo�e t - 4 Ta f mer UnitsOBJEPHASINGCODE_ RATEDKVA SL BTYPECOCE _ .BANKID_ This featue is deleted a a . 495 B 3IYVA Transformer Unit 506 POLE Fe-Define Feature Joint - cage/Assemblies Ed1Ambutes Add ® Flash Feature ---__--— " Close Hours J( Delete Feature . Sample Screen of GTG 's Field Based Editing Tool At present , the Department does not use mobile computers with mapping software . The benefits of mobile computers are numerous; however acquisition of this type of hardware can quickly become cost-prohibitive . There are two viable options for acquisition of mobile computers by the Department . 1 . Basic : Compact Hand- Held 2 . Intermediate : Small Laptop with 100$ GPS Receiver Basic : Compact Hand-Held r Compact hand-held computers can be purchased and distributed at a relatively small cost. The typical hand held computer may be purchased as low as $300 dollars . Software packages such as ESRI ' s ArcPad can be installed and used as a primary mapping application on these devices . Although this is may be the lowest cost solution there are " some common limitations such as screen size that can be encountered with hand-held computers . Intermediate: Small Laptop with 100$ GPS Receiver Recent advancements in GPS technology have produced relatively low cost location solutions that can plug-and -play with a standard laptop . County GIS data layers can be stored on a laptop computer and used in conjunction with an off-the-self GPS receiver to show a location . 80 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment GPS receivers similar to the one in the adjacent graphic are available at relatively low cost . These types of receivers can be used in conjunction with a variety of laptop or hand- held computers . 07 - s 0 It is recommended that the Department have preliminary GIS access via mobile computers for Year 1 . Comprehensive GIS access ( all users ) via mobile computers is recommended for Year 2 . More information on the mobile data browser can be found in the applications section later in this Department needs assessment . Case Study Elsinor Valley Municipal Water District Uses ArcPad to Update Data The Elsinore Valley Municipal Water District ( EVMWD) in Southern California will update data on approximately 4 ,000 fire hydrants using ArcPad , a handheld computer, and a GPS unit . By using custom forms created for ArcPad , data collectors will not only verify the location of the district's hydrants but will also gather information on the make , condition , and capacity of each hydrant . EVMWD has provided water service for the past 48 years . Located in the southwestern s� portion of Riverside County, the district covers a 96-square-mile area from the Temescal Valley to Murrieta and serves the cities of Lake Elsinore , Canyon Lake , and Murrieta and the unincorporated r communities of Wildomar, The Farm , Cleveland Ridge , and Lakeland Village . EVMWD has approximately 28 ,000 water, 4 c wastewater, and agricultural services . EVMWD is updating data on approximately 4, 000 fire hydrants using ArcPad. EVMWD 's 125 employees maintain a water distribution system that consists of 420 miles of transmission and distribution pipelines. This system includes roughly 4, 000 fire hydrants . w EVMWD uses an Arclnfo-based enterprise GIS to manage this system . In 1999 , the district's GIS staff began inputting fire hydrant flow tests into the GIS database and linking the results to features . During this process, staff discovered that many hydrants were not in the GIS database . These hydrants exist in an older part of the distribution system that has poorly kept records . 81 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment J In addition to the need to simply locate r _ o-.Y, :M jr, �•t ,�: J ; ,mca�„ all the hydrants to link the test results , the local fire authorities wanted .. r-- detailed information about fire ",ren , hydrants such as the type of hydrant , Hri�« number of outlets , size of each outlet , and other information . Requests for hydrant information originating from °dM two sources-within EVMWD and from K. � local fire agencies-made the GIS staff decide that if was time for a fire hydrant inventory. A custom form was created for collecting hydrant data ... The solution proposed by the staff used a Sokkia GIR 1000 GPS unit, a Compaq IPAQ PocketPC , and ArcPad from ESRI . The existing fire hydrant database , street rights-of-way , street centerlines , and miscellaneous layers are be loaded on the IPAQ and set up in ArcPad . A custom form was created for the hydrants for data collection and update . For each hydrant , the data collector refers to the hydrant database , verifies the hydrant in the field , and inputs data into the form . A hydrant that does not show up in the database is located using GPS . At the end of the day, data is downloaded from the IPAQ and the GPS receiver. Points taken with the GPS are loaded in the Arclnfo database, and attribute information is loaded into a Microsoft SQL Server database . - A pilot area study is being used to refine this method . Based on the pilot area . EVMWD will calculate the time needed to complete the fire hydrant inventory for the entire district . Staff time will be allocated , and the data collection effort will go into full swing . The data that is collected will be linked to fire flow test data and will be accessible from the various GIS interfaces within the district. Having this information readily available will save the district time and money and ultimately benefit the ratepayers . KtGIS-Based Work Order Management A critical component of successful Public Works GIS implementations is accurate and complete data . Maintenance crews and other field personnel will go out into the field and make changes or additions to the infrastructure and not report these changes back to GIS staff . Very quickly GIS layers are missing pertinent data or contain erroneous data . Users will not know what data is accurate and what is not . Therefore , data sets can become suspect and staff may begin to doubt its usefulness and reliability. The solution to this problem is a GIS- based work order management system . A properly implemented work order management system would allow staff to quickly input specific information about a task and then print out a paper work order with an accompanying map . This map would show the infrastructure for the area of concern . Field crews would then mark any changes or additions to the system on the work order. Once the job was complete field crew would then return the work order with changes back to support staff for input into the work order management system and for update of appropriate data layers . An added benefit of such a system is continual fine-tuning and improvement of mapped ( GIS ) data . If any errors exist on the GIS maps, then field crew will mark and correct the error. 82 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment In turn , this information will be corrected in the GIS . Therefore , instead of GIS data degrading because of information not flowing back from the field , GIS data will continually improve because of corrections made in the field . Subsequently, GIS data will reflect a very accurate depiction of the real world . In addition , there are residual benefits of such a system . Implementing a work order system will insure that this data is accurate and will facilitate rapid determination of assets in the field . There are several applications available to meet this need ( see GIS Applications below) . It is recommended that the Public Works Department implement an application that will easily integrate with existing information technology, including the County ' s various enterprise databases . A Tier 3 GIS product that links to work order applications can meet a basic need for production of a blank work order form and a corresponding map . A GIS work order extension for work order software is practicable if the selected enterprise work order software stores data in an open database ( ODBC /OLEDB compliant) . This will allow use of a Tier 3 GIS application that can access data directly from the work order system . This application should allow users to quickly print out a map and a work order form for field crews to take into the field . It is critical that this application have the ability to track open work orders . Work orders that are not returned from the field will cause degradation in the GIS data . This must be avoided . GIS-Based Asset and Infrastructure Management At present the Department currently does not utilize an asset management system . Several commercially available solutions are available that will enable the Department to manage , track, and analyze County assets and infrastructure as digital data . In addition , most, if not all , of these solutions can be integrated with a GIS or configured to be GIS-enabled . It is recommended that the Department procure and utilize a GIS-capable asset/infrastructure management system . There are commercially available suites of software that have full GIS integration , including GBA Master Series and Cortegraph . The Department should evaluate these two solutions in conjunction with the recommended GIS Director, and procure the solution that meets the Department ' s technical and business requirements. et Public Access to Geo-Spatial Public Works Data The Engineering Division expressed a need to disseminate spatial information to the public by providing an internet mapping application . At present , an internet mapping application is being used in the Property Appraiser ' s Office to disseminate information to the public . The Interactive Record Search and GIS Mapping System have proven to be an invaluable tool to both citizens of Indian River County as well as Indian River County employees . However, there was a stated need to migrate to a different application since the current one is quite weak on custom queries . Consequently, an alternate solution is being considered . The Internet browser should have the ability to incorporate data from the various departments as opposed to tax data alone . The Engineering Division can provide information for a mapping application that will enable citizens to view various types of County infrastructure , including geodetic control maps, monument information , and survey data . The mapping application should also incorporate the ability for the public to view ongoing maintenance and construction projects and associated areas , as well as infrastructure features . This effort should be coordinated with other departments in the County that manage complementary data . 83 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment As part of the County ' s objective to migrate to a more robust Internet GIS data browser, the Engineering Division should coordinate with the recommended GIS Director to integrate departmental GIS data into the Internet-based application . In addition the Division should _ identify additional functionality that may be required in addition to the County ' s base enterprise offering . Sewer Assets Elr , _ ,rW -.m .gym • ��n>. , .< a, Nom ,,. __ �,„ .j ,,,. r > ,P._, Ar, Example of sewer system features available via an online GIS application More information on Internet GIS data browsers can be found in the Enterprise-Wide Applications section of this chapter . Formal GIS Training for Public Works Department Staff Several departments/divisions, including the Road and Bridge Division , will benefit from formal training in GIS . As aforementioned , it is expected that Department staff, especially the recommended GIS Specialist as well as existing Engineering Technicians, will eventually gain increasing levels of GIS skill and knowledge . It is recommended that several Public Works employees , particularly the Engineering Technicians as well as two individuals in the Traffic Engineering Division receive formal training in ArcGIS . More information on training opportunities can be found in Chapter 8: GIS Training and Education . @� Division Specific GIS Needs and Duties In addition to the general GIS Needs for Public Works , several GIS needs have been identified for various divisions /sections . Capital Projects Section The Capital Projects section has the following GIS needs : • Additional Street Centerline Attribution Other needs far this Division have been included in the General Public Works Department GIS Needs and Duties Section , including : • Linking Databases and Photographs • Mapping and Spatial Analysis of Facilities , Roads , Bridges , and Infrastructure Data ItAdditional Street Centerline Attribution At present the Public Works Department utilizes street centerline data maintained by the Emergency Services 911 Data Base Coordinator. It is recommended that the Public Works Department work with the recommended GIS Director and the Emergency Services GIS staff 84 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment to include additional attributes, including public and private information , in the street centerline data (this can be accomplished by physically including the attributes as part of the layer or through the use of a lookup table ) . The Capital Projects Section is tasked with managing post hurricane debris cleanup efforts . In order to provide necessary information to FEMA ( Federal Emergency Management Agency) and get reimbursed for the process , the Section must do field work to properly report how many streets have been cleared of debris . Capital Projects personnel indicated that knowing which streets are private and which are public would greatly assist them during the debris clean up efforts and damage assessment process . The use of mobile mapping could also provide a great benefit during the debris clean up process . Mobile GIS data browsers on laptops or handheld computers can be issued to field crew prior to making field visits . Street Centerline data with public/ private information in addition to other GIS data layers such as parcels or aerial photography can be loaded on the mobile application to assist field crews . Routing functionality can also be implemented on these mobile data browsers . Coastal Engineering Section The Coastal Engineering Section has the following GIS Needs : • GIS Based Public Notification for Mailings Other needs for this Division have been included in the General Public Works Department GIS Needs and Duties Section , including : • Geo-Spatial Data Creation and Integration • Mapping and Spatial Analysis of Facilities, Roads , Bridges, and Infrastructure Data KtGIS-Based Public Notification for Mailings Coastal Engineering staff identified the need for a GIS- based public notification solution . It is recommended that the Department leverage the mass notification system that the County plans to implement as a tool for notifying the public about specific projects that needs to be performed by Coastal Engineering staff. Please refer to the Sheriff Office ' s Needs Assessment for a complete description of this application . " Engineering Division The Engineering Division has the following GIS Needs : • CAD Standards for Plan Submissions Other needs for this Division have been included in the General Public Works Department GIS Needs and Duties Section , including : • Linking Databases and Photographs • Mapping and Spatial Analysis of Facilities , Roads, Bridges , and Infrastructure Data Field Access to Geo-Spatial Data • Geo-Spatial Data Creation , Conversion , and Integration • Public Access to Geo-Spatial Infrastructure Data KtCAD Standards for Plan Submissions Based on the Engineering Department ' s utilization of outside consultants for construction and rehabilitation projects , as well as the Department ' s receipt and review of construction plans from private parties, such as developers , it is recommended that the Department gradually establish a set of standards for all CAD data submitted to the Department ( and the County ) . 