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Home My WebLink About2005-328n o !( INDIAN RIVER COUNTY GRANT CONTRACT This Grant Contract ("Contract") entered into effective this day of October 2005 , by and between Indian River County, a political subdivision of thea e of Florida ; 1840 25th Street, Vero Beach , Florida , 32960-3365; and Child Care Resources , Inc . , ( Recipient) , of: Child Care Resources , Inc . 1801 24th Street Vero Beach , Florida 32960 Child Care Access Program Background Recitals A. The County has determined that is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") , and established the Children 's Services Advisory Committee to promote healthy children in a healthy community, and to provide a unified system of planning and delivery within which children 's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children 's Services Advisory Committee in fulfilling its purpose . D . The proposal submitted to the Children 's Services Advisory Committee and the recommendation of the Children 's Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this contract. 2 . Purpose of the Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient , attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2005/2006 ("Grant Period") . The Grant Period commences on October 1 , 2005 and ends on September 30 , 2006 . - 1 - o !( INDIAN RIVER COUNTY GRANT CONTRACT This Grant Contract ("Contract") entered into effective this day of October 2005 , by and between Indian River County, a political subdivision of thea e of Florida ; 1840 25th Street, Vero Beach , Florida , 32960-3365; and Child Care Resources , Inc . , ( Recipient) , of: Child Care Resources , Inc . 1801 24th Street Vero Beach , Florida 32960 Child Care Access Program Background Recitals A. The County has determined that is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") , and established the Children 's Services Advisory Committee to promote healthy children in a healthy community, and to provide a unified system of planning and delivery within which children 's needs can be identified , targeted , evaluated and addressed . C . The Children 's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children 's Services Advisory Committee in fulfilling its purpose . D . The proposal submitted to the Children 's Services Advisory Committee and the recommendation of the Children 's Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this contract. 2 . Purpose of the Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient , attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2005/2006 ("Grant Period") . The Grant Period commences on October 1 , 2005 and ends on September 30 , 2006 . - 1 - 4 . Grant Funds and Payment . The approved Grant for the Grant Period is : ONE HUNDRED EIGHTY THOUSAND , FIVE HUNDRED THIRTY DOLLARS ($ 180 , 530 . 00 ) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for the Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit 'B" , attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Oblioation of Recipient 5 . 1 , Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five (5 ) days prior to written notice . 5 . 2 . Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws and regulations . 5 . 3 . Quarterly Performance Reports The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County, within fifteen ( 15) business days following : December 31 , March 31 , June 30 and September 30 . 5 .4 . Audit Requirements . If Recipient receives $25 , 000 , or more in aggregate , from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for the prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 . The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from its independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate the Contract . 5 .4 .2 . The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 . Insurance Requirements , Recipient shall , no later than September 21 , 2005 provide to Indian River County Risk Management Division a certificate , or certificates , issued by an insurer, or insurers , authorized to conduct business in Florida that is rated not-less-than Category A- :VII by A. M . Best, subject to approval by Indian River County's Risk Manager, of the following types and amounts of insurance : . 2 - 4 . Grant Funds and Payment . The approved Grant for the Grant Period is : ONE HUNDRED EIGHTY THOUSAND , FIVE HUNDRED THIRTY DOLLARS ($ 180 , 530 . 00 ) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for the Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit 'B" , attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Oblioation of Recipient 5 . 1 , Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five (5 ) days prior to written notice . 5 . 2 . Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws and regulations . 5 . 3 . Quarterly Performance Reports The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County, within fifteen ( 15) business days following : December 31 , March 31 , June 30 and September 30 . 5 .4 . Audit Requirements . If Recipient receives $25 , 000 , or more in aggregate , from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for the prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 . The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from its independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate the Contract . 5 .4 .2 . The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 . Insurance Requirements , Recipient shall , no later than September 21 , 2005 provide to Indian River County Risk Management Division a certificate , or certificates , issued by an insurer, or insurers , authorized to conduct business in Florida that is rated not-less-than Category A- :VII by A. M . Best, subject to approval by Indian River County's Risk Manager, of the following types and amounts of insurance : . 2 - (i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 , 000 combined single limit for bodily injury and property damage , including coverage for premises/operations , product/completed operations , contractual liability, and independent contractors ; Business Auto Liability Insurance in an amount not less than $ 1 , 000 , 000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii) Worker's Compensation and Employer's Liability (current Florida statutory limit. ) . 5 .6 . Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30 ) calendar days prior written notice having been given the County. In addition , the County may request such other proofs and assurances as it may reasonable require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s ) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract . The County shall be listed as an additional insured on all insurance coverage required by this Contract , except Worker's Compensation Insurance . The Recipient shall , upon ten ( 10 ) days prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 , Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 . Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination , This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest . 7 . Availability of Funds . The obligations of the County under this contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms , This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . - 3 - IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY BOARD OF COMMISSIONERS By: Q--� 5' t/--Uel___ Thomas S . Lowther, Chairman BCC Approved : e Attest : J . K. Barton , Clerk G��%! '� a By:- r Deputy4e�k . . • _ Approved : r Jose A. Baird County Administrator AApprov o form and legal iency: . Fell , Assistant C ty Attorney RECIP By: Child Care Resources , Inc. , - 4 - (i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 , 000 combined single limit for bodily injury and property damage , including coverage for premises/operations , product/completed operations , contractual liability, and independent contractors ; Business Auto Liability Insurance in an amount not less than $ 1 , 000 , 000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii) Worker's Compensation and Employer's Liability (current Florida statutory limit. ) . 5 .6 . Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30 ) calendar days prior written notice having been given the County. In addition , the County may request such other proofs and assurances as it may reasonable require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s ) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract . The County shall be listed as an additional insured on all insurance coverage required by this Contract , except Worker's Compensation Insurance . The Recipient shall , upon ten ( 10 ) days prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 , Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials , and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 . Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination , This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest . 7 . Availability of Funds . The obligations of the County under this contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms , This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . - 3 - EXHIBIT A (Copy of complete Request for Proposal ) EXHIBIT - A - Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee PROGRAM COVER PAGE Organization Name : GOWAfttmity Child Care Resources, Inc . Executive Director: Pamela C . King E-mail :pkingcccr@bellsouth. net Address : 180124 th Street Telephone : 772- 567-3202 Vero Beach, FL 32960 Fax : 772 - 567- 1136 Program Director : Same as above E-mail : Program Title : Children in Centers Priority Need Area Addressed: CHILD CARE ACCI�W : Increase the availability of affordable quality child care . PARENTAL SUPPORT AND EDUCATION : Promoting programs that focus on "individual " parenting programs . MENTAL HEALTH Vi LLLNESS : Increasing programs that promote enhanced emotional -social skills Brief Description of the Program : CCCR funds quality childcar for lower-income working families in Indian River County. CCCR maintains and encourages improvem is of quality in centers with which it contracts through teacher training, classroom support, and equitable ition to maintain its standards . The overall program includes parent education and psychological service o support the well being of families and children. Childcare Subsidies (NL-300 . 150) , Child Development lasses (PH-610 . 150), Parenting Education (PH-610) SUMMARY REPORT — ffnter Information In The Black Cells Onl Amount Requested from Funder for 2005 /06 : $ Total Proposed Program Budget for 2005 / 06 : $ 5579859 . 00 Percent of Total Program Budget : 35 . 9 % .. ._ . .. ._.. . ._. . ... ... ... . . . .. . Current Program Funding ( 2004 / 05 ) : $ 200 , 000 Dollar increase/ ( decrease ) in request : $ _ Percent increase /( decrease ) in request * * : 0 . 0 % ' Unduplicated Number of Children to be served Individually : 86 Unduplicated Number of Adults to be served Individually : _ Unduplicated Number to be served via . Group settings : _ Total Program Cost per Client : 6486 . 73 * * If request increased 5 % or more , briefly explain why : If these funds are being used to match another source, name the source and the $ amount : United Way Success By Six : $ 187. 152 The Organization 's Board of Directors has approved this application on (date). Y64y 72005 Thomas C . Yonge Name of President/Chair of the BoardSig ture Pamela C . King ` Name of Executive Director/CEO Signature 3 IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY BOARD OF COMMISSIONERS By: Q--� 5' t/--Uel___ Thomas S . Lowther, Chairman BCC Approved : e Attest : J . K. Barton , Clerk G��%! '� a By:- r Deputy4e�k . . • _ Approved : r Jose A. Baird County Administrator AApprov o form and legal iency: . Fell , Assistant C ty Attorney RECIP By: Child Care Resources , Inc. , - 4 - SUPPORTING DOCUMENTS CHECKLIST RFP 7052 V Cover Page �- Application X a List of current officers and directors Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide Most recent IRS Form 990 , including all schedules ✓ Most recent Internal Financial Statement (i . e . : Balance Sheet and Operating Budget Staff Organizational Chart Most Recent Annual Report (if available) 501 (C) (3 ) IRS Exemption Letter Articles of Incorporation Agency ' s Bylaws V' Not For Profit Agency Certification Agency ' s written policy regarding Affirmative Action Nepotism Statement Transportation Letter Insurance Certificates Authorization Release of Information X 3 Testing Forms Qommunity Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee ORGANIZATION : Community Child Care Resources, Inc. PROGRAM: Children in Centers TABLE OF CONTENTS Please `X" the parts of the grant application to indicate that they are included. Also, please put the page number where the information can be located. X I Section of the Proposal Pa e # X TABLE OF CONTENTS (check list) 1 X COVER PAGE (with signatures) , 3 A. ORGANIZATION CAPABILITY (one page maximum) X 1 . Mission and Vision of organization . . , I 1 0 . 1 1 1 1 0 1 1 1 1 * 0 * 6 " 0 , * 0 . . . . . . . . . . . . . . . . . . . . . . . . 4 X 2 . Summary of expertise, accomplishments, and population served . . . . . . . . . . . . . . . . 4 B. PROGRAM NEED STATEMENT (one page maximum) X 1 . Program Need Statement . . I I I I I 1 0 0 1 1 1 1 1 1 0 . . . . 00 " 04 . . . . 5 X 2 . Programs that address need and gaps in service . , . " , , , , , , " . . . . . . . . . . . . . . . . . . . . . . 5 C. PROGRAM DESCRIPTION (two pages maximum) X1 . Funding priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 2 . Description of program activities . . . 606 ago " * . . . . . . . . . . . . . . . . . . . 6 X 3 . Evidence that program strategy will work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 4 . Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 X 5 . Awareness of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . 7 X 6 . Accessibility of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 X D. MEASURABLE OUTCOMES (two pages maximum) , . , 8 X E. COLLABORATION (one page maximum) 10 F. PROGRAM EVALUATION (two pages maximum) X 1 . Demographics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 X2 . Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 X3 . Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 X G . TIMETABLE (one page maximum) 13 H. UNDUPLICATED CLIENT COUNT X 1 . Projections by Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 X 2 . Projections by Age Group . . , 14 1 EXHIBIT A (Copy of complete Request for Proposal ) EXHIBIT - A - Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee I. BUDGET FORMS X 1 . Financial Budget Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15c J. FUNDER SPECIFIC/ADDITIONAL SHEETS K. APPENDIX 2 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section-label and/or question that you are addressing. Type using 12 pt. font on 8 '/2" X 11 " paper and number each page . A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page) 1 . Provide the mission statement and vision of your organization. Mission statement: CCCR will ensure the availability of high quality early childhood development and family support programs to lower-income, working families of Indian River County . The vision of CCCR is for childcare to be available and affordable for all children who qualify, and that the quality of childcare in Indian River County will be enhanced . In addition, parents will be able to work secure in the knowledge their children are thriving . Families will be strengthened and better able to nurture their children into responsible adulthood . CCCR envisions a community that embraces the mission and recognizes that community-wide support will improve the quality of life for all citizens . 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. CCCR contracts with six local childcare centers located on eight sites, to deliver quality childcare programs for children from birth to kindergarten . CCCR serves working families who meet income eligibility guidelines . Centers must meet CCCR standards of quality . A team of early childhood professionals are involved in the process of choosing and assessing centers . Once accepted as a new provider, a center has provisional status for a period of at least one year. Centers receive unannounced weekly monitoring visits . Staffs receive training and support, and center directors meet bi- monthly with CCCR staff to discuss issues that affect the delivery of a quality program . The criteria for contracting include : a program that is both age and individually appropriate ; specifically trained and adequately compensated teachers ; low adult to child ratios ( 1 : 10 for preschool) ( 1 : 8 for 2 year olds) ( 1 : 6 for toddlers) ( 1 : 4 for infants) ; close ties with families and meaningful parental involvement; and access to comprehensive services . They are reimbursed at a rate to support the required standards . CCCR ' s program places emphasis upon a strong family support and education component, including parenting workshops , parent/child interactive Saturday programs, parent support groups , mentoring, resource and referral , and professional psychological clinical support . Children ' s progress is monitored and documented . There is parental choice among centers . Parents sign a contract committing to a sliding fee scale , and mandatory participations in orientations, parent/teacher conferences and parent education programs throughout the year. CCCR conducts fundraising and promotes public awareness, which are vital to the support, sustainability, and delivery of the program . 4 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee PROGRAM COVER PAGE Organization Name : GOWAfttmity Child Care Resources, Inc . Executive Director: Pamela C . King E-mail :pkingcccr@bellsouth. net Address : 180124 th Street Telephone : 772- 567-3202 Vero Beach, FL 32960 Fax : 772 - 567- 1136 Program Director : Same as above E-mail : Program Title : Children in Centers Priority Need Area Addressed: CHILD CARE ACCI�W : Increase the availability of affordable quality child care . PARENTAL SUPPORT AND EDUCATION : Promoting programs that focus on "individual " parenting programs . MENTAL HEALTH Vi LLLNESS : Increasing programs that promote enhanced emotional -social skills Brief Description of the Program : CCCR funds quality childcar for lower-income working families in Indian River County. CCCR maintains and encourages improvem is of quality in centers with which it contracts through teacher training, classroom support, and equitable ition to maintain its standards . The overall program includes parent education and psychological service o support the well being of families and children. Childcare Subsidies (NL-300 . 150) , Child Development lasses (PH-610 . 150), Parenting Education (PH-610) SUMMARY REPORT — ffnter Information In The Black Cells Onl Amount Requested from Funder for 2005 /06 : $ Total Proposed Program Budget for 2005 / 06 : $ 5579859 . 00 Percent of Total Program Budget : 35 . 9 % .. ._ . .. ._.. . ._. . ... ... ... . . . .. . Current Program Funding ( 2004 / 05 ) : $ 200 , 000 Dollar increase/ ( decrease ) in request : $ _ Percent increase /( decrease ) in request * * : 0 . 0 % ' Unduplicated Number of Children to be served Individually : 86 Unduplicated Number of Adults to be served Individually : _ Unduplicated Number to be served via . Group settings : _ Total Program Cost per Client : 6486 . 73 * * If request increased 5 % or more , briefly explain why : If these funds are being used to match another source, name the source and the $ amount : United Way Success By Six : $ 187. 152 The Organization 's Board of Directors has approved this application on (date). Y64y 72005 Thomas C . Yonge Name of President/Chair of the BoardSig ture Pamela C . King ` Name of Executive Director/CEO Signature 3 Community Child Care Resources, Inc. Children in Centers Children' s Services Advisory Committee B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page) 1 . a) What is the unacceptable condition requiring change? b) Who has the need ? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. a. Working families whose incomes are below 200% of poverty cannot find the dollars for childcare without sacrificing essentials such as food, shelter and clothing. The quality of the care in which young children spend a large part of the day is of vital importance to their ability to acquire school readiness skills , and ultimately to succeed in life . This quality of care is neither available nor affordable to low-income families unless subsidized in some way . In addition, parents with minimal income, education and/or lack of positive life experiences face much higher levels of financial and emotional stress creating a barrier to them effectively parenting their children. b . From current Early Learning Coalition, Head Start, Redlands, and CCCR waiting lists : Early Learning Services 259 * Redland ' s Christian Migrant 133 Head Start 33 CCCR 151 Total Wait List (birth-5 years) 623 * includes Pre-K Early Intervention Of those 623 , 307 are infants and toddlers . It is important to remember that Head Start and Pre-K Early Intervention do not provide services for infants/toddlers, which is in critical shortage in Indian River County. c . The targeted population appears to be spread evenly throughout the County mainland. d. There are 735 children on the combined wait lists ; however, this represents only the people who have called for help . It does not reflect the number of people needing assistance . Based on information from the Indian River School District Food Service Program, 52% of kindergarten and elementary students are eligible for free or reduced school lunch. Free/reduced school lunch is based on 185 % of poverty. The Indian River County birth rate has held steady at about 1 ,000 births per year. Therefore, we can extrapolate that 2 , 575 children from birth to age 5 are eligible for the CCCR program at 185 % of the poverty level . Beyond that, we have no way to determine the number of families that fall within the 185 %-200% poverty level , and would be eligible only for CCCR' s childcare subsidy . We also know that 52% of all babies born in Indian River County are Medicaid eligible, or at the 185 % of poverty level identified by the federal government. The Children ' s Services Advisory Committee 2002-2005 Community Assessment and Plan lists Indian River County ' s subsidized/assisted pay childcare services ' capacity (infant/preschool ) at 489 . According to these statistics , 2 , 086 children do not have the opportunity for early childhood education. 2 . a) Identify similar programs that are currently serving the needs of your targeted population ; b) Explain how these existing programs are under-serving the targeted population of your program. a. Head Start, Subsidized Care (ALPI) through the Early Learning Coalition, Redlands Christian Migrant, and Voluntary Pre-K (three hours/day) are similar programs that serve part of the CCCR targeted population. b . CCCR' s income eligibility cap is 25 % higher than those programs ; therefore, 25 % of CCCR ' s targeted population is not served by the other programs . The population is severely underserved, demonstrated by a wait list of 735 eligible children age five and under, with ALPI , Head Start, Redland ' s, Pre -K, and CCCR serving at capacity . 5 Community Child Care Resources, Inc. Children in Centers Children' s Services Advisory Committee C. PROGRAM DESCRIPTION (Entire Section C, I — 6, not to exceed two ages) 1 . List Priority Needs area addressed. a. Child Care Access-increasing the availability of quality childcare . b . Parent Support and Education-promoting programs that focus on "individual" parenting programs . c. Mental Health Wellness-increasing programs that promote enhanced emotional-social skills . 2 . Briefly describe program activities including location of services. a. Quality Child Care : CCCR contracts with six centers on 8 sites : Community Preschool (central Vero) , Nanny ' s (central Vero) , Learning Nest/Tiny Treasures ( Sebastian) , Maitland Farm (south county) , SunCoast Primary School (central Vero), and Turner' s I and II (Gifford) . The CCCR Family Resources Coordinator (FRC) closely monitors the quality by unannounced weekly site visits . The FRC looks closely at student: teacher ratios and at developmentally appropriate curriculum . There is parental choice among centers . Children attend the centers five days a week, up to ten hours a day. Parents are responsible for transporting their children to centers . Families qualify on a first come, first served basis as application data is completed and verified. Once accepted, parents sign a contract with CCCR committing to a sliding fee scale for tuition, participation in orientations and parent/teacher conferences, and a minimum of 3 parent education programs . CCCR tracks children after they leave to determine their promotion or retention to third grade . For nine years, CCCR paid centers $20 . 00 per day for preschool age children and $25 . 15 for infants and toddlers . Centers needed an increase in per diem to continue providing quality care at CCCR' s required standards . Last year CCCR was able to increase the per diem to $21 . 25 for preschoolers and $26 . 40 for infants and toddlers. It is our desire to increase the per diem again this year to $27 . 65 for infants and $22 . 50 for preschoolers to match the Consumer Price Index . Centers have expressed the need for additional funds to retain staff and maintain high quality curriculum and care . b. Center Quality : Program services require that each contracting center sets and maintains CCCR' s Standards of Quality, including appropriate teacher to student ratios, low staff turnover, adequate teacher compensation, teacher certification, meaningful teacher in-service training, and center accreditation. c . Parent Education : CCCR offers approximately 30 parent education opportunities throughout the year, alone and in collaborations with other agencies . Opportunities include : Re-Directing Children' s Behavior course, Parent/child interactive Saturday programs , Family Health and Safety, Creating Cooperative Children, Ready to Read at Home, Family Fun on a Budget, and Communicating Family Style . Individual centers also offer a variety of programs throughout the year for their families . In January 2004, a Parent Advisory Board was established to obtain feedback from parents and learn about other needed support and education from CCCR. d . Resource and Referral : CCCR provides in-house mentoring, identification of needs and problems with the family and/or at the center, and refers its families to other local agencies and resources . 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized " best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Provides financial support for childcare , and families therefore have added income for other goods and services necessary for the safe and healthy development of their children, such as nutritional needs . In some cases , parents are now able to provide housing that is more adequate for the number of family members under one roof and/or move the family to a safer neighborhood. CCCR also provides the necessary resource to allow both parents to be in the work force . Providing childcare allows parents to work, achieve and improve their economic situation. Most importantly, for the majority of parents, CCCR provides the first opportunity for their children to be in quality childcare . Most children coming into the CCCR program transfer from centers that are far from CCCR Standards of Quality. This is painfully clear in the area of teacher: student ratios . Some of our children come to us from centers 6 SUPPORTING DOCUMENTS CHECKLIST RFP 7052 V Cover Page �- Application X a List of current officers and directors Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide Most recent IRS Form 990 , including all schedules ✓ Most recent Internal Financial Statement (i . e . : Balance Sheet and Operating Budget Staff Organizational Chart Most Recent Annual Report (if available) 501 (C) (3 ) IRS Exemption Letter Articles of Incorporation Agency ' s Bylaws V' Not For Profit Agency Certification Agency ' s written policy regarding Affirmative Action Nepotism Statement Transportation Letter Insurance Certificates Authorization Release of Information X 3 Testing Forms Qommunity Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee ORGANIZATION : Community Child Care Resources, Inc. PROGRAM: Children in Centers TABLE OF CONTENTS Please `X" the parts of the grant application to indicate that they are included. Also, please put the page number where the information can be located. X I Section of the Proposal Pa e # X TABLE OF CONTENTS (check list) 1 X COVER PAGE (with signatures) , 3 A. ORGANIZATION CAPABILITY (one page maximum) X 1 . Mission and Vision of organization . . , I 1 0 . 1 1 1 1 0 1 1 1 1 * 0 * 6 " 0 , * 0 . . . . . . . . . . . . . . . . . . . . . . . . 4 X 2 . Summary of expertise, accomplishments, and population served . . . . . . . . . . . . . . . . 4 B. PROGRAM NEED STATEMENT (one page maximum) X 1 . Program Need Statement . . I I I I I 1 0 0 1 1 1 1 1 1 0 . . . . 00 " 04 . . . . 5 X 2 . Programs that address need and gaps in service . , . " , , , , , , " . . . . . . . . . . . . . . . . . . . . . . 5 C. PROGRAM DESCRIPTION (two pages maximum) X1 . Funding priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 2 . Description of program activities . . . 606 ago " * . . . . . . . . . . . . . . . . . . . 