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HomeMy WebLinkAbout2007-437A I : n Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this day of October 2007 by and between Indian River County, a political subdivision of the State of Florida , 1840 25th Street , Vero Beach FL , 32960 ("County") and Gifford Youth Activity Center (Recipient) ; of: 4875 43`d Avenue , Vero Beach , FL , 32967 - For: Summer Cultural Camp Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children 's Services Advisory Committee and the recommendation of the Children 's Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes" ). 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period") . The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . - 1 - I : n Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this day of October 2007 by and between Indian River County, a political subdivision of the State of Florida , 1840 25th Street , Vero Beach FL , 32960 ("County") and Gifford Youth Activity Center (Recipient) ; of: 4875 43`d Avenue , Vero Beach , FL , 32967 - For: Summer Cultural Camp Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children 's Services Advisory Committee and the recommendation of the Children 's Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes" ). 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period") . The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . - 1 - J 4 . Grant Funds and Payment The approved Grant for the Grant Period is Fifteen Thousand Dollars ($ 15,000). The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Obligations of Recipient. 5. 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense , upon five (5 ) days prior written notice . 5 . 2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws , rules , and regulations . 5 .3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30, and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25,000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it' s independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. - 2 - J 4 . Grant Funds and Payment The approved Grant for the Grant Period is Fifteen Thousand Dollars ($ 15,000). The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate . 5 . Additional Obligations of Recipient. 5. 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County' s expense , upon five (5 ) days prior written notice . 5 . 2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state , and local laws , rules , and regulations . 5 .3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative , Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30, and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program's performance throughout the Grant Period . 5 .4 Audit Requirements . If Recipient receives $25,000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5 .4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it' s independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. - 2 - 5.4 . 2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A- : VII by A. M . Best , subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: ( i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 ,000 combined single limit for bodily injury and property damage , including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; (ii ) Business Auto Liability Insurance in an amount not less than $ 1 ,000 , 000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles, non-owned autos and other vehicles ; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10 ) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents, officials , and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. - 3 - 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . K. B n , Clerk BOARD OF COUNTY G0fJI1fvll!'S1ONERS By Deputy Cler By Ga . Wheeler, Chairman BCC Approved : ✓/ l 47 Approved : oseph A. Baird ounty Administrator ApproveApprovect as to form and legal sufficiency: din - 2 RECI /Marian E . Fell , A istant County Attorney P NT: By: GIFFORD YOUTH ACTI Y CE ' TER Qac - 4 - 5.4 . 2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments , or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A- : VII by A. M . Best , subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: ( i) Commercial General Liability Insurance in an amount not less than $ 1 , 000 ,000 combined single limit for bodily injury and property damage , including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; (ii ) Business Auto Liability Insurance in an amount not less than $ 1 ,000 , 000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles, non-owned autos and other vehicles ; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10 ) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5 . 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents, officials , and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. - 3 - EXHIBIT A [Copy of complete proposal/application] ` ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE PROGRAM COVER PAGE Organization Name : Gifford Youth Activity Center Executive Director: Michael S . Hubler E-mail:mhubler ,gyac. cc Address: 4875 43rd Avenue Telephone: (772) 794- 1005 Ex . 22 Vero Beach, FL 32967 Fax1772) 569-5563 Program Director: Paul Baker E-mail : pbakerkgyac.cc Address: 4875 43`d Avenue Telephone : (772) 794- 1005 ex. 41 Vero Beach, FL 32967 Fax : (772) 569-5563 Program Title : Summer Cultural Camp Priority Need Area Addressed: Mental Wellness; Childcare Access Brief Description of the Program : The Summer Cultural Camp utilizes the talents and expertise of the Vero Beach Museum of Art and the Riverside Children' s Theatre to economically provide high quality instruction of visual and dramatic arts. The Camp emphasizes the arts through the use of team work and visual and performing arts . The programs of the Camp also reinforces the six pillars of Character Counts ! Taxonomy Definition — Arts and Crafts Instruction. SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : $ 30 , 000 . 00 Total Proposed Program Budget for 2007 / 08 : $ 405669 . 50 Percent of Total Program Budget : 73 . 8 % Current Program Funding ( 2006 /07 ) : $ 28 , 000 Dollar increase/( decrease ) in request : $ 2 , 000 Percent increase/( decrease ) in request * * 7 . 1 % Unduplicated Number of Children to be served Individually : 176 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : Total Program Cost per Client : 231 . 08 * *If request increased 5% or more, briefly explain why : Transportation costs have gone up considerably as the price of gas has increased. The GYAC is asking for the originally funded amount of $30,000 prior to the 4% cut from two (2) Years ago . If these funds are being used to match another source, name the source and the $ amount: The Organization 's Board of Directors has approved this applicatt on (date). John H. Dean Name of President/Chair of the Board Sttulrc Michael S. Hubler Name of Executive Director/CPO 2 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . K. B n , Clerk BOARD OF COUNTY G0fJI1fvll!'S1ONERS By Deputy Cler By Ga . Wheeler, Chairman BCC Approved : ✓/ l 47 Approved : oseph A. Baird ounty Administrator ApproveApprovect as to form and legal sufficiency: din - 2 RECI /Marian E . Fell , A istant County Attorney P NT: By: GIFFORD YOUTH ACTI Y CE ' TER Qac - 4 - ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE PROPOSAL NARRATIVE A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page 1 . Provide the mission statement and vision of your organization. GYAC Mission Statement is : With God' s guidance our vision is to establish a partnership among youth, adults and the Gifford-Indian River County area that develops self-esteem, teaches character and encourages each individual to his/her ultimate potential. GYAC Vision is : To provide supplemental educational and character enhancing visual and dramatic arts opportunities to children and families in the Gifford-Indian River Community to enhance their educational and personal growth and development. In doing so, it is the GYAC ' s charge to enhance our children and families' educational and professional success. Skills learned in these programs and directly transferable to success in education include responsibility, discipline, respect, teamwork, caring and sharing. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. The Gifford Youth Activity Center (GAYC) was established in 1998 to meet the educational and personal development needs of the Gifford-Indian River Community through supplemental children' s education and family development opportunities . The GYAC has also established a network of programs to enhance behavioral outcomes of these children. The GYAC employs educational experts and partners with many organizations to provide these services. The GYAC has utilized the expertise of partners including: the Indian River County (IRC) School District, the Indian River Community College, Project Hope, Indian River Library System, the Cultural Counsel, the Vero Beach Museum of Art, the Riverside Children' s Theater and many more. Successful programs include: Upward Bound, the Cultural Camp, the After School Program, the Preschool Early Literacy Program and much more . The GYAC received the 2005 Outstanding Florida Minority Education Community Organization Award. This award was presented by Governor Jeb Bush and Education Commissioner, John Winn on behalf of the Florida African-American Education Alliance. The GYAC has very talented and dedicated staff and utilizes the expertise of its many partner organizations to offer quality programs . The number of children served daily in 2006/2007 is 250. 3 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. 