85 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment An initial recommendation is for the Department to require that all construction plans be provided in digital format as CAD drawings . In doing so , the Department will be able to establish a consistent means for review ; In addition , the Department will be able to archive this digital data and link it to specific points for visualization in GIS applications . In the short term , it is recommended that the Engineering Department establish a preliminary set of CAD standards to which all submitted CAD drawings must conform . It is recommended that in the long term the Department work to implement the Federal Geo- Spatial Data Committee ( FGDC ) Geospatial Positioning Accuracy Standards, Part 4 : Architecture, Engineering , Construction , and Facilities Management ( FGDC-STD-007 . 4-2002) ; this standard is generally known as Part 4 of the FGDC ' s Geospatial Positioning Accuracy Standards . Part 4 provides accuracy standards for engineering drawings , maps , and surveys used to support planning , design , construction , operation , maintenance , and management of facilities, installations, structures , transportation systems, and related projects . It is intended to support geospatial mapping data used in various engineering documents , such as architectural , engineering , and construction ( A / E/C ) drawings, site plans, regional master planning maps, and related GIS ) , Computer-Aided Drafting and Design ( CADD ) , and Automated Mapping/ Facility Management ( AM/ FM) products . These products are typically created from terrestrial , satellite, acoustic , or aerial mapping techniques that output planimetric , topographic , hydrographic , or feature attribute data . The Part 4 standard defines accuracy criteria , accuracy testing methodology, and accuracy reporting criteria for object features depicted on A / E/C spatial data products and related control surveys . It references established voluntary standards that may be used for some smaller-scale A/E/ C mapping applications . In addition , the standard contains general guidance for specifying accuracy criteria for selected types of A /E/ C features or control surveys . Using the standards and guidance contained in this section , end users of A /E/ C products ( e .g . , Utilities Services Department) can specify surveying and mapping accuracy requirements needed for their projects or specific CADD / GIS layers , levels , or entities . From these specifications , data producers ( e .g . , surveyors , engineering firms , consultants) can determine the instrumentation , procedures , and quality control processes required to obtain and verify the defined accuracies . By implementing this common standard , the Department will be able to maintain consistent documentation of construction designs/plans provided by external entities . This will facilitate the review and assessment process, and ensure that staff can interpret data consistently. By implementing a common standard , the Department will be able to maintain consistent documentation of construction designs/plans provided by external entities . This will facilitate the review and assessment process , and ensure that staff can interpret data consistently . Parks Maintenance/Conservation @tGIS-Based Moppinq and Analysis The Parks Maintenance Division currently uses ArcView 3 . 2 to view and query GIS data layers that were captured in the field using Trimble ProXR GPS units . These layers , in addition to any others required , should be centralized on the County ' s GIS database as part of the Enterprise Wide system to provide a common location for all GIS data throughout the County . The Division will need to acquire additional data layers, such as scrub jay nests and boundaries, endangered species , and exotic plant locations to leverage the true potential 86 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment of the County ' s GIS . Personnel expressed a need for the creation of additional GIS data layers for use in mapping and spatial analysis in support of departmental objectives . Department personnel expressed that access to the following GIS data layers would be beneficial : • Boat ramps • Electrical Lines/Cables Irrigation Lines and Shut-off Valves • Pavilions • Permitting Information • Property Lines • Water Lines Please see the GIS data layers list provided below for a complete listing of all GIS layers the Parks Maintenance Division would find beneficial . Additional layers may be required as the facility increases its GIS utilization and incorporates additional data . Road and Bridge Division Road and Bridge Division personnel will need access to accurate and complete GIS data in order to fully take advantage of the mapping and analysis capabilities of GIS . In addition , personnel will need to work closely in a cross-functional capacity with other County departments ; the Division ' s responsibilities and services are complementary to the objectives of other departments . The Division ' s objectives require comprehensive access to various types of spatial data , including planimetrics , utility and transportation infrastructure , and environmental data . Three GIS needs for the Road and Bridge Division have been included in the General Public Works Department GIS Needs and Duties Section , including : • Geo-Spatial Data Creation and Integration • Field Access to Geo-Spatial Data • Mapping and Spatial Analysis of Bridge , Facilities and Infrastructure Data Storm Water Division The following have been identified as key GIS needs for the Storm Water Division : • Utility Geodatabase Geometric Network for Storm Water System • Storm Water Modeling Other needs for this Division have been included in the General Public Works Department GIS Needs and Duties Section , including : Mapping and Spatial Analysis of Facilities , Road , Bridge , and Infrastructure Data • Geo-Spatial Data Layer Creation It Utility Geodatabase Geometric Network for Storm Water System ESRI , in conjunction with many public and private utility organizations , has developed data models for water and sanitary sewer, and storm water distribution networks . These data models are designed to create a logical template for the creation of water, sanitary sewer and storm water ArcGIS geodatabases . The advantages of utilizing these data models include : • Utility business logic : rules for how utilities can and do interact • Standardized template of utility features , feature attributes, and relationships ( fully -- customizable , however) • Utility specific symbology 87 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Network tracing tools - ability to conduct tasks on each network, including : trace upstream , trace downstream , find connected features, and more The following figure is a schematic of the full ArcGIS Water Distribution Data Model : ArcGIS Water Distribution Data Model of All of ESRI ' s ArcGIS data models , including Water Distribution and Sanitary Sewer/Storm Water can be downloaded for free from ESRI ' s website (www.esri . com ) . Data models can be downloaded in three different formats , including : GIF file, UML, or Repository . The GIF file is merely an image , to be used as an analysis diagram . The UML can be opened in MS Visio , to be modified using CASE tools . MS Visio Enterprise is required to be able to export the modified data model to an MS Repository database . The downloadable repository can be imported directly into ArcCatalog , to create a geodatabase . Data models can be modified in either MS Visio or ArcCatalog . An enterprise geodatabase can be used to maintain water, sanitary and storm water - networks . Separate feature datasets should be created for water, sanitary sewer and storm water networks . The next step is to populate each feature dataset with utility data . Once each feature dataset is conflated , sources and sinks must be added to the network . Sources designate the origin of flow, and sinks designate the end of flow. The figure below represents a sanitary sewer network , created by Geographic Technologies Group for the City of Pearland , TX , displayed in ArcMap . Gravity mains are displayed in different shades according to pipe diameter. Force mains are displayed in red and blue . Lift stations and wastewater treatment plants are also displayed . Other features, such as manholes and cleanouts are available for display, but are not turned on in this example, because of the scale of the map . 88 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment He Sbt New Insert 5eec[on cods N'incow Help r Wtocerkl Sewer 4o.FinaPr w"M k Few - Mzlys- i - r'aeiask '-HC -OMMOp Mculcs D 'J' '. .502)] : J k? - E_5 Late/ [] S5Networ . tNetfe _ R 5uHype C] Litrxaoen n Ir,eaonenttbM R R 0 ssFRmg R Bend Q (I 4 R l9 ri ` - ElzzMananhole ri x 6 R R - 0 ssManh AeMissng n R n - © s;- eApxam — caY ONu va uss> n MeeswPFroYI R R y � pnknown n R n 9 R R R q n ri ri q — IT 12' R R C IR n — S" 16" n R R R lel i I JJ � OI%pby <_owce • 0 i I Pi oawire - k C - A - Fwi T-_] e i n A . N .d . - - 3139M6 a ]9161513.82Feet Example of a Sanitary Sewer Geometric Network in ArcMap Properly configured utility networks will allow the Public Works Department to conduct network flow and tracing tasks . The figure below shows the same sanitary sewer network, with gravity and force mains, manholes , lift stations, a wastewater treatment plant , and street centerlines . Arrows demonstrate the direction of flow throughout the network. Mains highlighted in red demonstrate the result of a downstream trace from a selected manhole to its wastewater treatment plant destination . 89 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Fk fdt Vlew lnsM Rkcbpn TAs Wndcw Hdp x ItX"04 FII ctonnw-duNetwnA � Hr W MYsS- r Tm:eTask PxeDv strpem ❑ d k? Fiitw _ J �� ❑ <atl ctMr ,auras; T wnaa^ 3iNINE ApaSj,,mentl lln4ncnn .tl - _ ❑ , aha. « sae p 13 R r,9e� m ❑ a,J,arsp L3pn 4Y � _y M c et, omT L e O p�arla,I - s Vole 4 u QM1 55 P J 'cera✓ ae. _ - I J = oupdr swig 4I sJ - - - 3I445'.6.51 137644%.7n weer Example of Network Flow and Tracing Functionality in a Sanitary Sewer Network It is recommended that the Public Works Department work to develop data models for the County ' s storm water network . By developing these models , and migrating existing and future data to the geodatabase format , departmental staff will be able to use powerful network design , analysis , and modeling features available with ArcGIS 9 . Storm Water Modeling The Storm Water Division can also use GIS to conduct storm water modeling . Accurate modeling requires accurate utility data . ArcGIS will let Public Works staff perform basic modeling tasks . For example , assuming the storm water network was setup correctly , users could select a catch basin , choose to perform a " trace upstream " task, and all structures .. that flow to that specific structure would be selected . The Public Works Department should consider implementing Haested Method ' s Storm CAD , FlowMaster, CulvertMaster, and PondPack for storm water modeling—these applications offer modeling that provides full , completely seamless integration with ArcGIS applications ( see GIS Applications below) . 90 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment M9113 File gm Debug Design 'lex Tools Repo,; yelp Fht S�o sr ;ea, Des-9 J61 1 O as J 41 =f J Backg0]MDN x _2,02599 y:130322X Example of Haested Method 's StormCAD Traffic Engineering Division The following has been identified as a key GIS need for the Traffic Engineering Division : Traffic Accident Management System " Automatic Vehicle Location ( AVL) - Long term Other needs for this Division have been included in the General Public Works Department GIS Needs and Duties Section , including : • Linking Databases and Photographs GIS- Based Work Order Management • Field Access to Geo-Spatial Data Mapping and Spatial Analysis of Facilities , Road , Bridge, and Infrastructure Data _. Traffic Accident Management System At present the Traffic Engineering Division currently does not utilize a traffic accident management system . Several commercially available solutions are available that will enable the Division to manage, track, and analyze County traffic accidents as digital data . In addition , most , if not all , of these solutions can be integrated with a GIS or configured to be GIS-enabled . It is recommended that the Department procure and utilize a GIS-capable asset/infrastructure management system . There are commercially available suites of software that have full GIS integration , including GBA Master Series . The Department should evaluate various solutions in conjunction with the recommended GIS Director, and procure the solution that meets the Department ' s technical and business requirements . 91 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Automatic Vehicle Location ( AVE) At present, the Traffic Engineering Division maintains approximately twenty vehicles that are used for various purposes. Staff members have expressed an interest in implementing AVE technology for its vehicles ; this is a long term need . This will allow the Traffic Engineering personnel to track the location of all the vehicles of the fleet in order to improve response time and monitor the location of vehicles in case of an emergency. Implementing AVE can be very expensive and most likely will be initiated by the Fire/ Rescue/ EMS and Sheriff ' s Office . However, the Public Works Department needs to ensure that any chosen AVE system can be effectively integrated into existing operations . ' GIS Data Layer Inventory and Recommendations The Public Works Department will rely heavily on the Engineering Division for GIS data production and maintenance . It is recommended that Public Works personnel work in conjunction with the GIS Specialist and recommended GIS Director to determine an optimal strategy for data sharing , map production , and edits to infrastructure and utilities data . Use of an Intranet GIS application, as well as mobile computers, will provide Public Works personnel with dynamic mapping and analysis capabilities—it is expected that this will prove to be mutually beneficial , as it will allow the Public Works Department to produce many of its own maps and data . In addition to department-specific layers, the Public Works Department will benefit from access to several other departmental GIS data layers . If is expected that once all departmental data is integrated , consolidated , and centrally stored , staff will have access to all non-classified GIS data layers from other County departments . Department personnel expressed that access to the following GIS data layers would be beneficial : Extract , cleanse , geocode, and map from address Address Points database; georeference Automated ; Community Recommended based on aerial Development/ Planning photography and GPS field work Aerial Photography Fly-over with control points Property Appraiser - GIS Existing and Mapping Aerial Photography Fly-over with control points Coastal Engineering Existing of Beaches Section Archeological Sites Digitize on screen ; GPS field Parks g work Maintenance/Conservation Recommended Armoring Data GPS field work Coastal Engineering Recommended Section GPS data collection and Engineering Bad Bridges integration with existing Division /Surveying and Recommended information Mapping Ball Fields Digitize on screen : GPS field Parks Maintenance Recommended work Basketball Courts Digitize on screen ; GPS field