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HomeMy WebLinkAbout2007-437B Indian River County Grant Contract 6& This Grant Contract ("Contract") entered into effective thisday of October 2007 b and between Indian River County, a political subdivision of a State of Florida , 1801 27 Street , Vero Beach FL , 32960 ("County" ) and Redlands Christian Migrant Association , Inc. , (Recipient) ; of: 402 West Main Street, Immokalee , FL 34142 For: RCMA Whispering Pines Child Development Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance' ) and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children 's Services Advisory Committee and the recommendation of the Children 's Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . - 1 - Indian River County Grant Contract 6& This Grant Contract ("Contract") entered into effective thisday of October 2007 b and between Indian River County, a political subdivision of a State of Florida , 1801 27 Street , Vero Beach FL , 32960 ("County" ) and Redlands Christian Migrant Association , Inc. , (Recipient) ; of: 402 West Main Street, Immokalee , FL 34142 For: RCMA Whispering Pines Child Development Program Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B . The County adopted Ordinance 99- 1 on January 19 , 1999 ("Ordinance' ) and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified , targeted , evaluated and addressed . C . The Children ' s Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose . D . The proposals submitted to the Children 's Services Advisory Committee and the recommendation of the Children 's Services Advisory Committee have been reviewed by the County. E . The Recipient, by submitting a proposal to the Children 's Services Advisory Committee , has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . F . The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined ) on the terms and conditions set forth herein . NOW THEREFORE , in consideration of the mutual covenants and promises herein contained , and other good and valuable consideration , the receipt and adequacy of which are hereby acknowledged , the parties agree as follows : 1 . Background Recitals . The background recitals are true and correct and form a material part of this Contract. 2 . Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes") . - 1 - 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period " ). The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . 4 . Grant Funds and Payment The approved Grant for the Grant Period is Thirty Thousand Dollars ($30 ,000) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit 'B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate. 5. Additional Obligations of Recipient. 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five (5) days prior written notice . 5 .2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws , rules , and regulations. 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30 , and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program' s performance throughout the Grant Period . 5.4 Audit Requirements . If Recipient receives $25 , 000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5. 4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. - 2 - 3 . Term . The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2007/2008 ("Grant Period " ). The Grant Period commences on October 1 , 2007 and ends on September 30 , 2008 . 4 . Grant Funds and Payment The approved Grant for the Grant Period is Thirty Thousand Dollars ($30 ,000) . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information , at a minimum , that is set forth in Exhibit 'B" attached hereto and incorporated herein by this reference . All reimbursement requests are subject to audit by the County. In addition , the County may require additional documentation of expenditures , as it deems appropriate. 5. Additional Obligations of Recipient. 5 . 1 Records . The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition , the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3 ) years after the expiration of the Grant Period . The County shall have access to all books , records , and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense , upon five (5) days prior written notice . 5 .2 Compliance with Laws . The Recipient shall comply at all times with all applicable federal , state, and local laws , rules , and regulations. 5 . 3 Quarterly Performance Reports . The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County within fifteen ( 15) business days following : December 31 , March 31 , June 30 , and September 30 . The Recipient acknowledges and agrees that the County reserves the right to conduct random and unannounced monitoring of the program' s performance throughout the Grant Period . 5.4 Audit Requirements . If Recipient receives $25 , 000 or more in the aggregate from all Indian River County government funding sources , the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient' s fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding , and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 . 5. 4 . 1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. - 2 - 5 .4 .2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments, or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A . M . Best, subject to approval by Indian River County' s risk manager, of the following types and amounts of insurance : (i ) Commercial General Liability Insurance in an amount not less than $ 1 ,000 , 000 combined single limit for bodily injury and property damage, including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; ( ii ) Business Auto Liability Insurance in an amount not less than $ 1 ,000 ,000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii ) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5. 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials, and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or - 3 - omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30 ) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . K. Bon , Clerk BOARD OF COUNTY COMMISSIONERS BY Deputy Clef c By Gary heeler, Chairman BCC Approved : Approved : - seph .'Baird ounty Administrator p roved as to form and legal sufficiency: RECIPIENT: /Marian E . Fell , Assistant County Attorney By: // l — REDLANDS CHRISTIAN MIGRANT ASSOCIATION , INC . - 4 - 5 .4 .2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements , audit comments, or notes . 5 . 5 Insurance Requirements . Recipient shall , no later than October 21 , 2006 , provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A . M . Best, subject to approval by Indian River County' s risk manager, of the following types and amounts of insurance : (i ) Commercial General Liability Insurance in an amount not less than $ 1 ,000 , 000 combined single limit for bodily injury and property damage, including coverage for premises/operations , products/completed operations , contractual liability, and independent contractors ; ( ii ) Business Auto Liability Insurance in an amount not less than $ 1 ,000 ,000 per occurrence combined single limit for bodily injury and property damage , including coverage for owned autos and other vehicles , hired autos and other vehicles , non-owned autos and other vehicles ; and (iii ) Workers' Compensation and Employer's Liability (current Florida statutory limit) 5 . 6 Insurance Administration . The insurance certificates , evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition , the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance . The Recipient shall , upon ten ( 10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business , of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages ; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option , terminate this Contract. 5. 7 Indemnification . The Recipient shall indemnify and save harmless the County, its agents , officials, and employees from and against any and all claims , liabilities , losses , damage , or causes of action which may arise from any misconduct, negligent act, or - 3 - EXHIBIT A [Copy of complete proposal/application] Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Develoff ent�� ` Center/Children Services Advisory Committee Indian River County PROGRAM COVER PAGE ---!ll---°A° Organization Name: Redlands Christian Migrant Association, Inc. �"� �/ , Executive Director: Barbara Mainster E-mail : barbara(a rcma.org— 3e5' yll, Address : 402 West Main Street Telephone: 239-658-3560 Immokalee, FL 34142 Fax : 239-658-3571 Program Director: Nvdia Guzman E-mail: Liydia@rcma. org Address: 111 North Maple Street Telephone: 772-571 -9015 Fellsmere, FL 32948 Fax: 772-571 -8801 Program Title: RCMA Whispering Pines Child Development Center Priority Need Area Addressed: Increase childcare capacities and subsidies for underserved populations, particularly the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families. Brief Description of the Program: RCMA provides substitute parental care for children during some portion of a twenty-four hour day by providing high quality child care and comprehensive services to families in need in four child development centers in Indian River County. RCMA is requesting 59,494. 00 to offset the high cost of providing services to infants and toddlers in the RCMA Whispering Pines Child Development Center. This center is accredited by the National Association for the Accreditation of Young Children, or NAEYC , which requires a low staff-to- child ratio. In order to continue to meet accreditation standards, and continue to meet the high demand for quality infant and toddler child careRCMA is re ti 20 % of the cost of infant and toddler teacher salaries/fringe. RCMA c seryschoolers'and 5 $. . infants and toddlers with a capacity to serve an additio al 22 i ant,om&tod leis'with financial _ assistance/subsidies . See B. Program Need Statement b for more detail regarding cost of care. SUMMARY REPORT — Enter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : $ 59 ,494 . 