6 X 3 . Evidence that program strategy will work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 X 4 . Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 X 5 . Awareness of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . 7 X 6 . Accessibility of program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 X D. MEASURABLE OUTCOMES (two pages maximum) , . , 8 X E. COLLABORATION (one page maximum) 10 F. PROGRAM EVALUATION (two pages maximum) X 1 . Demographics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 X2 . Measures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 X3 . Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 X G . TIMETABLE (one page maximum) 13 H. UNDUPLICATED CLIENT COUNT X 1 . Projections by Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 X 2 . Projections by Age Group . . , 14 1 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee where they were one of twenty children with a single teacher. Parents consistently remark about how behavior and sleeping patterns improve both at home and at school . As the CCCR child transitions into kindergarten, he/she has the school readiness skills necessary for school success . The post-testing on the Speed Dial cognitive screening tool and the Kindergarten transition form evidences this . The High/Scope Educational Foundation' s 27 year longitudinal study; Perry Preschool study, clearly shows that children with high quality preschool experiences are less likely to be involved in crime, violence, teen pregnancy, and more likely to succeed in school, graduate and find employment. The study further points out for every $ 1 . 00 spent now on quality preschool, $ 7. 00 is saved in future judicial costs. In a follow-up of arrest records conducted when the children had reached the age of 27 , the group that received quality preschool averaged half the number arrests . The Journal of the American Medical Association published research focused on disadvantaged children in quality childcare . Those in a quality childcare program were 33 % less likely to be arrested and 41 % less likely to be arrested for a violent crime (University of Wisconsin). This year' s report on promotion rates within the CCCR population is further evidence that the program strategies are working . The combined average promotion for CCCR children was 90% . Research indicates that children entering kindergarten without having had a quality preschool experience have an average 20% retention rate throughout the primarygrades . 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform with the information in the Position Listing on the Budget Narrative Worksheet). Executive Director: ( 1 ) 28 hrs/wk devoted to the administration and funding of Children in Centers program. Expertise and experience in the day-to-day agency operations, supervision and evaluation of staff, budget, fundraising and grant writing . Family Resource Coordinator: ( 1 ) 30 hrs/wk spent directly serving the Children in Centers program. Expertise and experience in the areas of family counseling, early childhood education, and resource and referral . The Family Resource Coordinator (FR) is responsible for intake and enrollment, center staff training, and parent education. Both the FRC and Executive Director monitor centers for compliance of quality. The FRC is expected to effective collaborate with other agencies . Office Manager: ( 1 ) 30 hours/wk devoted to Children in Centers program . Expertise in computer skills and programs, full charge bookkeeping, oral and written communications . 5. How will the target population be made aware of the program ? A recruitment flyer (English and Spanish) has been created and distributed in May, 2005 to make appropriate families aware of our services . This flyer has been distributed to every kindergarten student in the county (public school) , all students in the after school program, major employers in the county , all pediatricians and hospitals, area social service agencies , the Health Department and public libraries . It will be distributed in the future at all public venues (Firefighters Chili Cook-Off, Book Festival, etc . ) . The toll-free resource and referral staff give information about CCCR. CCCR centers refer private-paying parents they believe to be eligible for CCCR services . 6 . How will the program be accessible to target population (i. e. , location , transportation, hours of operation) ? CCCR centers are located in all parts of the County, making parent choice convenient to work or home . Centers are open five days a week up to ten hours a day . Parents are responsible for transporting their children to and from the centers . 7 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee MEASURABLE OUTCOMES (Entire Section D not to exceed two pages) OUTCOMES ACTIVITIES Add all of the elements or the Measurable Outcome(s) Add the tasks to accom fish the Outcome(s) 1 . 85 % of children enrolled in the CCCR program 1 . The center will provide and maintain the a minimum of one year, will enter Kindergarten appropriate equipment and supplies. having acquired school readiness skills, as 2 . The teacher will implement the CCCR measured by : Speed Dial R, and Devereaux Early approved curriculum. Childhood Assessment (DECA) post-tests, 3 . The Speed Dial R and DECA screening Kindergarten Transition Form, and promotion instruments will be administered to all rates through 3 `d grade. Baseline : Speed Dial R, preschool children in the fall of 2004 and DECA pre-tests and Ages and Stages . spring of 2005 . The Speed Dial R measures cognitive development; the DECA measures social/emotional development. The "Ages and Stages" Developmental Assessment will be administered to infant and toddlers early fall of 2005 . They will be re-assessed every 9 months, or at the time they transition into preschool program, whichever comes first. 4 . Children ' s promotion rates will be tracked through 3 `d grade . 5 . The Pre-Kindergarten Transition Form will be completed by center teachers, and given to the CCCR Family Resource Coordinator (FRC) . 2 . To maintain quality in CCCR centers during the 1 . Teacher to student ratios will be : 1 :4 (birth- 2004-2005 school year as measured by : 12 months), 1 : 6 ( 13 -24 months), 1 : 8 (25 -36 teacher : student ratios, staff salary, staff turnover, months , and 1 : 10 (37 months-Kindergarten) . and staff in-service training hours, teacher Ratios will be monitored by the Family certifications and center accreditations . Baseline Resource coordinator through unannounced 2003 -2004 teachenstudent ratios , staff salary, staff site visits . turnover and staff in-service hours charts . Present 2 . Center Directors will provide in writing to certifications and accreditations . the Executive Director the hourly wage of each teacher on staff, and staff turnover, prior to the start of the funding year. 3 . CCCR will provide at least three training opportunities for center staff. Center Directors will provide a minimum of two training opportunity for their staff. Pre and post tests will be administered at local events to ascertain the productivity of the event. 4 . All center teachers will obtain the 40-hour certificate in early childhood education before working in the classroom. All lead teachers will obtain their CDA certificate before working in the classroom . CCCR will be provided copies of all certificates from 8 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee I. BUDGET FORMS X 1 . Financial Budget Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15c J. FUNDER SPECIFIC/ADDITIONAL SHEETS K. APPENDIX 2 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative, please retain the section-label and/or question that you are addressing. Type using 12 pt. font on 8 '/2" X 11 " paper and number each page . A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page) 1 . Provide the mission statement and vision of your organization. Mission statement: CCCR will ensure the availability of high quality early childhood development and family support programs to lower-income, working families of Indian River County . The vision of CCCR is for childcare to be available and affordable for all children who qualify, and that the quality of childcare in Indian River County will be enhanced . In addition, parents will be able to work secure in the knowledge their children are thriving . Families will be strengthened and better able to nurture their children into responsible adulthood . CCCR envisions a community that embraces the mission and recognizes that community-wide support will improve the quality of life for all citizens . 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. CCCR contracts with six local childcare centers located on eight sites, to deliver quality childcare programs for children from birth to kindergarten . CCCR serves working families who meet income eligibility guidelines . Centers must meet CCCR standards of quality . A team of early childhood professionals are involved in the process of choosing and assessing centers . Once accepted as a new provider, a center has provisional status for a period of at least one year. Centers receive unannounced weekly monitoring visits . Staffs receive training and support, and center directors meet bi- monthly with CCCR staff to discuss issues that affect the delivery of a quality program . The criteria for contracting include : a program that is both age and individually appropriate ; specifically trained and adequately compensated teachers ; low adult to child ratios ( 1 : 10 for preschool) ( 1 : 8 for 2 year olds) ( 1 : 6 for toddlers) ( 1 : 4 for infants) ; close ties with families and meaningful parental involvement; and access to comprehensive services . They are reimbursed at a rate to support the required standards . CCCR ' s program places emphasis upon a strong family support and education component, including parenting workshops , parent/child interactive Saturday programs, parent support groups , mentoring, resource and referral , and professional psychological clinical support . Children ' s progress is monitored and documented . There is parental choice among centers . Parents sign a contract committing to a sliding fee scale , and mandatory participations in orientations, parent/teacher conferences and parent education programs throughout the year. CCCR conducts fundraising and promotes public awareness, which are vital to the support, sustainability, and delivery of the program . 4 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee Center Directors prior to the funding year. 5 . Maitland Farm, Community Preschool, Learning Nest, Tiny Treasures, Nanny ' s, Turner' s II and SunCoast are NAEYC accredited. Turner' s I is in the process of their re-certification (delayed by hurricanes) . 3 . CCCR parents will maintain 100% compliance 1 . All parents will attend a fall CCCR orientation, in all areas of required parent participation during and their respective center orientation. the 2005 -2006 school year as measured by the 2 . All preschool parents will attend fall and parent participation log. Baseline : 2004-2005 spring parent/teacher conferences . Infant and parent participation log. toddler teachers will communicate on a daily basis to parents through a written daily report and personally with the parent at pick-up . A formal parent/teacher conference will be held when a toddler is transitioned in the preschool program. 3 .All parents will attend a minimum of three parent education programs sponsored by : CCCR, another collaborating agency, or CCCR center. Parents will have at least 30 opportunities from which to choose . 4 . Centers will submit documentation of parent participations on a form provided by the FRC . r 9 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee D . COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters. Collaborative Agency Resources provided to the program Parent/Teacher Education Partnership 1 . Parent education classes are offered to families in of Indian River County, consisting of: participating agencies and to the community at large . ALPI, CCCR, FDLRS (Florida Combined resources allow PTEP to bring in quality Diagnostic & Learning Resources presenters of national standing . System) , Florida First Start, Gifford 2 . PTEP provides a forum in which members share Youth Activity Center, Head Start, pertinent information regarding families moving from Healthy Families, Healthy Star, IRC program to program within the partnership . Early Public Health, Pre-K Early childhood research, innovative new programs, etc . are Intervention Program, Pre-K also shared . Exceptional Student Education, 3 . PTEP is a liaison between the county ' s childcare Redland ' s Christian Migrant Assoc . providers, helping centers remain abreast of "best practices" in early childhood education. Community Church Partner' s CCCR and the Partner ' s Program work in collaboration Program to assist families in setting and attaining family goals for a period of six months to a year. Community Church Community Church provides CCCR with classroom space, audiovisual equipment, and custodial services for a 4-week parenting program Re-directing Children 's Behavior. Spaces may be reserved for Community Church parents . Indian River School System The school system tracks CCCR children through their database in terms of promotion rate . This helps CCCR document that the centers are preparing the children for kindergarten. Family Court CCCR makes course slots available to the Family Court at no cost to families or the court for Re-directing Children 's Behavior. Early Learning Coalition of Indian Executive Director serves on the Indian River County River, Martin and Okeechobee Advisory Board for ELCIRMOC . Counties . Literacy Services of Indian River Co . Joint reading workshops for parents and children, books for children Big Brothers , Big Sisters Staffing for reading workshops for parents and children, refreshments 10 Community Child Care Resources, Inc. Children in Centers Children' s Services Advisory Committee B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page) 1 . a) What is the unacceptable condition requiring change? b) Who has the need ? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. a. Working families whose incomes are below 200% of poverty cannot find the dollars for childcare without sacrificing essentials such as food, shelter and clothing. The quality of the care in which young children spend a large part of the day is of vital importance to their ability to acquire school readiness skills , and ultimately to succeed in life . This quality of care is neither available nor affordable to low-income families unless subsidized in some way . In addition, parents with minimal income, education and/or lack of positive life experiences face much higher levels of financial and emotional stress creating a barrier to them effectively parenting their children. b . From current Early Learning Coalition, Head Start, Redlands, and CCCR waiting lists : Early Learning Services 259 * Redland ' s Christian Migrant 133 Head Start 33 CCCR 151 Total Wait List (birth-5 years) 623 * includes Pre-K Early Intervention Of those 623 , 307 are infants and toddlers . It is important to remember that Head Start and Pre-K Early Intervention do not provide services for infants/toddlers, which is in critical shortage in Indian River County. c . The targeted population appears to be spread evenly throughout the County mainland. d. There are 735 children on the combined wait lists ; however, this represents only the people who have called for help . It does not reflect the number of people needing assistance . Based on information from the Indian River School District Food Service Program, 52% of kindergarten and elementary students are eligible for free or reduced school lunch. Free/reduced school lunch is based on 185 % of poverty. The Indian River County birth rate has held steady at about 1 ,000 births per year. Therefore, we can extrapolate that 2 , 575 children from birth to age 5 are eligible for the CCCR program at 185 % of the poverty level . Beyond that, we have no way to determine the number of families that fall within the 185 %-200% poverty level , and would be eligible only for CCCR' s childcare subsidy . We also know that 52% of all babies born in Indian River County are Medicaid eligible, or at the 185 % of poverty level identified by the federal government. The Children ' s Services Advisory Committee 2002-2005 Community Assessment and Plan lists Indian River County ' s subsidized/assisted pay childcare services ' capacity (infant/preschool ) at 489 . According to these statistics , 2 , 086 children do not have the opportunity for early childhood education. 2 . a) Identify similar programs that are currently serving the needs of your targeted population ; b) Explain how these existing programs are under-serving the targeted population of your program. a. Head Start, Subsidized Care (ALPI) through the Early Learning Coalition, Redlands Christian Migrant, and Voluntary Pre-K (three hours/day) are similar programs that serve part of the CCCR targeted population. b . CCCR' s income eligibility cap is 25 % higher than those programs ; therefore, 25 % of CCCR ' s targeted population is not served by the other programs . The population is severely underserved, demonstrated by a wait list of 735 eligible children age five and under, with ALPI , Head Start, Redland ' s, Pre -K, and CCCR serving at capacity . 5 Community Child Care Resources, Inc. Children in Centers Children' s Services Advisory Committee C. PROGRAM DESCRIPTION (Entire Section C, I — 6, not to exceed two ages) 1 . List Priority Needs area addressed. a. Child Care Access-increasing the availability of quality childcare . b . Parent Support and Education-promoting programs that focus on "individual" parenting programs . c. Mental Health Wellness-increasing programs that promote enhanced emotional-social skills . 2 . Briefly describe program activities including location of services. a. Quality Child Care : CCCR contracts with six centers on 8 sites : Community Preschool (central Vero) , Nanny ' s (central Vero) , Learning Nest/Tiny Treasures ( Sebastian) , Maitland Farm (south county) , SunCoast Primary School (central Vero), and Turner' s I and II (Gifford) . The CCCR Family Resources Coordinator (FRC) closely monitors the quality by unannounced weekly site visits . The FRC looks closely at student: teacher ratios and at developmentally appropriate curriculum . There is parental choice among centers . Children attend the centers five days a week, up to ten hours a day. Parents are responsible for transporting their children to centers . Families qualify on a first come, first served basis as application data is completed and verified. Once accepted, parents sign a contract with CCCR committing to a sliding fee scale for tuition, participation in orientations and parent/teacher conferences, and a minimum of 3 parent education programs . CCCR tracks children after they leave to determine their promotion or retention to third grade . For nine years, CCCR paid centers $20 . 00 per day for preschool age children and $25 . 15 for infants and toddlers . Centers needed an increase in per diem to continue providing quality care at CCCR' s required standards . Last year CCCR was able to increase the per diem to $21 . 25 for preschoolers and $26 . 40 for infants and toddlers. It is our desire to increase the per diem again this year to $27 . 65 for infants and $22 . 50 for preschoolers to match the Consumer Price Index . Centers have expressed the need for additional funds to retain staff and maintain high quality curriculum and care . b. Center Quality : Program services require that each contracting center sets and maintains CCCR' s Standards of Quality, including appropriate teacher to student ratios, low staff turnover, adequate teacher compensation, teacher certification, meaningful teacher in-service training, and center accreditation. c . Parent Education : CCCR offers approximately 30 parent education opportunities throughout the year, alone and in collaborations with other agencies . Opportunities include : Re-Directing Children' s Behavior course, Parent/child interactive Saturday programs , Family Health and Safety, Creating Cooperative Children, Ready to Read at Home, Family Fun on a Budget, and Communicating Family Style . Individual centers also offer a variety of programs throughout the year for their families . In January 2004, a Parent Advisory Board was established to obtain feedback from parents and learn about other needed support and education from CCCR. d . Resource and Referral : CCCR provides in-house mentoring, identification of needs and problems with the family and/or at the center, and refers its families to other local agencies and resources . 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized " best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Provides financial support for childcare , and families therefore have added income for other goods and services necessary for the safe and healthy development of their children, such as nutritional needs . In some cases , parents are now able to provide housing that is more adequate for the number of family members under one roof and/or move the family to a safer neighborhood. CCCR also provides the necessary resource to allow both parents to be in the work force . Providing childcare allows parents to work, achieve and improve their economic situation. Most importantly, for the majority of parents, CCCR provides the first opportunity for their children to be in quality childcare . Most children coming into the CCCR program transfer from centers that are far from CCCR Standards of Quality. This is painfully clear in the area of teacher: student ratios . Some of our children come to us from centers 6 Community Child Care Resources, Inc. Children in Centers Children' s Services Advisory Committee F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) 1 . DEMOGRAPHICS : What information (data elements) will you need to collect in order to accurately describe your target population including demographics (age, gender, and ethnic background) required by the funder in Section H? What are the pieces of information that qualify them for your target population ? How do you document their need for services or their "unacceptable condition requiring change" from Section B19 Data Elements Needed to Describe Target Population 1 . Families with children 0- 5 years old 2 . Residence in Indian River County 3 . Income no greater than 200% of the Federal Poverty Guideline 4 . Employment and/or school no less than 30 hours per week 5 . Participation in required parent programs 6 . Payment of tuition on a sliding fee scale QualiAing Documentation: 1 . Driver' s License 2 . Social Security for parents and child, or green card for non-citizens 3 . Six weeks of pay stubs 4 . Most current W-2 Form 5 . Court order child support payments 6 . Proof of paid college registration and number of semester credits 7 . Immunization Record 8 . Birth Certificate of Enrolling Child CCCR uses QuickBooks Pro and ProCare software programs to document and track the above . Each child has a folder with application, copies of qualifying documentation, and parent contract/permissions . Employment and income status is spot checked throughout the year. 2 . MEASURES : What data elements will you need to collect to show that you have achieved (or made progress toward) your Measurable Outcomes in Section D ? What tools or items are you using as measures (grades, survey scores, attendance, absences , skill levels) for your program ? Are you getting baseline information from a source on your Collaboration List in Section E ? Are there results from your Activities in Section D that need to be documented ? How often do you need to collect or follow-up on this data ? Measurement Elements: Goal I (To acquire school readiness skills) a. Ages and Stages developmental screening tool for infant' s and toddlers, administered fall and spring . b . Speed Dial R developmental assessment for preschoolers , administered fall and spring . c . DECA assessment for emotional and social , ages 2-4 years, administered fall , spring and as needed d . Kindergarten Transition Form, completed spring prior to kindergarten e . Tracking CCCR children through the school system, fall of kindergarten Measurement Elements : Goal 2 (Program Quality) a. Standards of Quality Report, submitted quarterly by CCCR directors documenting staff turnover, teacher salaries , student : teacher ratios , and staff in-service hours b . Copies of center accreditations, licensing, Director' s credentials , Gold Seal , and liability insurance kept on file in the CCCR office 11 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee Measurement elements : Goal 3 (Parent Education) a. Parent Participation master Log compiled by the Family Resource coordinator (FRC) . On going. b . Parent Participation Attendance Sheets faxed from collaborative and center-based parent programs the morning after the event to the CCCR office . Reviewed twice each year. 3 . REPORTING : What will you do with this information to show that change has occurred ? How will you use or present these results to the consumer, the funder, the program, and the community? How will you use this information to improve your program ? Reporting Change : Goal I (to acquire school readiness skills) a. Fall and Spring assessment scores are compared. This will document the percentage of children developmentally on course in acquiring social, behavioral and school readiness skills by Kindergarten. b . Kindergarten Transition Form documents the preschool teacher ' s assessment of school readiness . It is used along with screening comparisons to document the percentage of CCCR children entering Kindergarten social, behavioral and school readiness skills . c . Tracking Number allows school system to report the number of CCCR children being promoted in grades K-3 . Reporting Change : Goal 2 (Program Quality) a. Standards of Quality Report is used to measure outcome success in the areas of: staff turnover, staff salary, staff in-service hours and student :teacher ratios . Pre and post testing will ascertain effectiveness of staff in-service hours . b. Center accreditation copies ensure centers remain in compliance with that quality requirement. Reporting, Change : Goal 3 (Parent Education) a. Parent Participation Master Log documents that parents have met orientation, and parent- teacher conference requirements , and have participated in a minimum of 3 parent education programs . This data is used to determine 100% compliance . b . Attendance sheets help ensure that parents get "credit" for program attendance . Sharing Results With the Consumer : Assessment results are shared with parents during conferences, helping them better understand their child ' s development. With permission, results are shared with other agencies providing service, giving them additional resources . CCCR shares results on center quality with parents, helping them feel more secure about having to leave their child each day. With the Funder: Results are used to show progress and measure outcome success . They document that the program is satisfactorily delivering the services for which it is being funded . With the Program : Results are used by Board and staff to validate that the mission is being carried forward . Evaluative information helps target areas for improvement and/or growth . With the Community: Sharing measurable results about your program leads to community awareness that in turn may lead to new resources . 12 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee where they were one of twenty children with a single teacher. Parents consistently remark about how behavior and sleeping patterns improve both at home and at school . As the CCCR child transitions into kindergarten, he/she has the school readiness skills necessary for school success . The post-testing on the Speed Dial cognitive screening tool and the Kindergarten transition form evidences this . The High/Scope Educational Foundation' s 27 year longitudinal study; Perry Preschool study, clearly shows that children with high quality preschool experiences are less likely to be involved in crime, violence, teen pregnancy, and more likely to succeed in school, graduate and find employment. The study further points out for every $ 1 . 00 spent now on quality preschool, $ 7. 00 is saved in future judicial costs. In a follow-up of arrest records conducted when the children had reached the age of 27 , the group that received quality preschool averaged half the number arrests . The Journal of the American Medical Association published research focused on disadvantaged children in quality childcare . Those in a quality childcare program were 33 % less likely to be arrested and 41 % less likely to be arrested for a violent crime (University of Wisconsin). This year' s report on promotion rates within the CCCR population is further evidence that the program strategies are working . The combined average promotion for CCCR children was 90% . Research indicates that children entering kindergarten without having had a quality preschool experience have an average 20% retention rate throughout the primarygrades . 