Parks Maintenance Recommended work 92 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Existing CAD data ; GPS field Basins work; other sources as Engineering Division Recommended needed Beach Access Digitize on screen ; GPS field Parks Maintenance Recommended Locations work Bicycle/Pedestrian Digitize from base map Engineering Facilities data ; GPS field work Division/Surveying and Recommended Mapping Boat Ramps Digitize on screen ; GPS field Parks Maintenance Recommended work Boardwalks Digitize on screen ; GPS field Parks Maintenance Recommended work GPS data collection and Engineering Bridges integration with existing Division /Surveying and Recommended information Mapping Canoe Launches Digitize on screen ; GPS field Parks Maintenance Recommended work Camping Sites Digitize on screen ; GPS field Parks Maintenance Recommended work Existing CAD data ; GPS field Catch Basins work; other sources as Engineering Division Recommended needed Census Data Download from Census Community Development Recommended Bureau a Concession Stands Digitize on screen ; GPS field Parks Maintenance Recommended work Existing CAD data ; GPS field Culverts work; other sources as Engineering Division Recommended needed GPS data collection and Engineering Bridges integration with existing Division /Surveying and Recommended information Mapping Extract, cleanse, geocode Capital Projects and map from Capital Automated Recommended Projects database City Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping Control Points GPS field work; convert from Engineering ( Horizontal and Division /Surveying and Recommended Vertical CAD Mapping County Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping County - owned Extract from Tax Records Property Appraiser Recommended Property Query route segments from existing street centerline Engineering Curbing Routes layer; existing Access Division /Surveying and Recommended database Mapping 93 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Query route segments from existing street centerline Engineering Ditch Routes layer; existing Access Division /Su veying and Recommended database Mapping Existing CAD data ; GPS field Ditches work; other sources as Engineering Division Recommended needed Existing CAD data ; GPS field Drainage Boundaries work; other sources as Engineering Division Recommended needed Existing CAD data ; GPS field Drop Inlets work; other sources as Engineering Division Recommended needed Digitize from base map Easements data ; aggregate layers as Engineering/ GIS Director Existing needed Electrical Digitize on screen ; existing Engineering Recommended Lines/Cables CAD data ; GPS field work Endangered Species GPS field work; other Parks Maintenance Recommended Habitat sources as needed Exotic Plant Digitize on screen ; GPS field Parks Maintenance Recommended Locations work Digitize on screen ; Facilities aggregate layers as Property Appraiser Existing needed Fences Digitize on screen ; existing GIS Director Recommended CAD data ; GPS field work Fishing Digitize on screen ; GPS field Piers/Catwalks work Parks Maintenance Recommended Firebreaks Digitize on screen ; GPS field Parks Maintenance Recommended work Gopher Tortoise Digitize on screen ; GPS field Parks Maintenance Recommended Burrows work GPS field work; convert from Engineering GPS Monument Map CAD Division/Surveying and Recommended Mapping Query route segments from existing street centerline Engineering Grading Routes layer; existing Access Division /Surveying and Recommended database Mapping Historic Structures Digitize on screen ; GPS field GIS Director Recommended work Irrigation Lines Digitize on screen ; existing Parks Maintenance Recommended CAD data ; GPS field work Irrigation Shut- off Digitize on screen ; existing Parks Maintenance Recommended Valves CAD data ; GPS field work Query route segments from Engineering Landscape Routes existing street centerline Division/Surveying and Recommended layer; existing Access data Mapping 94 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Land Acquisitions Extract from tax parcels Engineering Division/ Land Recommended Acquisition Digitize polygons from aerial Land Use photographs and existing Community Development Existing maps; existing CAD data Lighting Digitize on screen ; existing Controls/ Fixtures CAD data ; GPS field work; Engineering / GIS Director Recommended other sources as needed Lift Stations Digitize cn screen ; existing Engineering/ GIS Director Recommended CAD data ; GPS field work Lifeguard Towers Digitize on screen ; ; GPS field Parks Maintenance Recommended work Listed Plant Locations Digitize on screen ; GPS field Parks Maintenance Recommended work Mitigation Sites Digitize on screen ; existing GIS Director Recommended CAD data ; GPS field work Query route segments from existing street centerline Engineering Mowing Routes layer; existing Access Division/Surveying and Recommended database Mapping Existing CAD data ; GPS field Outfalls work; other sources as Engineering Division Recommended needed Parcels Acquired from fax records ; Property Appraiser - GIS Existing Cogo and Mapping Digitize from base map Engineering Parks data ; aggregate layers as Division /Surveying and Recommended needed Mapping Pavilions Digitize on screen ; existing Parks Maintenance Recommended CAD data ; GPS field work Extract, cleanse, geocode Permitting and map from CD-Plus Automated Recommended database Photographs of Digital Camera , then Intersection hyperlink to GIS data Engineering Division Recommended Approaches Playgrounds Digitize on screen , GPS field Parks Maintenance Recommended work Pools Digitize on screen ; GPS field Parks Maintenance Recommended work Proposed Digitize from base map Community Subdivisions data ; acquire from Development/ Planning Recommended developers sub mitting Digitize from base map Right- of-way data ; aerial photography; Engineering Division /GIS Recommended aggregate layers as Director needed Restrooms Digitize on screen ; GPS field Parks Maintenance Recommended work 95 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Schools Digitize from base map Community Development Existing data ; GPS field work Scrub Jay Territories Digitize on screen ; GPS field Parks Maintenance Recommended work Scrub Jay Nests Digitize on screen ; GPS field Parks Maintenance Recommended work GPS field work; validation Coastal Engineering Sea Wall Data may be possible using aerial Section Recommended photography Sea Turtle Crawl GPS field work Coastal Engineering Existing Data Section Sea Turtle Nests GPS field work Coastal Engineering Recommended Section Sewer Base Map Digitize on screen ; existing Utilities Services Existing/ Arbitrary data ; GPS field work Coord . System GPS field work; aggregate Engineering Signs layers as needed Division /Surveying and Recommended Mapping Existing CAD data ; GPS field Storm Pipe work ; other sources as Engineering Division Recommended needed Storm Water Base Digitize on screen ; existing Engineering Map data ; GPS field work Division /Surveying and Recommended Mapping = Street Centerlines Derived from aerial GIS Director Existing photography; GPS field work Street- Sweeping Query route segments from Engineering Routes existing street centerline Division/Surveying and Recommended layer Mapping GPS field work; derive from Engineering Striping & Pavement aerial photography; Division /Surveying and Recommended Markings aggregate layers as Mapping needed Digitize from base map Subdivisions data ; acquire from Community Development/ Recommended developers submitting GIS Director proposed develo ment Telecommunication Aggregate from Facilities telecommunications Telecommunications Existing Trails Digitize on screen ; GPS field Parks Maintenance Recommended work Extract, cleanse , geocode , Traffic Accidents and map from Accident Management Database Traffic Engineering Division Recommended TBD Traffic Base Map Digitize on screen ; existing Traffic Engineering Division Recommended CAD data ; GPS field work 96 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Extract, cleanse , geocode Traffic Counts and map from Access GIS Specialist Recommended database Traffic Signals GPS field work; aggregate Traffic Engineering Division Recommended layers as needed Derive from street centerline Engineering Truck Routes layer Division/Surveying and Recommended Mapping Urban Service Areas Query from parcel layer; Community Development Recommended other sources as needed Utility Information Acquire from Cities Municipalities in Indian River Existing from Cities Count Water Base Map Digitize on screen : existing Utilities Services Existing CAD data ; GPS field work Water Bodies ( Lakes, Digitize polygons from aerial Ditches) photographs and existing GIS Director Existing maps Digitize polygons from aerial Waterways photographs and existing GIS Director Existing maps Water Management Digitize on screen : existing Engineering Division/Surveying and Recommended Districts CAD data : GPS field work Mapping Existing CAD data ; GPS field Water Quality work; other sources as Engineering Division Recommended needed Water Quality Extract , cleanse , geocode , Complaints and map from complaints Automated Recommended database TBD Extract, cleanse , geocode, Work Orders and map from work order Automated Recommended database Zoning Digitize from base map Community Existing data ; extract from parcels Development/ Planning Additional layers for each division /section may be required as the Department increases its GIS utilization and incorporates additional field data . -� Recommended GIS Applications To meet the Public Works Department GIS goals the following GIS software is recommended for each division /section . The Intranet GIS Data Browser application is recommended for Department-wide use . Capital Projects Section : • ArcLogistics Route Coastal Engineering Section : • Mass Notification System 97 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Engineering Division : ArcGIS 9 - current license plus one additional license • ArcLogistics Route • Mobile GIS Data Browser • Asset Management Software Parks Maintenance Division : • Intranet GIS Data Browser Road and Bridge Division : • Mobile GIS Data Browser • ArcLogistics Route Storm Water Section : Intranet GIS Data Browser • Storm Water Modeling Software Traffic Engineering Division : • ArcGIS 9 - one license • ArcLogistics Route • Mobile GIS Data Browser • Traffic Accident Management Software • Work Order Management Software • Asset Management Software Intranet GIS Data Browser An Intranet GIS data browser has been recommended for use by Public Works Department personnel . A full description of recommended GIS data browser solutions is provided in the Enterprise-wide Applications section of this chapter . Internet GIS Data Browser An improved county wide Internet GIS data browser has been recommended to provide citizens with access to the County ' s geo-spatial data . The Property Appraiser currently has an internet application that is being used to host GIS data ; however, a more sophisticated browser that handles custom queries is being investigated . In addition , the county wide browser should have the ability to incorporate data from the various departments as opposed to tax data alone . A description of recommended GIS data browser solutions is provided in the Enterprise-wide Applications section of this chapter. —" ArcGIS 9 In the long term , it is recommended that the Public Works Department maintain a total of four licenses of ArcGIS , including the existing license maintained in Engineering . In addition , one additional license for Engineering and one for Traffic Engineering is recommended . A description of this application is provided in the Enterprise-Wide Applications section of this chapter. 7JMobile GIS Data Browser (including routing capability) The Public Works Department should implement a field data collection workflow that leverages current mobile computers to view, annotate, and store information collected in the field . 98 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Accurate and complete data regarding code compliance and site inspection is required to ensure building and public safety. A computer-based solution utilizing mobile mapping and annotation capabilities on tablet PCs or handheld devices can streamline the data processing . Even though the annotation may require GIS personnel to make changes to the underlying data layer in the GIS , the process is managed entirely digitally. In addition to the query, lookup , and mapping capabilities of a mobile GIS data browser the ability to make annotations to correct inaccurate feature data is a cost and time saving function . As field n personnel identify inaccurate information in the GIS they have the ability to identify the incorrect information and expedite the corrections process through a field editing tool . Additionally, mobile GIS data browsers linked to GPS receivers enable accurate location annotations and corrections . Change to System Valve M1r - ■ �� Fh, - Mobile GIS Field Editing Tool A GIS data browser is recommended for use in the Division ' s mobile and vehicle computers . The interface should allow for dynamic configuration of existing GIS data . Local government employees and staff have long required the ability to map and analyze existing GIS data . The GIS data browser should provide users with the ability to view, search , query, and browse GIS data in a quick and easy manner. 99 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment A mobile application , such as GTG ' s - field editing tool described below should be made available for Department personnel . This program will allow staff to enter an address to �-J lall " ' display the location of a call . All pertinent GIS data will be visually JITI1 ' _ „ " displayed on the screen . Information displayed should include utility infrastructure information , reference data , and permitting and inspection records . Optimally each field vehicle should eventually have a laptop on- board for use in the field . GTG ' s Field Editing Tool built using ESRI ' s ArcGIS Engine Technology, is a stand alone application that provides field editing functionalities and tools in a light-weight application that is designed to be easy to use . It is designed to be used in conjunction with ESRI ' s rr disconnected editing functionality of ArcMap . The disconnected editing process manages data versions that are checked-out of ArcSDE for editing in the field . A _1 1 ' �_ . i ii . ? ` / ➢ AP Sy b e f .c . arie r� 1 ,N R ma Y L c Cmtub .� n � ' igU3 ♦ 'ver o.p tara '. . • O nmlvcw _ D - 0 111'c IT = r _ v xf<I Fea . The some suite of buttons and tools are available for editing the data in the field. In addition the Field Editing Tool Provides : Full Data Layer Symbology as well as the ability to re- path the application to facilitate the editing of checked-out data sets . 100 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment fll FPC ;irs Ila — . z� rePDn i _ _T ne _ .,m - — I cSM � • 9 9dk w rt . __11 I ssNr9 I n J _ar A.Z Iry Lbrinvl. n, relm.. cidPoOU Mk _ M' C.m,t3 etl � JC, 5xr_ tl .__ r 1 i s [ Pfn 6PS Sell J eCm mtlE • w • a FRa ra F.LEhm - -b "core , a . , • .=^e R Can La,e : AacRale= % IF§ x[[j '<,.p &P 6pr: lif:e SoKi" G R `d - J( x] Map Nue Re-path the application to facilitate editing of checked- out data 2 . GPS Integration • Standard COM Port Connectivity • Display Current Position • Collect GPS points directly into the Geo- Database J 41 _ _ . . .� � ai .