00 Total Proposed Program Budget for 2007 / 08 : $ 888 , 106 . 00 Percent of Total Program Budget : 6 . 7 % Current Program Funding ( 2006 /07 ) : Dollar increase /( decrease ) in request : $ 59 , 494 Percent increase /( decrease ) in request * * 9DIV / 0 ! Unduplicated Number of Children to be served Individually : 138 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : Total Program Cost per Client : 6435 . 55 * *If request increased 5% or more, briefly explain why: N/A 2 omissions of the Recipient, its agents , officers , or employees in connection with the performance of this Contract. 5 . 8 Public Records . The Recipient agrees to comply with the provisions of Chapter 119 , Florida Statutes (Public Records Law) in connection with this Contract. 6 . Termination . This Contract may be terminated by either party, without cause , upon thirty (30 ) days prior written notice to the other party. In addition , the County may terminate this Contract for convenience upon ten ( 10 ) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 . Availability of Funds . The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8 . Standard Terms . This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference . IN WITNESS WHEREOF , County and Recipient have entered into this Contract on the date first above written . INDIAN RIVER COUNTY Attest: J . K. Bon , Clerk BOARD OF COUNTY COMMISSIONERS BY Deputy Clef c By Gary heeler, Chairman BCC Approved : Approved : - seph .'Baird ounty Administrator p roved as to form and legal sufficiency: RECIPIENT: /Marian E . Fell , Assistant County Attorney By: // l — REDLANDS CHRISTIAN MIGRANT ASSOCIATION , INC . - 4 - Redlands Christian Migrant Association, Inc ./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County If these funds are being used to match another source, name the source and the $ amount: N/A The Organization 's Board of Directors has approved this application on (date). 3/26/07 John Dinkel <;' -7 Name of President/Chair of the Board Sipature Barbara Mainster 1 t - j Name of Executive Director/CPO Signature 3 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County PROPOSAL NARRATIVE A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. Box will exs�wu tvne: ) 1 . Provide the mission statement and vision of your organization. Redlands Christian Migrant Association, Inc. creates and fosters opportunities for the children of migrant and other low-income rural families to maximize the choices in their lives. RCMA will positively impact the lives of migrant farmworkers and rural poor families by providing quality child care, kindergarten readiness activities and family support services that empower parents to become leaders in their children' s education and in the Indian River County community. Through the development of these skills, RCMA families will have the opportunity to experience a better quality of life and their children will enter the public school system "ready to learn". 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. RCMA was created in 1965 specifically to address the problems of, and provide services to, Florida' s migrant farmworker children and their parents. Today RCMA is the largest organization directly operating child development centers in the state. We have been a Central Agency since 1974, a Migrant Head Start delegate agency since 1981 , a Head Start Grantee since 1991 and an Early Head Start Grantee since 1996. Over 78% of our centers are NAEYC accredited with several others currently in process. Our inclusion of children with disabilities, beginning with infants and toddlers, has been recognized as a model within our state. Our staffing is reflective of the ethnicity of the children served, and hiring from within the community has been our practice since 1968 . RCMA continues its emphasis on educating children and empowering families. We will grow within our loosely defined education area, seizing opportunities to do more and diversify if it is coming from the soul of the organization. We are a family driven, high-quality organization. From its original 75 children in Homestead Florida, RCMA has expanded to serving presently over 7,000 children annually in 76 centers and programs in rural areas of 20 Florida counties. In Indian River County, RCMA operates four child development centers that served a total of 431 children ages 6 weeks to 10 years last year. 4 EXHIBIT A [Copy of complete proposal/application] Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Box will gWand asyouivpe) 1 . a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. According to Alice C. Larson Study, Migrant and Seasonal Farmworker Enumeration Profiles Study, there are 5 ,053 migrant and seasonal farmworkers in Indian River County. The median family income for these families is $7,500 a year (the Miami Herald 8/2003 "The Face of Florida' s Farmworkers"). Families encompassed in these community households tend to be lacking in the necessary skills to access the services and education that is available to them. Due to the fact that many agricultural working families migrate to attain needed income, there is a natural result of educational limitations the children of these families face. School readiness, as well as parenting, and advocacy skills, are some of the major issues facing the successful development of these families . Children enrolled in the RCMA programs are considered disadvantaged "educationally" and "at-risk" for dropping out later in school. As of April' s School Readiness report, there are 165 infants and toddlers on the Indian River County waiting list. Recent brain research tells us that intervention services provided during the first three years of a child' s life is critical to his/her success later in life. It is important we work with parents to help them develop the knowledge and learn the skills necessary to help their child. Very few child care centers offer infant and toddler care. With the required ratio of one teacher for every four infants most child care providers find it more profitable to offer care to preschool and school age children. We must reverse this trend. In Indian River County the current reimbursement to a center for providing care to four infants, 10.5 hours per day, (M-F, 6 :30am to Spm) for 260 days per year in an accredited center is $27,456. The salary/fringe for one full-time CDA teacher, making $9.00 per hour, and one part-time teacher making $8.00 per hour is approximately $30,680. This amount does not include training and/or retention strategies. It is obvious that centers need to find alternative methods to fund infant/toddler care in order to operate a financially sound program. One method is to find financial assistance/subsidies. 2. a) Identify similar urograms that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. a) There are no existing programs that specifically serve RCMA' s targeted population. There are other programs that provide school readiness child care, which is required, and adhere to the Department of Children & Families for licensing guidelines as well as school readiness guidelines and Statute 65C-22. b) RCMA' s target population is migrant, seasonal and former farmworkers and rural poor Farmworker families and therefore : -The center hours are based on the working day of the farmworker parents. Parents determine the hours with a majority vote. -85% of the staff are of the same culture as the children in the centers. -The family' s native language (Spanish) is spoken in the center with a strong emphasis on learning English, both for the parent and the children. -Centers are located in the agriculture community as a convenience for the families. -Lesson Plans are individualized for each child based on the results of assessments . -Child/teacher ratios are lower than other agencies due to the achievement and maintenance of accreditation. -An Early Childhood Specialist is in each center to oversee the education program. -RCMA has as written plan of action based on the performance standards set by Early Head Start and NAEYC standards. 5 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County C. PROGRAM DESCRIPTION (Entire Section C 1 — 6, not to exceed two pages. Box will expand as you type) 1 . List Priority Needs area addressed. Increase childcare capacities and subsidies for underserved populations, particularly the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families. 2. Briefly describe program activities including location of services. Whispering Pine Child Development Center— 10076 Esperanza Circle, Fellsmere, FL The services offered through the RCMA Whispering Pines Child Development Center incorporate the following : Education Program: This quality educational program is a NAEYC driven developmentally appropriate curriculum stressing language development and self esteem. These are barriers to our targeted migrant and rural poor population. Assessments : The on-going assessment scores as tracked in the Early Learning Accomplishment Profile assure appropriate individualization for each young child. The assessments also alert staff to developmental delays so the appropriate referral services will be received in a timely manner. Parent Support: Parent involvement is one of the keys to a child ' s educational success. Monthly parent meetings, support groups, parent trainings and volunteer activities are conducted and based on parent' s requests and needs. Social Services : RCMA provides health and social services referrals and follow-ups, as well as, family needs assessments, with a limited home visit component. Basic Health Program : Includes daily health checks of children, child health referrals and prescription medications administered. Nutrition: A nutritious breakfast, lunch and snack are served to all toddlers with the menus approved by a registered dietician. Children sit together with their teacher and serve themselves family style. Infants use the Child Care Feeding Program and move from formula to toddler food as appropriate. 3 . Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. There is national research which proves that high quality infant, toddler and preschool child care with a strong parent involvement component makes a significant difference in increased school success, decreased teen pregnancy, decreased juvenile delinquency and decreased special education placement. As quoted in Children in Need - Investment Strategies for the Educationally Disadvantaged, an effective quality child care program is one that emphasized "collaboration between teaching staff and parents as partners in the education and development of children, including frequent communication and substantive conferences at least monthly". Preparing children for kindergarten, parenting and advocacy skills, are the major issues facing the successful development of these families. RCMA' s additional goal is to help children be successful in public school and to help parents fulfill their role as their child' s first teacher and advocate during their public school years. RCMA meets this need by offering a continuum of child care services beginning with infant and toddler care. 6 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Develoff ent�� ` Center/Children Services Advisory Committee Indian River County PROGRAM COVER PAGE ---!ll---°A° Organization Name: Redlands Christian Migrant Association, Inc. �"� �/ , Executive Director: Barbara Mainster E-mail : barbara(a rcma.org— 3e5' yll, Address : 402 West Main Street Telephone: 239-658-3560 Immokalee, FL 34142 Fax : 239-658-3571 Program Director: Nvdia Guzman E-mail: Liydia@rcma. org Address: 111 North Maple Street Telephone: 772-571 -9015 Fellsmere, FL 32948 Fax: 772-571 -8801 Program Title: RCMA Whispering Pines Child Development Center Priority Need Area Addressed: Increase childcare capacities and subsidies for underserved populations, particularly the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families. Brief Description of the Program: RCMA provides substitute parental care for children during some portion of a twenty-four hour day by providing high quality child care and comprehensive services to families in need in four child development centers in Indian River County. RCMA is requesting 59,494. 00 to offset the high cost of providing services to infants and toddlers in the RCMA Whispering Pines Child Development Center. This center is accredited by the National Association for the Accreditation of Young Children, or NAEYC , which requires a low staff-to- child ratio. In order to continue to meet accreditation standards, and continue to meet the high demand for quality infant and toddler child careRCMA is re ti 20 % of the cost of infant and toddler teacher salaries/fringe. RCMA c seryschoolers'and 5 $. . infants and toddlers with a capacity to serve an additio al 22 i ant,om&tod leis'with financial _ assistance/subsidies . See B. Program Need Statement b for more detail regarding cost of care. SUMMARY REPORT — Enter Information In The Black Cells Only) Amount Requested from Funder for 2007 /08 : $ 59 ,494 . 00 Total Proposed Program Budget for 2007 / 08 : $ 888 , 106 . 00 Percent of Total Program Budget : 6 . 7 % Current Program Funding ( 2006 /07 ) : Dollar increase /( decrease ) in request : $ 59 , 494 Percent increase /( decrease ) in request * * 9DIV / 0 ! Unduplicated Number of Children to be served Individually : 138 Unduplicated Number of Adults to be served Individually : - Unduplicated Number to be served via Group settings : Total Program Cost per Client : 6435 . 55 * *If request increased 5% or more, briefly explain why: N/A 2 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Area Coordinator: a professional who represents the community served. 40 hours Program Coordinator : a degreed professional in the field of education. 40 hours Health Specialist: degreed with experience in nursing. 40 hours Area Family Support Specialist: a degreed professional in the field of social services. 40 hours Area Volunteer Coordinator: a degreed professional with experience in working with community groups . 40 hours. Center Coordinator: High school diploma or GED, experience with economically disadvantaged families . 40 hours Early Childhood Specialist: Bachelor degree in Early Childhood. 40 hours Family Support Worker: Proven experience working with the families served. 40 hours. Teacher Level 1 : Be in possession of an AS or AA Degree in Early Childhood or related field. Minimum of twenty-four (24) month experience in early childhood work. 40 Hours Teacher Level 2: Child Development Credential. Minimum of twelve ( 12) months experience in early childhood work. 40 Hours Teacher Level 3 : High School or GED preferred. Minimum of six (6) months in early childhood work experience. 40 Hours Teacher Trainee : High School or GED preferred. 40 Hours Mentor Teacher: Be in possession of an AS or AA Degree in Early Childhood or related field. Minimum of twenty-four (24) months experience in early childhood work. Eligibility Specialist: High School diploma or GED , member of the community being served preferred. 40 Hours Service Support Assistant: High School diploma or GED, office machines skills . 40 Hours Maintenance: Sufficient experience to perform specific tasks . 40 Hours Part Time Position: As needed. Substitute : High School graduate or GED. As needed. 5. How will the target population be made aware of the program? Locally, RCMA advertises throughout the citrus growers, packing houses, community agencies, school systems, housing authorities and local businesses. Due to RCMA' s reputation for quality child care services, word of mouth referrals also filter through the community. 6. How will the program be accessible to target population (i.e., location, transportation, hours of operation)? The RCMA Whispering Pines Child Development Center operates in a housing community in Fellsmere which is located in an agricultural community. The RCMA Indian River Area Office is located in a central location to the families and the other RCMA centers in Indian River County. Hours of operation are from 6 :30am to S :OOpm, which coincide with parent' s hours of work. 7 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County D. PROGRAM OUTCOMES AND ACTIVITIES MATRIX. 3 - 4 urogram outcomes only. One matrix table per outcome. Each matrix table must not exceed two (2) pages. (NOTE: Boxes for Outcomes and cells in Matrix tables will expand as you type-) (Boxes will expand as you type.) Outcome # 1 : Increase the number of infants & toddlers enrolled at RCMA Whispering Pines serving rural poor and farm worker families from 58 to 80, within 60 days of funding, as reported by the enrollment records. BASELINE : Enrollment and attendance records from month funding received. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 001 3 4 5 1 © 1 7 Program Frequency Responsible Expected Indicator Data Source Time of Activities (how often) Parties (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) Hire 4 full-time and When funding is Center Coordinator Caregivers/teachers to meet Personnel Rosters RCMA Within 30 days of 4 part-time teachers awarded. and Early Childhood the needs of newly enrolled Personnel receiving award. from the Specialist children. Records community served. :1 Begin training Initial hiring date Center Coordinator Teachers will have increased Completion of DCF Enrollment and Within l" year of hire process/professional and on-going. and Early Childhood understanding of what is required 45 hours, CDA Certification and on-going. development plans Specialist quality infant and toddler and enrollment in early records. for new teachers care. childhood college coursework. Prepare classrooms Within 30 days of Center Coordinator Quality environment for Nationally recognized RCMA & Early Within 3 months of to meet the needs of receiving award. and Early Childhood infant and toddler ITERS (Infant and Learning opening new one and two year Specialist development. Toddler) rating scale Coalition classrooms old children. Enroll 10 new one Within 60 days of Center Coordinator Provide quality early Enrollment and RCMA and/or Within 60 days of year olds and 12 receiving award childhood services to 22 Attendance Rosters Early Learning receiving award new Two year olds and ongoing as new Infants and Toddlers. Coalition at RCMA children withdraw Whis grin Pines. 8 Redlands Christian Migrant Association, Inc ./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County If these funds are being used to match another source, name the source and the $ amount: N/A The Organization 's Board of Directors has approved this application on (date). 3/26/07 John Dinkel <;' -7 Name of President/Chair of the Board Sipature Barbara Mainster 1 t - j Name of Executive Director/CPO Signature 3 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County PROPOSAL NARRATIVE A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. Box will exs�wu tvne: ) 1 . Provide the mission statement and vision of your organization. Redlands Christian Migrant Association, Inc. creates and fosters opportunities for the children of migrant and other low-income rural families to maximize the choices in their lives. RCMA will positively impact the lives of migrant farmworkers and rural poor families by providing quality child care, kindergarten readiness activities and family support services that empower parents to become leaders in their children' s education and in the Indian River County community. Through the development of these skills, RCMA families will have the opportunity to experience a better quality of life and their children will enter the public school system "ready to learn". 