1 . a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. What: Limited number of affordable programs available to working parents for summer childcare. Who : Children with risk factors such as qualifying for the free or reduced lunch program, living in single parent homes, alcohol tobacco or drug use, symptoms of depression, displaying anti-social behavior or dropping out of school . Many families have single parents or both parents working full time. Many parents find themselves stretched to the limit just trying to provide basic needs. Where: The numbers of school aged children living in Indian River County are located in the western, central and southern ends of the county. The children with the greatest socioeconomic need are centrally located in the county. Summer programs offered for children are limited. The Summer Cultural Camp offers productive, supervised activities that give children tools for living. The Summer Cultural Camp is held at the Vero Beach Museum of Art and the Riverside Children Theatre, which addresses the need for a central location. For those in the Gifford area and needing transportation, GYAC will provide it daily to camp participants. Data: Figures form the Florida Department of Education indicates a steady increase in students in Indian River County eligible for the free or reduced lunch program. In 2000-2001 , the percentage was 39% and for 2001 -2002, the figure rose to 46%, a 7% increase in just one year. This translates into 6,856 of the county' s 14,904 students being eligible for the free or reduced lunch program. Data from the needs assessment conducted in 2002 by the Children' s Services Advisory Committee indicated that the percent growth in impoverished families with children in Indian River County had a 46% rise from 1990-2002. Evident in the report was a need for mental wellness for children in our county. Prevention of mental distress and illness was the recommended outcome. The Summer Cultural Camp program gives each child the opportunity to identify a creative act that requires discipline and perseverance in mastering the craft, which gives the child a healthy outlet for expression, increases his or her feelings of self worth and gives the child constructive ways to spend spare time in healthy recreation. All of these skills assist in the prevention of mental distress and illness . 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. a) The Riverside Children' s Theatre and the Vero Beach Museum of Art have programs, but they are not financially available for low income parents. Transportation to and from these programs is also an issue. This Summer Cultural Camp gives children what could be the only opportunity they may have to be exposed to professionally instructed visual and dramatic arts instruction at the GYAC. Boys & Girls Clubs and Daisy Bridgewater Hope Center will be operational at this time for day care needs. GYAC is centrally located in Gifford within Indian River County and subsequently serves a low-income base of clientele that qualify for the program. GYAC also has its own transportation network to serve the camp. b) The Feed the Lambs operated by John May is a recreational and literacy based summer camp ; GYAC' s Haven Camp is an education/literacy based summer programs. Only the Riverside Children' s Theatre and the Vero Beach Museum of Art offers these art programs. This grant enables those in financial need to participate in these excellent and enriching opportunities 4 EXHIBIT A [Copy of complete proposal/application] ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER ' _ PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE C. PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages. 1 . List Priority Needs area addressed. Focus Area I. Mental Wellness Issues in Children ages 7- 18 . This program improves the capacity of children in Indian River County to succeed to adulthood in a safe, healthy, and productive manner by meeting the following objectives: Promotes enhanced emotional and social skills ; provides early intervention screening for children; promotes life skills training and effective use of emotional and social skills; promotes independent living skills ; and promotes accessible locations for healthy, productive activities. As two-thirds of the children we serve come from low-income family homes where education has not previously been a priority (in 1998 only 23 % of community students graduated from high school), we often find these skills lacking. Focus Area II . Childcare Access . This program supports caregivers, a child' s most important resource, to be and do what is needed to shepherd children to adulthood in a safe, healthy, and productive manner by meeting several stated objectives. This program increases the availability of affordable quality summer programs to those who would not otherwise have the opportunity to experience these cultural and ethnic activities. 2. Briefly describe program activities including location of services. The main activities of this program are chosen to provide children and teens with creative tools to help them succeed to adulthood in a safe, healthy and productive manner. Community artists teach the classes in visual and dramatic arts. Children can choose between 13 different visual arts programs at the Vero Beach Museum of Art and 6 different dramatic arts programs at the Riverside Children' s Theatre (see attached program brochues). Classes are held in the art studios and the foundry at the Vero Beach Museum of Art and also are held in the learning lab and the stage area at the Riverside Children' s Theatre. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Several studies cite the use of the arts as a prevention tool and for positive development of children. A report issued to the Florida Senate from the Committee on Criminal Justice in December 2002, entitled "Review Effectiveness of Juvenile Programs that use a Visual and Performing Arts-Based Intervention Approach" summarized numerous studies that illustrate the positive impact these types of arts programs, especially ones containing mentorship opportunities and relationships to the community, influence at-risk children toward positive goals and behaviors (The Arts and Prosocial Impact Study, Rand, 1999) . Students who have been consistently involved in music and theatre exhibit higher levels of success in math and reading (Secretary 's Commission on Achieving Necessary Skills, U. S . Department of Labor, 1991 ). A lengthy national project that studied children from low income backgrounds found that those exposed to arts learning were more likely to be class officers, involved with math and science fairs and to be recognized with a writing award (Community Counts: How Youth Organizations Matter for Youth Development), Shirley Brice Health, Milbrey W. McLaughlin, 2000. Exposure to arts impacts the developmental growth of children and helps to equalize the learning curve that cuts across diverse socio-economic backgrounds (UCLA Imagination Project, Americans for the Arts, 1998). By providing arts opportunities and choices at a young age, children become 5 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE motivated and engaged in this healthy outlet for expression 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Professional Staff: A. Visual Arts Instruction: The Vero Beach Museum of Arts will offer Clayworks, Fabric Fun, Inspiring Artists, Global Art, Sculptural Forms, Wonderful World of Animals, Mixed Media, Create and Publish Your Own Book, Ancient Egypt, Fabric and Batik, Garden Delights, Art of the East, Paper Arts, Studio One Activity, Expressions, Scrapbooking, and Tie-Dye. B . Dramatic Arts Instruction: The Riverside Children' s Theatre will offer Theatre Arts Workshop and Performing Arts Day Camp . Performing Arts Day Camp (ages 5 -7), five — 1 week sessions ; Theatre Arts Workshop (ages 8 - 12), three — 1 week sessions; Riverside Rascals Review (8 - 12), one — 2 week sessions ; Video Camp (ages 8 - 12), one — 2 week session. Required: Bachelor' s Degree in Dramatic Arts. B. How will the target population be made aware of the program? Students that have previously participated in the program receive notification by mail. Flyers are distributed to Boys & Girls Clubs and Dasie Bridgewater Hope Center. Spaces are reserved for the collaborative partners which includes, the Homeless Assistance Center, United for Children, Foster Care Children, Youth Guidance, Hiz Kidz, Gifford Youth Activity Center and the Truancy Prevention Program. Churches and other community organizations receive information by mail. A public notice is published in the newspaper and the county recreation department publishes the information in their summer brochure. Openings usually fill up quickly with this outreach but word of mouth also brings more families to inquire. C. How will the program be accessible to the target population (i.e., location, transportation, hours of operation)? Parents/Guardians will be responsible for bringing their children either to the Vero Beach Museum of Art, the Riverside Children' s Theatre or GYAC. The GYAC is centrally located in the county. If parents have transportation issues, the GYAC will transport their children from the GYAC to and from the Vero Beach Museum of Art and the Riverside Children' s Theatre. Hours of operation for the Summer Cultural Camp are 8am to 4pm, Monday through Friday. 6 ` ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE PROGRAM COVER PAGE Organization Name : Gifford Youth Activity Center Executive Director: Michael S . Hubler E-mail:mhubler ,gyac. cc Address: 4875 43rd Avenue Telephone: (772) 794- 1005 Ex . 22 Vero Beach, FL 32967 Fax1772) 569-5563 Program Director: Paul Baker E-mail : pbakerkgyac.cc Address: 4875 43`d Avenue Telephone : (772) 794- 1005 ex. 41 Vero Beach, FL 32967 Fax : (772) 569-5563 Program Title : Summer Cultural Camp Priority Need Area Addressed: Mental Wellness; Childcare Access Brief Description of the Program : The Summer Cultural Camp utilizes the talents and expertise of the Vero Beach Museum of Art and the Riverside Children' s Theatre to economically provide high quality instruction of visual and dramatic arts. The Camp emphasizes the arts through the use of team work and visual and performing arts . The programs of the Camp also reinforces the six pillars of Character Counts ! Taxonomy Definition — Arts and Crafts Instruction. SUMMARY REPORT — (Enter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : $ 30 , 000 . 00 Total Proposed Program Budget for 2007 / 08 : $ 405669 . 50 Percent of Total Program Budget : 73 . 8 % Current Program Funding ( 2006 /07 ) : $ 28 , 000 Dollar increase/( decrease ) in request : $ 2 , 000 Percent increase/( decrease ) in request * * 7 . 