^7 rP � � t o B a r FuAtl - K y r c = �wFa:e fr � .» i u1Les _ F i c • I'r alu I . .. _ _ _ _ �• Fc3taee 5Nxlc-0 - � � R ¢ / J{ L� M=[ tlae Collect GPS points directly into the geodatabase 101 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment 3. Notes and Redlining • Add comments and sketches directly to the map . • Save comments to map document . • Export map to a geo-referenced .jpg file El .9 - k � 5,1 "" ill Remove wLe E Jl it � . . v4. . ,� .o,_�.m� . � i _ . r III: 11 £ ClIll Mising Pole + Chang G wires to OH TI1, Ul, Plitt GS 0 a E .�acree1 1_L P<I' re Feawrs 5elxtal c � R ny ,v x'. :esti a asrp vo 9 aEua. Add comments and sketches directly to the map GIS for Transportation Network Features: Infrastructure and Pavement Management As aforementioned , The Public Works Department, specifically Traffic Engineering , has a very specific need to move to a work order management system that will replace the current MS Access Database and paper work order system . In addition , various modules that come with these software packages will provide the Public Works Department with the tools it needs to successfully manage its myriad of responsibilities . This software should be purchased for use by the entire department to improve workflow among various sections/division . Two alternatives applications are offered for departmental use, including : • GBA Master Series • CarteGraph GBA Master Series GBA Master Series software combines maintenance management, asset inventory and inspection , and GIS compatibility to provide you with the most comprehensive infrastructure management program available on the market. GBA Master Series software can easily integrate with ArcGIS . By combining the Public Works Department asset data with the intuitive nature of a GIS map, employees can quickly locate assets, accurately analyze information and ultimately make better decisions . Specific Modules that are applicable to Public Works include : GBA Work Master, GBA y Pavement Manager, GBA Accident Manager, GBA Traffic Volume Manager, GBA Sign Master, GBA Signal Master, and GBA Bridge Master. 102 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment GBA Master Series offers the _ 1 following functionality: a • • . F__" wrl .. 4 • Work Orders + • Customer Service a - Requests ` • Preventive Maintenance 4 P . ' , • Task Planning and Budget 0 Tracking — °� _ • s • Parts Warehousing and Inventory Management • Mobile/field applications • Communications ® � • Traffic Accident " Management • Traffic Volume Management — . , o - - - GBA Master Series Software ' GIS Integration • Data Visualization • Spatial Analysis " • Map Editing • Network Tracing • Integration with third- party applications GBA Traffic Volume Manager Traffic Volume Manager allows users to compile, organize and store traffic volumedata . The program acts as a repository fora _ wealth of information storing everything from ' state-generated count maps to self- conducted peak hour counts . Each module - provides fields for recording dates, crews, count types , volumes , percentages of heavy vehicles and pedestrians . One can also use the program ' s user defined fields to track data . GBA Accident Manager y The powerful GBA Accident Manager program streamlines accident report tracking , jo G calculates accident rates, generates collision I I Z f rl '" El diagrams and develops pin maps within a GIS . „. The program expands on the GBA Street Master foundation of predefined locations and - - - - intersections and links them to traffic - accidents . w.. „- The GBA Accident Manager solution consists of fields based on a standard traffic accident r . .... report form for reliable, efficient data entry . The program ' s extensive verification 103 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment capabilities ensure an accurate link between accident records , your transportation network and classification information . For additional accuracy , records may be modified by system administrators . Management strength lies beyond simply tracking data - it lies in analysis capabilities . By linking accident records to specific intersections, users can identify accident trends and formulate appropriate countermeasures . GBA Accident Manager includes standard Collision Diagram reports that provide users graphical displays of problem intersections . Users can also generate a High-Accident Identification report that breaks down an accident location by accident type, severity, time of day and weather conditions . GBA Accident Manager ' s powerful integration with GIS applications adds more possibilities for users to leverage analysis capabilities. By exporting the validated accident database to a GIS with intersection nodes, users can select a location on the GIS and review accident report data for that location . Using this data , the GIS can create a digital pin map of accident locations . In addition to accident details , the program stores all vehicle, occupant , pedestrian , and witness data . The Comments section provides space for officer reports and collision descriptions, so that all the vital information pertaining to accidents is recorded . Additional information can be found at : httl2 : Zlwww-qbams . com /" CarteGraoh CarteGraph makes asset management, work management, GIS, and data collection software for public works and utilities . Specific software modules that are applicable to the Department of Public Works include : PAVEMENTview module , BRIDGEview , MARKINGview, SIGNALview, and SIGNview PAVEMENTview PAVEMENTview allows users to maintain accurate and up- to-the- minute pavement inventory, inspection and maintenance information for high-volume paved roads to low- volume unpaved roads . PAVEMENTview is based on concepts introduced by the Federal Highway Administration and the U .S . Army Corps of Engineers and is suited for both field and office use . PAVEMENTview facilitates optimized data collection , improved records accuracy, departmental efficiency, simplified analysis and decision making , streamlined work plan development , and decreased maintenance costs . A pavement management application such as PAVEMENTview is especially important to Public Works and the City of Medford because if facilitates data collection need for GASB 34 . Functionality: • detailed inventory of paved and unpaved road segments _ inspection records • location identification • identify road segment classifications • queries and reports • on -line SI & A forms ri • reference FHWA ( SHRP ) and USACE distress libraries and deduct curves • record ADT history • establish user-defined Overall Condition Index 104 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment BRIDGEview BRIDGEview is a tool designed specifically for bridge and culvert management . Bridge and culvert information can be recorded, queried , displayed and reported . BRIDGEview is designed to optimize inspection processes , improve record accuracy , streamline SI & A reporting and decrease maintenance costs . BRIDGEview facilitates inventory, inspection , appraisal , maintenance and state-specific Structure Inventory and Appraisal (SI &A) information for all structures . BRIDGEview is designed according to FHWA guidelines and National Bridge Inventory Standards , BRIDGEview and can be used for both the field and office Functionality: • complete bridge inventory inspection records by category and element level • structure history and database rollback • queries and reports • on-line SI &A forms • complete support for FHWA , NBI and PONTIS data • check in /check out • full english and metric support • SQL server and Microsoft Access support MARKINGview MARKINGview is a tool for developing and AtO hi4aO maintaining a database of intersections , streets and highway pavement markings . View important details including the cost of materials for reapplication, ` amount of paint needed for reapplication and ur - predicted condition of the marking at any time . In- depth records that include location , features and , , WIN maintenance history are available with a click of a button and can be used for reporting, budgeting , improving safety and more . Functionality : • identify location by vicinity, coordinate , network or intersection • calculate estimated costs of marking applications automatically • record data describing how the material was applied • run queries and reports • access on-line libraries SIGNALview SIGNALview provides traffic engineers and technicians : � � ° • "" ^ �^ a with a tool for the collection , inventory, maintenance and management of all components in a signal system . Its interface includes tabs on the side of the screen allows users to quickly switch between the five — main areas of the program : • Supports • Faces Y 1 1 • Detectors v - • Controllers • auxiliary equipment 105 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment On-line reference libraries facilitate the recording and classification of every component and intersection in your system . SIGNALview is designed for use in the field or in the office . Functionality: • inventory faces , supports, defectors , controllers and auxiliary equipment • location identification • attach digital images and videos • queries and reports • on -line signal libraries • user-defined data entry fields • maintenance/scheduled activities log • historical rollback of timing sheets and database fields SIGNview SIGNview delivers a practical and efficient approach available for the collection , inventory , maintenance Ha , _. and management of all sign assets . In the field and inI the office, SIGNview reduces the effort required to o create and maintain an accurate, up-to-date sign management database . SIGNview includes an on-line Federal MUTCD library, containing predefined data for all standard signs to help reduce the tedious task of data entry . Select a sign from the library and SIGNview automatically records the attribute information . All SIGNview libraries can be completely customized to reflect any unique signs --- - - organization may have . Functionality • detailed inventory of signs and supports • on-line MUTCD sign library • location identification • complete history log • queries and reports • attach images and videos • user-defined data entry fields • data synchronization with multiple field commands CarteGraph ' s MAPdirector for ArcGIS gives provides tools to view and manipulate detailed asset information from a CarteGraph database in the ESRI ArcGIS environment . MAPdirector MAPdirector for ArcGIS provides tools to simplify the process of selecting and displaying information on a map, including asset condition , groups of assets , and scheduled versus completed maintenance activities . MAPdirector for ArcGIS Features include : • Add Asset Layer Wizard displays assets from a CarteGraph database in an ArcMap Layer 106 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Customizable symbology for asset graphics • Pan and zoom Placement/editing tools • Display CarteGraph asset data in tables for data query operations • Display CarteGraph data records by selecting an asset or group of assets in ArcMap • As a record is viewed in a CarteGraph application , the corresponding asset is highlighted in ArcMap a e " Cartegraph Map Director Additional details can be found at : http ://www . carfegraph .corn Storm Water Modeling The Public Works Department expressed interest in storm water modeling software . It is recommended that the Department work in conjunction with the Engineering Division to conduct this type of modeling . The Department should utilize Haested Method ' s StormCAD , FlowMasfer, CulvertMaster, and Pond Pack for storm Water modeling . All of these applications work with the ArcGIS platform . FlowMaster FlowMasfer 2005 is an efficient and powerful program for the design and analysis of pipes, ditches , open channels, weirs, orifices , and inlets. FlowMaster's "Hydraulics Toolbox" can solve or rate any unknown variable using the Mannings , Hazen- Williams' , Kutfer's , Darcy- Weisbach , and Colebrook-White formulas . FlowMaster's new inlet computations strictly comply with the latest FHWA Hydraulic Circular Number 22 (replacing Circular 12) . FlowMaster will solve for any unknown variable in gutter cross sections , inlets, weirs , orifices , irregular channels, pressure pipes , standard open channels, parabolic channels, box pipes , and elliptical pipes . Create multiple design trials , calculate them all simultaneously , and compare the results in customizable tabular reports and graphs . • FlowMaster can now perform gradually varied flow calculations for any free surface flow element • Model curb, grate , slot, combination , and ditch inlets using calculations based on FHWA Hydraulic Engineering Circular No . 12 and Circular No . 22 methodologies • Analyze any inlet in sag or on grade with a continuously or a locally depressed gutter • Calculate water spread and gutter depth for a gutter or pavement section 107 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment • Size or evaluate flow for sharp-crested weirs , broad-crested weirs , and orifices • FlowMaster can now calculate parabolic channels , box pipes , and elliptical pipes • FlowMaster will solve for any variable, including discharge , headwater elevation , discharge coefficient and more . Even submergence (tailwater effect) in orifices and weirs is taken into account • Enter the geometry and variable roughness for your irregular sections (open or closed ) to model irregular open and closed cross sections effortlessly • Compute composite roughness values for your irregular section using various methods including Lotter, Horton , Pavlovskii, or the Colebatch and Cox method , as well as the combination of Horton and Lotter that was available in the previous version • Model ditches and swoles regardless of size and shape . Geometric shapes include circular, rectangular, trapezoidal , triangular, gutter, and irregular • Perform a quick check or a design on a pressure pipe by simply plugging in the ' known information and clicking to solve for the unknown • Change friction methods from each individual worksheet on-the-fly, allowing you to compare the results using any method u ... . .. .....:.rte i FlowMaster Interface FlowMaster Analysis and Design StormCAD StormCAD offers a complete approach to storm sewer design and analysis, from rainfall to outlet . " • StormCAD makes if easy to model stormwater systems with : • Gradually varied flow computations • IMPROVED ! HEC-22 inlet and gutter flow computations • NEW ! Profile manager • NEW ! Curved pipe alignments • NEW ! HEC-22 and AASHTO headloss detailed reports _. • Scenario management • Construction drawing preparation • Capacity analysis • Automated constraint-based design • Integration with AutoCAD Land Development Desktop • Polyline-to-pipe conversion tools 108 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment a.Tx_ 9. JJ44 -eJ lJJ e e3 [G;14141ta:I �aJ J J J c 'Lf J — ,, StormCAD Mapping StormCAD Pipe Hydraulics Analysis CulvertMaster CulvertMaster is a tool available for solving culvert hydraulics problems . For simple culverts with known characteristics , the Quick Culvert Calculator can be used to plug in the data you know and solve for what you need . For more complex systems with multiple barrels, different shapes and sizes , special tailwater considerations, and roadway overtopping , make use of the Analyzer. Incorporate whatever data you have , including watershed data , tailwater conditions, culvert characteristics , and even weir geometry . Use the Designer to compare several proposed options . Incorporate these design trials into complex hydraulic analyses and evaluate the results . With all three options, just click a button to create a new • •worksheet ," enter your data in the clearly labeled fields , and click to solve . The data entry and manipulation are flexible and straightforward . On