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform with the information in the Position Listing on the Budget Narrative Worksheet). Executive Director: ( 1 ) 28 hrs/wk devoted to the administration and funding of Children in Centers program. Expertise and experience in the day-to-day agency operations, supervision and evaluation of staff, budget, fundraising and grant writing . Family Resource Coordinator: ( 1 ) 30 hrs/wk spent directly serving the Children in Centers program. Expertise and experience in the areas of family counseling, early childhood education, and resource and referral . The Family Resource Coordinator (FR) is responsible for intake and enrollment, center staff training, and parent education. Both the FRC and Executive Director monitor centers for compliance of quality. The FRC is expected to effective collaborate with other agencies . Office Manager: ( 1 ) 30 hours/wk devoted to Children in Centers program . Expertise in computer skills and programs, full charge bookkeeping, oral and written communications . 5. How will the target population be made aware of the program ? A recruitment flyer (English and Spanish) has been created and distributed in May, 2005 to make appropriate families aware of our services . This flyer has been distributed to every kindergarten student in the county (public school) , all students in the after school program, major employers in the county , all pediatricians and hospitals, area social service agencies , the Health Department and public libraries . It will be distributed in the future at all public venues (Firefighters Chili Cook-Off, Book Festival, etc . ) . The toll-free resource and referral staff give information about CCCR. CCCR centers refer private-paying parents they believe to be eligible for CCCR services . 6 . How will the program be accessible to target population (i. e. , location , transportation, hours of operation) ? CCCR centers are located in all parts of the County, making parent choice convenient to work or home . Centers are open five days a week up to ten hours a day . Parents are responsible for transporting their children to and from the centers . 7 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee MEASURABLE OUTCOMES (Entire Section D not to exceed two pages) OUTCOMES ACTIVITIES Add all of the elements or the Measurable Outcome(s) Add the tasks to accom fish the Outcome(s) 1 . 85 % of children enrolled in the CCCR program 1 . The center will provide and maintain the a minimum of one year, will enter Kindergarten appropriate equipment and supplies. having acquired school readiness skills, as 2 . The teacher will implement the CCCR measured by : Speed Dial R, and Devereaux Early approved curriculum. Childhood Assessment (DECA) post-tests, 3 . The Speed Dial R and DECA screening Kindergarten Transition Form, and promotion instruments will be administered to all rates through 3 `d grade. Baseline : Speed Dial R, preschool children in the fall of 2004 and DECA pre-tests and Ages and Stages . spring of 2005 . The Speed Dial R measures cognitive development; the DECA measures social/emotional development. The "Ages and Stages" Developmental Assessment will be administered to infant and toddlers early fall of 2005 . They will be re-assessed every 9 months, or at the time they transition into preschool program, whichever comes first. 4 . Children ' s promotion rates will be tracked through 3 `d grade . 5 . The Pre-Kindergarten Transition Form will be completed by center teachers, and given to the CCCR Family Resource Coordinator (FRC) . 2 . To maintain quality in CCCR centers during the 1 . Teacher to student ratios will be : 1 :4 (birth- 2004-2005 school year as measured by : 12 months), 1 : 6 ( 13 -24 months), 1 : 8 (25 -36 teacher : student ratios, staff salary, staff turnover, months , and 1 : 10 (37 months-Kindergarten) . and staff in-service training hours, teacher Ratios will be monitored by the Family certifications and center accreditations . Baseline Resource coordinator through unannounced 2003 -2004 teachenstudent ratios , staff salary, staff site visits . turnover and staff in-service hours charts . Present 2 . Center Directors will provide in writing to certifications and accreditations . the Executive Director the hourly wage of each teacher on staff, and staff turnover, prior to the start of the funding year. 3 . CCCR will provide at least three training opportunities for center staff. Center Directors will provide a minimum of two training opportunity for their staff. Pre and post tests will be administered at local events to ascertain the productivity of the event. 4 . All center teachers will obtain the 40-hour certificate in early childhood education before working in the classroom. All lead teachers will obtain their CDA certificate before working in the classroom . CCCR will be provided copies of all certificates from 8 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee G. TIMETABLE (Section G not to exceed one page) 1 . List the major action steps , activities, or cycles of events that will occur within the program year. New programs should include any start-up planning that may occur outside the funding year. In completing the timetable, review information detailed in prior sections. Month/Period Activities Quality Child Care l . April-May/ongoing 1 . Intake/Enrollment 2 .August- September 2 . Center and CCCR orientations 3 . Fall and Spring 3 . Parent/teacher conferences 4 . October and May 4 . Pre and Post Developmental Screenings 5 . 0n-going 5 . Center visitations/monitoring 6 . May 6 . Kindergarten Transition Forms 7 . September 7 . Tracking Promotion Rates Center Quality 1 . September/November 1 . Center Director Meetings /January/March/May 2 . Staff in-service Workshops 2 . 0n-going 3 . Center documentation 3 . a September/December/ a. In- service hours March/June b . Teacher salary/staff turnover 3b September c . Teacher certification documentation 3c September d. Center accreditation documentation 3d When received/ 4 . Center Monitoring recertification included 4 . Ongoing Parent Education 1 . On-going 1 . Parent programs 2 . On-going 2 . Parent counseling 3 . September/December/ 3 . Parent participation documentation March/June 13 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee H• PROJECTIONS FOR UNDUPLICATED CLIENTS Number of Unduplicated Clients by Location Current Fiscal Year � 1 Location Budget 2004/05 Unduplicated Clients Unduplicated Clients Unduplicated Clients N. Indian River Cmity 41 42 42 S. Indian River Cmity 44 44 44. Indian River Co. Total 85 86 86 Greater Stuart Hobe Sound Indiantown Jensen Beach Palm City Martin County Total Fort Pierce Port Saint Lucie St. Lucie Co. Total Other Locations TOTAL SERVED 85 1 86 86 Number of Unduplicated Clients by Age 4, 5 7 k _ 1 3 F„ T #' adz 00 �y s Current Fiscal Year � � Location � Fy r� 4 F e� U2Ml- 61111110Q Budget 2003/041 . 11 1A%11 / �o �ions � � t+ � 3 s " 'Jilidividuah Group ndiv dii { GWVUpVSx ?R . . .-.m`. F "1.� n.. " .ray 0 to 4 - (Pre -school) 85 - 86 - 86 5 to 10 - (Elementary) 11 to 14 - (Middle ) 15 to 18 - (High School) Total Children 85 - 86 - 86 - 19 to 59 - (Adults) 60 + (Seniors) Total Adults TOTAL SERVED 85 - 86 - 86 - 14 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee Center Directors prior to the funding year. 5 . Maitland Farm, Community Preschool, Learning Nest, Tiny Treasures, Nanny ' s, Turner' s II and SunCoast are NAEYC accredited. Turner' s I is in the process of their re-certification (delayed by hurricanes) . 3 . CCCR parents will maintain 100% compliance 1 . All parents will attend a fall CCCR orientation, in all areas of required parent participation during and their respective center orientation. the 2005 -2006 school year as measured by the 2 . All preschool parents will attend fall and parent participation log. Baseline : 2004-2005 spring parent/teacher conferences . Infant and parent participation log. toddler teachers will communicate on a daily basis to parents through a written daily report and personally with the parent at pick-up . A formal parent/teacher conference will be held when a toddler is transitioned in the preschool program. 3 .All parents will attend a minimum of three parent education programs sponsored by : CCCR, another collaborating agency, or CCCR center. Parents will have at least 30 opportunities from which to choose . 4 . Centers will submit documentation of parent participations on a form provided by the FRC . r 9 Community Child Care Resources, Inc. Children in Centers Children 's Services Advisory Committee D . COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters. Collaborative Agency Resources provided to the program Parent/Teacher Education Partnership 1 . Parent education classes are offered to families in of Indian River County, consisting of: participating agencies and to the community at large . ALPI, CCCR, FDLRS (Florida Combined resources allow PTEP to bring in quality Diagnostic & Learning Resources presenters of national standing . System) , Florida First Start, Gifford 2 . PTEP provides a forum in which members share Youth Activity Center, Head Start, pertinent information regarding families moving from Healthy Families, Healthy Star, IRC program to program within the partnership . Early Public Health, Pre-K Early childhood research, innovative new programs, etc . are Intervention Program, Pre-K also shared . Exceptional Student Education, 3 . PTEP is a liaison between the county ' s childcare Redland ' s Christian Migrant Assoc . providers, helping centers remain abreast of "best practices" in early childhood education. Community Church Partner' s CCCR and the Partner ' s Program work in collaboration Program to assist families in setting and attaining family goals for a period of six months to a year. Community Church Community Church provides CCCR with classroom space, audiovisual equipment, and custodial services for a 4-week parenting program Re-directing Children 's Behavior. Spaces may be reserved for Community Church parents . Indian River School System The school system tracks CCCR children through their database in terms of promotion rate . This helps CCCR document that the centers are preparing the children for kindergarten. Family Court CCCR makes course slots available to the Family Court at no cost to families or the court for Re-directing Children 's Behavior. Early Learning Coalition of Indian Executive Director serves on the Indian River County River, Martin and Okeechobee Advisory Board for ELCIRMOC . Counties . Literacy Services of Indian River Co . Joint reading workshops for parents and children, books for children Big Brothers , Big Sisters Staffing for reading workshops for parents and children, refreshments 10 Type the Organization and Program Name UNIFORM GRANT APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME : Community Child Care Resources , Inc ./Children in Centers FUNDER : Advisory Committee-Indian River County PAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place, Gray areas should j be a used for calculations and to write information only. AGENCYA USE Proposed Total Program Funder Specific Total Agency FOR REVENUES (SHOW DETAILa Budget Budget Budge CALCULATIONS) g 9 1 Children's Services Council-St. Lucie 2 Children's Services Council-Martin 3 Advisory Committee-Indian River 200,000. 00 200 ,000. 00 207 ,000. 00 4 United Way-St Lucie County 5 United Way-Martin County 6 United Way-Indian River County 187, 152 .00 191 , 152 . 00 7 Department of Children & Families 8 County Funds 9 Contributions-Cash 88,713 . 00 130 ,000.00 10 Program Fees 58 ,494 . 00 62 ,000.00 11 Fund Raising Events-Net 23, 500 .00 30 ,000.00 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous 16 Legacies & Bequests 17 Funds from Other Sources 12 , 000 .00 12,000. 00 18 Reserve Funds Used for Operating 51000 .00 19 In-Kind Donations (Not included in total) 51000 .00 51000. 00 20 TOTAL REVENUES (doesnl include line 19) $569 , 859. 00 $200, 000.001 $637, 152 .00 A B C D EXPENDITURES GRAY AREAS FOR Proposed Total Program Funder Specific Total Agency AGENCY USE ONLY (SHOW CALCULATIONS) Budget Budget Budget 21 Salaries - (must complete chart on next page) 81 , 835 . 20 0 .00 112 ,234 .36 0 Salary 22 FICA - Total salaries x 0 . 0765 7,65% 61260 . 39 0 . 00 8 , 594. 00 e iremen - Annual pension tor qualified 23 staff 0 .00 Life/Health - e Ica enta ort-term 24 Disab . 0. 00 Workers Compensation - # employees x 25 rate 798 . 00 0 .00 11064 . 00 Florida nemp oymen - proiec e 26 employees x $7, 000 x UCT-6 rate 0.00 SALARIES A D POSITION LISTING Gross Annual B C % of Gross Annual Portion of Salary on Proposed Salary Program Funder Specific Budget Salary Position Title / Total HrsAvk (Agency) Requested(CIA) Example: Executive Director / 40hrs 70, 000. 00 10, 000. 00 I 5t000.00 7. 14% 5/12/2005 B-1 Type the Organization and Program Name Executive Director/40 hours 46, 800. 00 32,760.00 0.00°/ Family Resource Coordinator/40 hours 37, 312. 76 27,984.00 0.00% Office Manager/40 hours 289121 . 60 21 ,091 .20 0.00°/ #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0! #DIV/0 ! #DIV/0 ! #DIV/0! #DIV/0 ! Remaining positions throughout the agency Total Salaries 1 $ 112234 .36 $81 ,835.20 $0.001 0.000/0 FRINGE BENEFITS DETAIL A (Funder Specific Budget Funder B c o E F G Pension Worker's Unemployme Total Fringes Funder Column C only, from line 22 to 27) Speck FICA 7.65% IA x Yo) Health Ins. Compens, nt Compens. Speck Position Title / Total Hrs/Wk Budget Example: Case Manager / 40hrs 51000.00 382.50 200.00 500.00 300. 00 200.00 11582.50 Executive Director/40 hours 0 . 00 0. 00 0.0 Family Resource Coordinator/40 hours 0 .00 0 .00 0 .0 Office Manager/40 hours 0.00 0.00 0 .0 0 0.00 0.00 0.0 0 0 .00 0.00 0 .0 0 0. 00 0. 00 0. 0 0 0 . 00 0 .00 0. 0 0 0 .00 0 .00 0.0 0 0.00 0. 00 0 . 0 0 0 .00 0.00 0.00 0 0 . 00 0. 00 0.0 0 0. 00 0.00 1 0 .0 0 0 . 00 0 .00 0 . 0 0 0. 00 0 . 00 0 . 0 0 0. 00 0 . 00 1 0. 0 0 0 . 00 0 . 00 0 . 001 0 0 .00 0 . 00 0 . 0 0 0. 00 0 . 001 1 0. 0 0 0 . 00 0 .001 1 0 . 0 0 0 ,001 0. 001 1 1 1 0 .0 Total Funder Request Fringe Benefits $0. 001 $0.001 $0 .001 $0 .00 $0 . 00 $0 . 001 $0 . 0 A B C D EXPENDITURES GRAY AREAS FOR Proposed Total Program Funder Specific Total Agency AGENCY USE ONLY TO SHOW DETAIL Budget Budget Budget SHO 27 Travel-Daily 1 ,875 . 00 21500. 00 # of Staff x average # of miles/wk x 50 wks x $ = Estimated Daily Travel/Mileage Reimb . 28 Travel/Conferences/Training 100 . 001 19000 . 