1 % Unduplicated Number of Children to be served Individually : 176 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : Total Program Cost per Client : 231 . 08 * *If request increased 5% or more, briefly explain why : Transportation costs have gone up considerably as the price of gas has increased. The GYAC is asking for the originally funded amount of $30,000 prior to the 4% cut from two (2) Years ago . If these funds are being used to match another source, name the source and the $ amount: The Organization 's Board of Directors has approved this applicatt on (date). John H. Dean Name of President/Chair of the Board Sttulrc Michael S. Hubler Name of Executive Director/CPO 2 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE (Boxes will expand as you "ed Outcome # 1 : Provide an increase in affordable arts and cultural programs for children ages 7- 12 enrolled in the free/reduced lunch program by providing one, two-week, and three-week no-cost arts programs . Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) �----� (Columns 5-7) t 2 ��J 4 5 © 7 Program Frequency Responsible Expected Indicator Data Source Time of Activities (how often) Parties (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) Each child One major bulk mailing GYAC Program All previous participants Mass mailing being Databases of Mailer will be previously enrolled will be mailed to all Coordinator and current GYAC after mailed prior to previous camp completed and in the Summer previous participants and school participants, will opening night of participants. delivered to the post Cultural camp will current GYAC after school become informed of this registration. office by May 9, 2007 receive information participants, announcing years camp; thus being in the form of a details for this year' s camp given equal opportunity flyer about the prior to camp beginning. to register their child program. again this ear. 7 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE (Boxes will expand as you type.) Outcome # 2 : : Increase appreciation of their own artistic ability by children ages 7- 12 as shown by an increase in positive self-reports after the cultural camp experience as measured by a pre-test at the start of the program, compared to the self-report on a post-test at the end of the program. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5 -7) I 0 3 4 �� © �— Program Activities Frequency Responsible Parties Expected Indicator Data Source Time of (what) (how often) (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Each camper/student will be Weekly. Riverside Children' s Increase students Positive responses Survey results. At the completion of given a survey to discover the Theatre and Vero appreciation of their from campers as each week and degree of growth in their Beach Museum of own art ability. indicated on the accumulative results appreciation for their own Art' s summer surveys. for the summer as a artistic ability. instruction staff and whole. administration. 8 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE PROPOSAL NARRATIVE A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page 1 . Provide the mission statement and vision of your organization. GYAC Mission Statement is : With God' s guidance our vision is to establish a partnership among youth, adults and the Gifford-Indian River County area that develops self-esteem, teaches character and encourages each individual to his/her ultimate potential. GYAC Vision is : To provide supplemental educational and character enhancing visual and dramatic arts opportunities to children and families in the Gifford-Indian River Community to enhance their educational and personal growth and development. In doing so, it is the GYAC ' s charge to enhance our children and families' educational and professional success. Skills learned in these programs and directly transferable to success in education include responsibility, discipline, respect, teamwork, caring and sharing. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. The Gifford Youth Activity Center (GAYC) was established in 1998 to meet the educational and personal development needs of the Gifford-Indian River Community through supplemental children' s education and family development opportunities . The GYAC has also established a network of programs to enhance behavioral outcomes of these children. The GYAC employs educational experts and partners with many organizations to provide these services. The GYAC has utilized the expertise of partners including: the Indian River County (IRC) School District, the Indian River Community College, Project Hope, Indian River Library System, the Cultural Counsel, the Vero Beach Museum of Art, the Riverside Children' s Theater and many more. Successful programs include: Upward Bound, the Cultural Camp, the After School Program, the Preschool Early Literacy Program and much more . The GYAC received the 2005 Outstanding Florida Minority Education Community Organization Award. This award was presented by Governor Jeb Bush and Education Commissioner, John Winn on behalf of the Florida African-American Education Alliance. The GYAC has very talented and dedicated staff and utilizes the expertise of its many partner organizations to offer quality programs . The number of children served daily in 2006/2007 is 250. 3 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. 1 . a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. What: Limited number of affordable programs available to working parents for summer childcare. Who : Children with risk factors such as qualifying for the free or reduced lunch program, living in single parent homes, alcohol tobacco or drug use, symptoms of depression, displaying anti-social behavior or dropping out of school . Many families have single parents or both parents working full time. Many parents find themselves stretched to the limit just trying to provide basic needs. Where: The numbers of school aged children living in Indian River County are located in the western, central and southern ends of the county. The children with the greatest socioeconomic need are centrally located in the county. Summer programs offered for children are limited. The Summer Cultural Camp offers productive, supervised activities that give children tools for living. The Summer Cultural Camp is held at the Vero Beach Museum of Art and the Riverside Children Theatre, which addresses the need for a central location. For those in the Gifford area and needing transportation, GYAC will provide it daily to camp participants. Data: Figures form the Florida Department of Education indicates a steady increase in students in Indian River County eligible for the free or reduced lunch program. In 2000-2001 , the percentage was 39% and for 2001 -2002, the figure rose to 46%, a 7% increase in just one year. This translates into 6,856 of the county' s 14,904 students being eligible for the free or reduced lunch program. Data from the needs assessment conducted in 2002 by the Children' s Services Advisory Committee indicated that the percent growth in impoverished families with children in Indian River County had a 46% rise from 1990-2002. Evident in the report was a need for mental wellness for children in our county. Prevention of mental distress and illness was the recommended outcome. The Summer Cultural Camp program gives each child the opportunity to identify a creative act that requires discipline and perseverance in mastering the craft, which gives the child a healthy outlet for expression, increases his or her feelings of self worth and gives the child constructive ways to spend spare time in healthy recreation. All of these skills assist in the prevention of mental distress and illness . 2. a) Identify similar programs that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. a) The Riverside Children' s Theatre and the Vero Beach Museum of Art have programs, but they are not financially available for low income parents. Transportation to and from these programs is also an issue. This Summer Cultural Camp gives children what could be the only opportunity they may have to be exposed to professionally instructed visual and dramatic arts instruction at the GYAC. Boys & Girls Clubs and Daisy Bridgewater Hope Center will be operational at this time for day care needs. GYAC is centrally located in Gifford within Indian River County and subsequently serves a low-income base of clientele that qualify for the program. GYAC also has its own transportation network to serve the camp. b) The Feed the Lambs operated by John May is a recreational and literacy based summer camp ; GYAC' s Haven Camp is an education/literacy based summer programs. Only the Riverside Children' s Theatre and the Vero Beach Museum of Art offers these art programs. This grant enables those in financial need to participate in these excellent and enriching opportunities 4 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE (Boxes will expand as you type.) Outcome #3 : Increase the number of positive and trusting young adult and adult role models for children ages 7- 12 in the free/reduced lunch program as shown by self-reports after the cultural camp experience Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) I F " 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Professional instructionalFor each Riverside Young students will Positive responses Survey results. At the completion of staff and supervision in a weekly camp Children' s Theatre have positive and from campers as each week and variety of disciplines, will experience. and Vero Beach trusting exposure to indicated on the accumulative results be recruited to staff the Museum of Art a caring adult role surveys. for the summer as a summer cultural camp. model. whole. 9 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER _ PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative Agency Resources provided to the program Cultural Council of Indian River Provide database of previous campers, provide database County of previous staff, identify appropriate arts disciplines, identify appropriate arts teachers. Youth Guidance Referrals of teen volunteers, provides expertise and consulting on teen training and volunteering issues . Riverside Children' s Theatre Provide instruction staff, materials and teaching space for programs. Vero Beach Museum of Art Provide instruction staff, materials and teaching space for programs. 