top of it all , you 'll never have to look at another blurry nomograph or HY-8 blue screen again CulvertMaster can be used for : Hydraulic Analysis • Rainfall & Watershed Analysis • Rational Hydrology • SCS Hydrology " GaE Emh X 1 III TMW m . y r L 11 .9 S11. ,. . _ : .; Hydraulic Analysis with CulvertMaster Rainfall and Watershed Analysis with CulvertMaster 109 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment PondPack PondPack analyzes pre- and post- development hydrology, sizes ponds , develops outlet rating curves with tailwater effects , accounts for pond infiltration , calculates pond detention times, and analyzes channels . PondPack even performs interconnected pond routing computations and handles divergent ( multiple) outfalls . _ aa - q nQ i 9 . d ._ 9cr<vn weer 1 +a — — '.ri I n s Fire - '- it 2J-Hoar t 6v,Ft, _ . A IQ 20 PA . ., Catalog Explorer w_ - _ t A V - 02166104141616 J :: d1 '. PondPack Interface Rain Fall Data in PondPack Additional details can be found at : http ://www. haestad .com =J ArcLogistics Route ArcLogistics Route The GIS Needs and Duties section of AComplete Rouringand .SchedulingSohazon this Department of Public Works Needs Assessment documented the need for routing/scheduling software for the Capital Projects Section , the Traffic Engineering Division , and the Road and Bridge Division . GTG ' s recommended solution for routing /scheduling is ESRI ' s ArcLogistics Route . Streets can be modeled as a network within ArcGIS . Currently , not all functionality needed to model and effectively use a road network is incorporated into ArcGIS , although it should be in the near future . Other software , such as ESRI ' s ArcLogistics Route , is currently available to conduct most desired road network analysis . All road network analysis applications require the use of a street centerline file. Street segments within the street centerline file can be assigned values to model direction of flow ( one-way or two-way flow) , speed limit, and traffic volume. When the street centerline file is used in conjunction with destinations or specific feature locations for field crews , several types of analysis can be conducted , including : • Determining more efficient and effective routes and schedules • Assigning logical pick-ups and deliveries , with minimal overlap, to each driver • Determining the most efficient sequence and route each vehicle should take " • Creation of a driver manifest, including driving directions if desired . 110 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Recommended Departmental GIS Users The following chart describes the recommended GIS application use by the Public Works Department. For more information on the three tiers of GIS refer to Chapter 2 - GIS Organizational Structure and Staffing . .. O Tier 1 : Power User Public Works Department OTier 2: Analytical User OTier 3: Browser User Public Works Director ` Staff Assistant IV Capital Projects Coastal Engineering Mana er Coastal Resource Engineering Division Fleet Maintenance g Manager County Engineer Manager ` Parks Maintenance Ro?vvn Traffic ng Superintendent Stormwate Su ngineer ection nty yor Survey Field Survey Field Crew Crew Public Works Department Multi-Tier GIS Application Use 111 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment A � fy Department of General Services Departmental Structure and Functions The Department of General Services is comprised of eight diverse divisions . The Department includes the following divisions : 1 ) Cooperative Extension Agent; 2) Buildings and Grounds ; 3) Housing Authority ; 4) Library Services ; 4 ) Purchasing ; 5) Soil and Water Conservation District : 6 ) Shooting Range : 7) Telecommunications; and 8) Veterans Service Office . Overall , the Department employs approximately 120 staff members . In the context of the County ' s GIS , this needs assessment will focus on a subset of the aforementioned divisions , given that GIS primarily will be utilized in the following divisions : • Buildings and Grounds • Cooperative Extension Agent • Library Services • Soil and Water Conservation District • Telecommunications Veterans Service Office Building and Grounds Division The Building and Grounds Division for Indian River County is responsible for the repairs and coordination of replacement of buildings and maintenance for the exterior/interior of County-owned properties . The Judicial Center located at 2100 16th Ave is the flagship facility . This facility is equipped with a sophisticated access control and air conditioning systems . Other facilities maintained by this division are the Libraries, Public Health Building , and County Jail . Twenty seven dedicated employees provide service to all County Departments and strive to protect the investment the taxpayers of Indian River County provided for facilities . Cooperative Extension Agent The Cooperative Extension Agent is a nationwide entity that %R �\ L. ` I \ L161 i ) O ) was established by the Smith-Lever Act of 1914. It is a partnership between state land grant universities, the United �-__ � FLORIDA States Department of Agriculture ( USDA ) and county I - - governments throughout the nation . All of these groups E X T E N S 10 N share in the planning, financing , and operation of extension lr." " " " R . ,. i programs . In Florida , the Cooperative Extension Service is administered by the University of Florida . The Cooperative Extension at Indian River County is a cross-functional division that provides assistance to County citizens in agricultural programs, water quality, pest management , and land management prior to and after natural disasters , such as hurricanes . The Cooperative Extension Agent ' s office is comprised of five staff members , including the County Extension Director, Extension Agents, and Staff Assistants . Library Services The Division of Library Services has the mission of providing diverse cultural opportunities for reading , learning and entertainment to all citizens in the community. The Division of Library Services leads the way to a universe of information with personal service and technology . The Division administers two libraries within Indian River County : the Main Library in the City of Vero Beach and a satellite library to the north in the City of Sebastian ; both libraries offer patrons a diverse set of programs and services . The programs includes computer, exercise , and art classes offered to a diverse set of groups within the community. 112 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Soil and Water Conservation District SThe Indian River Soil and Water Conservation District's mission is to deliver 4 . 1 natural resources conservation technology and education to local land users and to promote the best land use and management practices that will conserve , improve , and sustain the natural environment of Indian River County. The District works with soil and water needs for growers in the region , disseminating information between various levels of government and the growers . Staff in the Soil and Water District provide BMPs for growers , with the aim of protecting Indian River Lagoon . The District is also tasked with environmental protection , disbursement of funds and resources to help growers, ranchers , and any agricultural users . The District comprises a large service area , including contracts with approximately thirty landowners . Additional responsibilities include storm water mitigation , soil survey management , and public outreach . The District is comprised of both County and Federal ( NRCS ) employees that work in conjunction as one cohesive division with the Department of General Services . The Division counts with five staff members , two of whom are employed by the County . v Telecommunications The Telecommunications Division of the General Services Department was formed in December of 1996 . This Division oversees the administration of Cable TV franchises and seeks resolution to escalated Cable TV customer complaints . In addition the Division administers telephone switches within County facilities and coordinates telephone maintenance and management with the local exchange carrier ( Bell South ) . Fiber Optics The Telecommunications Division , in cooperation with the City of Vero Beach and the School District of Indian River County, plans the expansion and use of the jointly owned fiber optic cable network (a consortium of sorts) . One of the main uses of this network is to provide communications between the broadcast towers used by the 800 MHz radio system . Video arraignment from the Indian River County Jail also is carried via the fiber optic cable to the Courthouse to reduce the requirements for prisoner transport . Much of the data traffic , and some of the voice traffic , between some of the County ' s main buildings is carried over the fiber optic cable in an effort to reduce operating costs and increase operational reliability and efficiency. Veterans Service Office The Veterans Service Office advises and assists veterans , their dependents and survivors , in the preparation and filing of claims for service connected disability compensation , non- service connected disability compensation , death pension and accrued benefits , veteran 's life insurance and other claims for benefits which they may be entitled to under federal or state statutes . The Office assists veterans with the procurement of health care as well as administrative and transportation services . The Department of General Services is comprised of many employees in full-time and part- time positions that are responsible for a variety of County functions , including administrative, land management, building maintenance/repair, and infrastructure responsibilities . Together, the Department ' s various divisions form a significant part of the County ' s programs , ' services , and projects that are aimed at improving the quality of life for County citizens . Technical duties and support are based on a hybrid model , whereby some divisions have technical staff that interface with the County ' s centralized Computer Services Department. 113 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment In general , the Department ' s administration is responsible for coordination of the divisions ' technical needs . GIS utilization varies within the divisions of the Department. At present, GIS is currently being used in the Soil and Water Conservation District and the Telecommunications Division ; these users are Level 2 and Level 3 GIS users at present Isee Chapter 2: GIS Organizational Structure and Staffing for more information on the various tiers of GIS users , including Level 3 GIS Users ) . The District currently utilizes GIS in a limited capacity to map project areas as well as other areas of interest ( Level 3) . The Telecommunications Division relies on an outside consultant for GIS support for mapping and design of the County ' s fiber network as well as associated telecommunications infrastructure, such as towers and central offices ( Level 2) . Additional opportunities exist for GIS utilization throughout the Department . It is expected that as the County proceeds with its GIS implementation , additional resources within the Department will utilize GIS on a regular basis, and existing GIS users will acquire additional knowledge and access to applications that will enable them to function as Level 2 GIS Users , Existing Hardware and Software The Department of General Services has approximately ninety-five computer workstations : one laptop is in use in the Telecommunications Division . Personnel in all divisions have access to printers ( both personal and networked ) ; the Soil and Water Conservation District has one HP plotter as well as a Magellan handheld GPS receiver. The Telecommunications Division utilizes a Trimble XR- 11 GPS receiver; the Division has access to the plotter maintained in the Utilities Department . All division workstations have the County ' s standard operating system : Windows XP . Most division personnel rely on Microsoft Office Suite for their day-to-day tasks . The following software is utilized in specific divisions : • ArcGIS : ArcView • Autodesk Land Desktop • Datastream : Maintenance Work Order System • GEAC LIBS 100 Plus • MUNIS - 0 Autodesk AutoCAD LT 2006 Arc ArcView csei G ' �- Environmental Systems Research Institute ( ESRI ) provides a suite of GIS software for use in various types of organizations . ArcView is a powerful GIS data editing , analysis, and mapping tool that allows users to access many sophisticated capabilities of a powerful GIS . The Soil and Water Conservation District currently has on license of ArcView 32 for use by its personnel . ArcView 3. 2 is a legacy version of ESRI ' s ArcView product, for which the latest version is ArcView 9 . 1 . It is recommended that the Soil and Water District upgrade its existing license of ArcView 3 .2 to ArcView 9 . 1 ( or latest release ) in order to take advantage of additional functionality, improved application stability, and increased ease of use . Additional recommendations for GIS training , including ArcView 9 . 1 training , are provided below. The Telecommunications Division has access to a floating license of ArcView managed by the Utilities Department . It is recommended that the Division procure a standalone license of 114 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment the software for dedicated use within the Division ; this will ensure that software maintenance and upgrades do not interrupt or affect the Division ' s platform and data . �JJ a 60ei Qi ♦ < - ... `. � � ! 11 ' 1 � . . . . :.. .� ♦ 'OIOMH .,. ,. . . B .e.... .. . . a .. - 1A is ' r In .... _ .... I ...haI SM m1. ., eI i IL M, - 6e µ t J i..... iA I vas ` r _ wwn 411111, r.iL 4 r ,, . . u.rvs '�S • ' nnI IFJ ara _eel ,.,i . ... ee erl 11 14,11 .. - ,. .. . . . m ., ..e .. . .a..' ' c . . e I 4 ESRI 's Arc View " 9 *� i, " Autodesk Land Desktop 3 1 � -I '=- Autodesk Land Desktop is utilized by the Soil and Water Conservation District for site design and drafting in support of land management and agriculture projects . Autodesk Land Desktop extends the use of Autodesk civil design tools , such as AutoCAD , providing an integrated means for land- based design and analysis . Atlhough Autodesk Land Desktop can be utilized for some GIS tasks , it is primarily an engineering and design tool . The District expects to continue to utilize this product in support of some of its land management tasks and projects . 115 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment MAute V File ' Brim Edit View Projects Points LinesrCurves Alignments Parcels Labels Terran Inquiry Unties Help =�J 7 ) - ! X T O GD rl 00 r �--� degrees 4eppir Same - hexagonal y Q 5wimming Pool Tree - decbduous plan ppTree - evergre=n <,f ele retion - palm elevation _ Tree - type 2 deciduous i. elevation Tree - type 2 evergreen o elevation Tree - type 3 evergreen J{•:a=, r. elevation v I/ / _ / N Layoutl Layoua2 J Scale: 1 ' = 50' Medium Delai ,, L21 Enter option [ 2D wiref rame'E2 wirefrane-'Hi3den�Flat%6ouraud/f Lat +edges/90uraud+edges _ < Hidden , _ command 1029960.53, 77895.13, 0.00 SNAP GRID ORTHO POLAR 09NAP7TRACK LWT MGDEL o 8 v Autodesk 's Land Desktop Datastream {JQlQ�7� If / Datastream software is utilized by the Buildings and Grounds Division for asset management and work orders . The latest release of Datastream , 7i , provides a comprehensive set of tools for asset management , including Asset Hierarchy Management, Audit Trails, Depreciation , Multi-Organization Support Usage Monitoring , and Workload Inbox and Scorecard . The Division relies on Datastream primarily for management and coordination of work orders issues to field personnel for maintenance tasks, Datastream allows Building and Grounds personnel to assign work orders to various types of County assets by facility. The data maintained in Datastream should be spatially enabled to allow Buildings and Grounds personnel to view the location and status of a work order in the context of a map . 