00 5/12/2005 B-1 Community Child Care Resources, Inc. Children in Centers Children' s Services Advisory Committee F. PROGRAM EVALUATION (Entire Section F not to exceed two pages) 1 . DEMOGRAPHICS : What information (data elements) will you need to collect in order to accurately describe your target population including demographics (age, gender, and ethnic background) required by the funder in Section H? What are the pieces of information that qualify them for your target population ? How do you document their need for services or their "unacceptable condition requiring change" from Section B19 Data Elements Needed to Describe Target Population 1 . Families with children 0- 5 years old 2 . Residence in Indian River County 3 . Income no greater than 200% of the Federal Poverty Guideline 4 . Employment and/or school no less than 30 hours per week 5 . Participation in required parent programs 6 . Payment of tuition on a sliding fee scale QualiAing Documentation: 1 . Driver' s License 2 . Social Security for parents and child, or green card for non-citizens 3 . Six weeks of pay stubs 4 . Most current W-2 Form 5 . Court order child support payments 6 . Proof of paid college registration and number of semester credits 7 . Immunization Record 8 . Birth Certificate of Enrolling Child CCCR uses QuickBooks Pro and ProCare software programs to document and track the above . Each child has a folder with application, copies of qualifying documentation, and parent contract/permissions . Employment and income status is spot checked throughout the year. 2 . MEASURES : What data elements will you need to collect to show that you have achieved (or made progress toward) your Measurable Outcomes in Section D ? What tools or items are you using as measures (grades, survey scores, attendance, absences , skill levels) for your program ? Are you getting baseline information from a source on your Collaboration List in Section E ? Are there results from your Activities in Section D that need to be documented ? How often do you need to collect or follow-up on this data ? Measurement Elements: Goal I (To acquire school readiness skills) a. Ages and Stages developmental screening tool for infant' s and toddlers, administered fall and spring . b . Speed Dial R developmental assessment for preschoolers , administered fall and spring . c . DECA assessment for emotional and social , ages 2-4 years, administered fall , spring and as needed d . Kindergarten Transition Form, completed spring prior to kindergarten e . Tracking CCCR children through the school system, fall of kindergarten Measurement Elements : Goal 2 (Program Quality) a. Standards of Quality Report, submitted quarterly by CCCR directors documenting staff turnover, teacher salaries , student : teacher ratios , and staff in-service hours b . Copies of center accreditations, licensing, Director' s credentials , Gold Seal , and liability insurance kept on file in the CCCR office 11 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee Measurement elements : Goal 3 (Parent Education) a. Parent Participation master Log compiled by the Family Resource coordinator (FRC) . On going. b . Parent Participation Attendance Sheets faxed from collaborative and center-based parent programs the morning after the event to the CCCR office . Reviewed twice each year. 3 . REPORTING : What will you do with this information to show that change has occurred ? How will you use or present these results to the consumer, the funder, the program, and the community? How will you use this information to improve your program ? Reporting Change : Goal I (to acquire school readiness skills) a. Fall and Spring assessment scores are compared. This will document the percentage of children developmentally on course in acquiring social, behavioral and school readiness skills by Kindergarten. b . Kindergarten Transition Form documents the preschool teacher ' s assessment of school readiness . It is used along with screening comparisons to document the percentage of CCCR children entering Kindergarten social, behavioral and school readiness skills . c . Tracking Number allows school system to report the number of CCCR children being promoted in grades K-3 . Reporting Change : Goal 2 (Program Quality) a. Standards of Quality Report is used to measure outcome success in the areas of: staff turnover, staff salary, staff in-service hours and student :teacher ratios . Pre and post testing will ascertain effectiveness of staff in-service hours . b. Center accreditation copies ensure centers remain in compliance with that quality requirement. Reporting, Change : Goal 3 (Parent Education) a. Parent Participation Master Log documents that parents have met orientation, and parent- teacher conference requirements , and have participated in a minimum of 3 parent education programs . This data is used to determine 100% compliance . b . Attendance sheets help ensure that parents get "credit" for program attendance . Sharing Results With the Consumer : Assessment results are shared with parents during conferences, helping them better understand their child ' s development. With permission, results are shared with other agencies providing service, giving them additional resources . CCCR shares results on center quality with parents, helping them feel more secure about having to leave their child each day. With the Funder: Results are used to show progress and measure outcome success . They document that the program is satisfactorily delivering the services for which it is being funded . With the Program : Results are used by Board and staff to validate that the mission is being carried forward . Evaluative information helps target areas for improvement and/or growth . With the Community: Sharing measurable results about your program leads to community awareness that in turn may lead to new resources . 12 Type the Organization and Program Name • National Conference (cost per staff) • Training/Seminar (cost per staff) • Other Trainings (cost of travel , lodging, registration , food) 29 Office Supplies 31750.00 5,500.00 • Office supplies (monthly average x 12 months = estimated cost of office supplies based on present history. 30 Telephone 21340.00 3, 120.00 # Phone lines x average cost per month x 12 months = local phone cost • Average long distance calls x 12 months = Estimated cost of long distance 31 Postage/Shipping 4 ,000. 00 81000.00 • Quarterly Mailing of Newsletter • Special events, etc. • Bulk mailings - appeals 32 Utilities 21500. 00 41500.00 • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 33 Occupancy (Building & Grounds) 11 ,000 .00 20,000.00 • Mortgage/Rent ($ x 12 months) • Janitorial ($ x 12 months) • Grounds Maint. ($ x 12 months) • Real Estate Taxes 34 Printing & Publications 51000. 00 81000.00 • Quarterly Newsletter ($ x 4) • Letterheads , Envelopes, etc. • Fundraising materials • Other 35 Subscription/Dues/Memberships 550 .00 1 ,040.00 • Membership to National Organization • Dues • Subscriptions to Newspapers/magazines , etc. 36 Insurance 41520. 00 6,458.00 • Directors/Officers Liab . • Commercial/General Insurance • Bond Ins . • Auto Insurance 37 Equipment: Rental & Maintenance 625 .00 818. 00 • Copier lease ($ x 12 months) • Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months ) • Computer Maintenance ( $ x 12 months) • Other 38 Advertising 11000 . 00 11500 .00 • Newspaper ads • Fundraising ads/promotions • Other (vacancies) 39 Equipment Purchases : Capital Expense • Computer/monitor (# x $) • Laser Printer 40 Professional Fees (Legal , Consulting ) 750 . 00 13 ,050 .00 • Legal advice ( estimated #hrs x $) • Consultant fees • Other 41 Books/Educational Materials 11500 . 00 21600 .00 • Books/videos • Materials ($ x staff) 42 Food & Nutrition 600 . 00 11000.00 5112/2005 B-1 III! iiiiiiiiiiiiiiiiiiiiiilillill� Type the Organization and Program Name • Meals ( # meals x clients x 5days x 50 wks) • Snacks 43 Administrative Costs 4,212 . 00 5,616.00 • Admin. Cost (% of total budget) 44 Audit Expense 51000. 00 71280. 00 Independent Audit Review 45 Specific Assistance to Individuals 19500.00 3 , 500. 00 • Medical assistance • Meals/Food • Rent Assistance • Other 46 Other/Miscellaneous • Background check/drug test • Other 47 Other/Contract 417 ,237. 00 200, 000.00 417,237.00 Sub-contract for program services 48 TOTAL EXPENSES $556, 952 . 59 $200t000. 00I $634 ,611 . 36 5/12/2005 B-1 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee G. TIMETABLE (Section G not to exceed one page) 1 . List the major action steps , activities, or cycles of events that will occur within the program year. New programs should include any start-up planning that may occur outside the funding year. In completing the timetable, review information detailed in prior sections. Month/Period Activities Quality Child Care l . April-May/ongoing 1 . Intake/Enrollment 2 .August- September 2 . Center and CCCR orientations 3 . Fall and Spring 3 . Parent/teacher conferences 4 . October and May 4 . Pre and Post Developmental Screenings 5 . 0n-going 5 . Center visitations/monitoring 6 . May 6 . Kindergarten Transition Forms 7 . September 7 . Tracking Promotion Rates Center Quality 1 . September/November 1 . Center Director Meetings /January/March/May 2 . Staff in-service Workshops 2 . 0n-going 3 . Center documentation 3 . a September/December/ a. In- service hours March/June b . Teacher salary/staff turnover 3b September c . Teacher certification documentation 3c September d. Center accreditation documentation 3d When received/ 4 . Center Monitoring recertification included 4 . Ongoing Parent Education 1 . On-going 1 . Parent programs 2 . On-going 2 . Parent counseling 3 . September/December/ 3 . Parent participation documentation March/June 13 Community Child Care Resources, Inc. Children in Centers Children's Services Advisory Committee H• PROJECTIONS FOR UNDUPLICATED CLIENTS Number of Unduplicated Clients by Location Current Fiscal Year � 1 Location Budget 2004/05 Unduplicated Clients Unduplicated Clients Unduplicated Clients N. Indian River Cmity 41 42 42 S. Indian River Cmity 44 44 44. Indian River Co. Total 85 86 86 Greater Stuart Hobe Sound Indiantown Jensen Beach Palm City Martin County Total Fort Pierce Port Saint Lucie St. Lucie Co. Total Other Locations TOTAL SERVED 85 1 86 86 Number of Unduplicated Clients by Age 4, 5 7 k _ 1 3 F„ T #' adz 00 �y s Current Fiscal Year � � Location � Fy r� 4 F e� U2Ml- 61111110Q Budget 2003/041 . 11 1A%11 / �o �ions � � t+ � 3 s " 'Jilidividuah Group ndiv dii { GWVUpVSx ?R . . .-.m`. F "1.� n.. " .ray 0 to 4 - (Pre -school) 85 - 86 - 86 5 to 10 - (Elementary) 11 to 14 - (Middle ) 15 to 18 - (High School) Total Children 85 - 86 - 86 - 19 to 59 - (Adults) 60 + (Seniors) Total Adults TOTAL SERVED 85 - 86 - 86 - 14 Type tie OWaMion end PwWa Neer UNIFORM GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME : Community Child Care Resources, Inc. FY 03/04 FY 04/05 FY 05/06 % INCREASE FYE JulyJune FYE JulyJune FYE JulyJune CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. C-col. Bycol. B REVENUES BUDGETED BUDGETED 1 Children's Services Council-St Lucie 0.00 #DIV/01 2 Children's Services Council-Martin 0.00 #DIV/01 3 Advisory Committee-Indian River 186 350.00 207 000.00 207 000.00 0.00% 4 United Way-St. Lucie County 0.00 #DIV/01 5 United Way-Martin County 0.00 #DIV/01 6 United Way-Indian River County 177s766.00 183 954.00 191 152.00 3.91 % 7 Department of Children & Families 0.00 #DIV/01 a County Funds 0.00 #DIV/01 9 Contributions-Cash 120 818.00 108 500.00 130 000.00 19.82% 10 Pro ram Fees 65t315.00 56 000.00 62 000.00 10.71 % 11 Fund Raising Events-Net 18 093.00 20 000.00 30 000.00 50.00% 12 Sales to Public-Net 0.00 #DIV/01 13 Membership Dues 0.00 #DIV/01 14 Investment Income 686.00 0.00 #DIV/01 15 Miscellaneous 0.00 #DIV/01 16 Legacies & Bequests 0.00 #DIV/01 17 Funds from Other Sources 12 229.00 12 000.00 12 000.00 0.00% 1s Reserve Funds Used for Operating 10 000.00 39 999.00 5p000,00 -87.50% 19 In-Kind Donations (Nm Included in total) 16 505.00 51000.00 52000.00 0.00% 20 TOTAL 591 v257.00 627 453.00 637152.00 1 .55% EXPENDITURES 21 Salaries 9809.02 113 432.33 112 234.36 -1 .06% 22 FICA 79549.71 8967T.57 82594.00 -0.96% 23 Retirement 0.00 #DIV/01 24 Life/Health 0.00 #DIV/01 25 Workers Compensation 991 .00 11023.00 19064.00 4.01 % 26 Florida Unemployment 0.00 #DIV/01 27 Travel-Daily 11086.00 29000 .00 2 500.00 25.00% 28 Travel/Conferences/Training 980.00 19000.00 11000.00 0.00% 29 Office Supplies 51464.00 61000 .00 51500.00 -8.33% 3o Telephone 2t992,00 3 000 .00 31120.00 4.00% 31 Postage/Shipping 2155.00 51500,00 8 000.00 45.45% 32 Utilities 21415.00 29700.00 49500.00 66.67% 33 Occupancy (Building & Grounds 19s370.00 57 907.00 20 000.00 -65.46% 34 Printing & Publications 2 245.00 51500.00 89000.00 45.45% 35 Subscription/Dues/Memberships 886.00 1W000 .00 11040.00 4.00% 36 Insurance 51630.00 6151 .00 6458.00 4.99% 37 Eq ui ment: Rental & Maintenance 742.00 779 .00 818.00 5.01 % 38 Advertising 11045,00 1 200 .00 1 ;500.00 25.00% 39 Equipment Purchases :Ca ital Expense 0.00 17500 .00 0.00 -100.00% 40 Professional Fees (Legal, Consulting) 11 330.00 12 050.00 13 050.00 8.30% 41 Books/Educational Materials 21000.00 29400 .00 29600.00 8. 33% 42 Food & Nutrition 675.00 720.00 l000.001 38.89% 43 Administrative Costs 41500,00 51500 .00 5t616100 2. 11 % 44 Audit Expense 69400.00 71000.00 71280.00 4.00% 45 Specific Assistance to Individuals 21000.00 31450 .00 3 500.00 1 .45% 46 Other/Miscellaneous 0.00 #DIV/01 47 Other/Contract 361p312.00 395 628 .00 417 237.00 5.46% 48 TOTAL 540t456.73 644117.90 634 611 .36 -1 .48% 49 REVENUES OVER/ UNDER EXPENDITURES 50 800.27 -16, 664.90 21540.64 -115.25% Type to Orgw&ubm &W PmW m Nems UNIFORM GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: CommunityChild Care Resources, Inc./Children in Centers FY 03/04 FY 04/05 FY 05/06 % INCREASE FYE July-June FYE July-June FYE July-June CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. C-col. Sycol. 8 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 #DIV/01 2 Children's Services Council-Martin 0.00 #DIV/01 3 Advisory Committee-Indian River 180t000,00 200 000.00 200 000.00 0.00% 4 United Way-St Lucie County 0.00 #DIV/01 5 United Way-Martin County 0.00 #DIV/01 6 United Way-Indian River County 173j000.00 179,964.00 ; 187 152.00 4.00% 7 Department of Children & Families 0.00 #DIV/01 8 CountyFunds 0.00 #DIV/01 9 Contributions-Cash 59 617.00 70 000.00 $89713.00 26.73% to Program Fees 56 100.00 50 000.00 58 494.00 16.99% 11 Fund Raisin Events-Net 81142.00 15 000.00 23 500.00 56.67% 12 Sales to Public-Net 0.00 #DIV/Ol 13 Membership Dues 0.00 #DIV/01 14 Investment Income 0.00 #DIV/01 15 Miscellaneous 0.00 #DIV/01 16 Legacies & Bequests i 0.00 #DIV/01 17 Funds from Other Sources 12 229.00 12 000.00 12 000.00 0.00% 18 Reserve Funds Used for Operating 0.00 #DIV/01 19 In-Kind Donations (Not Included In wap 5 000.00 #DIV/01 20 TOTAL 489 088.00 526 954.00 569 859.00 8. 