10 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER ' _ PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE C. PROGRAM DESCRIPTION (Entire Section C, 1 — 6, not to exceed two pages. 1 . List Priority Needs area addressed. Focus Area I. Mental Wellness Issues in Children ages 7- 18 . This program improves the capacity of children in Indian River County to succeed to adulthood in a safe, healthy, and productive manner by meeting the following objectives: Promotes enhanced emotional and social skills ; provides early intervention screening for children; promotes life skills training and effective use of emotional and social skills; promotes independent living skills ; and promotes accessible locations for healthy, productive activities. As two-thirds of the children we serve come from low-income family homes where education has not previously been a priority (in 1998 only 23 % of community students graduated from high school), we often find these skills lacking. Focus Area II . Childcare Access . This program supports caregivers, a child' s most important resource, to be and do what is needed to shepherd children to adulthood in a safe, healthy, and productive manner by meeting several stated objectives. This program increases the availability of affordable quality summer programs to those who would not otherwise have the opportunity to experience these cultural and ethnic activities. 2. Briefly describe program activities including location of services. The main activities of this program are chosen to provide children and teens with creative tools to help them succeed to adulthood in a safe, healthy and productive manner. Community artists teach the classes in visual and dramatic arts. Children can choose between 13 different visual arts programs at the Vero Beach Museum of Art and 6 different dramatic arts programs at the Riverside Children' s Theatre (see attached program brochues). Classes are held in the art studios and the foundry at the Vero Beach Museum of Art and also are held in the learning lab and the stage area at the Riverside Children' s Theatre. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. Several studies cite the use of the arts as a prevention tool and for positive development of children. A report issued to the Florida Senate from the Committee on Criminal Justice in December 2002, entitled "Review Effectiveness of Juvenile Programs that use a Visual and Performing Arts-Based Intervention Approach" summarized numerous studies that illustrate the positive impact these types of arts programs, especially ones containing mentorship opportunities and relationships to the community, influence at-risk children toward positive goals and behaviors (The Arts and Prosocial Impact Study, Rand, 1999) . Students who have been consistently involved in music and theatre exhibit higher levels of success in math and reading (Secretary 's Commission on Achieving Necessary Skills, U. S . Department of Labor, 1991 ). A lengthy national project that studied children from low income backgrounds found that those exposed to arts learning were more likely to be class officers, involved with math and science fairs and to be recognized with a writing award (Community Counts: How Youth Organizations Matter for Youth Development), Shirley Brice Health, Milbrey W. McLaughlin, 2000. Exposure to arts impacts the developmental growth of children and helps to equalize the learning curve that cuts across diverse socio-economic backgrounds (UCLA Imagination Project, Americans for the Arts, 1998). By providing arts opportunities and choices at a young age, children become 5 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE motivated and engaged in this healthy outlet for expression 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Professional Staff: A. Visual Arts Instruction: The Vero Beach Museum of Arts will offer Clayworks, Fabric Fun, Inspiring Artists, Global Art, Sculptural Forms, Wonderful World of Animals, Mixed Media, Create and Publish Your Own Book, Ancient Egypt, Fabric and Batik, Garden Delights, Art of the East, Paper Arts, Studio One Activity, Expressions, Scrapbooking, and Tie-Dye. B . Dramatic Arts Instruction: The Riverside Children' s Theatre will offer Theatre Arts Workshop and Performing Arts Day Camp . Performing Arts Day Camp (ages 5 -7), five — 1 week sessions ; Theatre Arts Workshop (ages 8 - 12), three — 1 week sessions; Riverside Rascals Review (8 - 12), one — 2 week sessions ; Video Camp (ages 8 - 12), one — 2 week session. Required: Bachelor' s Degree in Dramatic Arts. B. How will the target population be made aware of the program? Students that have previously participated in the program receive notification by mail. Flyers are distributed to Boys & Girls Clubs and Dasie Bridgewater Hope Center. Spaces are reserved for the collaborative partners which includes, the Homeless Assistance Center, United for Children, Foster Care Children, Youth Guidance, Hiz Kidz, Gifford Youth Activity Center and the Truancy Prevention Program. Churches and other community organizations receive information by mail. A public notice is published in the newspaper and the county recreation department publishes the information in their summer brochure. Openings usually fill up quickly with this outreach but word of mouth also brings more families to inquire. C. How will the program be accessible to the target population (i.e., location, transportation, hours of operation)? Parents/Guardians will be responsible for bringing their children either to the Vero Beach Museum of Art, the Riverside Children' s Theatre or GYAC. The GYAC is centrally located in the county. If parents have transportation issues, the GYAC will transport their children from the GYAC to and from the Vero Beach Museum of Art and the Riverside Children' s Theatre. Hours of operation for the Summer Cultural Camp are 8am to 4pm, Monday through Friday. 6 . • . A . . 1 ' Current Fiscal Year 'm" , a. e �i IB 61 i � : 2,006/07 ° o esti I49i : ;,s MTI"M I T • . i • M . ' • • : : Moo . . • ' 1 : 1 • • - •IiiYii • - Cr . ,Port SLE" Co. Total I Full V.1 IRS D . � �l lig • . . l v � _ h S �. i 1 1 1 1 1 zo n . r` i�r ✓ r. i i . , , - �0 • � ewe . • . Oeeeee ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER _ PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE G. BUDGET FORMS - To open the Budget Forms, please double-click on the icon below. In the Excel portion of this RFP you will find the following pages/tabs : 1 . Budget Narrative Worksheet (4 pages) 2. Total Agency Budget 3 . Total program Budget 4 . Funder Specific Budget 5 . Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon. Microsoft Office Excel Worksheet 12 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE (Boxes will expand as you "ed Outcome # 1 : Provide an increase in affordable arts and cultural programs for children ages 7- 12 enrolled in the free/reduced lunch program by providing one, two-week, and three-week no-cost arts programs . Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) �----� (Columns 5-7) t 2 ��J 4 5 © 7 Program Frequency Responsible Expected Indicator Data Source Time of Activities (how often) Parties (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) Each child One major bulk mailing GYAC Program All previous participants Mass mailing being Databases of Mailer will be previously enrolled will be mailed to all Coordinator and current GYAC after mailed prior to previous camp completed and in the Summer previous participants and school participants, will opening night of participants. delivered to the post Cultural camp will current GYAC after school become informed of this registration. office by May 9, 2007 receive information participants, announcing years camp; thus being in the form of a details for this year' s camp given equal opportunity flyer about the prior to camp beginning. to register their child program. again this ear. 7 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE (Boxes will expand as you type.) Outcome # 2 : : Increase appreciation of their own artistic ability by children ages 7- 12 as shown by an increase in positive self-reports after the cultural camp experience as measured by a pre-test at the start of the program, compared to the self-report on a post-test at the end of the program. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5 -7) I 0 3 4 �� © �— Program Activities Frequency Responsible Parties Expected Indicator Data Source Time of (what) (how often) (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Each camper/student will be Weekly. Riverside Children' s Increase students Positive responses Survey results. At the completion of given a survey to discover the Theatre and Vero appreciation of their from campers as each week and degree of growth in their Beach Museum of own art ability. indicated on the accumulative results appreciation for their own Art' s summer surveys. for the summer as a artistic ability. instruction staff and whole. administration. 8 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE H. FUNDER SPECIFIC REQUIREMENTS MEASURABLE OUTCOMES FOR LAST YEAR (This section not to exceed two pages) Note period outcomes/results reflect: August 2005 to June 2006, OUTCOMES RESULTS List all elements of last year 's measurable outcomes. List the results of the outcomes. Cut and astefromlastyears application. 1 . Provide an increase in affordable arts and Goal met. Provided 21 sessions of art cultural programs for children ages 7- 12 programs that averaged 15 students per week enrolled in the free/reduced lunch program by for a total of 168 students. providing one and two-week no-cost arts programs. 2. Increase appreciation of their own artistic Goal met. Post-test showed greatly enhances ability by children ages 7- 12 as shown by an positive self-reports. 