116 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment 47OnWorts ora., xn.atry Datostream Work Order Interface Geac Plus client/server ^ Geac PLUS is a fully integrated client server library system that includes Cataloguing , Circulation , Acquisitions , and Serials . The system is extremely flexible , designed for use at a single site or a multi-library , multi- type consortium . PLUS is a parameter-rich product allowing libraries �LGenic to customize the system for their specific needs . T,^< k. , The system supports multiple levels of y permissions that allow staff access to the tasks they need on a daily basis . The Library Services Division _ . utilizes Geac ' s Plus system as a full-service application to address many of its duties and ° ° responsibilities . The data managed in the Geac system can be utilized to create a set of derivative GIS data layers to represent the library ' s patrons . This data can be viewed in a spatial context to assess patterns in library membership, delinquency, and facility usage . These patterns can then be used to increase marketing efforts to County citizens that do not use library services as well as to ascertain whether library locations and offerings fulfill the needs of patrons and potential patrons . 117 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment MUNIS MUNIS software is utilized for a variety of mission critical functions . Various divisions within the Department utilize the software primarily for MuN � s accounting and financial tasks . Important data about the County is stored in the MUNIS databases . There is no link between MUNIS software and GIS . Sharing data between MUNIS software and GIS can be quite cumbersome . Often , professional programming skills are required to select the appropriate data fields and to extract the data in a useable format. Data will need to be downloaded into a delimited ASCII file for use in GIS or via direct connection to backend MUNIS database . There are some universal problems faced by users of comprehensive integrated local government applications such as MUNIS . The successful and robust usage of the data in many of the MUNIS modules is predicated on having good addresses or parcel identification numbers ( PINS ) . However, in almost all cases throughout the United States, address fields are not maintained or maintained poorly without any standards . One way that organizations deal with this problem is having a master street index that is integrated with the various software modules . This master list is utilized when adding addresses in any database . The user has to pick from a pre-defined list of accepted street names, suffixes , address ranges , etc . This insures data consistency and integrity . It is recommended that Indian River County Computer Services staff extract pertinent data from MUNIS on a set interval for use in GIS . Direct connectivity to the MUNIS database is possible but would be cumbersome and slow. Many companies , such as the company that provides the MUNIS software , are creating links to GIS and/or creating GIS interfaces to their • data . 0cm Recommended GIS Needs and Duties Assessing the use of GIS technology for the Department of General Services can be categorized into five distinct areas : • Land and Resource Management, including environmental assessment, land use analysis , adjacency analysis , soil and slope analysis , and engineering / network related analysis • Public Services , including citizen education and coordination of activities • Staffing and Organization , including decentralized GIS management options, training and education issues , job descriptions and lead GIS personnel • Planning and Development, including land acquisition , population trends and demographic analysis , service area analysis , and telecommunications network design and development • Operations and Maintenance, building maintenance, asset tracking , work order tracking and analysis, and field access to geo-spatial data . This assessment uses each of these categories to address the effective and efficient application of GIS- based technology. • Public Access to Geo-Spatial Information , including Internet-based mapping and public kiosk applications . 118 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment „ Formal GIS Training for Technical Staff, for various divisions that will utilize GIS for data editing and advanced analysis . KtLand and Resource Management GIS software is often used for land management, economic growth , facilities planning, and infrastructure/asset management . GIs can also provide the framework for the analysis of natural resources . The Cooperative Extension and Soil and Water District can use GIS to perform typical land and resource management analysis tasks such as land use analysis , soil and water conditions monitoring , storm water and environmental risk mitigation and management, and site location analyses . Additional opportunities exist for the Telecommunications and Buildings and Grounds y divisions for the utilization of GIS for mapping and analysis of County assets and infrastructure; at present, the Telecommunications Division utilizes ArcGIS , in conjunction with AutoCAD , for mapping telecommunications infrastructure , including the County ' s fiber optic cable backbone . Of particular value to the Telecommunications Division , is the ability to view road right-of-way ( ROW) and underground utilities data in conjunction with existing network infrastructure ; it is expected that as the County moves forward with its GIS implementation , additional data sharing opportunities will enable the Division to have access to this data . It will be important to address GIS opportunities for land and resources management as GIS technology continues to be strategically implemented within Indian River County . GIS will create new avenues for grants, research , and new task specific roles such as protecting resources , identifying resources at risk , land use conflicts, and protection/buffering of environmentally sensitive areas throughout Indian River County . Geo-spatial analysis and general mapping using parcel (cadastral ) data will benefit the Department of General Services in terms of assessing future land use issues . It is strongly recommended that Tier 2 and Tier 3 GIS applications be utilized for tasks that involve land and resource management tasks (see the Enterprise- Wide Applications section of this chapter for more information on application tiers) . This will allow the Department to perform sophisticated analyses and mapping in support of its divisions ' diverse functions . The Department of General Services should utilize GIS to monitor and analyze the location and characteristics of natural resources including land use, vegetation , streams , water bodies, etc . , in relation to cadastral or parcel information . Digital orthophotography should be available to staff for land and resource management tasks . GIS should be used for the following land and resources management tasks : • Land classification and land use mapping • Storm water management • Managing habitat, environmentally-sensitive areas, and agricultural areas • Monitoring water quality and viewing watersheds • Monitoring agriculture and farming operations • Managing County-owned property and corresponding grounds • Telecommunications infrastructure mapping , design , and analysis a Project-based mapping and analysis • Linking as-built drawings to GIS data • Statistical analysis for budgetary preparations 119 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment The Building and Grounds Division will benefit from access to Building footprints and building floor plans via GIS . Building footprints can be derived from hard copy sources as well as more recent digital sources . The recommended GIS Director should work with this Division to identify a key set of attributes that can be associated with the footprints and floor plans; core attributes include address, number of floors , total number of rooms , and building type . It is recommended that the floor plan for each floor of each building be linked to the GIS . Access to this information will greatly assist the Building and Grounds Division . W Case Study : GIS Identifies Pollution Sources Also Aids Watershed Remediation In 1993 , highly acidic water gushed out of an abandoned mine killing an estimated 60,000 fish in the Casselman River. For many years , the Casselman River and its tributaries , located primarily in southern Somerset County, Pennsylvania , have been impacted by nonpoint pollution sources . In addition to abandoned mine drainage ( AMD) , agricultural runoff also is a major contributor of nonpoint source pollution in the area . Previous studies reported that between 1 ,800 and 2 , 400 tons y of AMD per year are seeping into the Casselman ` River . The Casselman River Watershed has been categorized by the Commonwealth of DANGER Pennsylvania and the Environmental Protection I Agency as having the highest restoration priority. (KEEP OUT; . r The Casselman River Watershed Alliance has been working for many years to address AMD and agricultural runoff pollution problems in the watershed . Partners in this alliance include the ; a00, Casselman River Watershed Association , the 1 Southern Alleghenies Conservancy, and the .r " Somerset Conservation District . Although considerable progress had been made improving water quality, much work remained . The Somerset Conservation District received a Pennsylvania Department of Environmental Discharges from abandoned mines Protection Growing Greener Grant to complete a have been a major source of nonpoint comprehensive nonpoint pollution assessment of Pollution in the Casselman River the Pennsylvania portion of the Casselman River Watershed. Watershed . This assessment, the Casselman River Watershed Major Nonpoint Source Pollution Assessment and Restoration Plan , is part of a long-term effort to restore the watershed . The project, started in 2001 and completed in 2003, assessed approximately 370 square miles of the Casselman River Watershed . In addition to assessing nonpoint source , the project had an additional goal to produce a restoration plan that would guide future restoration activities . GIS had a major role in the success of the project. It was used to compile relevant watershed information ( post , present, and future ) for analysis . GIS served as the backbone for the watershed and wafer quality analysis by gathering together key data and analytical components for review and analysis . Structured to provide a multitude of future assessment and analysis opportunities, the GIS is being constantly updated and augmented while the 120 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment restoration plan is being implemented . GIS helps manage a variety of watershed restoration ' efforts . During the assessment phase , GIS was used to determine the location , types, extent , and impacts of the most severe AMD discharges and identify Ikk areas with high potential for agricultural runoff. t , Data sources included United States Geological fbt Survey topographic mapping , aerial photography , historic water quality and quantity results, and field- z "` �r! ;":�! generated data . Using a GPS receiver, each $ identified discharge was located . More than 200 AMD discharges were identified and > L ' field verified . Of those discharges , 39 priority AMD The Casselman River Watershed has discharges were selected and monitored . The been categorized by the water quality sampling program focused on flows Commonwealth of Pennsylvania and from the priority AMD discharge sites , AMD the Environmental Protection Agency impacted tributaries , and the Casselman River main as having the highest restoration channel . Using the GIS , optimum locations for each Priority sampling station were identified . The priority AMD discharges were indexed , ranked , and prioritized . Treatment approaches and cost estimates were prepared to guide future remediation efforts . To assess the feasibility of these options , a computer program called AMDTreat was run for each discharge . AMDTreat provides users with a method for predicting and modeling water treatment costs for mine drainage problems . It compared treatment option design requirements, capital cost, and operation and maintenance cost. To identify areas with the highest potential for agricultural runoff, agricultural lands in the watershed were digitized . Stream stretches with inadequate riparian zones were digitized and added to the GIS to establish locations with high potential for agricultural runoff. This assessment focused on providing a planning tool for improving water quality in the Casselman River and its tributaries by reducing the impacts of agricultural nonpoint pollution sources . Information for three primary agricultural-related criterion—total acres of agricultural land , total length of stream bank with inadequate riparian buffer zones , and total length of stream bank with inadequate riparian buffer zones through agricultural land-and agricultural nonpoint source screening results were used to assign a high , medium , or low priority to each subwatershed within each planning area . GIS was instrumental in calculating the acreages and lengths for the primary agricultural criterion . 121 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment In addition , GIS was used in conjunction with data in Microsoft Excel spreadsheets to support assigning f� restoration priorities for each AMD discharge . Based on the scoring and prioritization process , a structure for listing the discharges in an organized fashion — was developed . Discharges were prioritized , based on the overall goal of reducing AMD pollution . More subjective criteria influenced the order of restoration within the individual subwatersheds . Based on the analysis of all AMD nonpoint pollution - 4 data , a top-down (i . e . , upstream to downstream ) �. watershed /subwafershed restoration approach was recommended . In addition to mine discharges, the ' Specific objectives achieved through the successful assessment was a tool for improving water quality by reducing the impacts completion of the plan : of agricultural nonpoint pollution • Compiled a GIS-based inventory of the sources. a most significant nonpoint source water pollution in the watershed • Developed a GIS capable of compiling relevant information ( past , present, and future) • Prioritized and ranked subwatersheds based on the impact of AMD loadings and its effect on the mainstream of the Casselman River Prioritized and ranked the most severe AMD discharges in the watershed • Developed a restoration plan that described the type , costs, and recommendations for remediating the most severe discharges • Prioritized and ranked the subwafersheds based on agricultural nonpoint source u water pollution . • Prioritized and ranked subwatersheds based on both AMD and agriculture nonpoint source pollution • Developed a comprehensive water quality and quantity and agricultural screening sampling program Although the restoration plan was completed in fall 2003 , it has led to immediate remediation efforts . Based on project recommendations highlighted in the plan , Somerset Conservation District is currently finalizing the design of an AMD treatment project for Coal Run , ranked as the third highest contributor of AMD loadings , and has also applied for funding to design and construct treatment systems on Shaw Mine Run , ranked as the second highest contributor of AMD loadings . The project is realistic and targeted and has exceeded its intended objectives . It is currently being implemented , and its success is evident in the watershed . Somerset Conservation District is scheduled to begin collecting detailed agricultural operations information from farms located in the high-priority watersheds identified in the plan . The district can efficiently target sites with high runoff potential and is moving toward adopting best management practices for agriculture in these watersheds . *Case Study courtesy of ESRI ArcUser Magazine . ePublic Services Many of the Department ' s divisions provide services to the public, both as programs and projects that are aimed at improving the social and environmental conditions of the County . 