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. RCMA was created in 1965 specifically to address the problems of, and provide services to, Florida' s migrant farmworker children and their parents. Today RCMA is the largest organization directly operating child development centers in the state. We have been a Central Agency since 1974, a Migrant Head Start delegate agency since 1981 , a Head Start Grantee since 1991 and an Early Head Start Grantee since 1996. Over 78% of our centers are NAEYC accredited with several others currently in process. Our inclusion of children with disabilities, beginning with infants and toddlers, has been recognized as a model within our state. Our staffing is reflective of the ethnicity of the children served, and hiring from within the community has been our practice since 1968 . RCMA continues its emphasis on educating children and empowering families. We will grow within our loosely defined education area, seizing opportunities to do more and diversify if it is coming from the soul of the organization. We are a family driven, high-quality organization. From its original 75 children in Homestead Florida, RCMA has expanded to serving presently over 7,000 children annually in 76 centers and programs in rural areas of 20 Florida counties. In Indian River County, RCMA operates four child development centers that served a total of 431 children ages 6 weeks to 10 years last year. 4 Redlands Christian Migrant Association, Inc ./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County (Boxes will expand as you type. Outcome # 2: To maintain qualified full time teachers for infant and toddlers enrolled at RCMA Whispering Pines by 80% in one year by center staff records. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) — (Columns 5 -7) r--� F-3 4 6 7 Program Activities Frequency Jcy Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) All infant and toddler Annually Early Childhood Short term plan for Professional Dev. RCMA staff file Within 15 months or teachers will complete an Specialist and enrolling and Career Plan and less of hire date of individual Professional Professional Dev. completing classes completed each full time Development plan. Specialist needed for CDA and certificates. teacher. Beginning teachers will FCCPC. achieve FCCPC and/or CDA. Some teachers will Annually Early ChildhoodShort term plan for Professional Dev Human Resource End of semesters and complete an individual Specialist and enrolling and plan and copy of form, transcript, or annually Professional Development Professional Dev. completing classes at transcript or certificate of Plan for AS/AA degree. Specialist IRCC or other certificate. completion colleges Assistance for staff with Within sixEazly Childhood Funding for college Completed TEACH applications Beginning of the application process of month of Specialist and and support as a application and and contracts semesters and obtaining financial aid to employment Professional Dev. student. funding contracts. showing financial annually attend college, when Specialist aid. Professional indicated. Development plan. Mentor Tutor will provide Each semester Mentor Tutor, Teacher/Student will Mentor tutor Professional During course period support and Professional Dev. complete course professional Development files and ongoing encouragement, Specialist, and successfully and agreement and other center information, and advice Early Childhood continue enrollment files. for student. Specialist in AS/AA degree ro am 9 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County Boxes will expand as you type.) Outcome #3 : To continue operating a child care center for rural poor and farm worker children that maintains high quality standards and is accredited through a nationally recognized agency (NAEYC or NAC). Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) I 00 4 10 6 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Make application to an 1 year before Area Team & Receive Materials in use by Center files and 1 year before the accreditation agency the current Center Team accreditation staff and teachers. publicly displayed accreditation' s accreditation materials and Meeting agendas existing certificate. expiration date, and has expired understand the to orient teachers annually process. and parents. Initiate the Self-Study and 1 year before Area Team & Helps to identify the Complete Self Self-Study 1 year before the develop improvement the Center Team program' s strength Study. Documentation, accreditation's plans accreditation is and weakness including classroom expiration date expired observations and surveys Review program and Every year, Center Team Classroom The annual report Current classroom Every year, before submit accreditation before the (Center observations and documentation observations. the anniversary of Annual Report anniversary of Coordinator and program portfolio the accreditation the ECS) updated date. accreditation 10 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County B. PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Box will gWand asyouivpe) 1 . a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. According to Alice C. Larson Study, Migrant and Seasonal Farmworker Enumeration Profiles Study, there are 5 ,053 migrant and seasonal farmworkers in Indian River County. The median family income for these families is $7,500 a year (the Miami Herald 8/2003 "The Face of Florida' s Farmworkers"). Families encompassed in these community households tend to be lacking in the necessary skills to access the services and education that is available to them. Due to the fact that many agricultural working families migrate to attain needed income, there is a natural result of educational limitations the children of these families face. School readiness, as well as parenting, and advocacy skills, are some of the major issues facing the successful development of these families . Children enrolled in the RCMA programs are considered disadvantaged "educationally" and "at-risk" for dropping out later in school. As of April' s School Readiness report, there are 165 infants and toddlers on the Indian River County waiting list. Recent brain research tells us that intervention services provided during the first three years of a child' s life is critical to his/her success later in life. It is important we work with parents to help them develop the knowledge and learn the skills necessary to help their child. Very few child care centers offer infant and toddler care. With the required ratio of one teacher for every four infants most child care providers find it more profitable to offer care to preschool and school age children. We must reverse this trend. In Indian River County the current reimbursement to a center for providing care to four infants, 10.5 hours per day, (M-F, 6 :30am to Spm) for 260 days per year in an accredited center is $27,456. The salary/fringe for one full-time CDA teacher, making $9.00 per hour, and one part-time teacher making $8.00 per hour is approximately $30,680. This amount does not include training and/or retention strategies. It is obvious that centers need to find alternative methods to fund infant/toddler care in order to operate a financially sound program. One method is to find financial assistance/subsidies. 2. a) Identify similar urograms that are currently serving the needs of your targeted population; b) Explain how these existing programs are under-serving the targeted population of your program. a) There are no existing programs that specifically serve RCMA' s targeted population. There are other programs that provide school readiness child care, which is required, and adhere to the Department of Children & Families for licensing guidelines as well as school readiness guidelines and Statute 65C-22. b) RCMA' s target population is migrant, seasonal and former farmworkers and rural poor Farmworker families and therefore : -The center hours are based on the working day of the farmworker parents. Parents determine the hours with a majority vote. -85% of the staff are of the same culture as the children in the centers. -The family' s native language (Spanish) is spoken in the center with a strong emphasis on learning English, both for the parent and the children. -Centers are located in the agriculture community as a convenience for the families. -Lesson Plans are individualized for each child based on the results of assessments . -Child/teacher ratios are lower than other agencies due to the achievement and maintenance of accreditation. -An Early Childhood Specialist is in each center to oversee the education program. -RCMA has as written plan of action based on the performance standards set by Early Head Start and NAEYC standards. 5 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County C. PROGRAM DESCRIPTION (Entire Section C 1 — 6, not to exceed two pages. Box will expand as you type) 1 . List Priority Needs area addressed. Increase childcare capacities and subsidies for underserved populations, particularly the infant and toddler population; improve the quality of childcare programs, and increase accessibility for children from lower income families. 2. Briefly describe program activities including location of services. Whispering Pine Child Development Center— 10076 Esperanza Circle, Fellsmere, FL The services offered through the RCMA Whispering Pines Child Development Center incorporate the following : Education Program: This quality educational program is a NAEYC driven developmentally appropriate curriculum stressing language development and self esteem. These are barriers to our targeted migrant and rural poor population. Assessments : The on-going assessment scores as tracked in the Early Learning Accomplishment Profile assure appropriate individualization for each young child. The assessments also alert staff to developmental delays so the appropriate referral services will be received in a timely manner. Parent Support: Parent involvement is one of the keys to a child ' s educational success. Monthly parent meetings, support groups, parent trainings and volunteer activities are conducted and based on parent' s requests and needs. Social Services : RCMA provides health and social services referrals and follow-ups, as well as, family needs assessments, with a limited home visit component. Basic Health Program : Includes daily health checks of children, child health referrals and prescription medications administered. Nutrition: A nutritious breakfast, lunch and snack are served to all toddlers with the menus approved by a registered dietician. Children sit together with their teacher and serve themselves family style. Infants use the Child Care Feeding Program and move from formula to toddler food as appropriate. 