34% improvement increase in positive self-reports after the overall. cultural camp experience as measured by a pre- test at the start of the program, compared to the self-report on a post-test at the end of the program. 3 . Increase the number of positive and trusting Goal met. Post-test showed a 26% increase young adult and adult role models for children verifying increased role model appreciation. ages 7- 12 in the free/reduced lunch program as shown by self-reports after the cultural camp experience as measured by a pre-test at the start of the program, compared to the self- report on a post-test at the end of the program. 13 GVAC - Cultural Camp Program UNIFORM GRANT APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCYIPROGRAM NAME : Gifford Youth Activity Center - Cultural Camp FUNDER: Children's Services of Indian River County CAUTION : Do not enter any figures where a cell hI colored inffi dark blue - Formulas and/or links are in place. W Gray areas should I be used for calculations and to write information only. orwrneFas roa AXO=Nv0vEseAoLmmx osed Total Program FunderfalAgencyREVENUES Budget Budget Budget ProP To - cateuunorul 1 Children's Services Council-St. Lucie 0.0 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 30,000.00 30,000.00 174,000.00 4 United Way-St Lucie County 0.00 5 United Way-Martin County 0.00 6 United Way-Indian River County 0.00 0.00 90,000.00 7 Department of Children & Families 0.00 8 County Funds 0.00 0.00 280,000.00 9 Contributions-Cash 0.00 0.00 268, 123.00 10 Program Fees 0.00 0.00 76,500.00 11 Fund Raising Events-Net 0.00 0.00 60,000.0 12 Sales to Public - Net 0.00 13 Membership Dues 0.00 0.00 6,300.00 14 Investment Income 0.00 15 Miscellaneous 0.00 0.00 1 ,598.09 16 Legacies & Bequests 1 0.00 17 Funds from Other Sources 1 0.00 18 Reserve Funds Used for Operating 10,669.500.00 207,000.00 19 In-Kind Donations (Not included in total) 0.00 OAD 30,000.00 20 TOTAL REVENUES (doesnl include line l9) $40,669.50 $30,000.00 $1 ,163,521 .09 1 11 A B C D EXPENDITURES emV^ yok Proposed Total Program Funder Specific Total Agency eg 0m_, Isiwwcnr.cuuTroaslBudget , Budget Budget 21 Salaries - (must complete chart on next page) 5,743.501 0.00 567,650.00 Salary 22 FICA - Total salaries x 0.0765 7.650/ 439.38 0.00 47,250.00 e remen - Annual pension for qualified - 23 staff 0.00 11 ,262.22 LITGIHFMff-lVreUrCffM'gniav�non-term 24 Disab. - 0.00 29,09628 WorKers o empioyees x 25 rote 4.140A 237.78 0.00 25,570.71 on a Unemployment - 4 prole e 26 employees x $7,000 x UCT-6 rate - 2.99% 120.041 0.001 12,908.88 POSALARIES ON LISTING Gross Annual B C % of Gross Annual of Salary on Proposed Salary program .Funder Specific Budget ' Sa7aryc Position Title/ TotafHrzAvk (Agency) - Requesfed(C(A) Example: Executive Director/40hrs 70,000.00 -:10,000.00 5,000.00 7. 14% sm20o7 a-t ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE (Boxes will expand as you type.) Outcome #3 : Increase the number of positive and trusting young adult and adult role models for children ages 7- 12 in the free/reduced lunch program as shown by self-reports after the cultural camp experience Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) I F " 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Professional instructionalFor each Riverside Young students will Positive responses Survey results. At the completion of staff and supervision in a weekly camp Children' s Theatre have positive and from campers as each week and variety of disciplines, will experience. and Vero Beach trusting exposure to indicated on the accumulative results be recruited to staff the Museum of Art a caring adult role surveys. for the summer as a summer cultural camp. model. whole. 9 ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER _ PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative Agency Resources provided to the program Cultural Council of Indian River Provide database of previous campers, provide database County of previous staff, identify appropriate arts disciplines, identify appropriate arts teachers. Youth Guidance Referrals of teen volunteers, provides expertise and consulting on teen training and volunteering issues . Riverside Children' s Theatre Provide instruction staff, materials and teaching space for programs. Vero Beach Museum of Art Provide instruction staff, materials and teaching space for programs. 10 GYAC - Cultural Camp Program Executive Director (1 )/40 hrs 66,950.00 669.50 0.00 0.00% Admin. Of Development & Mktg (1 )/40 hrs 51 ,904.00 519,04 0.00 0.00% Education Coordinator (1 )/40 hrs 30,000.00 1 ,500.00 0.00 0.00% Administrative Assistant (1 )/40 hrs 30,000.00 300.00 0.00 0.00% Receptionist (1 )/40 hrs 23,456.00 425.00 0.00 0.00% Custodian (1 )/40 hrs 26,020.00 0.00 0.00 0.00% Mentor Coordinator (1 )/25 hrs 15,000.00 0.00 0.00 0.00% Camp Counselors/Teachers (15)/40 hrs 76,020.00 760.00 0.00 0.00% After School Teachers (10)/15 hrs 76,020,001 0.00 0.00 0.00% Recreation Leaders (2)/20 hrs 18,804.00 188.00 0.00 0.00% Asst Academic Coordinator (1 )/20 hrs 10, 136.00 101 .00 0.00 0.00% Librarian (1 )140 hrs 32,500.00 0.00 0.00 0.00% Librarian (1 )120 hrs 12,500.00 0.00 0.00 0.00% Mental Health Counselor (1 )/40 hrs 40,000.00 0.00 0.00 0.00% Family Counselor (1 )/8 hrs 8,640.00 0.00 0.00 0.00% Student Dean (1 )140 hrs 33,200.00 0.00 0.00 0.00% Bus Driver (1 )/30 hrs (Summer) 1 4,500.00 1 ,800.00l 0.001 0.00% Bus Driver (1 )120 hrs (School year) 12,000.00 0.001 0.00 0.00% Remaining positions throughout the agency Total Salaries 1 $567,650.001 $5,743.50 $0.0 0.0071 FRINGE BENEFITS DETAIL A (Funder Specific Budget Funder B c D E F c Pension Worker's Unemployme Total Fringes Funder Specific FICA 7.65% Health Ins. Column C only, from line 22 to 27) Budget (Ax %) Compens. nt Compens. Specific Position Title / Total Hrs/wk Example: Case Manager/4ohrs 53000.00 382.50 200.00 500.00 300.00 200,00 1,582.50 Executive Director (1 )140 hrs 0.00 0.00 0.00 Admin. Of Development & Mktg (1 )/40 hrs 0.00 0.00 0.0 Education Coordinator (1 )140 hrs 0.00 0.00 0.0 Administrative Assistant (1 )140 hrs 0.00 0.00 0.0 Receptionist ( 1 )/40 hrs 0.00 0.00 0.00 Custodian (1 )140 hrs 0.00 0.00 0 .00 Mentor Coordinator (1 )f25 hrs 0.00 0.00 0.00 Camp Counselors/Teachers (15)140 hrs 0.00 0.00 0.0 After School Teachers ( 10)115 hrs 0.00 0.00 0.0 Recreation Leaders (2)/20 hrs 0.00 0.00 0.0 Asst. Academic Coordinator (1 )120 hrs 0.001 0.00 1 0.00 Librarian ( 1 )140 hrs 0.00 0.00 0.00 Librarian ( 1u20 hrs 0.00 0.00 0.0 Mental Health Counselor (1 )/40 hrs 0.00 0.00 0.00 Family Counselor (1 )/8 hrs 0.00 0.00 0.0 Student Dean (1 )140 hrs 0.00 0.00 0.00 Bus Driver ( 1 )130 hrs (Summer) 0.00 0.00 0.00 0.00 0.00 0-001 Total Funder Request Fringe Benefits $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 A B C D EXPENDITURES GR YAREAS FOR Proposed Total Program Funder Specific Total Agency AGENCY USE ONLY TO SHODET4 ' Budget Budget- Budget RN et 27 Travel-Daily 1 ,600.00 0.00 31 ,738.00 # of Staff x average # of miles/wk x 50 Wks x - $ = Estimated Daily Travel/Mileage Reimb. - 28 Travel/Conferences/Training 0.0c 0.00 22,430.0 • National Conference (cost per staff) - _ - • Training/Seminar (cost per staff) _ - • Other Trainings (cost of travel, lodging, registration, food) 29 Offiee Supplies 50.00 0.00 29,815.00 ea2007 - - B-1 GYAC - Cultural Camp Progmm • Office supplies (monthly average x 12 _ months = estimated cost of office supplies - based on present history. 30 Telephone 175.00 0.00 8,500.00 • # Phone lines x average cost per month x 12 months = local phone cost • Average long distance calls x 12 months - - Estimated cost of long distance 31 Postage/Shipping 250.00 0.00 4,550.00 • Quarterly Mailing of Newsletter _ - • Special events, etc. • Bulk mailings - appeals - 32 Utilities 305.00 0.00 33,000.00 • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 33 Occupancy (Building & Grounds) 6,000.00 • Mortgage/Rent ($ x 12 months) • Janitorial ($ x 12 months) - • Grounds Maint. ($ x 12 months) • Real Estate Taxes 34 Printing & Publications 250.00 0.00 7,500.00 • Quartedy Newsletter ($ x 4) - • Letterheads , Envelopes, etc. - - • Fundraising materials • Other 35 Subscription/Dues/Memberships - - 0.00 0.00 750.00 • Membership to National Organization - • Dues • Subscriptions to Newspapers/magazines, -etc- 36 Insurance - 495.00 0.00 48,500.00 Directors/Officers Liab. - - - - • Commercial/General Insurance - • Bond Ins. • Auto Insurance - 37 Equipment Rental & Maintenance 1 ,700.00 • Copier lease ($ x 12 months) - • Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months) • Computer Maintenance ( $ x 12 months) • Other 38 Advertising 7,500.00 • Newspaper ads - • Fundraising ads/promotions • Other (vacancies) - 39 Equipment Purchases:Capital Expense 11 ,500.00 • Computer/monitor (# x $) • Laser Printer - 40 Professional Fees (Legal, Consulting) 32,500.00 • Legal advice ( estimated #hrs x $) - • Consultant fees • Other 41 Books/Educational Materials 0.00 10,250.00 • Books/videos • Materials ($ x staff) 42 Food & Nutrition 0.00 0.00 15,560.00 • Meals ( # meals x clients x 5days x 50 wks) - • Snacks 43 Administrative Costs 1 ,751.00 0.00 83,000.00 • Admin. Cost (% of total budget) 44 Audit Expense 50.00 6.001 8,000.00 m12007 6-1 . • . A . . 1 ' Current Fiscal Year 'm" , a. e �i IB 61 i � : 2,006/07 ° o esti I49i : ;,s MTI"M I T • . i • M . ' • • : : Moo . . • ' 1 : 1 • • - •IiiYii • - Cr . ,Port SLE" Co. Total I Full V.1 IRS D . � �l lig • . . l v � _ h S �. i 1 1 1 1 1 zo n . r` i�r ✓ r. i i . , , - �0 • � ewe . • . Oeeeee ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER _ PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE G. BUDGET FORMS - To open the Budget Forms, please double-click on the icon below. In the Excel portion of this RFP you will find the following pages/tabs : 1 . Budget Narrative Worksheet (4 pages) 2. Total Agency Budget 3 . Total program Budget 4 . Funder Specific Budget 5 . Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon. Microsoft Office Excel Worksheet 12 GYAC - Cultural Camp Program • Independent Audit Review 45 Specific Assistance to Individuals 4,000.00 • Medical assistance • Meals/Food _ • Rent Assistance • Other 46 Other/Miscellaneous 0.00 0.00 1 ,920.00 • Background check/drug test • Other 47 Other/Contract 30,000.00 30,000.00 101 ,070.00 • Sub-contract $19,000 to VBMA & $11 ,000 to _ RCT 48 TOTAL EXPENSES $41 ,466.70 $30,000.00 $1 ,163,521 .09 5grz007 B-1 GRL -CWNGmp P,gism UNIFORM GRANT APPLICATION TOTAL AGENCY BUDGET AGENCYIPROGRAM NAME: GYAC - Cultural Cam FY 04105 FY 05/06 FY 06107 % INCREASE FYE FYE HE CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED !col. Cool. BpcoL B REVENUES BUDGETED BUDGETED i Children's Services Council-St. Lucie 0.00 #DIV/0! 2 Children's Services Council-Martin 0.00 #DIV10! 3 Advisory Committee-Indian River 30,000.00 92,400.00 174,000.00 88.31 4 United Way-St Lucie Countv 0.00 #DIVIO! s United Way-Martin County 0.00 #DIVI01 6 United Way-Indian River County 38 250.00 90,000.00 135.29% 7 Department of Children & Families 0.00 #DIV/01 - a County Funds 122,443.110 162 939.00 280,000.00 53.06% 9 Contributions-Cash 136 750.00 526 083.00 268y123.00 -49.03% 10 Pr ram Fees 76 500.00 #D!V/O! 11 Fund Raising Events-Net 7000.00 4528.OD 60,000.00 1225.09% 12 Sales to Public-Net 0.00 #DIV/01 13 Membamhi Dues 71500.00 38 645.00 6,300.00 -83.70% 14 Investment Income 100,000.00 930100 0.00 -100.00% 15 Miscellaneous 22,816.00 17598.09 -93.000/6 1s Legacies & Be uests 0.00 #DIV10! 17 Funds from Other Sources 199 500.00 30 793.00 0.00 -100.000/0 1E Reserve Funds Used for Operating 207 000.00 #DIV/01 is In-Kind Donations 1No11nclWvd Mt0aQ 30 000.00 #DIV101 20 TOTAL 603,193.00 945755.00 1 ,163,521.09 23.03% EXPENDITURES 21 Salaries 472156.00 563 466.67 567,650.00 0.740/ 22 FICA 36120.00 43105.19 47,250.00 9.62% 23 Retirement 12842.00 9815.28 11262.22 14.74% 24 Life/Health 34,877.00 43 608.00 2909628 -33.28% 25 Workers Compensation 19574.00 24172.72 25,570.71 5.78% 26 Florida Unemployment 12 748.00 18 030.93 12,908.88 -28.41% 27 Travel-Daily 13561.00 8574.00 31738.00 270.17% 2a Travel/Conferences/Training 6148.00 15428.00 22430.00 45.39% 29 Office Su lies 16658.00 27759.00 29,815.00 7.41% 30 Telephone 8430.00 9,685.00 8500.00 -12.24 /6 31 Postage/Shipping 3723.00 4397.00 4550.00 3.48% 32 Utilities 29 540.00 32 579.00 33 000.00 1 .29% M Occupancy (Building & Grounds 6,000.00 3,118.00 6,000.00 92.430/6 34 Printing & Publications 4,978.00 5,189.00 7,500.00 44.54% 35 Subscription/Dues/Memberships 3460.00 2060.00 750.00 -63.59% 36 Insurance 48771 .00 47436.00 48,500.00 2.240/4 37 E ui ment:Rental & Maintenance 29 461 .00 61 278.00 1,700.00 -97.23% 38 Advertising 2,240.00 5,830.00 7,500.00 28.64% 39 E ui ment Purchases:Ca ital Expense 5,234.00 11,500.00 119.72% 40 Professional Fees (Legal, Consulting) 10,306.00 9,175.00 32,500.00 254.22% M BookslEducational Materials 59628.00 9,500.00 10,250.00 7.89% 42 Food & Nutrition 9,452.00 11 921.00 15,560.00 30.53% 43 Administrative Costs 81 000.00 148168.84 8300000 -43.98% a4 Audit Expense 5,000.00 8,400.00 8 OOO.DO -4.76% 45 Specific Assistance to Individuals 4,000.00 #DIV/DI 46 Other/Miscellaneous 13395.00 1 ,920.00 -85.670/a 47 OthedContract 71 028.00 24 073.00 101 070.00 319.85% 48 TOTAL 945701.00 1155398.53 1 ,163,521.09 0.70% 49 REVENUES OVER/ UNDER EXPENDITURES -342,508.00 -209,643.53 0.00 -10D.00% y,� rz ORGANIZATION: GIFFORD YOUTH ACTIVITY CENTER PROGRAM: SUMMER CULTURAL CAMP FUNDER: CHILDREN'S SERVICES ADVISORY COMMITTE H. FUNDER SPECIFIC REQUIREMENTS MEASURABLE OUTCOMES FOR LAST YEAR (This section not to exceed two pages) Note period outcomes/results reflect: August 2005 to June 2006, OUTCOMES RESULTS List all elements of last year 's measurable outcomes. List the results of the outcomes. Cut and astefromlastyears application. 1 . Provide an increase in affordable arts and Goal met. Provided 21 sessions of art cultural programs for children ages 7- 12 programs that averaged 15 students per week enrolled in the free/reduced lunch program by for a total of 168 students. providing one and two-week no-cost arts programs. 2. Increase appreciation of their own artistic Goal met. Post-test showed greatly enhances ability by children ages 7- 12 as shown by an positive self-reports. 34% improvement increase in positive self-reports after the overall. cultural camp experience as measured by a pre- test at the start of the program, compared to the self-report on a post-test at the end of the program. 3 . Increase the number of positive and trusting Goal met. Post-test showed a 26% increase young adult and adult role models for children verifying increased role model appreciation. ages 7- 12 in the free/reduced lunch program as shown by self-reports after the cultural camp experience as measured by a pre-test at the start of the program, compared to the self- report on a post-test at the end of the program. 13 GVAC - Cultural Camp Program UNIFORM GRANT APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCYIPROGRAM NAME : Gifford Youth Activity Center - Cultural Camp FUNDER: Children's Services of Indian River County CAUTION : Do not enter any figures where a cell hI colored inffi dark blue - Formulas and/or links are in place. W Gray areas should I be used for calculations and to write information only. orwrneFas roa AXO=Nv0vEseAoLmmx osed Total Program FunderfalAgencyREVENUES Budget Budget Budget ProP To - cateuunorul 1 Children's Services Council-St. Lucie 0.0 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 30,000.00 30,000.00 174,000.00 4 United Way-St Lucie County 0.00 5 United Way-Martin County 0.00 6 United Way-Indian River County 0.00 0.00 90,000.00 7 Department of Children & Families 0.00 8 County Funds 0.00 0.00 280,000.00 9 Contributions-Cash 0.00 0.00 268, 123.00 10 Program Fees 0.00 0.00 76,500.00 11 Fund Raising Events-Net 0.00 0.00 60,000.0 12 Sales to Public - Net 0.00 13 Membership Dues 0.00 0.00 6,300.00 14 Investment Income 0.00 15 Miscellaneous 0.00 0.00 1 ,598.09 16 Legacies & Bequests 1 0.00 17 Funds from Other Sources 1 0.00 18 Reserve Funds Used for Operating 10,669.500.00 207,000.00 19 In-Kind Donations (Not included in total) 0.00 OAD 30,000.00 20 TOTAL REVENUES (doesnl include line l9) $40,669.50 $30,000.00 $1 ,163,521 .09 1 11 A B C D EXPENDITURES emV^ yok Proposed Total Program Funder Specific Total Agency eg 0m_, Isiwwcnr.cuuTroaslBudget , Budget Budget 21 Salaries - (must complete chart on next page) 5,743.501 0.00 567,650.00 Salary 22 FICA - Total salaries x 0.0765 7.650/ 439.38 0.00 47,250.00 e remen - Annual pension for qualified - 23 staff 0.00 11 ,262.22 LITGIHFMff-lVreUrCffM'gniav�non-term 24 Disab. - 0.00 29,09628 WorKers o empioyees x 25 rote 4.140A 237.78 0.00 25,570.71 on a Unemployment - 4 prole e 26 employees x $7,000 x UCT-6 rate - 2.99% 120.041 0.001 12,908.88 POSALARIES ON LISTING Gross Annual B C % of Gross Annual of Salary on Proposed Salary program .Funder Specific Budget ' Sa7aryc Position Title/ TotafHrzAvk (Agency) - Requesfed(C(A) Example: Executive Director/40hrs 70,000.00 -:10,000.00 5,000.00 7. 14% sm20o7 a-t - GpCCWnICmmq Prgran , UNIFORM GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: GYAC - Cultural Cam FY 04105 FY 05/06 FY 06/07 % INCREASE FYE FYE FYE CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (CO. Csol. Byco1. a REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 #DIV/01 2 Children's Services Council-Martin 0.00 #DIVl01 3 Advisory Committee-Indian River 28 800.00 30,000.00 4.17 4 United Way-St. Lucie County 0.00 #DIV/01 5 United Way-Martin County0.00 #DMO! 6 United Way-Indian River County 0.00 #DIV/01 7 Department of Children & Families 0.00 #15V101 s County Funds 0.00 #DIV101 9 Contributions-Cash 0.00 #DIV/0! 18 Pro ram Fees 0.00 #DIM! 11 Fund Raising Events-Net 0.00 #DIV/D! 12 Sales to Public-Net 0.00 #DIV101 13 Membership Dues 0.00 #DIV/O! 14 Investment Income 0.00 #DI70! 1s Miscellaneous 0.00 #DIV101 16 Le acies & Bequests 0.00 #DIV101 17 Funds from Other Sources 0.00 #DIVl01 is Reserve Funds Used for Operating g 9 408A2 10,669.50 13.40% is In-Kind DonationslNot lncw dmlocal! 0.00 #DMO! 20 TOTAL 0.00 38 208.42 40 669.50 6.440/6 EXPENDITURES 21 Salaries 5171 .20 5,743.50 11.07% 22 FICA 395.60 439.38 11.07% 23 Retirement 77.56 0.00 -100.00% 24 LifelNealth 84.12 0-00 -100.00% 25 Workers Com enation 214.09 237.78 11.07% 26 Florida Unemployment 139.62 120.04 -14.02% 27 Travel-Daily 481.00 1 ,600.00 232.64% 28 Travel/Conferences/Training 0.00 0.00 #DIV/0! 29 Office�Supplles 48.33 50.00 3.46% 30 Telephone 175.00 175.00 0.00% 31 Postage/Shipping 234.68 250.00 6.53% 32 Utilities 291.00 305.00 4.81% 33 Occupancy (Building & Grounds 0.00 0.00 #0IV101 Printing & Publication 78.22 250.00 219.61% 35 Subscription/Dues/Memberships 0.00 0.00 #DIV/01 36 Insurance 445.00 495.00 11 .24% 37 E ui ment:Rental & Maintenance 0.00 0.00 #DIV101 38 Advertising 0.00 0.00 #DIV/01 39 Equipment Purchases:Ca ital Expense 0.00 0.00 #DIV/01 40 Professional Fees (Legal, Conultin 0.00 0.00 #DIVID! 41 Books/Educational Materials 0.00 0.00 #DIV/0! 42 Food & Nutrition 0.001 0.00 #DIV/D! 43 Administrative Costs 1,523.00 1,751.00 14.97% 44 Audit Expense 50.00 50.00 0.00% 45 Specific Assistance to Individuals 0.000 .0 O #DIV/01 46 OtherlM!scellaneous 0.00D.DD #DIV/0I 47 Other/Contract 28r800.00 30,000.06 4.17% 48 TOTAL 0.00 38,208.42 41,466.70 8.53% 49 REVENUES OVER! UNDER EXPENDITURES 0.00 0.00 -797.20 #DIV/0! Wa 07 na GYAC Cultural Camp Program UNIFORM GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCYIPROGRAM NAME: GYAC - Cultural Camp FUNDER: Children's Services of IRC A B c FY 06107 FY 06107 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET (col. B1col. A) EXPENDITURES 21 Salaries 55743 .50 0.00 0.00% 22 FICA 439 .38 0.00 0.00% 23 Retirement 0.00 0.00 #DIV/O ! 24 Life/Health 0.00 0.00 #DIV/0! 25 Workers Compensation 237.78 0.00 0 .00% 26 Florida Unemployment 120.04 0.00 0.00% 27 Travel-Dail 1 ,600.00 0.00 0.00% 26 Travel/Conferences/Training 0.00 0.00 #DIV/01 29 Office Supplies 50.00 0.00 0.00% 3o Telephone 175.00 0.00 0.00% 31 Postage/Shipping 250.00 0. 00 0,00% 32 Utilities 305.00 0.00 0.00% 33 Occupancy (Building & Grounds 0.00 0.00 #DIV/01 34 Printing & Publications 250.00 0.00 0.00% 35 Subscription/Dues/Memberships 0 .00 0.00 #DMO! 36 Insurance 495.00 0.00 0.00% 37 E ui ment:Rental & Maintenance 0.00 0.00 #DIV/0! 38 Advertising 0.00 0.00 #DIV/O! 39 Equipment Purchases: Capital Expense 0.00 0.00 #DMO! 4o Professional Fees (Legal, Consulting) 0.00 0.00 #DIV/0! 