14% EXPENDITURES 21 Salaries 73 030.00 85 074.00 8183520 -3.81 % 22 FICA 51661 .00 61508.00 69260.39 -3.80% 23 Retirement 0.00 #DIV/01 24 Life/Health 0.00 #DIV/01 25 Workers Compensation 1 733.00 767.00 798.00 4.04% 26 Florida Unemployment 0.00 #DIV/01 27 Travel-Daily 814.00 11500.00 19875.00 25.00% 28 Travel/Conferences/Training 100.00 100.00 100.00 0.00% 29 Office Supplies 31000,00 39000,00 39750,00 25.00% 30 Telephone 2 244.00 21250.00 21340.00 4.00% 31 Postage/Shipping 1 616.003 200.00 49000.00 25.00% 32 Utilities 19932.00 21025,00 21500.001 23.46% 33 Occupancy (Building & Grounds 10 000.00 1122500 1100000 -2.00% 34 Printing & Publications 29064.00 3 410.00 51000.00 46.63% 35 Subscription/Dues/Memberships 665.00 750.00 550.00 -26.67% 36 Insurance 49000,00 4p223.00 49520.00 7.03% 37 Equipment: Rental & Maintenance 557.00 584.00 625.00 7.02% 38 Advertising 784.00 700.00 11000.00 42.86% 39 Equipment Purchases :Ca ital Expense 0.00 19000.00 0.00 -100.00% 4o Professional Fees (Legal, Consulting) 735.00 754.00 750.00 -0.53% 41 Books/Educational Materials 11500.00 19500,00 19500.00 0.00% 42 Food & Nutrition 506.00 540.00 600.00 11 . 11 % 43 Administrative Costs 31000.00 3 000.00 41212.00 40.40% 44 Audit Expense 51000.00 51000.00 52000.00 : 0.00% 45 Specific Assistance to Individuals 29000.00 29690.00 11500.001 -44.24% 46 Other/Miscellaneous 0.00 #DIV/01 47 Other/Contract 369 913.00 387 154.00 417 237.00 7.77% 48 TOTAL 489 854.00 526 954.00 556t952,59 5.69% 49 REVENUES OVER/ UNDER EXPENDITURES -766.00 0.00 12,906.41 #DIV/01 5/17/2005 BJ Type the Organization and Program Name UNIFORM GRANT APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME : Community Child Care Resources , Inc ./Children in Centers FUNDER : Advisory Committee-Indian River County PAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place, Gray areas should j be a used for calculations and to write information only. AGENCYA USE Proposed Total Program Funder Specific Total Agency FOR REVENUES (SHOW DETAILa Budget Budget Budge CALCULATIONS) g 9 1 Children's Services Council-St. Lucie 2 Children's Services Council-Martin 3 Advisory Committee-Indian River 200,000. 00 200 ,000. 00 207 ,000. 00 4 United Way-St Lucie County 5 United Way-Martin County 6 United Way-Indian River County 187, 152 .00 191 , 152 . 00 7 Department of Children & Families 8 County Funds 9 Contributions-Cash 88,713 . 00 130 ,000.00 10 Program Fees 58 ,494 . 00 62 ,000.00 11 Fund Raising Events-Net 23, 500 .00 30 ,000.00 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous 16 Legacies & Bequests 17 Funds from Other Sources 12 , 000 .00 12,000. 00 18 Reserve Funds Used for Operating 51000 .00 19 In-Kind Donations (Not included in total) 51000 .00 51000. 00 20 TOTAL REVENUES (doesnl include line 19) $569 , 859. 00 $200, 000.001 $637, 152 .00 A B C D EXPENDITURES GRAY AREAS FOR Proposed Total Program Funder Specific Total Agency AGENCY USE ONLY (SHOW CALCULATIONS) Budget Budget Budget 21 Salaries - (must complete chart on next page) 81 , 835 . 20 0 .00 112 ,234 .36 0 Salary 22 FICA - Total salaries x 0 . 0765 7,65% 61260 . 39 0 . 00 8 , 594. 00 e iremen - Annual pension tor qualified 23 staff 0 .00 Life/Health - e Ica enta ort-term 24 Disab . 0. 00 Workers Compensation - # employees x 25 rate 798 . 00 0 .00 11064 . 00 Florida nemp oymen - proiec e 26 employees x $7, 000 x UCT-6 rate 0.00 SALARIES A D POSITION LISTING Gross Annual B C % of Gross Annual Portion of Salary on Proposed Salary Program Funder Specific Budget Salary Position Title / Total HrsAvk (Agency) Requested(CIA) Example: Executive Director / 40hrs 70, 000. 00 10, 000. 00 I 5t000.00 7. 14% 5/12/2005 B-1 Type the Organization and Program Name Executive Director/40 hours 46, 800. 00 32,760.00 0.00°/ Family Resource Coordinator/40 hours 37, 312. 76 27,984.00 0.00% Office Manager/40 hours 289121 . 60 21 ,091 .20 0.00°/ #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0 ! #DIV/0! #DIV/0 ! #DIV/0 ! #DIV/0! #DIV/0 ! Remaining positions throughout the agency Total Salaries 1 $ 112234 .36 $81 ,835.20 $0.001 0.000/0 FRINGE BENEFITS DETAIL A (Funder Specific Budget Funder B c o E F G Pension Worker's Unemployme Total Fringes Funder Column C only, from line 22 to 27) Speck FICA 7.65% IA x Yo) Health Ins. Compens, nt Compens. Speck Position Title / Total Hrs/Wk Budget Example: Case Manager / 40hrs 51000.00 382.50 200.00 500.00 300. 00 200.00 11582.50 Executive Director/40 hours 0 . 00 0. 00 0.0 Family Resource Coordinator/40 hours 0 .00 0 .00 0 .0 Office Manager/40 hours 0.00 0.00 0 .0 0 0.00 0.00 0.0 0 0 .00 0.00 0 .0 0 0. 00 0. 00 0. 0 0 0 . 00 0 .00 0. 0 0 0 .00 0 .00 0.0 0 0.00 0. 00 0 . 0 0 0 .00 0.00 0.00 0 0 . 00 0. 00 0.0 0 0. 00 0.00 1 0 .0 0 0 . 00 0 .00 0 . 0 0 0. 00 0 . 00 0 . 0 0 0. 00 0 . 00 1 0. 0 0 0 . 00 0 . 00 0 . 001 0 0 .00 0 . 00 0 . 0 0 0. 00 0 . 001 1 0. 0 0 0 . 00 0 .001 1 0 . 0 0 0 ,001 0. 001 1 1 1 0 .0 Total Funder Request Fringe Benefits $0. 001 $0.001 $0 .001 $0 .00 $0 . 00 $0 . 001 $0 . 0 A B C D EXPENDITURES GRAY AREAS FOR Proposed Total Program Funder Specific Total Agency AGENCY USE ONLY TO SHOW DETAIL Budget Budget Budget SHO 27 Travel-Daily 1 ,875 . 00 21500. 00 # of Staff x average # of miles/wk x 50 wks x $ = Estimated Daily Travel/Mileage Reimb . 28 Travel/Conferences/Training 100 . 001 19000 . 00 5/12/2005 B-1 Type the Organization and Program Name UNIFORM GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : Community Child Care Resources , Inc./Children in Centers FUNDER : Advisory Committee IRC A B C FY 04/05 FY 04/05 % OF TOTAL FUNDER TOTAL VS . PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col. B/col. A EXPENDITURES 21 Salaries 81 ,835.20 0.00 0.00% 22 FICA 6 , 260 . 39 0 . 00 0 . 00% 23 Retirement 0 .00 0 .00 #DIV/O ! 24 Life/Health 0 .00 0.00 #DIV/01 25 Workers Compensation 798 .00 0. 00 0 .00% 26 Florida Unemployment 0 .00 0 .00 #DIV/01 27 Travel -Dail 1 ,875.00 0 .00 0. 00% 28 Travel/Conferences/Train ing 100 . 00 0.00 0 .00% 29 Office Supplies 30750 .00 0 .00 0 .00% 3o Telephone 29340 .00 0. 00 0.00% 31 Postage/Shipping 4, 000 . 00 0 .00 0 .00% 32 Utilities 2, 500 .00 0 .00 0 .00% 33 Occupancy (Building & Grounds 11 ,000 .00 0 .00 0 . 00% 34 Printing & Publications 50000 . 00 0 . 00 0 .00% 35 Subscription/Dues/Memberships 550 . 00 0 . 00 0 . 00% 36 Insurance 49520 .00 0 .00 0 .00% 37 E ui ment: Rental & Maintenance 625 . 00 0 .00 0 .00% 38 Advertising 11000 . 00 0 .00 0 . 00% 39 Equipment Purchases : Ca ital Expense 0 .00 0 . 00 #DIV/01 40 Professional Fees (Legal , Consulting ) 750 .00 0 . 00 0 . 00% 41 Books/Educational Materials 11500 . 00 0 .00 0.00% 42 Food & Nutrition 600 . 00 0 .00 0000% 43 Administrative Costs 49212 .00 0 . 00 0 . 00% 44 Audit Expense 51000 .00 0 . 00 0.00% 45 Specific Assistance to Individuals 11500 . 00 0 . 00 0 . 00% 46 Other/Miscellaneous 0 . 00 0 .00 #DIV/0 ! 47 Other/Contract 417 ,237 . 00 200 , 000 . 0047. 93% 48 TOTAL $5569952 . 59 $ 200 , 000 . 00 35. 91 % 5/12/2005 B-4 Type the Organ¢whon and Program Name UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME : FUNDER: #DNIO! #DN/O! #DNI01 Contributions-Cash Additional strategies will be used to engage donors Program Fees Hurricanes had strong impact on rent's abilities to pay fees, fees waived for 1 week for some and 2 for others Fund Raising Events-Net Larger fundraisers planned #DMO! #DIV/01 #DNro1 #Div/01 #DNI01 #DNIO! #DN/0I #DNIO! #DN/01 #DN/0! Travel-Dai In 03-04 and before travel per mile rates did not keep up with IRS allowance, annual changes built in to budget Office Supplies Increased use of supplies anticipated withopening of family center and expansion of space use Postace/Shigmina Stategies to increase donations include added mailings Utilltles Utilities anticipated to increase with space doubled (currently electricityandheat/cooling not used in 1 /2 of building Printing & Publications Additional mailing strategies expected to increase donors and contributions Advertising Essential to incresed fundraising efforts Administrative Costs Anticipate involving event planner #DIV/O! 51122005 ss Type the Organization and Program Name • National Conference (cost per staff) • Training/Seminar (cost per staff) • Other Trainings (cost of travel , lodging, registration , food) 29 Office Supplies 31750.00 5,500.00 • Office supplies (monthly average x 12 months = estimated cost of office supplies based on present history. 30 Telephone 21340.00 3, 120.00 # Phone lines x average cost per month x 12 months = local phone cost • Average long distance calls x 12 months = Estimated cost of long distance 31 Postage/Shipping 4 ,000. 00 81000.00 • Quarterly Mailing of Newsletter • Special events, etc. • Bulk mailings - appeals 32 Utilities 21500. 00 41500.00 • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 33 Occupancy (Building & Grounds) 11 ,000 .00 20,000.00 • Mortgage/Rent ($ x 12 months) • Janitorial ($ x 12 months) • Grounds Maint. ($ x 12 months) • Real Estate Taxes 34 Printing & Publications 51000. 00 81000.00 • Quarterly Newsletter ($ x 4) • Letterheads , Envelopes, etc. • Fundraising materials • Other 35 Subscription/Dues/Memberships 550 .00 1 ,040.00 • Membership to National Organization • Dues • Subscriptions to Newspapers/magazines , etc. 36 Insurance 41520. 00 6,458.00 • Directors/Officers Liab . • Commercial/General Insurance • Bond Ins . • Auto Insurance 37 Equipment: Rental & Maintenance 625 .00 818. 00 • Copier lease ($ x 12 months) • Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months ) • Computer Maintenance ( $ x 12 months) • Other 38 Advertising 11000 . 00 11500 .00 • Newspaper ads • Fundraising ads/promotions • Other (vacancies) 39 Equipment Purchases : Capital Expense • Computer/monitor (# x $) • Laser Printer 40 Professional Fees (Legal , Consulting ) 750 . 00 13 ,050 .00 • Legal advice ( estimated #hrs x $) • Consultant fees • Other 41 Books/Educational Materials 11500 . 00 21600 .00 • Books/videos • Materials ($ x staff) 42 Food & Nutrition 600 . 00 11000.00 5112/2005 B-1 III! iiiiiiiiiiiiiiiiiiiiiilillill� Type the Organization and Program Name • Meals ( # meals x clients x 5days x 50 wks) • Snacks 43 Administrative Costs 4,212 . 00 5,616.00 • Admin. Cost (% of total budget) 44 Audit Expense 51000. 00 71280. 00 Independent Audit Review 45 Specific Assistance to Individuals 19500.00 3 , 500. 00 • Medical assistance • Meals/Food • Rent Assistance • Other 46 Other/Miscellaneous • Background check/drug test • Other 47 Other/Contract 417 ,237. 00 200, 000.00 417,237.00 Sub-contract for program services 48 TOTAL EXPENSES $556, 952 . 59 $200t000. 00I $634 ,611 . 36 5/12/2005 B-1 Type the Organ¢aWn and Program Name , UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME : FUNDER: #D[V/0! #D[V/0l #D[V/0! #D[V/0! #[)[Viol Othericontma 5/122005 B-5 EXHIBIT B ( From policy adopted by Indian River County Board of county Commissioners on February 19 , 2002 ) " D . Nonprofit Agency Responsibilities After Award Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 1St may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners . All requests for reimbursement at fiscal year and ( September 30th) must be submitted on a timely basis . Each year, the Office of Management and Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expense by type . These summaries should be broken down into salaries , benefit, supplies , contractual services , etc . If Indian River County is reimbursing an agency for only a portion of an expense (e . g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a ) Travel expenses for travel outside the County including but not limited to : mileage reimbursement, hotel rooms , meals , meal allowances , per diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b ) Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies , these must be provided from other sources . c) Any expenses not associated with the provision of the program for which the County has awarded funding . d ) Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " EXHIBIT - B - Type tie OWaMion end PwWa Neer UNIFORM GRANT APPLICATION TOTAL AGENCY BUDGET AGENCY/PROGRAM NAME : Community Child Care Resources, Inc. FY 03/04 FY 04/05 FY 05/06 % INCREASE FYE JulyJune FYE JulyJune FYE JulyJune CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. C-col. Bycol. B REVENUES BUDGETED BUDGETED 1 Children's Services Council-St Lucie 0.00 #DIV/01 2 Children's Services Council-Martin 0.00 #DIV/01 3 Advisory Committee-Indian River 186 350.00 207 000.00 207 000.00 0.00% 4 United Way-St. Lucie County 0.00 #DIV/01 5 United Way-Martin County 0.00 #DIV/01 6 United Way-Indian River County 177s766.00 183 954.00 191 152.00 3.91 % 7 Department of Children & Families 0.00 #DIV/01 a County Funds 0.00 #DIV/01 9 Contributions-Cash 120 818.00 108 500.00 130 000.00 19.82% 10 Pro ram Fees 65t315.00 56 000.00 62 000.00 10.71 % 11 Fund Raising Events-Net 18 093.00 20 000.00 30 000.00 50.00% 12 Sales to Public-Net 0.00 #DIV/01 13 Membership Dues 0.00 #DIV/01 14 Investment Income 686.00 0.00 #DIV/01 15 Miscellaneous 0.00 #DIV/01 16 Legacies & Bequests 0.00 #DIV/01 17 Funds from Other Sources 12 229.00 12 000.00 12 000.00 0.00% 1s Reserve Funds Used for Operating 10 000.00 39 999.00 5p000,00 -87.50% 19 In-Kind Donations (Nm Included in total) 16 505.00 51000.00 52000.00 0.00% 20 TOTAL 591 v257.00 627 453.00 637152.00 1 .55% EXPENDITURES 21 Salaries 9809.02 113 432.33 112 234.36 -1 .06% 22 FICA 79549.71 8967T.57 82594.00 -0.96% 23 Retirement 0.00 #DIV/01 24 Life/Health 0.00 #DIV/01 25 Workers Compensation 991 .00 11023.00 19064.00 4.01 % 26 Florida Unemployment 0.00 #DIV/01 27 Travel-Daily 11086.00 29000 .00 2 500.00 25.00% 28 Travel/Conferences/Training 980.00 19000.00 11000.00 0.00% 29 Office Supplies 51464.00 61000 .00 51500.00 -8.33% 3o Telephone 2t992,00 3 000 .00 31120.00 4.00% 31 Postage/Shipping 2155.00 51500,00 8 000.00 45.45% 32 Utilities 21415.00 29700.00 49500.00 66.67% 33 Occupancy (Building & Grounds 19s370.00 57 907.00 20 000.00 -65.46% 34 Printing & Publications 2 245.00 51500.00 89000.00 45.45% 35 Subscription/Dues/Memberships 886.00 1W000 .00 11040.00 4.00% 36 Insurance 51630.00 6151 .00 6458.00 4.99% 37 Eq ui ment: Rental & Maintenance 742.00 779 .00 818.00 5.01 % 38 Advertising 11045,00 1 200 .00 1 ;500.00 25.00% 39 Equipment Purchases :Ca ital Expense 0.00 17500 .00 0.00 -100.00% 40 Professional Fees (Legal, Consulting) 11 330.00 12 050.00 13 050.00 8.30% 41 Books/Educational Materials 21000.00 29400 .00 29600.00 8. 33% 42 Food & Nutrition 675.00 720.00 l000.001 38.89% 43 Administrative Costs 41500,00 51500 .00 5t616100 2. 11 % 44 Audit Expense 69400.00 71000.00 71280.00 4.00% 45 Specific Assistance to Individuals 21000.00 31450 .00 3 500.00 1 .45% 46 Other/Miscellaneous 0.00 #DIV/01 47 Other/Contract 361p312.00 395 628 .00 417 237.00 5.46% 48 TOTAL 540t456.73 644117.90 634 611 .36 -1 .48% 49 REVENUES OVER/ UNDER EXPENDITURES 50 800.27 -16, 664.90 21540.64 -115.25% Type to Orgw&ubm &W PmW m Nems UNIFORM GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: CommunityChild Care Resources, Inc./Children in Centers FY 03/04 FY 04/05 FY 05/06 % INCREASE FYE July-June FYE July-June FYE July-June CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. C-col. Sycol. 