3 . Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. There is national research which proves that high quality infant, toddler and preschool child care with a strong parent involvement component makes a significant difference in increased school success, decreased teen pregnancy, decreased juvenile delinquency and decreased special education placement. As quoted in Children in Need - Investment Strategies for the Educationally Disadvantaged, an effective quality child care program is one that emphasized "collaboration between teaching staff and parents as partners in the education and development of children, including frequent communication and substantive conferences at least monthly". Preparing children for kindergarten, parenting and advocacy skills, are the major issues facing the successful development of these families. RCMA' s additional goal is to help children be successful in public school and to help parents fulfill their role as their child' s first teacher and advocate during their public school years. RCMA meets this need by offering a continuum of child care services beginning with infant and toddler care. 6 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative Agency Resources provided to the program Assist in preparing children and families for school Fellsmere Elementary School readiness through our Transition to Kindergarten parent and staff meetings. Provide ESOL and citizenship classes for RCMA Indian River Community College families and staff. Assist staff who are seeking their AS degree and 40 hours Statewide Childcare Training. Provide educational opportunities for the improvement Treasure Coast Community Health of health and the general welfare of children and their families . Provide training on safety and fire prevention for staff, Indian River County Fire Department children, and parents. Participate in the RIF program by reading to children and contributing funding to help provide appropriate books for children. Parent Teacher Educational Provide educational opportunities for families and staff. Partnership Operation Hope Provide families with support services to enhance quality of life. Harbor Federal Savings Bank Provide information and orientation about banking services to staff and parents . Publix (Oslo Road) Provide donations to families in need. Examples : food, towels, household and hygiene items . Indian River County School System Develop Individual Educational Plans (IEP) with parents Exceptional Student Education and are responsible to provide services to children with Department disabilities . Farm Worker Assistance Program Provide assistance to farm workers to improve their education. Early Steps Development of a family service plan for families who have children, aged birth - 3 with disabilities. Early Learning Coalition Provide child care services to eligible families. Provide staff training. Childcare Resources Offer training opportunities for families and staff. Visiting Nursing Association Provide health care services to families and staff. Indian River County Healthy Start Provide services to eligible parents and train RCMA staff. To ensure that children are well cared for in a safe, healthy, positive and educational environment by Department of Children and Families trained, qualified child care staff and licensing regulations. Habitat for Humanity Provide affordable homes to eligible RCMA families. 11 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County F. UNDUPLICATED CLIENTS Number of Undu licated Clients by Location Current Fiscal Year �� Location a l , . : Budget 2006/07 0 %d t Unduplicated Clients Unduplicated Clients Unduplicated Clients North Indian River Co. 116 138 South Indian River Co. - Indian River Co Total - 116 138 Greater Stuart - - Hobe Sound - - Indiantown - Jensen Beach - - Palm City - - - Martin County Total - - Fort Pierce - Port Saint Lucie - - - St. Lucie Co. Total - Other Locations - - TOTAL SERVED 116 138 Number of Unduplicated Clients by Age Current Fiscal Year as, Location Budget 2006/07We1 Individual Group , ' - N 0 to 4 - (Pre-school) - 116 138 5 to 10 - (Elementary) - - 11 to 14 - (Middle) - 15 to 18 - (High School) - - - Total Children - - 116 - 138 19 to 59 - (Adults) - 60 + (Seniors) - Total Adults - - - - TOTAL SERVED - - 116 - 138 - 12 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). Area Coordinator: a professional who represents the community served. 40 hours Program Coordinator : a degreed professional in the field of education. 40 hours Health Specialist: degreed with experience in nursing. 40 hours Area Family Support Specialist: a degreed professional in the field of social services. 40 hours Area Volunteer Coordinator: a degreed professional with experience in working with community groups . 40 hours. Center Coordinator: High school diploma or GED, experience with economically disadvantaged families . 40 hours Early Childhood Specialist: Bachelor degree in Early Childhood. 40 hours Family Support Worker: Proven experience working with the families served. 40 hours. Teacher Level 1 : Be in possession of an AS or AA Degree in Early Childhood or related field. Minimum of twenty-four (24) month experience in early childhood work. 40 Hours Teacher Level 2: Child Development Credential. Minimum of twelve ( 12) months experience in early childhood work. 40 Hours Teacher Level 3 : High School or GED preferred. Minimum of six (6) months in early childhood work experience. 40 Hours Teacher Trainee : High School or GED preferred. 40 Hours Mentor Teacher: Be in possession of an AS or AA Degree in Early Childhood or related field. Minimum of twenty-four (24) months experience in early childhood work. Eligibility Specialist: High School diploma or GED , member of the community being served preferred. 40 Hours Service Support Assistant: High School diploma or GED, office machines skills . 40 Hours Maintenance: Sufficient experience to perform specific tasks . 40 Hours Part Time Position: As needed. Substitute : High School graduate or GED. As needed. 5. How will the target population be made aware of the program? Locally, RCMA advertises throughout the citrus growers, packing houses, community agencies, school systems, housing authorities and local businesses. Due to RCMA' s reputation for quality child care services, word of mouth referrals also filter through the community. 6. How will the program be accessible to target population (i.e., location, transportation, hours of operation)? The RCMA Whispering Pines Child Development Center operates in a housing community in Fellsmere which is located in an agricultural community. The RCMA Indian River Area Office is located in a central location to the families and the other RCMA centers in Indian River County. Hours of operation are from 6 :30am to S :OOpm, which coincide with parent' s hours of work. 7 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County D. PROGRAM OUTCOMES AND ACTIVITIES MATRIX. 3 - 4 urogram outcomes only. One matrix table per outcome. Each matrix table must not exceed two (2) pages. (NOTE: Boxes for Outcomes and cells in Matrix tables will expand as you type-) (Boxes will expand as you type.) Outcome # 1 : Increase the number of infants & toddlers enrolled at RCMA Whispering Pines serving rural poor and farm worker families from 58 to 80, within 60 days of funding, as reported by the enrollment records. BASELINE : Enrollment and attendance records from month funding received. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) 001 3 4 5 1 © 1 7 Program Frequency Responsible Expected Indicator Data Source Time of Activities (how often) Parties (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) Hire 4 full-time and When funding is Center Coordinator Caregivers/teachers to meet Personnel Rosters RCMA Within 30 days of 4 part-time teachers awarded. and Early Childhood the needs of newly enrolled Personnel receiving award. from the Specialist children. Records community served. :1 Begin training Initial hiring date Center Coordinator Teachers will have increased Completion of DCF Enrollment and Within l" year of hire process/professional and on-going. and Early Childhood understanding of what is required 45 hours, CDA Certification and on-going. development plans Specialist quality infant and toddler and enrollment in early records. for new teachers care. childhood college coursework. Prepare classrooms Within 30 days of Center Coordinator Quality environment for Nationally recognized RCMA & Early Within 3 months of to meet the needs of receiving award. and Early Childhood infant and toddler ITERS (Infant and Learning opening new one and two year Specialist development. Toddler) rating scale Coalition classrooms old children. Enroll 10 new one Within 60 days of Center Coordinator Provide quality early Enrollment and RCMA and/or Within 60 days of year olds and 12 receiving award childhood services to 22 Attendance Rosters Early Learning receiving award new Two year olds and ongoing as new Infants and Toddlers. Coalition at RCMA children withdraw Whis grin Pines. 8 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County G. BUDGET FORMS - To open the Budget Forms, please double-click on the icon below. In the Excel portion of this RFP you will find the following pages/tabs : 1 . Budget Narrative Worksheet (4 pages) 2. Total Agency Budget 3 . Total program Budget 4. Funder Specific Budget 5 . Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon. w�N . Microsoft office Excel Worksheet 13 Type the Organization and Program Name 2007-2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FUNDER: Children Services Advisory Committee Indian River County - • — • • — . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . _ CAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place. Gray areas should • be used for providing information and calculations only. REVENUES Proposed Total Program Budget Funder Specific Total AgencyBudget Budget 1 Children's Services Council-St. Lucie 2 Children's Services Council-Martin 3 Advisory Committee-Indian River 59,494.00 59,494.00 4 United Way-St. Lucie County 5 United Way-Martin County 6 United Way-Indian River County 35,282.00 35,282.00 7 Department of Children & Families 700,259.00 700,259.00 8 County Funds 9 Contributions-Cash 10 Program Fees 93,071 .00 93,071 .00 11 Fund Raising Events-Net 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous 16 Legacies & Bequests 17 Funds from Other Sources 18 Reserve Funds Used for Operating 19 In-Kind Donations (Not included in total) 20 TOTAL REVENUES (dmsnl Include line 19) $888,106.00 $0.00 $888, 106.00 B c EXPENDITURES A - FunderSpecific Total Agency Proposed Total Program Budget Budget Budget 21 Salaries - (must complete chart on next page) 616,098.00 0.00 616,098.00 22 FICA - Total salaries x 0.0765 47, 132.00 47,132.00 Retirement - Annual penston tor qualified 23 staff 51800.00 5,800.00 I e eat - Medic-al/Dental/Short-term 24 Disab. 55,049.00 55,049.00 or ers ompensatlon - emp oyees x 25 1 rate 14,958.00 14,958 .00 Florida Unemployment - # projected 26 employees x $7,000 x UCT-6 rate 7,550.00 7,550.00 5/7/2007 9-1 Redlands Christian Migrant Association, Inc ./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County (Boxes will expand as you type. Outcome # 2: To maintain qualified full time teachers for infant and toddlers enrolled at RCMA Whispering Pines by 80% in one year by center staff records. Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) — (Columns 5 -7) r--� F-3 4 6 7 Program Activities Frequency Jcy Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) All infant and toddler Annually Early Childhood Short term plan for Professional Dev. RCMA staff file Within 15 months or teachers will complete an Specialist and enrolling and Career Plan and less of hire date of individual Professional Professional Dev. completing classes completed each full time Development plan. Specialist needed for CDA and certificates. teacher. Beginning teachers will FCCPC. achieve FCCPC and/or CDA. Some teachers will Annually Early ChildhoodShort term plan for Professional Dev Human Resource End of semesters and complete an individual Specialist and enrolling and plan and copy of form, transcript, or annually Professional Development Professional Dev. completing classes at transcript or certificate of Plan for AS/AA degree. Specialist IRCC or other certificate. completion colleges Assistance for staff with Within sixEazly Childhood Funding for college Completed TEACH applications Beginning of the application process of month of Specialist and and support as a application and and contracts semesters and obtaining financial aid to employment Professional Dev. student. funding contracts. showing financial annually attend college, when Specialist aid. Professional indicated. Development plan. Mentor Tutor will provide Each semester Mentor Tutor, Teacher/Student will Mentor tutor Professional During course period support and Professional Dev. complete course professional Development files and ongoing encouragement, Specialist, and successfully and agreement and other center information, and advice Early Childhood continue enrollment files. for student. Specialist in AS/AA degree ro am 9 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County Boxes will expand as you type.) Outcome #3 : To continue operating a child care center for rural poor and farm worker children that maintains high quality standards and is accredited through a nationally recognized agency (NAEYC or NAC). Program Design & Task Management Evaluation Design & Data Collection (Columns 1 -4) (Columns 5-7) I 00 4 10 6 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) Make application to an 1 year before Area Team & Receive Materials in use by Center files and 1 year before the accreditation agency the current Center Team accreditation staff and teachers. publicly displayed accreditation' s accreditation materials and Meeting agendas existing certificate. expiration date, and has expired understand the to orient teachers annually process. and parents. Initiate the Self-Study and 1 year before Area Team & Helps to identify the Complete Self Self-Study 1 year before the develop improvement the Center Team program' s strength Study. Documentation, accreditation's plans accreditation is and weakness including classroom expiration date expired observations and surveys Review program and Every year, Center Team Classroom The annual report Current classroom Every year, before submit accreditation before the (Center observations and documentation observations. the anniversary of Annual Report anniversary of Coordinator and program portfolio the accreditation the ECS) updated date. accreditation 10 Type the Organization and Program Name SALARIES 1 Gross !! Iv !!I % of Gross Annual Annual Salary Portion of Salary on Proposed POSITION LISTING (Agency) Program Funder Specific Budget Salary Position Title / Total Hrs/wk Requested(CIA) Example: Executive Dlrecturl40 hrs 70,000.00 10,000.00 - 51000.00 7.14% Center Coordinator 35,996.00 35,996.00 0.006/70 Teachers - Level 2 319,008.00 319 ,008 .00 0.000/C Teachers - Level 3 117,686.00 117 ,686.00 0.00% Part Time Caregivers 80,750.00 80,750.00 0.00% Service Support Assistant 21 ,260.00 21 ,260.00 0.00% Early Childhood Specialist 25,568.00 25,568.00 0.00% Maintenance 5,013.001 51013 .00 0.00% Cook 10,817.00 10,817.00 0.00% #DIV/0! #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIVI01 #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIV/0! #DIV/0! Remaining positions throughout the agenc Total Salaries $616,098.001 $616,098.00 $0.00 0.00% FRINGE BENEFITS DETAIL Funder Specific Budget m lu v to vn ( t I FdIt p g Pension Health Worker's Unemployme Total Fringes Funder Column C only, from line 21 to 26) Specific Budget FICA 7.65016 (AxYo) Ins. Compens. nt Compens. Specific Position Title / Total Hrs/wk Example: Case Manager/40 hrs 51000.00 382.50 200.00 500.00. 300.00 200.00 1,582.50 Center Coordinator 0.00 0.00 0.00 Teachers - Level 2 0.00 0.00 1 0.0 Teachers - Level 3 0.00 0.00 0.00 Part Time Caregivers 0.00 0.00 0.00 Service Support Assistant 0.00 0.00 1 11A 0.00 Early Childhood Specialist 0.00 0.00 0.00 Maintenance 0.00 .0 0.0 Cook .0 0.00 0 0.00 0.00 0 PIU16 w0.00 O-A 1111% 0.00 0 0.00 0 0.00 0.00 0 0.0 0.00 0.00 0 0.001 0.00 0.00 0 0.00 0.00 0.00 0 0.001 0.00 0.0 0 0.00 0.00 1 0.0 0 0.00 0.00 0.0 0 0.00 0.00 0.00 0 0.00 0.00 0.00 Total Funder Request Fringe Benefits $0.00 $0.001 $0.0010.00 0.00 0.00 .00 5M2W7 e'd Type the Organization and Program Name B C EXPENDITURES Proposed Total Program Budget Funder Specific TotalAgency Budget Budget 27 Travel-Daily 1 ,684.00 1 ,684. 00 # of Staff x average # of miles/wk x 50 wks x $ = Estimated Daily Travel/Mileage Reimb. 28 Travel/Conferences/Training 1 ,743.001 11743.00 • National Conference (cost per staff) • Training/Seminar (cost per staff) • Other Trainings (cost of travel, lodging, registration, food) 29 Office Supplies 5,036.001 5,036 . 00 • Office supplies (monthly average x 12 months = estimated cost of office supplies based on present history. 30 Telephone 5,347.00 5$ 47 . 00 • # Phone lines x average cost per month x 12 months = local phone cost • Average long distance calls x 12 months = Estimated cost of long distance 31 Postage/Shipping 200.001 200. 00 • Quarterly Mailing of Newsletter - • Special events, etc. • Bulk mailings - appeals 32 Utilities 28,844.001 28,844. 00 • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 33 Occupancy (Building & Grounds) 14,950.001 14,950.00 • Mortgage/Rent ($ x 12 months) • Janitorial ($ x 12 months) • Grounds Maim ($ x 12 months) • Real Estate Taxes 34 Printing & Publications 350.001 350.00 • Quarterly Newsletter ($ x 4) • Letterheads, Envelopes, etc. • Fundraising materials • Other 35 Subscription/Dues/Memberships 200.001 200.00 • Membership to National Organization Dues • Subscriptions to Newspapers/magazines, etc. 36 Insurance 7,966 ,001 71966.00 • Directors/Officers Liab. • Commercial/General Insurance - • Bond Ins. • Auto Insurance 37 Equipment: Rental & Maintenance 750.001 750.00 • Copier lease ($ x-12 months) • Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months) • Computer Maintenance ( $ x 12 months) • Other 38 Advertising 100.001 100.00 • Newspaper ads • Fundraising ads/promotions • Other (vacancies). 