41 Books/Educational Materials 0.00 0.00 #DIV/0 ! 42 Food & Nutrition 0.00 0.00 #DIV/o ! 43 Administrative Costs 1 ,751 .00 0.00 0.00% 44 Audit Expense 50.00 0.00 0.00% 45 Specific Assistance to Individuals 0.00 0.00 #DIV/0! 46 Other/Miscellaneous 0 .001 0.00 #DIV/O! 41 Other/Contract - $19,000 VBMA & $11 ,000 RCT 30,000.00 309000.00 100.00% 46 TOTAL $41 ,466.70 $301000.00 72.35% GYAC - Cultural Camp Program Executive Director (1 )/40 hrs 66,950.00 669.50 0.00 0.00% Admin. Of Development & Mktg (1 )/40 hrs 51 ,904.00 519,04 0.00 0.00% Education Coordinator (1 )/40 hrs 30,000.00 1 ,500.00 0.00 0.00% Administrative Assistant (1 )/40 hrs 30,000.00 300.00 0.00 0.00% Receptionist (1 )/40 hrs 23,456.00 425.00 0.00 0.00% Custodian (1 )/40 hrs 26,020.00 0.00 0.00 0.00% Mentor Coordinator (1 )/25 hrs 15,000.00 0.00 0.00 0.00% Camp Counselors/Teachers (15)/40 hrs 76,020.00 760.00 0.00 0.00% After School Teachers (10)/15 hrs 76,020,001 0.00 0.00 0.00% Recreation Leaders (2)/20 hrs 18,804.00 188.00 0.00 0.00% Asst Academic Coordinator (1 )/20 hrs 10, 136.00 101 .00 0.00 0.00% Librarian (1 )140 hrs 32,500.00 0.00 0.00 0.00% Librarian (1 )120 hrs 12,500.00 0.00 0.00 0.00% Mental Health Counselor (1 )/40 hrs 40,000.00 0.00 0.00 0.00% Family Counselor (1 )/8 hrs 8,640.00 0.00 0.00 0.00% Student Dean (1 )140 hrs 33,200.00 0.00 0.00 0.00% Bus Driver (1 )/30 hrs (Summer) 1 4,500.00 1 ,800.00l 0.001 0.00% Bus Driver (1 )120 hrs (School year) 12,000.00 0.001 0.00 0.00% Remaining positions throughout the agency Total Salaries 1 $567,650.001 $5,743.50 $0.0 0.0071 FRINGE BENEFITS DETAIL A (Funder Specific Budget Funder B c D E F c Pension Worker's Unemployme Total Fringes Funder Specific FICA 7.65% Health Ins. Column C only, from line 22 to 27) Budget (Ax %) Compens. nt Compens. Specific Position Title / Total Hrs/wk Example: Case Manager/4ohrs 53000.00 382.50 200.00 500.00 300.00 200,00 1,582.50 Executive Director (1 )140 hrs 0.00 0.00 0.00 Admin. Of Development & Mktg (1 )/40 hrs 0.00 0.00 0.0 Education Coordinator (1 )140 hrs 0.00 0.00 0.0 Administrative Assistant (1 )140 hrs 0.00 0.00 0.0 Receptionist ( 1 )/40 hrs 0.00 0.00 0.00 Custodian (1 )140 hrs 0.00 0.00 0 .00 Mentor Coordinator (1 )f25 hrs 0.00 0.00 0.00 Camp Counselors/Teachers (15)140 hrs 0.00 0.00 0.0 After School Teachers ( 10)115 hrs 0.00 0.00 0.0 Recreation Leaders (2)/20 hrs 0.00 0.00 0.0 Asst. Academic Coordinator (1 )120 hrs 0.001 0.00 1 0.00 Librarian ( 1 )140 hrs 0.00 0.00 0.00 Librarian ( 1u20 hrs 0.00 0.00 0.0 Mental Health Counselor (1 )/40 hrs 0.00 0.00 0.00 Family Counselor (1 )/8 hrs 0.00 0.00 0.0 Student Dean (1 )140 hrs 0.00 0.00 0.00 Bus Driver ( 1 )130 hrs (Summer) 0.00 0.00 0.00 0.00 0.00 0-001 Total Funder Request Fringe Benefits $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0 A B C D EXPENDITURES GR YAREAS FOR Proposed Total Program Funder Specific Total Agency AGENCY USE ONLY TO SHODET4 ' Budget Budget- Budget RN et 27 Travel-Daily 1 ,600.00 0.00 31 ,738.00 # of Staff x average # of miles/wk x 50 Wks x - $ = Estimated Daily Travel/Mileage Reimb. - 28 Travel/Conferences/Training 0.0c 0.00 22,430.0 • National Conference (cost per staff) - _ - • Training/Seminar (cost per staff) _ - • Other Trainings (cost of travel, lodging, registration, food) 29 Offiee Supplies 50.00 0.00 29,815.00 ea2007 - - B-1 GYAC - Cultural Camp Progmm • Office supplies (monthly average x 12 _ months = estimated cost of office supplies - based on present history. 30 Telephone 175.00 0.00 8,500.00 • # Phone lines x average cost per month x 12 months = local phone cost • Average long distance calls x 12 months - - Estimated cost of long distance 31 Postage/Shipping 250.00 0.00 4,550.00 • Quarterly Mailing of Newsletter _ - • Special events, etc. • Bulk mailings - appeals - 32 Utilities 305.00 0.00 33,000.00 • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 33 Occupancy (Building & Grounds) 6,000.00 • Mortgage/Rent ($ x 12 months) • Janitorial ($ x 12 months) - • Grounds Maint. ($ x 12 months) • Real Estate Taxes 34 Printing & Publications 250.00 0.00 7,500.00 • Quartedy Newsletter ($ x 4) - • Letterheads , Envelopes, etc. - - • Fundraising materials • Other 35 Subscription/Dues/Memberships - - 0.00 0.00 750.00 • Membership to National Organization - • Dues • Subscriptions to Newspapers/magazines, -etc- 36 Insurance - 495.00 0.00 48,500.00 Directors/Officers Liab. - - - - • Commercial/General Insurance - • Bond Ins. • Auto Insurance - 37 Equipment Rental & Maintenance 1 ,700.00 • Copier lease ($ x 12 months) - • Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months) • Computer Maintenance ( $ x 12 months) • Other 38 Advertising 7,500.00 • Newspaper ads - • Fundraising ads/promotions • Other (vacancies) - 39 Equipment Purchases:Capital Expense 11 ,500.00 • Computer/monitor (# x $) • Laser Printer - 40 Professional Fees (Legal, Consulting) 32,500.00 • Legal advice ( estimated #hrs x $) - • Consultant fees • Other 41 Books/Educational Materials 0.00 10,250.00 • Books/videos • Materials ($ x staff) 42 Food & Nutrition 0.00 0.00 15,560.00 • Meals ( # meals x clients x 5days x 50 wks) - • Snacks 43 Administrative Costs 1 ,751.00 0.00 83,000.00 • Admin. Cost (% of total budget) 44 Audit Expense 50.00 6.001 8,000.00 m12007 6-1 ' GAC-CulNral Camp Propnm UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: GYAC - Cultural Camp FUNDER: Children's Services of Indian River County k ; ", * �AL1NEITEM ?_ate ,r " EXPC/INATIONFORVARM CE', F' #DIVI01 #DIVI01 #DIV101 #DIV10! #DIV101 #DIV10! #DIVmI #DIV/0! #DIVIO! #DIVIO! 2170! #DIV101 #DIV/0! #DIVI01 #DIV101 #DIVI01 #DIV101 Travel-Daily Monies for transportation wst to get students to and from GYAC to the VBMA and RCT. ZWO! #Drv101 Printing & Publications Shared wst of GYAC Summer informationat material. #DIV101 #DIV/O! #DIV/o1 #DIV/O! #DIVI01 #DMO! ;DIV/O! #DIV101 #Drv101 ��� 84 �'AC-Guttunicemp vmgrem UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCYIPROGRAM NAME: GYAC - Cultural Camp FUNDER: Children's Services of Indian River County "� --`SilNEITEM; � . � , �� - _•�� � EXP14NATION`FOR VARIANCE- #DN101 #0N101 #DIVro1 #DIV/O! #DIV101 #DIVIO! #DN101 MIMI #DN/0! #DIVIOI #DIVIO! #DIVIO! #DN/O! OtherlContract - 19 000 VBMA a I 1000 RCT Changed from paid staff to wMracted services for instmcdon. WaW1 as GYAC - Cultural Camp Program • Independent Audit Review 45 Specific Assistance to Individuals 4,000.00 • Medical assistance • Meals/Food _ • Rent Assistance • Other 46 Other/Miscellaneous 0.00 0.00 1 ,920.00 • Background check/drug test • Other 47 Other/Contract 30,000.00 30,000.00 101 ,070.00 • Sub-contract $19,000 to VBMA & $11 ,000 to _ RCT 48 TOTAL EXPENSES $41 ,466.70 $30,000.00 $1 ,163,521 .09 5grz007 B-1 GRL -CWNGmp P,gism UNIFORM GRANT APPLICATION TOTAL AGENCY BUDGET AGENCYIPROGRAM NAME: GYAC - Cultural Cam FY 04105 FY 05/06 FY 06107 % INCREASE FYE FYE HE CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED !col. Cool. BpcoL B REVENUES BUDGETED BUDGETED i Children's Services Council-St. Lucie 0.00 #DIV/0! 2 Children's Services Council-Martin 0.00 #DIV10! 3 Advisory Committee-Indian River 30,000.00 92,400.00 174,000.00 88.31 4 United Way-St Lucie Countv 0.00 #DIVIO! s United Way-Martin County 0.00 #DIVI01 6 United Way-Indian River County 38 250.00 90,000.00 135.29% 7 Department of Children & Families 0.00 #DIV/01 - a County Funds 122,443.110 162 939.00 280,000.00 53.06% 9 Contributions-Cash 136 750.00 526 083.00 268y123.00 -49.03% 10 Pr ram Fees 76 500.00 #D!V/O! 11 Fund Raising Events-Net 7000.00 4528.OD 60,000.00 1225.09% 12 Sales to Public-Net 0.00 #DIV/01 13 Membamhi Dues 71500.00 38 645.00 6,300.00 -83.70% 14 Investment Income 100,000.00 930100 0.00 -100.00% 15 Miscellaneous 22,816.00 17598.09 -93.000/6 1s Legacies & Be uests 0.00 #DIV10! 17 Funds from Other Sources 199 500.00 30 793.00 0.00 -100.000/0 1E Reserve Funds Used for Operating 207 000.00 #DIV/01 is In-Kind Donations 1No11nclWvd Mt0aQ 30 000.00 #DIV101 20 TOTAL 603,193.00 945755.00 1 ,163,521.09 23.03% EXPENDITURES 21 Salaries 472156.00 563 466.67 567,650.00 0.740/ 22 FICA 36120.00 43105.19 47,250.00 9.62% 23 Retirement 12842.00 9815.28 11262.22 14.74% 24 Life/Health 34,877.00 43 608.00 2909628 -33.28% 25 Workers Compensation 19574.00 24172.72 25,570.71 5.78% 26 Florida Unemployment 12 748.00 18 030.93 12,908.88 -28.41% 27 Travel-Daily 13561.00 8574.00 31738.00 270.17% 2a Travel/Conferences/Training 6148.00 15428.00 22430.00 45.39% 29 Office Su lies 16658.00 27759.00 29,815.00 7.41% 30 Telephone 8430.00 9,685.00 8500.00 -12.24 /6 31 Postage/Shipping 3723.00 4397.00 4550.00 3.48% 32 Utilities 29 540.00 32 579.00 33 000.00 1 .29% M Occupancy (Building & Grounds 6,000.00 3,118.00 6,000.00 92.430/6 34 Printing & Publications 4,978.00 5,189.00 7,500.00 44.54% 35 Subscription/Dues/Memberships 3460.00 2060.00 750.00 -63.59% 36 Insurance 48771 .00 47436.00 48,500.00 2.240/4 37 E ui ment:Rental & Maintenance 29 461 .00 61 278.00 1,700.00 -97.23% 38 Advertising 2,240.00 5,830.00 7,500.00 28.64% 39 E ui ment Purchases:Ca ital Expense 5,234.00 11,500.00 119.72% 40 Professional Fees (Legal, Consulting) 10,306.00 9,175.00 32,500.00 254.22% M BookslEducational Materials 59628.00 9,500.00 10,250.00 7.89% 42 Food & Nutrition 9,452.00 11 921.00 15,560.00 30.53% 43 Administrative Costs 81 000.00 148168.84 8300000 -43.98% a4 Audit Expense 5,000.00 8,400.00 8 OOO.DO -4.76% 45 Specific Assistance to Individuals 4,000.00 #DIV/DI 46 Other/Miscellaneous 13395.00 1 ,920.00 -85.670/a 47 OthedContract 71 028.00 24 073.00 101 070.00 319.85% 48 TOTAL 945701.00 1155398.53 1 ,163,521.09 0.70% 49 REVENUES OVER/ UNDER EXPENDITURES -342,508.00 -209,643.53 0.00 -10D.00% y,� rz arts ana t ratts instruction trL- J4v.u3U) rage 1 .V1 The AIRS / 211 LA County Lo m - Taxonomy Hnp Stam weak of Human Services �® 000 a' A111 cS Home Search Print Download Recent Changes Resources Help Keyword Code Drilldown Related Concept External System Home o Arts and Crafts Instruction (PL-740.050) Term Arts and Crafts Instruction Code PL- 740 . 050 Definition Programs that provide classes , individual lessons or other opportunities for people who want to learn or perfect their skills and techniques in any of a variety of visual art forms or crafts . Created 3/ 10/92 Changed 2/8/07 Use References Art Classes Arts and Crafts Classes Crafts Instruction See Also Adapted Arts and Crafts Materials ( LH - 060 . 