122 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment Most divisions interact with citizens , citizen ' s groups , and the public at large on a regular basis—oftentimes , the effective and efficient exchange of information with the public is critical to ensure that the Department ' s objectives are met. The Cooperative Extension Agent , Library, Soil and Water Conservation District, and Veteran Services divisions can utilize GIS to improve services as well as to increase the information that is readily available to their clientele. The primary public service uses of GIS within the Department include : • Citizen Outreach and Marketing • Expanding Information Offerings ( Internet) • Routing Service Vehicles and Finding Customer Locations Citizen Outreach and Marketing The Department ' s divisions can utilize GIS to view, modify, and generate maps and data that display focus areas , project areas , and potential " customers . " Some enterprise databases, such as the Library ' s Geac database, can be spatially enabled by using patron addresses to create data layers . This data can be used to target marketing efforts, as well as to analyze trends in patron activity, including library visitation and delinquency . As an example of this analysis , the Library could determine that some patrons are consistently delinquent due to their distance from library locations . The Cooperative Extension Agent ' s office and the Soil and Water Conservation District can utilize GIS to map and analyze project locations and client locations as well . The location of these clients can be used to prioritize outreach and education efforts . The Veteran Services Division can utilize GIS to map and visualize veteran locations in order to coordinate and manage staff and volunteer activities in focal areas . + Expanding Information Offerings (Internet) The Department, as a whole , will benefit from the implementation of an Internet-based GIS application that will enable citizens to view non-sensitive, division -specific information via a mapping interface . The application will provide a means for the public to view various types of reference data , including soils , water resources, and library locations . This application should be developed as part of the County ' s enterprise-wide Internet mapping system , with direct input and coordination from the recommended GIS Director. See the Public Access to Geo-Spatial Information section below for additional information . Routing Service Vehicles and Finding Customer Locations GIS-based routing provides a user-friendly means of generating driving directions between locations . Divisions responsible for on-site visits , such as the Cooperative Extension Agent, can utilize GIS to find locations and routes to those locations . In addition . the Veteran Services Division can utilize GIS to provide driving directions and maps to drivers for pick-up and delivery of the Division ' s patrons . KtStaffina and Organization Indian River County Department of General Services structure and number of personnel are consistent with comparable sized communities . The Department encompasses distinct divisions and allows for adequate expansion to cover recommended improvements and expansions . Due to the Department ' s unique structure and role within the County, GIS utilization should be multi-faceted and scalable in order to meet the needs of both technical and non-technical users within the Department . 123 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment A lead GIS liaison is recommended for each of the divisions that is currently utilizing, or will utilize, GIS . It is recommended that a member of the Department ' s administration serve as a lead GIS liaison between the divisions and other County departments/divisions , including existing and future GIS personnel . It is recommended that any future staffing plan address technological capability, as most key staff will be accessing and utilizing geo-spatial data through desktop applications, data browser applications , or Web- based browsers . It is anticipated that selected individuals from the Department will be trained on the second and third tiers of GIS . Most users will also require limited training for browser applications . The matrix below details the recommended GIS application tier for each division in the Department that is expected to utilize GIS : Division Application Tier(s) Building and Grounds Tier 3 GIS Data Browser Cooperative Extension Agent Tier 2 ( Analysis) ; Tier 3 GIS Data Browser Library Services Tier 3 GIS Data Browser Soil and Water Conservation District Tier 2 ( Analysis ) ; Tier 3 GIS Data Browser Telecommunications Tier 2 Analysis Veteran Services Tier 3 GIS Data Browser Training will also play a key role in the utilization of GIS throughout specific divisions in the Department . Comprehensive training is recommended for the various tiers of applications that will be in use throughout the Department. The majority of GIS users in the Department will rely on Tier 3 applications—however, staff in the Cooperative Extension Agent, Soil and Water Conservation District, and Telecommunications Division will utilize Tier 2, and eventually, Tier 1 applications . See Chapter 8 : Training and Education for additional information on GIS training . �Plannlng and Development Populations Trends/ Demographics The population growth and changing demographic composition of Indian River County will y impact the Department of General Services planning in three ways : ( 1 ) location of facilities/services , ( 2) changing types of land use with variable land types , and (3) increased needs for timely and accurate exchange of information . As aforementioned , several divisions interact with the public on a regular basis . This interaction occurs in various ways , including telephone calls, personal visits to County facilities, and on-site visits throughout the County . Each division is tasked with ensuring that the County ' s citizens receive relevant and appropriate services—in the context of the County ' s technological infrastructure, these services can be augmented through improved GIS-based planning and development . ® GIS should be utilized to assess and track the changing nature of Indian River County population characteristics . A geographic evaluation of population will assist with natural resource management and land use planning as well as expansion of services to new or expanding communities. All divisions need access to accurate , up-to-date demographic 124 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment information . The following is a list of GIS needs and uses as it relates population and demographic tasks : • Demographic and population trend Mapping • Land use analysis , especially rural to urban conversion and development in sensitive areas • Level of Services and Service Area Analysis • Current agriculture tracts • Citizen outreach for specific populations Service Area Analysis GIS should be utilized to evaluate the 'geography" of County facilities, County services , natural resources , and agricultural operations. The distribution of people within the County in relation to County facilities, services , and land should qualify the expressed needs of the community. GIS will analytically and scientifically highlight those parts of the County on which each division should target and/or expand its services and activities . Providing community facilities and services in the right place and at the right time is a continual challenge for many counties and local governments . GIS tools and strategies are now offering both technical and non-technical staff with the opportunity to provide better information to guide the decision making process for solutions that are equitable and meet a defined need . GIS should be used to address : a ) standards based on population , drive times to facilities and properties , distance to customers , and ( b ) service areas to identify " gaps " in the County that may become target areas for additional resources . This analysis includes building a GIS inventory of facilities, mapping population data as a market for services, calibrating population to facility/property use , and developing predictors about future use . Service areas are identified and target areas identified using geo-spatial techniques . Service areas are identified using " buffers " or concentric rings (ring study) . GIS will therefore offer the Department of General Services advanced planning tools and capabilities to improve the delivery of general services and facilities . Service area analyses will require spatial overlay capabilities as depicted in the following graphic : Point Buffers + + Linc 4 Buffers i 2 3 Pokeon But CD] Population trends and demographics of a region are critical for the planning of facilities and services . Equally, travel or " drive " times are a major factor in the use of facilities and services . For example , research indicates that a majority of library users live within a certain distance 125 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment of a library . Another example is based on land use trends ; research shows that land development occurs in urban peripheries where land ownership is private and access to existing infrastructure already exists . Target areas for storm water mitigation and conservation easements can be planned in specific areas prior to population increases and F expansion of service infrastructure (e .g . , water, sewer, electric, etc . ) . It is evident that GIS technology with its sophisticated spatial analysis capabilities should be utilized extensively for the analysis , prediction , and future planning of services and facilities . GIS is the appropriate tool for planning in terms of calculating ( or calibrating ) existing patronage and forecasting future patronage . GIS should be used to accomplish the following tasks : • Create Demographic Profiles • Create dynamic and changing service areas • Identify new locations for facilities • Predict patterns in land use • Identify, assess , and target " gap " areas GIS can also be used as an effective planning and development tool for telecommunications infrastructure . The Telecommunications Division currently utilizes GIS to map and track County telecommunication assets and infrastructure . As the County ' s facilities and grounds continue to expand in both the short term and long term , and as technological platforms emerge , the Division should continue to utilize GIS for network development , maintenance coordination , and expansion plans. .. c w X11 tr� o l ¢ o �Ia .- z 14 w, _ c- S 5: �• a` 8 K 4 - *L, min 1 � m N`j j r / r A network backbone visualized in a GIS interface allows for planning, maintenance, " management, and development of a robust and efficient network 126 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment The Telecommunications Division expressed interest in utilization of GIS for dynamic , rules- based network modeling in a topology-based (i. e . , feature geometry) system . ESRI offers several utility network model that enable GIS users to conduct sophisticated modeling in a geodatabase environment . ample.Hkfri "e, wtva, w mjpt sYnnasrclioKeetue ,r ill,�erl o�. . . ti cmm sat eewM�e - 1 u� 5pl eC i I ,oils P �LYyv=c9pko FI'A-[.i,lc � TnrGYile N6 u _ _ Cables ane splices This graphic provides a segment of the ESRI telecommunications data model for the geodatabase. Using this model, GIS users can apply hierarchical and rules -based logic to GIS data, in order to enforce rules (e. g., certain splices can only be done when specific type of terminal is present). 127 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment REUNION elxj Et Edt Y,.. Avert Sekrem Cwb Iwe yn.okfy (El : : bra a is a R a M ® ' 4 :. Pd .°3 m ' QQaET ® ® C3 S mB8 - v� t..«. M FAULI W FIM R FIRFRjO nr [T ♦ la[ mn10. t w.v 414CYf. k" 1[IP[ J p WES" OPORTTAP Eurte1 _ EJ,era 6 r R RR 101 , IT®xrx ov,x wnnvt 13j a QwC [u xqO TAP I �� I KC I" I PERRI TAP � I � � .- a 101 , 11 � � 5 � ea o e ,E ERA I�E0. 0 4I !rk bk� �b ocw.a0.zm. w m0 m m wo mp1' m O e a, nt wl xrry.. ioor r N .Kxm.lwsnv !� COPPER. MR IAL CO°RRp6 - H V Rutur. � CMZKT.PA0SXVUrT BUJLDIFs A ME. MFNT ME a ,owt..CaLu,w JJ owa So 1mw1�^ 40 = 4j J JJ I«Isw =1 s.m.oa rn. Basic Flow Through shown in an ArcGIS Schematic In the long term , it is recommended that the Telecommunications Division work with the recommended GIS Director to implement ESRI ' s telecommunications network data model in a geodatabase environment: this model will enable the Division to view points of connection between different network segments, including historical changes that have been made to the network. Lastly , the Telecommunications Division identified a planning need based on the generation of a hardware GIS data layer, which would enable Division staff ( as well as other departments , such as Emergency Services ) to view attributes for specific types of hardware , such as media converters . Operations and Maintenance Operational efficiency can be maximized by enabling field and office personnel to determine location information quickly and easily . One of the most pressing needs for the Department and its divisions is the ability to ascertain the location and type of publicly owned properties . In addition , field personnel in the Building and Maintenance , Cooperative Extension Agent, Soil and Water Conservation , and Telecommunications divisions expressed an interest in having the ability to dynamically map and analyze the County ' s base map data ( cadastral and planimetric ) in the field—personnel from these divisions currently rely on hard copy maps in the field . 