39 Equipment Purchases:Capitat Expense 2,000.00 2,000.00 • Computer/monitor (# x $) • Laser Printer W=7 B-1 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County E. COLLABORATION (Entire Section E not to exceed one page) 1 . List your program ' s collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) Collaborative Agency Resources provided to the program Assist in preparing children and families for school Fellsmere Elementary School readiness through our Transition to Kindergarten parent and staff meetings. Provide ESOL and citizenship classes for RCMA Indian River Community College families and staff. Assist staff who are seeking their AS degree and 40 hours Statewide Childcare Training. Provide educational opportunities for the improvement Treasure Coast Community Health of health and the general welfare of children and their families . Provide training on safety and fire prevention for staff, Indian River County Fire Department children, and parents. Participate in the RIF program by reading to children and contributing funding to help provide appropriate books for children. Parent Teacher Educational Provide educational opportunities for families and staff. Partnership Operation Hope Provide families with support services to enhance quality of life. Harbor Federal Savings Bank Provide information and orientation about banking services to staff and parents . Publix (Oslo Road) Provide donations to families in need. Examples : food, towels, household and hygiene items . Indian River County School System Develop Individual Educational Plans (IEP) with parents Exceptional Student Education and are responsible to provide services to children with Department disabilities . Farm Worker Assistance Program Provide assistance to farm workers to improve their education. Early Steps Development of a family service plan for families who have children, aged birth - 3 with disabilities. Early Learning Coalition Provide child care services to eligible families. Provide staff training. Childcare Resources Offer training opportunities for families and staff. Visiting Nursing Association Provide health care services to families and staff. Indian River County Healthy Start Provide services to eligible parents and train RCMA staff. To ensure that children are well cared for in a safe, healthy, positive and educational environment by Department of Children and Families trained, qualified child care staff and licensing regulations. Habitat for Humanity Provide affordable homes to eligible RCMA families. 11 Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County F. UNDUPLICATED CLIENTS Number of Undu licated Clients by Location Current Fiscal Year �� Location a l , . : Budget 2006/07 0 %d t Unduplicated Clients Unduplicated Clients Unduplicated Clients North Indian River Co. 116 138 South Indian River Co. - Indian River Co Total - 116 138 Greater Stuart - - Hobe Sound - - Indiantown - Jensen Beach - - Palm City - - - Martin County Total - - Fort Pierce - Port Saint Lucie - - - St. Lucie Co. Total - Other Locations - - TOTAL SERVED 116 138 Number of Unduplicated Clients by Age Current Fiscal Year as, Location Budget 2006/07We1 Individual Group , ' - N 0 to 4 - (Pre-school) - 116 138 5 to 10 - (Elementary) - - 11 to 14 - (Middle) - 15 to 18 - (High School) - - - Total Children - - 116 - 138 19 to 59 - (Adults) - 60 + (Seniors) - Total Adults - - - - TOTAL SERVED - - 116 - 138 - 12 Type the Organization and Program Name 40 Professional Fees (Legal, Consulting) . .Legal advice ( estimated #hrs x $) • Consultant fees • Other 41 Books/Educational Materials 21 ,561 .00 21 ,561 .00 • Books/videos • Materials ($ xstaff) 42 Food & Nutrition 0.001 0.00 • Meals ( # meals x clients x 5days x 50 wks) • Snacks 43 Administrative Costs 50,7 01 50,788 .00 • Admin. Cost (% of total budget) 44 Audit Expense _ • Independent Audit Review 45 Specific Assistance to Individuals • Medical assistance • Meals/Food • Rent Assistance • Other 46 OtherlMiscellaneous • Background -check/drug test • Other 47 Other/Contract • Sub-contract for program services 46 TOTAL EXPENSES $888, 106.00 $0.00 $888, 106.00 ea snn007 Tyle Ike Opanva4r aM Graym Nsn 2007-2008 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCYIPROGRAM NAME: Redlands Christian Migrant Association FY 05/06 FY 061W FY 07108 % INCREASE FYE FYE FYE CURRENTVS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (COL Csol. sy<ol. e REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 5949400 4 United Way-St. Lucie County 0.00 5 United Way-Martin County O.OD 6 United Way-Indian River County 56 656.00 59 920.00 35 282.00 -41.12% 7 Department of Children & Families 12 500 996.00 13 954 318.00 700 259.00 -94.98% e County Funds 0.00 9 Contributions-Cash 1035973.00 1136074.00 0.013 100.00% 10 Program Fees 916;784.00 101026400 93 071 .00 -90.79% 11 Fund Raising Events-Net 11407,680.00 875 000.00 0.00 -100.00% 12 Sales to Public-Net 0.00 13 Membership Dues 0.00 14 Investment Income 0.00 1s Miscellaneous 94163.00 38609.00 0.00 -100.009/6 16 Legacies & Be uests 0.00 17 Funds from Other Sources 38 980 295.00 33 818 091.00 0.00 -100.000/0 1s Reserve Funds Used for Operating 0.00 19 In-Kind Donations 1Nauoamed mmea0 0.00 20 TOTAL 54 992 547.00 50 892 276.00 888 106.00 EXPENDITURES 21 Salaries 24 801 384.00 24,066,096.001 616 098.00 -97.44% 22 FICA 1405029.00 1757500.00 47132.00 -97.32% 23 Retirement 361457.00 330074.00 5800.00 -98.24% 24 Life/Health 3,545;222.00 3 493 507.00 55 049.00 .98.42% 25 pFlorida Com enation 844800.00 820283.00 14958.00 -98.18% 26nem to ment 650 699.00 657 717.00 7 550.00 -98.85% 27 ai 709694.00 634744.00 1684.00 -99.73% 28 onferences/Tminin 989142.00 1157558.00 1743.00 -99.85% 29lies367827.00 375847.00 5036.00 -98.66% 30 ne 610989.00 720230.00 5347.00 -99.26% 31 /Shi in 61144.00 165860.00 200.00 -99.88% 32 1177533.00 1091277.00 28844.00 -97.36% 33 Occu anc Buildin & Grounds 1500979.00 2233001 .00 14950.00 -99.33% 34 Printing & Publications 75118.00 110 532.00 350.00 -99.68% 35 Subscription/Dues/Memberships 47915.00 79144.00 200.00 -99.757 36 Insurance 1037396.00 1880168.00 7966.00 -99.58% 37 E ui ment:Rental & Maintenance 211 897.00 272719.00 750.00 -99.72% 38 Advertisinq 19 157.00 42 295.00 100.00 -99.760/. 39 Equipment Purchases:Ca ital Expense 4,685,7 2,500,000.00 2 000.00 -99.92% 40 Professional Fees (Legal, Consulting) 43706.00 105858.00 0.00 -100.00% 41 BookslEducational Materials 1 ,267,489.00 1 336 005.00 21 561.00 -98.39% 42 Food & Nutrition 1 629 567.00 1 ,391,143.001 0.00 -100.00% 43 Administrative Costs 5,636,095.00 5150 000.00 50J88.00 -99.01% 44 Audit Expense 8872600 90t500.00 0.00 -100.00% 46Specific Assistance to Individuals 0.00 46 Other/Miscellaneous 402 037.00 430 218.00 0.00 -100.00% 47 Other/Contract 0.00 48 TOTAL 52170 786.00 50 892 276.00 889 106.00 -98.25% 49 REVENUES OVERT UNDER EXPENDITURES 2821 761.00 0.00 0.00 W=7 ea Redlands Christian Migrant Association, Inc./RCMA Whispering Pines Child Development Center/Children Services Advisory Committee Indian River County G. BUDGET FORMS - To open the Budget Forms, please double-click on the icon below. In the Excel portion of this RFP you will find the following pages/tabs : 1 . Budget Narrative Worksheet (4 pages) 2. Total Agency Budget 3 . Total program Budget 4. Funder Specific Budget 5 . Explanation for Variances Make sure to print all the forms by going to each tab and selecting the Print icon. w�N . Microsoft office Excel Worksheet 13 Type the Organization and Program Name 2007-2008 CORE APPLICATION BUDGET NARRATIVE WORKSHEET IMPORTANT: The Budget Narrative should provide details to justify the amount requested in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget, Total Program Budget and Funder Specific Budget Forms. AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FUNDER: Children Services Advisory Committee Indian River County - • — • • — . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . _ CAUTION : Do not enter any figures where a cell is colored in dark blue - Formulas and/or links are in place. Gray areas should • be used for providing information and calculations only. REVENUES Proposed Total Program Budget Funder Specific Total AgencyBudget Budget 1 Children's Services Council-St. Lucie 2 Children's Services Council-Martin 3 Advisory Committee-Indian River 59,494.00 59,494.00 4 United Way-St. Lucie County 5 United Way-Martin County 6 United Way-Indian River County 35,282.00 35,282.00 7 Department of Children & Families 700,259.00 700,259.00 8 County Funds 9 Contributions-Cash 10 Program Fees 93,071 .00 93,071 .00 11 Fund Raising Events-Net 12 Sales to Public - Net 13 Membership Dues 14 Investment Income 15 Miscellaneous 16 Legacies & Bequests 17 Funds from Other Sources 18 Reserve Funds Used for Operating 19 In-Kind Donations (Not included in total) 20 TOTAL REVENUES (dmsnl Include line 19) $888,106.00 $0.00 $888, 106.00 B c EXPENDITURES A - FunderSpecific Total Agency Proposed Total Program Budget Budget Budget 21 Salaries - (must complete chart on next page) 616,098.00 0.00 616,098.00 22 FICA - Total salaries x 0.0765 47, 132.00 47,132.00 Retirement - Annual penston tor qualified 23 staff 51800.00 5,800.00 I e eat - Medic-al/Dental/Short-term 24 Disab. 55,049.00 55,049.00 or ers ompensatlon - emp oyees x 25 1 rate 14,958.00 14,958 .00 Florida Unemployment - # projected 26 employees x $7,000 x UCT-6 rate 7,550.00 7,550.00 5/7/2007 9-1 Tym m Oryvnvatim IM Program Name v 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: Redlands Christian Mi rant Association FY 05106 FY 06107 FY 07108 % INCREASE FYE FYE HE CURRENTVS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. c<el. B)lcol. 8 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 59 494.00 4 United Way-St. Lucie County 0.00 5 United Way-Martin County . 0.00 6 United Way-Indian River Countv 25646.00 31754.00 35282.00 11.11% 7 Department of Children & Families 153 902.00 588 782.00 700 259.00 18.93% a County Funds 0.00 9 Contributions-Cash 0.00 10 Pro ram Fees 22 177.00 90 360.00 93 071.00 3.00% 11 Fund Raising Events-Net 0.00 12 Sales to Public-Net 0.00 13 Membership Dues 0.00 14 Investment Income 0.00 1s Miscellaneous 0.00 1s Le acies & Bequests 0.00 17 Funds from Other Sources 0.00 15 Reserve Funds Used for Operating 0.00 1s In-Kind Donations (Noe included In Intel) 0.00 20 TOTAL 201725.00 710896.00 888106.00 24.93% EXPENDITURES 21 Salaries 114 030.00 470 272.00 616 098.00 31 .01% 22 FICA 81723.00 35 976.00 47132.00 31 .01% 23 Retirement 1 .676.00 5,333.00 5800.00 8.76% 24 LifelHealth 10 741 .00 52 428.00 55 049.00 5.00% 26 Workers Compensation 4135.00 13108.00 14958.00 14.11% 26 Florida Unemployment 25169.00 5,708.00 7,550.00 32.27% 27 Travel-Daily 115.00 1 620.OD 1 ,684.001 3.95% 26 TravellConferences/Tminin 494.00 1 .660.00 1 .743.001 5.00% 29 Office Supplies 9,333.00 4,796.0096.00 5.036.00 5.00 30 Telephone 2 303.00 5,045.00 5s347.00 5.99% 31 PostagelShipping 98.00 200.00 200.00 0.00% 32 Utilities 11 485.00 25 082.00 28 844.00 15.00% 33 Occupancy (Building & Grounds 10158.00 13000.00 14950.00 15.00% 34 Printing & Publications 0.00 348.00 350.00 0.57% 35 Subscription/Dues/Memberships 0.00 200.00 200.00 0.07% 36 Insurance 0.00 7734.00 7.966.001 3.00% 37 E ui menl:Rental & Maintenance 565.00 726.00 750.001 3.31% 38 -Advertising 139.00 100.00 100.00 0.00% 39 Equipment Purchases:Ca ital Expense 25 232.00 0.00 2 000.00 40 Professional Fees (Legal, Consulting) 0.00 41 Books/Educational Materials 11 388.00 2%S34.00 21 561.00 5.00% 42 Food & Nutrition 0.00 0.001 0.00 43 Administrative Costs 5,301.00 47.026.001 50 788.00 8.000/0 44 Audit Expense 0.00 45 Specific Assistance to Individuals 0.00 46 Other/Miscellaneous 2 619.00 0.00 47 OtherlContract 0.00 4a TOTAL 220 704.00 710 896.00 888 106.00 24.93% 49 REVENUES OVERT UNDER EXPENDITURES .18w979.00i 0.00 0.00 s7aXW e TWe Ne Organization and Program Name 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FUNDER : A B c FY 07108 FY 07108 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col. B/col. A EXPENDITURES 21 Salaries 616,098.00 0.00 0.00% 22 FICA 0.00 0.00 #DIVIO! 