700 -03 ) References Art Appreciation X740 . 070 - 08) Art Museums (TA- 550 . 050 ) Arts and Crafts Clubs ( PS -820 . 055 ) Arts and Crafts Donation Programs (TI - 180 . 450 - 08 ) Arts/Art History Research-TR- 800_0501 Arts Associations (TN -040 ) Art Supplies CEL-Z20 . 035 Crafts Volunteer Opportunities (PX_700 . 1551 Visual Arts (TA-900 ) External Informal Education for Self- Improvement Self- Enrichment UW Classification 4 . 2 . 01 . 031 Terms Personal Involvement/Active Participation in Artistic Pursui ( UW 7_3 . 02 . 01 General Arts Education ( NPC A01 . 021 Visual Arts Instruction ( NPC A09 . 14 ) Arts Education ( NTE A25 ) Related Concepts Copyright © Information and Referral Federation of Los Angeles County, doing business as 211 LA County. All rights reserved. Version 3.0. 1. Privacy Policy . Terms of Use . Contact 211 LA County . htw ://www.21I =onomy.orp,/seuch/record?code=PL`/`2d740�/`2eO5O 5/7/2007 EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example, no expenditures prior to October it may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners . All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries , benefits , supplies, contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e .g . salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies, these must be provided from other sources . c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 - GpCCWnICmmq Prgran , UNIFORM GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: GYAC - Cultural Cam FY 04105 FY 05/06 FY 06/07 % INCREASE FYE FYE FYE CURRENT VS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (CO. Csol. Byco1. a REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 #DIV/01 2 Children's Services Council-Martin 0.00 #DIVl01 3 Advisory Committee-Indian River 28 800.00 30,000.00 4.17 4 United Way-St. Lucie County 0.00 #DIV/01 5 United Way-Martin County0.00 #DMO! 6 United Way-Indian River County 0.00 #DIV/01 7 Department of Children & Families 0.00 #15V101 s County Funds 0.00 #DIV101 9 Contributions-Cash 0.00 #DIV/0! 18 Pro ram Fees 0.00 #DIM! 11 Fund Raising Events-Net 0.00 #DIV/D! 12 Sales to Public-Net 0.00 #DIV101 13 Membership Dues 0.00 #DIV/O! 14 Investment Income 0.00 #DI70! 1s Miscellaneous 0.00 #DIV101 16 Le acies & Bequests 0.00 #DIV101 17 Funds from Other Sources 0.00 #DIVl01 is Reserve Funds Used for Operating g 9 408A2 10,669.50 13.40% is In-Kind DonationslNot lncw dmlocal! 0.00 #DMO! 20 TOTAL 0.00 38 208.42 40 669.50 6.440/6 EXPENDITURES 21 Salaries 5171 .20 5,743.50 11.07% 22 FICA 395.60 439.38 11.07% 23 Retirement 77.56 0.00 -100.00% 24 LifelNealth 84.12 0-00 -100.00% 25 Workers Com enation 214.09 237.78 11.07% 26 Florida Unemployment 139.62 120.04 -14.02% 27 Travel-Daily 481.00 1 ,600.00 232.64% 28 Travel/Conferences/Training 0.00 0.00 #DIV/0! 29 Office�Supplles 48.33 50.00 3.46% 30 Telephone 175.00 175.00 0.00% 31 Postage/Shipping 234.68 250.00 6.53% 32 Utilities 291.00 305.00 4.81% 33 Occupancy (Building & Grounds 0.00 0.00 #0IV101 Printing & Publication 78.22 250.00 219.61% 35 Subscription/Dues/Memberships 0.00 0.00 #DIV/01 36 Insurance 445.00 495.00 11 .24% 37 E ui ment:Rental & Maintenance 0.00 0.00 #DIV101 38 Advertising 0.00 0.00 #DIV/01 39 Equipment Purchases:Ca ital Expense 0.00 0.00 #DIV/01 40 Professional Fees (Legal, Conultin 0.00 0.00 #DIVID! 41 Books/Educational Materials 0.00 0.00 #DIV/0! 42 Food & Nutrition 0.001 0.00 #DIV/D! 43 Administrative Costs 1,523.00 1,751.00 14.97% 44 Audit Expense 50.00 50.00 0.00% 45 Specific Assistance to Individuals 0.000 .0 O #DIV/01 46 OtherlM!scellaneous 0.00D.DD #DIV/0I 47 Other/Contract 28r800.00 30,000.06 4.17% 48 TOTAL 0.00 38,208.42 41,466.70 8.53% 49 REVENUES OVER! UNDER EXPENDITURES 0.00 0.00 -797.20 #DIV/0! Wa 07 na GYAC Cultural Camp Program UNIFORM GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCYIPROGRAM NAME: GYAC - Cultural Camp FUNDER: Children's Services of IRC A B c FY 06107 FY 06107 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET (col. B1col. A) EXPENDITURES 21 Salaries 55743 .50 0.00 0.00% 22 FICA 439 .38 0.00 0.00% 23 Retirement 0.00 0.00 #DIV/O ! 24 Life/Health 0.00 0.00 #DIV/0! 25 Workers Compensation 237.78 0.00 0 .00% 26 Florida Unemployment 120.04 0.00 0.00% 27 Travel-Dail 1 ,600.00 0.00 0.00% 26 Travel/Conferences/Training 0.00 0.00 #DIV/01 29 Office Supplies 50.00 0.00 0.00% 3o Telephone 175.00 0.00 0.00% 31 Postage/Shipping 250.00 0. 00 0,00% 32 Utilities 305.00 0.00 0.00% 33 Occupancy (Building & Grounds 0.00 0.00 #DIV/01 34 Printing & Publications 250.00 0.00 0.00% 35 Subscription/Dues/Memberships 0 .00 0.00 #DMO! 36 Insurance 495.00 0.00 0.00% 37 E ui ment:Rental & Maintenance 0.00 0.00 #DIV/0! 38 Advertising 0.00 0.00 #DIV/O! 39 Equipment Purchases: Capital Expense 0.00 0.00 #DMO! 4o Professional Fees (Legal, Consulting) 0.00 0.00 #DIV/0! 41 Books/Educational Materials 0.00 0.00 #DIV/0 ! 42 Food & Nutrition 0.00 0.00 #DIV/o ! 43 Administrative Costs 1 ,751 .00 0.00 0.00% 44 Audit Expense 50.00 0.00 0.00% 45 Specific Assistance to Individuals 0.00 0.00 #DIV/0! 46 Other/Miscellaneous 0 .001 0.00 #DIV/O! 41 Other/Contract - $19,000 VBMA & $11 ,000 RCT 30,000.00 309000.00 100.00% 46 TOTAL $41 ,466.70 $301000.00 72.35% EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices: Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods: facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid ), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 1801 27`h Street, Vero Beach , Florida 32960. Recipient: Gifford Youth Activity Center, 4875 43rd Ave . , Vero Beach , FL . 32967 2 . Venue: Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims , controversies , or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations, agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise , words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise . 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 ' GAC-CulNral Camp Propnm UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE TOTAL PROGRAM BUDGET AGENCYIPROGRAM NAME: GYAC - Cultural Camp FUNDER: Children's Services of Indian River County k ; ", * �AL1NEITEM ?_ate ,r " EXPC/INATIONFORVARM CE', F' #DIVI01 #DIVI01 #DIV101 #DIV10! #DIV101 #DIV10! #DIVmI #DIV/0! #DIVIO! #DIVIO! 2170! #DIV101 #DIV/0! #DIVI01 #DIV101 #DIVI01 #DIV101 Travel-Daily Monies for transportation wst to get students to and from GYAC to the VBMA and RCT. ZWO! #Drv101 Printing & Publications Shared wst of GYAC Summer informationat material. #DIV101 #DIV/O! #DIV/o1 #DIV/O! #DIVI01 #DMO! ;DIV/O! #DIV101 #Drv101 ��� 84 �'AC-Guttunicemp vmgrem UNIFORM GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCYIPROGRAM NAME: GYAC - Cultural Camp FUNDER: Children's Services of Indian River County "� --`SilNEITEM; � . � , �� - _•�� � EXP14NATION`FOR VARIANCE- #DN101 #0N101 #DIVro1 #DIV/O! #DIV101 #DIVIO! #DN101 MIMI #DN/0! #DIVIOI #DIVIO! #DIVIO! #DN/O! OtherlContract - 19 000 VBMA a I 1000 RCT Changed from paid staff to wMracted services for instmcdon. WaW1 as arts ana t ratts instruction trL- J4v.u3U) rage 1 .V1 The AIRS / 211 LA County Lo m - Taxonomy Hnp Stam weak of Human Services �® 000 a' A111 cS Home Search Print Download Recent Changes Resources Help Keyword Code Drilldown Related Concept External System Home o Arts and Crafts Instruction (PL-740.050) Term Arts and Crafts Instruction Code PL- 740 . 050 Definition Programs that provide classes , individual lessons or other opportunities for people who want to learn or perfect their skills and techniques in any of a variety of visual art forms or crafts . Created 3/ 10/92 Changed 2/8/07 Use References Art Classes Arts and Crafts Classes Crafts Instruction See Also Adapted Arts and Crafts Materials ( LH - 060 . 700 -03 ) References Art Appreciation X740 . 070 - 08) Art Museums (TA- 550 . 050 ) Arts and Crafts Clubs ( PS -820 . 055 ) Arts and Crafts Donation Programs (TI - 180 . 450 - 08 ) Arts/Art History Research-TR- 800_0501 Arts Associations (TN -040 ) Art Supplies CEL-Z20 . 035 Crafts Volunteer Opportunities (PX_700 . 1551 Visual Arts (TA-900 ) External Informal Education for Self- Improvement Self- Enrichment UW Classification 4 . 2 . 01 . 031 Terms Personal Involvement/Active Participation in Artistic Pursui ( UW 7_3 . 02 . 01 General Arts Education ( NPC A01 . 021 Visual Arts Instruction ( NPC A09 . 14 ) Arts Education ( NTE A25 ) Related Concepts Copyright © Information and Referral Federation of Los Angeles County, doing business as 211 LA County. All rights reserved. Version 3.0. 1. Privacy Policy . Terms of Use . Contact 211 LA County . htw ://www.21I =onomy.orp,/seuch/record?code=PL`/`2d740�/`2eO5O 5/7/2007 EXHIBIT B [From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] " D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners . In the event an agency provides inadequate documentation on a consistent basis , funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example, no expenditures prior to October it may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners . All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries , benefits , supplies, contractual services , etc. If Indian River County is reimbursing an agency for only a portion of an expense (e .g . salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available . Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies, these must be provided from other sources . c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices: Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods: facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid ), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 1801 27`h Street, Vero Beach , Florida 32960. Recipient: Gifford Youth Activity Center, 4875 43rd Ave . , Vero Beach , FL . 32967 2 . Venue: Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims , controversies , or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations, agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise , words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise . 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1