128 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Maintenance Maintenance includes routine maintenance activities , field preparation and user safety . The Department of General Services is responsible for many facilities, grounds , and services areas within Indian River County : most facilities are concentrated in urban areas , primarily in the City of Vero Beach and Sebastian . GIS can be used extensively tracking and coordinating facilities and grounds maintenance . A complete inventory of County facilities is essential prior to using GIS software . It is critical that a complete digital inventory of various types of infrastructure is performed , including buildings, facilities, grounds , and telecommunications . In the long term , it is recommended that automated data capture tools or portable GIS be systematically introduced into the everyday operations of field crews . Hand-held data capture devices will enable the important process of building digital and attribute data about infrastructure as well as publicly owned land . GIS will establish better control on a system-wide basis . GIS should be used for districting as districts are dynamic and changing based on : efficient use of staff, efficient use of equipment, travel time to facilities, citizen access to division staff, and distribution of public lands by acreage . GIS should also be used to assist with prioritization of both regular and ad hoc maintenance of telecommunications infrastructure . The following is a list of recommended tasks to be performed and uses for GIS technology for Indian River County facilities maintenance : • Develop GIS tools to depict building/facility patronage ` 0 Inventory of public lands, especially County-owned property • Access to GIS data about natural conditions such as soil and slope • Utilize GIS for routing and scheduling of maintenance crews • Developed a computerized GIS link to the Datastream work order system • Training with GPS/Automated data-capture tools and GIS software Field Access to Geo-Spatial Data Field personnel in the Buildings and Grounds Division , Cooperative Extension Agent , Soil and Water District , and Telecommunications Division , as well as other field staff throughout the Department, will benefit from field access to maps and GIS data . At present , field personnel in each division rely on hard copy maps provided on an ad -hoc basis by other departments . There are two methods for field personnel to access spatial information in the field : III . Map Books IV . Mobile Computers Map books are recommended as a basic means of providing field personnel with access to updated and accurate maps . Once designed and developed , these map books can provide both short and long-term access for a variety of staff )including part-time workers ) . Mobile computers , specifically hand-held computers, are recommended as more sophisticated means of providing field personnel with access to dynamic mapping and basic spatial analysis capabilities . Mobile computers are recommended for use in the long term , as field personnel become more familiar with GIS and the need for field-based GIS becomes more prevalent within the Department. I. Map Books The most cost-effective solution for access to spatial information in the field is via map books . Map books can be generated for all field personnel . Each page can display a 129 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment different section of the County or a specific region . The location of pertinent features, such as soils , hydrography (water features ) , agricultural land , zoning , buildings, facilities , and utility infrastructure, can be displayed on top of base map information , such as labeled streets, tax parcels, and aerial photography. Map books represent an effective means of referencing the location of all pertinent features . As features are changed or added , new map books can be generated to reflect these changes . 11) . Mobile Computers A more advanced method for accessing spatial data in the field is through the use of mobile computers, including notebook computers, tablet PCs and hand-held computers . A GIS data browser, such as ESRI ' s ArcPad , can be loaded on hand-held computers , allowing the same capabilities offered by map books , but also the ability to query attributes , such as streets , infrastructure , and facilities; link to GPS receivers , and more . These mobile computers , configured with ArcPad , can also be used by staff to update information while working in the field . It is recommended that the Department have complete and accurate map books created in Year 1 of this three-year phased GIS implementation . It is recommended that hand -held computers be purchased for field staff use . A GIS data browser, such as ArcPad , should be loaded onto each hand-held computer. Initially one ( 1 ) hand-held computer is recommended for each of these divisions ( Buildings and Grounds Division , Cooperative Extension Agent, Soil and Water District, and Telecommunications ) in Year 2; an additional two ( 2) hand -held computers are recommended for these divisions ( Buildings and Grounds Division , Cooperative Extension Agent , and Soil and Water District) in Year 3 . Public Access to Geo-Spatial Information The General Services Department expressed a desire to participate in the county wide internet mapping application . At present, an internet mapping application is being used in the Property Appraiser ' s Office to disseminate information to the public . However, there was a stated need to migrate to a different application since the current one is quite weak on custom queries . Consequently, an alternate solution is being considered . The Internet browser should have the ability to incorporate data from the various departments as opposed to tax data alone . As part of the County ' s enterprise-wide GIS implementation , the Department of General Services should work with the recommended GIS Director to disseminate spatial information to the public by providing a mapping application that will enable citizens to view and map County facilities as well as land use . This effort should be coordinated with other departments in the County that manage complementary data . As part of the County ' s objective to migrate to a more robust Internet GIS data browser, the Department should identify additional functionality that may be required in addition to the County ' s base enterprise offering . More information on Internet GIS data browsers can be found in the Enterprise-Wide Applications section of this chapter. Public access to geo-spatial data will increase productivity by reducing the need for staff to ' personally respond to questions from citizens . In addition to providing public access to mapping via an Internet GIS data browser, it is recommended that the Library Services Division purchase and maintain a public access kiosk at the Main Library in the City of Vero - Beach . The kiosk will allow citizens that come into the library to find locations on a map , view and query land use information without disturbing or disrupting staff productivity. The kiosk 130 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment should provide an intuitive , user-friendly mapping interface that provides users the ability to view , query, and print relevant land use information . Formal GIS Training for Technical Staff Several departments/divisions , including the Cooperative Extension Agent, Soil and Water Conservation District, and Telecommunications Division , will benefit from formal training in GIS . It is recommended that at least one staff member from each of these divisions receive a formal GIS training on the ArcGIS platform . More information on training opportunities can be found in Chapter 8: GIS Training and Education . GIS Data Layer Inventory and Recommendations Most, if not all , divisions in the Department will benefit from access to several other departmental GIS data layers . It is expected that once all departmental data is integrated , - consolidated , and centrally stored , that staff will have access to all non-classified GIS data layers from other County departments , divisions , and offices . Division personnel expressed that access to the following GIS data layers would be beneficial : Extract , cleanse, geocode , and map from address database ; georeference Automated ; Community Address Points based on aerial Development/ Planning Recommended photography and GPS field work Aerial Photography Fly-over with control points Property Appraiser - GIS Existing and Mapping GPS data collection and Engineering Bridges integration with existing Division /Surveying and Recommended information Mapping Bicycle/Pedestrian Digitize from base map Engineering Facilities data ; GPS field work Division /Surveying and Recommended Mapping Buildings with Site Manually digitize polygons Engineering Plans from plans and address Division /Surveying and Recommended sources Mapping Census Data Download from Census Community Recommended Bureau Development City Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping County-owned Extract from Tax Records Property Appraiser Recommended Property County Limits Acquire from Ordinance Property Appraiser - GIS Existing Information and Mapping Control Points GPS field work; convert from Engineering ( Horizontal and CAD Division /Surveying and Recommended Vertical) Mapping Easements Digitize from base map Community Recommended data ; aggregate la ers Development/Planning 131 GIS Needs Assessment and Implementation Plan Chapter I - Departmental GIS Needs Assessment Digitize on screen ; Facilities aggregate layers as Property Appraiser Existing needed Fiber Optic Network Digitize on screen ; GPS Telecommunications Existing fieldwork as needed GPS field work; convert from Engineering GPS Monument Map CAD Division /Surveying and Recommended Mapping Based on address points ; utilize telecommunications Hardware Locations records and perform Telecommunications Recommended hardware audit in all County buildings/facilities Digitize polygons from aerial Land Use photographs and existing Emergency Services or Existing maps : existingCAD data Planning Parcels Acquired from tax records ; Property Appraiser - GIS Existing Cogo and Mapping - Digitize from base map Engineering Parks data ; aggregate layers as Division/Surveying and Recommended needed Mapping Extract , cleanse, geocode Permitting and map from Access Automated Recommended database - Proposed Digitize from base map Community Subdivisions data ; acquire from Development/ Planning Recommended developers submitting Digitize from base map Right- of-way data ; aerial photography; Engineering Division / Land Recommended aggregate layers as Acquisition needed Digitize from base map Engineering Schools data ; GPS field work Division /Surveying and Recommended Mapping Engineering Signs GPS field work ; aggregate avers as needed Division/Surveying and Recommended Mapping Street Centerlines Derived from aerial GIS Director Existing photography ; GPS field work GPS field work ; derive from Engineering Striping & Pavement aerial photography; Division /Surveying and Recommended Markings aggregate layers as Mapping needed Digitize from base map data ; acquire from Community Subdivisions developers submitting Development/ Planning Recommended proposed development 132 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Telecommunication Aggregate from GIS Director; Facilities Telecommunications Existing telecommunications Consultant GPS field work; aggregate Traffic Engineering Traffic Signals layers as needed Division Recommended Digitize from aerial Trees ( Parks) photographs and existing GIS Specialist Recommended maps Vacant Properties Query from parcel layer; GIS Specialist ( eventually Recommended other sources as needed automated Water Management Digitize on screen ; existing Engineering Districts CAD data ; GPS field work Division /Surveying and Recommended Mapping Digitize polygons from aerial Waterways photographs and existing GIS Specialist Recommended mops Extract, cleanse , geocode, Work Orders and map from work order Automated Recommended database Zoning Digitize from base map Community Existing data ; extract from parcels Develo menf/ Plannin Additional layers may be required as the Department increases its GIS utilization and incorporates additional field data . a Division staff also identified a need to link digital documents , such as Adobe PDFs and scanned images , with parcels and address points. r.� Recommended GIS Applications —j Internet GIS Data Browser An improved county wide Internet GIS data browser has been recommended to provide citizens with access to the County ' s geo-spatial data . The Property Appraiser currently has an internet application that is being used to host GIS data ; however, a more sophisticated browser that handles custom queries is being investigated . In addition , the county wide browser should have the ability to incorporate data from the various departments as opposed to fax data alone . A description of recommended GIS data browser solutions is provided in the Enterprise-wide Applications section of this chapter. Intranet GIS Data Browser An Intranet GIS data browser has been recommended for use by various ' personnel in the Department. The Intranet GIS data browser should provide mapping and analysis capabilities that meet the needs of a diverse set of personnel . This application will serve as the primary GIS application for the Department of General Services . A full description of recommended GIS data browser solutions is provided in the Enterprise- wide Applications section of this chapter. 133 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment �JArcPad 6 .0 ArcPad software is an easy-to-use , lightweight, low-cost solution for mobile mapping and geographic information systems . ArcPad enhances portable touch screen computers with intuitive mapping , GIS , and GPS functionality . ArcPad makes field data collection fast and easy , improves data accuracy , and provides immediate data availability and validation . It is recommended that ArcPad technology be utilized by select field personnel throughout the Department . ArcPad will enhance and streamline location analysis , field surveying , and facilities maintenance . With ArcPad 6 .0, Division personnel can : • Use existing data - ArcPad supports industry-standard vector and raster image display . • Add data from the Internet - Data can be provided from the Internet via wireless technology . ' 0 Move around the map - ArcPad includes a number of map navigation tools including zoom and pan , spatial bookmarks , and center on the current GPS position . • Query data - Identify features , display hyperlinks , and locate features . • Measure distance , area , and bearings on the map . • Navigate with GPS - Connect a GPS and with ArcPad . Edit data - Create and edit spatial data using input from the mouse pointer, per , or GPS . • Extract, convert, and project existing data using ArcGIS Desktop —' ArcGIS 9 ArcView is recommended for use by personnel in the Cooperative Extension Agent, Soil and Water Conservation District, and Telecommunications Division . One license of ArcView per division should meet current needs ; additional licenses may be required as staff in each division utilize GIS on an increasing basis . A description of this application is provided in the Enterprise-Wide Applications section of this chapter. Use of ArcView will be dictated by each division ' s need to edit GIS layers and perform advanced spatial analysis . .J Public Kiosk Data Browser A public kiosk data browser has been recommended for the Library to provide citizens with access to the County ' s geo-spatial data when they visit the facilities . A description of recommended GIS public kiosk data browser solutions is provided in the Enterprise-wide Applications section of this chapter. 134 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment Recommended Departmental GIS Users The following chart describes the recommended GIS application use by the Department of General Services . A Tier 1 user is a power GIS user who should have access to a fully functioning GIS toolset . A Tier 2 users focus is data analysis in addition to general browsing capabilities . A Tier 3 user requires only general browsing GIS data functions . The Department will consist of both Tier 2 and Tier 3 users . OTier 1 : Power User OTier 2 : Analytical User 0 Tier 3: Browser User General Services: Administration ' LUt rative Soil and Water n Agent Conservation Telecomm . Library District Buildings & Veterans Other Divisions Grounds Services Department of General Services Multi-Tier GIS Application Use 135 GIS Needs Assessment and Implementation Plan Chapter 1 - Departmental GIS Needs Assessment