8 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 #DIV/01 2 Children's Services Council-Martin 0.00 #DIV/01 3 Advisory Committee-Indian River 180t000,00 200 000.00 200 000.00 0.00% 4 United Way-St Lucie County 0.00 #DIV/01 5 United Way-Martin County 0.00 #DIV/01 6 United Way-Indian River County 173j000.00 179,964.00 ; 187 152.00 4.00% 7 Department of Children & Families 0.00 #DIV/01 8 CountyFunds 0.00 #DIV/01 9 Contributions-Cash 59 617.00 70 000.00 $89713.00 26.73% to Program Fees 56 100.00 50 000.00 58 494.00 16.99% 11 Fund Raisin Events-Net 81142.00 15 000.00 23 500.00 56.67% 12 Sales to Public-Net 0.00 #DIV/Ol 13 Membership Dues 0.00 #DIV/01 14 Investment Income 0.00 #DIV/01 15 Miscellaneous 0.00 #DIV/01 16 Legacies & Bequests i 0.00 #DIV/01 17 Funds from Other Sources 12 229.00 12 000.00 12 000.00 0.00% 18 Reserve Funds Used for Operating 0.00 #DIV/01 19 In-Kind Donations (Not Included In wap 5 000.00 #DIV/01 20 TOTAL 489 088.00 526 954.00 569 859.00 8. 14% EXPENDITURES 21 Salaries 73 030.00 85 074.00 8183520 -3.81 % 22 FICA 51661 .00 61508.00 69260.39 -3.80% 23 Retirement 0.00 #DIV/01 24 Life/Health 0.00 #DIV/01 25 Workers Compensation 1 733.00 767.00 798.00 4.04% 26 Florida Unemployment 0.00 #DIV/01 27 Travel-Daily 814.00 11500.00 19875.00 25.00% 28 Travel/Conferences/Training 100.00 100.00 100.00 0.00% 29 Office Supplies 31000,00 39000,00 39750,00 25.00% 30 Telephone 2 244.00 21250.00 21340.00 4.00% 31 Postage/Shipping 1 616.003 200.00 49000.00 25.00% 32 Utilities 19932.00 21025,00 21500.001 23.46% 33 Occupancy (Building & Grounds 10 000.00 1122500 1100000 -2.00% 34 Printing & Publications 29064.00 3 410.00 51000.00 46.63% 35 Subscription/Dues/Memberships 665.00 750.00 550.00 -26.67% 36 Insurance 49000,00 4p223.00 49520.00 7.03% 37 Equipment: Rental & Maintenance 557.00 584.00 625.00 7.02% 38 Advertising 784.00 700.00 11000.00 42.86% 39 Equipment Purchases :Ca ital Expense 0.00 19000.00 0.00 -100.00% 4o Professional Fees (Legal, Consulting) 735.00 754.00 750.00 -0.53% 41 Books/Educational Materials 11500.00 19500,00 19500.00 0.00% 42 Food & Nutrition 506.00 540.00 600.00 11 . 11 % 43 Administrative Costs 31000.00 3 000.00 41212.00 40.40% 44 Audit Expense 51000.00 51000.00 52000.00 : 0.00% 45 Specific Assistance to Individuals 29000.00 29690.00 11500.001 -44.24% 46 Other/Miscellaneous 0.00 #DIV/01 47 Other/Contract 369 913.00 387 154.00 417 237.00 7.77% 48 TOTAL 489 854.00 526 954.00 556t952,59 5.69% 49 REVENUES OVER/ UNDER EXPENDITURES -766.00 0.00 12,906.41 #DIV/01 5/17/2005 BJ EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices . Any notice , request, demand , consent, approval , or other communication required or permitted by this Contract shall be given , or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service ; or mailed by registered or certified mail ( postage prepaid ) , return receipt requested at the addresses of the parties shown below: County: Joyce Johnston-Carlson , Director Indian River County Human Services 1840 25th Street Vero Beach , Florida 32960-3365 Recipient : Childcare Resources of Indian River, Inc. 1801 24th Street Vero Beach , Florida 32960 Attention : Pam King , Executive Director 2 . Venue : Choice of Law. The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida only. The location for settlement of any and all claims , controversies , or disputes , arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River county, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3 . Entirety of Agreement . This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence , conversations , agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments , agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4 . Severability. In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other provision and term of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5 . Captions and Interpretations . Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions . Unless context indicates otherwise , words importing the singular number include the plural number, and vise versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise . 6 . Independent Contractor, The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision and control . 7 . Assignment . This Contract may not be assigned by the Recipient without the prior written consent of the County. EXHIBIT - C - I . A.08Dnw CERTIFICATE OF LIABILITY INSURANCE °A� _ 08 - 26 - 2005 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION HRH OF VERO BEACH , INC / PHS ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HLDER. THIS CERTIFICATE DOES NT AMEND, EXTEND OR 227667 P : ( 866 ) 467 - 8730 F : ( 877 ) 538 - 8526 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW . Pa 0 * BOX 29611 INSURERS AFFORDING COVERAGE CHARLOTTE NC 28229 INSURED INSURERA: Hartford Ins Co of the Southeast CHILDCARE RESOURCES OF INDIAN RIVER , INSURER B: INC . INSURER C: 1801 24TH ST . INSURER D: VERO BEACH FL 32960 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN , THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. L NOR TYPE OF INSURANCE POLICY NUMBER POSY EFFECTIVE POLICY EXPIRATION LIMITS DATE MMIOD DATE MM/DD/YY GENERAL LIABBJ7Y I EACH OCCURRENCE I $ 1 , 000 , 000 A COMMERCIAL GENERAL LIABILITY 21 SBA FP 5 9 7 3 10 / 14 / 05 10 / 14 / 06 I FIRE DAMAGE (Any one fire) I $ 3 0 0 , 0 0 0 CLAIMS MADE u OCCUR I MED EXP IAny one person) I $ 10 1000 X Business Liab I PERSONAL & ADV INJURY 1 $ 1 , 000 , 000 GENERAL AGGREGATE I S2 , 000 , 000 GEML AGGREGATE LIMIT APPLIES PER. I PRODUCTS - COMP/OP AGG I s2 , 000 , 000 POLICY 1 X LOC AUTDMD&LE LIABILITY COMBINED SINGLE LIMIT $ 1 1 000 , 000 A ANY AUTO 21 SBA F P 5 9 7 3 10 / 14 / 05 10 / 14 / 06 (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY I AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS WTY _ I EACH OCCURRENCE I $ OCCUR I� CLAIMS MADE I AGGREGATE I $ I $ DEDUCTIBLE I $ RETENTION $ $ WORKERS COMPENSATION AND WCY I STATUS OTH- EMPLOYEIIS' LIABILITY E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Those usual to the Insured ' s Operations . Indian River County is also an Additional Insured per the Business Liability Coverage Form SS0008 , CERTIFICATE HOLDER LX 1 ADDITIONAL INSURED; INSURER LETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE ( 10 DAYS FOR NON- PAYMENT) TO THE CERTIFICATE Indian River County HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 1840 25th Street REPRESENTATIVES. Vero Beach , FL 32960 AUTHORIZED REPRESENTPA.UXE ACORD 25—S ( 7197) ACORD CORPORATION 1988 Type the Organization and Program Name UNIFORM GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : Community Child Care Resources , Inc./Children in Centers FUNDER : Advisory Committee IRC A B C FY 04/05 FY 04/05 % OF TOTAL FUNDER TOTAL VS . PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col. B/col. A EXPENDITURES 21 Salaries 81 ,835.20 0.00 0.00% 22 FICA 6 , 260 . 39 0 . 00 0 . 00% 23 Retirement 0 .00 0 .00 #DIV/O ! 24 Life/Health 0 .00 0.00 #DIV/01 25 Workers Compensation 798 .00 0. 00 0 .00% 26 Florida Unemployment 0 .00 0 .00 #DIV/01 27 Travel -Dail 1 ,875.00 0 .00 0. 00% 28 Travel/Conferences/Train ing 100 . 00 0.00 0 .00% 29 Office Supplies 30750 .00 0 .00 0 .00% 3o Telephone 29340 .00 0. 00 0.00% 31 Postage/Shipping 4, 000 . 00 0 .00 0 .00% 32 Utilities 2, 500 .00 0 .00 0 .00% 33 Occupancy (Building & Grounds 11 ,000 .00 0 .00 0 . 00% 34 Printing & Publications 50000 . 00 0 . 00 0 .00% 35 Subscription/Dues/Memberships 550 . 00 0 . 00 0 . 00% 36 Insurance 49520 .00 0 .00 0 .00% 37 E ui ment: Rental & Maintenance 625 . 00 0 .00 0 .00% 38 Advertising 11000 . 00 0 .00 0 . 00% 39 Equipment Purchases : Ca ital Expense 0 .00 0 . 00 #DIV/01 40 Professional Fees (Legal , Consulting ) 750 .00 0 . 00 0 . 00% 41 Books/Educational Materials 11500 . 00 0 .00 0.00% 42 Food & Nutrition 600 . 00 0 .00 0000% 43 Administrative Costs 49212 .00 0 . 00 0 . 00% 44 Audit Expense 51000 .00 0 . 00 0.00% 45 Specific Assistance to Individuals 11500 . 00 0 . 00 0 . 00% 46 Other/Miscellaneous 0 . 00 0 .00 #DIV/0 ! 47 Other/Contract 417 ,237 . 00 200 , 000 . 0047. 93% 48 TOTAL $5569952 . 59 $ 200 , 000 . 00 35. 91 % 5/12/2005 B-4 Type the Organ¢whon and Program Name UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME : FUNDER: #DNIO! #DN/O! #DNI01 Contributions-Cash Additional strategies will be used to engage donors Program Fees Hurricanes had strong impact on rent's abilities to pay fees, fees waived for 1 week for some and 2 for others Fund Raising Events-Net Larger fundraisers planned #DMO! #DIV/01 #DNro1 #Div/01 #DNI01 #DNIO! #DN/0I #DNIO! #DN/01 #DN/0! Travel-Dai In 03-04 and before travel per mile rates did not keep up with IRS allowance, annual changes built in to budget Office Supplies Increased use of supplies anticipated withopening of family center and expansion of space use Postace/Shigmina Stategies to increase donations include added mailings Utilltles Utilities anticipated to increase with space doubled (currently electricityandheat/cooling not used in 1 /2 of building Printing & Publications Additional mailing strategies expected to increase donors and contributions Advertising Essential to incresed fundraising efforts Administrative Costs Anticipate involving event planner #DIV/O! 51122005 ss Type the Organ¢aWn and Program Name , UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCY/PROGRAM NAME : FUNDER: #D[V/0! #D[V/0l #D[V/0! #D[V/0! #[)[Viol Othericontma 5/122005 B-5 EXHIBIT B ( From policy adopted by Indian River County Board of county Commissioners on February 19 , 2002 ) " D . Nonprofit Agency Responsibilities After Award Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests . Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 1St may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners . All requests for reimbursement at fiscal year and ( September 30th) must be submitted on a timely basis . Each year, the Office of Management and Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expense by type . These summaries should be broken down into salaries , benefit, supplies , contractual services , etc . If Indian River County is reimbursing an agency for only a portion of an expense (e . g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures . These expenditure types are listed below. a ) Travel expenses for travel outside the County including but not limited to : mileage reimbursement, hotel rooms , meals , meal allowances , per diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b ) Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies , these must be provided from other sources . c) Any expenses not associated with the provision of the program for which the County has awarded funding . d ) Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " EXHIBIT - B - EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices . Any notice , request, demand , consent, approval , or other communication required or permitted by this Contract shall be given , or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service ; or mailed by registered or certified mail ( postage prepaid ) , return receipt requested at the addresses of the parties shown below: County: Joyce Johnston-Carlson , Director Indian River County Human Services 1840 25th Street Vero Beach , Florida 32960-3365 Recipient : Childcare Resources of Indian River, Inc. 1801 24th Street Vero Beach , Florida 32960 Attention : Pam King , Executive Director 2 . Venue : Choice of Law. The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida only. The location for settlement of any and all claims , controversies , or disputes , arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River county, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3 . Entirety of Agreement . This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence , conversations , agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments , agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4 . Severability. In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other provision and term of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5 . Captions and Interpretations . Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions . Unless context indicates otherwise , words importing the singular number include the plural number, and vise versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise . 6 . Independent Contractor, The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision and control . 7 . Assignment . This Contract may not be assigned by the Recipient without the prior written consent of the County. EXHIBIT - C - I . A.08Dnw CERTIFICATE OF LIABILITY INSURANCE °A� _ 08 - 26 - 2005 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION HRH OF VERO BEACH , INC / PHS ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HLDER. THIS CERTIFICATE DOES NT AMEND, EXTEND OR 227667 P : ( 866 ) 467 - 8730 F : ( 877 ) 538 - 8526 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW . Pa 0 * BOX 29611 INSURERS AFFORDING COVERAGE CHARLOTTE NC 28229 INSURED INSURERA: Hartford Ins Co of the Southeast CHILDCARE RESOURCES OF INDIAN RIVER , INSURER B: INC . INSURER C: 1801 24TH ST . INSURER D: VERO BEACH FL 32960 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN , THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. L NOR TYPE OF INSURANCE POLICY NUMBER POSY EFFECTIVE POLICY EXPIRATION LIMITS DATE MMIOD DATE MM/DD/YY GENERAL LIABBJ7Y I EACH OCCURRENCE I $ 1 , 000 , 000 A COMMERCIAL GENERAL LIABILITY 21 SBA FP 5 9 7 3 10 / 14 / 05 10 / 14 / 06 I FIRE DAMAGE (Any one fire) I $ 3 0 0 , 0 0 0 CLAIMS MADE u OCCUR I MED EXP IAny one person) I $ 10 1000 X Business Liab I PERSONAL & ADV INJURY 1 $ 1 , 000 , 000 GENERAL AGGREGATE I S2 , 000 , 000 GEML AGGREGATE LIMIT APPLIES PER. I PRODUCTS - COMP/OP AGG I s2 , 000 , 000 POLICY 1 X LOC AUTDMD&LE LIABILITY COMBINED SINGLE LIMIT $ 1 1 000 , 000 A ANY AUTO 21 SBA F P 5 9 7 3 10 / 14 / 05 10 / 14 / 06 (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY I AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS WTY _ I EACH OCCURRENCE I $ OCCUR I� CLAIMS MADE I AGGREGATE I $ I $ DEDUCTIBLE I $ RETENTION $ $ WORKERS COMPENSATION AND WCY I STATUS OTH- EMPLOYEIIS' LIABILITY E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Those usual to the Insured ' s Operations . Indian River County is also an Additional Insured per the Business Liability Coverage Form SS0008 , CERTIFICATE HOLDER LX 1 ADDITIONAL INSURED; INSURER LETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE ( 10 DAYS FOR NON- PAYMENT) TO THE CERTIFICATE Indian River County HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 1840 25th Street REPRESENTATIVES. Vero Beach , FL 32960 AUTHORIZED REPRESENTPA.UXE ACORD 25—S ( 7197) ACORD CORPORATION 1988