23 Retirement 0.00 0.00 #DIV101 24 Life/Health 0.00 0.00 #DIV/O! 25 Workers Compensation 0.00 0.00 #DIVIO! 26 Florida Unemployment 0.00 0.00 #DIVIO! 27 Travel-Dail 0.00 0.00 #DIV101 28 Travel/Conferences/Training 0.00 0 #DIV101. 29 Office Supplies 04DO #DIVIO! 30 Telephone g,. Ip 0.00 #DIV/01 31 Postage/Shippingum 0.00 0.00 #DIV101 32 UtilitiesIM6 1;0 slips0.00 #DIV/O! 33 Occu anc n ounJS) APPI 820F 0.00 #DIV/O! 34 Printing & Publications 0.00 0.00 #DIV/01 6 Nip 35 Subscri tion/Dues/Mem 0.00 0.00 #DIV/0! 36 Insurance 0.00 0.00 #DIV/0! 37 Equipment: Rental & Maintenance 0.00 0.00 #DIVIO! 38 Advertising 0.00 0.00 #DIV/O! 39 Equipment Purchases: Capital Expense 0.00 0.00 #DIV/0! 40 Professional Fees (Legal, Consulting) 0.00 0.00 #DIV/O! 41 Books/Educational Materials 0.00 0.00 #DIV/01 42 Food & Nutrition 0.00 0.00 #DIV/01 43 Administrative Costs 0.00 0.00 #DIVIOI 44 Audit Expense 0.00 0.00 #DIV/01 45 Specific Assistance to Individuals 0.00 0.00 #DIV101 46 Other/Miscellaneous 0.00 0.00 #DIV/0 ! 47 Other/Contract 0.00 0.00 #DIV/01 48 TOTAL $616,098.00 $0.00 WRM7 B4 Type the Organization and Program Name SALARIES 1 Gross !! Iv !!I % of Gross Annual Annual Salary Portion of Salary on Proposed POSITION LISTING (Agency) Program Funder Specific Budget Salary Position Title / Total Hrs/wk Requested(CIA) Example: Executive Dlrecturl40 hrs 70,000.00 10,000.00 - 51000.00 7.14% Center Coordinator 35,996.00 35,996.00 0.006/70 Teachers - Level 2 319,008.00 319 ,008 .00 0.000/C Teachers - Level 3 117,686.00 117 ,686.00 0.00% Part Time Caregivers 80,750.00 80,750.00 0.00% Service Support Assistant 21 ,260.00 21 ,260.00 0.00% Early Childhood Specialist 25,568.00 25,568.00 0.00% Maintenance 5,013.001 51013 .00 0.00% Cook 10,817.00 10,817.00 0.00% #DIV/0! #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIVI01 #DIV/0! #DIV/0! #DIV/0 ! #DIV/0! #DIV/0! #DIV/0! Remaining positions throughout the agenc Total Salaries $616,098.001 $616,098.00 $0.00 0.00% FRINGE BENEFITS DETAIL Funder Specific Budget m lu v to vn ( t I FdIt p g Pension Health Worker's Unemployme Total Fringes Funder Column C only, from line 21 to 26) Specific Budget FICA 7.65016 (AxYo) Ins. Compens. nt Compens. Specific Position Title / Total Hrs/wk Example: Case Manager/40 hrs 51000.00 382.50 200.00 500.00. 300.00 200.00 1,582.50 Center Coordinator 0.00 0.00 0.00 Teachers - Level 2 0.00 0.00 1 0.0 Teachers - Level 3 0.00 0.00 0.00 Part Time Caregivers 0.00 0.00 0.00 Service Support Assistant 0.00 0.00 1 11A 0.00 Early Childhood Specialist 0.00 0.00 0.00 Maintenance 0.00 .0 0.0 Cook .0 0.00 0 0.00 0.00 0 PIU16 w0.00 O-A 1111% 0.00 0 0.00 0 0.00 0.00 0 0.0 0.00 0.00 0 0.001 0.00 0.00 0 0.00 0.00 0.00 0 0.001 0.00 0.0 0 0.00 0.00 1 0.0 0 0.00 0.00 0.0 0 0.00 0.00 0.00 0 0.00 0.00 0.00 Total Funder Request Fringe Benefits $0.00 $0.001 $0.0010.00 0.00 0.00 .00 5M2W7 e'd Type the Organization and Program Name B C EXPENDITURES Proposed Total Program Budget Funder Specific TotalAgency Budget Budget 27 Travel-Daily 1 ,684.00 1 ,684. 00 # of Staff x average # of miles/wk x 50 wks x $ = Estimated Daily Travel/Mileage Reimb. 28 Travel/Conferences/Training 1 ,743.001 11743.00 • National Conference (cost per staff) • Training/Seminar (cost per staff) • Other Trainings (cost of travel, lodging, registration, food) 29 Office Supplies 5,036.001 5,036 . 00 • Office supplies (monthly average x 12 months = estimated cost of office supplies based on present history. 30 Telephone 5,347.00 5$ 47 . 00 • # Phone lines x average cost per month x 12 months = local phone cost • Average long distance calls x 12 months = Estimated cost of long distance 31 Postage/Shipping 200.001 200. 00 • Quarterly Mailing of Newsletter - • Special events, etc. • Bulk mailings - appeals 32 Utilities 28,844.001 28,844. 00 • Electricity ($ x 12 months) • Water/Sewer ($ x 12 months) • Garbage ($ x 12 months) 33 Occupancy (Building & Grounds) 14,950.001 14,950.00 • Mortgage/Rent ($ x 12 months) • Janitorial ($ x 12 months) • Grounds Maim ($ x 12 months) • Real Estate Taxes 34 Printing & Publications 350.001 350.00 • Quarterly Newsletter ($ x 4) • Letterheads, Envelopes, etc. • Fundraising materials • Other 35 Subscription/Dues/Memberships 200.001 200.00 • Membership to National Organization Dues • Subscriptions to Newspapers/magazines, etc. 36 Insurance 7,966 ,001 71966.00 • Directors/Officers Liab. • Commercial/General Insurance - • Bond Ins. • Auto Insurance 37 Equipment: Rental & Maintenance 750.001 750.00 • Copier lease ($ x-12 months) • Meter lease ($ x 12 months) • Copier Maintenance ($ x 12 months) • Computer Maintenance ( $ x 12 months) • Other 38 Advertising 100.001 100.00 • Newspaper ads • Fundraising ads/promotions • Other (vacancies). 39 Equipment Purchases:Capitat Expense 2,000.00 2,000.00 • Computer/monitor (# x $) • Laser Printer W=7 B-1 Type the Olpan¢alhOn and Pm ham Name 2007-2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 75% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: Redlands Christian Migrant Association FUNDER: Children Services Advisory Committee Indian River County SNE ITEM �EXPLANATION FOR renVARIANCE "_ - Child 's Services Counc!"t Lucie Children's Services Council-Martin AdvisoryCommitteeJndlan River Requasi for funding of 20% of Current and Proposed Infant Todtller Teachers to increase enrollment United Way-St Lucie Coun United Way-Martin Coun De artrnent of Children & Families Additional funding tlue to increased enrollment County Funds Contributions-Cash Fund Raisin Events-Net Sales to Public-Net Membership Dues Investment Income Miscellaneous Legacies 3 Be uests Funds from Other Sources Reserve Funds Used for O eratin In-Kind Donations Not included in total Salaries Increase in Salaries is due to increase in number of Infant Toddler Teachers FICA Increase due to increase in salaries Florida Unem to mant Increase in U/C due to hiring of additional staff Occu anc Buildinq & Grounds Health and Safety maintenance E ui ment Purchases:Ca ital Ex ense Purchase of equipment was done in the nor ear Professional Fees L at Consunin NIA Food & Nutrition NIA Audit Ex ense N/A S cific Assistance to Individuals NIA Other/Miscellaneous NIA Other/Contract NIA as virzmr T" me Orven®uon and Program Nemo 2007=2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCYIPROGRAM NAME : FUNDER: LINE ITEM EXPLANATION FOR VARIANCE #DN/01 #N4/01 #DIV101 #DIV101 #DIV/01 #DIV/01 #DN/01 #DN101 #ON101 #DIV101 #ON101 #ONI01 wwaamalp #ON/01 for #DNI01 daitim #DIV101 #DN/01 Imam IMF % #DN/01 #Dlv/o1 maing #DIV101 #DIV101 #DIV/01 #DIW01 #DIWo1 #DIV101 #DIV/01 #DIV101 WnW7 B3 Type the Organization and Program Name 40 Professional Fees (Legal, Consulting) . .Legal advice ( estimated #hrs x $) • Consultant fees • Other 41 Books/Educational Materials 21 ,561 .00 21 ,561 .00 • Books/videos • Materials ($ xstaff) 42 Food & Nutrition 0.001 0.00 • Meals ( # meals x clients x 5days x 50 wks) • Snacks 43 Administrative Costs 50,7 01 50,788 .00 • Admin. Cost (% of total budget) 44 Audit Expense _ • Independent Audit Review 45 Specific Assistance to Individuals • Medical assistance • Meals/Food • Rent Assistance • Other 46 OtherlMiscellaneous • Background -check/drug test • Other 47 Other/Contract • Sub-contract for program services 46 TOTAL EXPENSES $888, 106.00 $0.00 $888, 106.00 ea snn007 Tyle Ike Opanva4r aM Graym Nsn 2007-2008 CORE GRANT APPLICATION TOTAL AGENCY BUDGET AGENCYIPROGRAM NAME: Redlands Christian Migrant Association FY 05/06 FY 061W FY 07108 % INCREASE FYE FYE FYE CURRENTVS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (COL Csol. sy<ol. e REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 5949400 4 United Way-St. Lucie County 0.00 5 United Way-Martin County O.OD 6 United Way-Indian River County 56 656.00 59 920.00 35 282.00 -41.12% 7 Department of Children & Families 12 500 996.00 13 954 318.00 700 259.00 -94.98% e County Funds 0.00 9 Contributions-Cash 1035973.00 1136074.00 0.013 100.00% 10 Program Fees 916;784.00 101026400 93 071 .00 -90.79% 11 Fund Raising Events-Net 11407,680.00 875 000.00 0.00 -100.00% 12 Sales to Public-Net 0.00 13 Membership Dues 0.00 14 Investment Income 0.00 1s Miscellaneous 94163.00 38609.00 0.00 -100.009/6 16 Legacies & Be uests 0.00 17 Funds from Other Sources 38 980 295.00 33 818 091.00 0.00 -100.000/0 1s Reserve Funds Used for Operating 0.00 19 In-Kind Donations 1Nauoamed mmea0 0.00 20 TOTAL 54 992 547.00 50 892 276.00 888 106.00 EXPENDITURES 21 Salaries 24 801 384.00 24,066,096.001 616 098.00 -97.44% 22 FICA 1405029.00 1757500.00 47132.00 -97.32% 23 Retirement 361457.00 330074.00 5800.00 -98.24% 24 Life/Health 3,545;222.00 3 493 507.00 55 049.00 .98.42% 25 pFlorida Com enation 844800.00 820283.00 14958.00 -98.18% 26nem to ment 650 699.00 657 717.00 7 550.00 -98.85% 27 ai 709694.00 634744.00 1684.00 -99.73% 28 onferences/Tminin 989142.00 1157558.00 1743.00 -99.85% 29lies367827.00 375847.00 5036.00 -98.66% 30 ne 610989.00 720230.00 5347.00 -99.26% 31 /Shi in 61144.00 165860.00 200.00 -99.88% 32 1177533.00 1091277.00 28844.00 -97.36% 33 Occu anc Buildin & Grounds 1500979.00 2233001 .00 14950.00 -99.33% 34 Printing & Publications 75118.00 110 532.00 350.00 -99.68% 35 Subscription/Dues/Memberships 47915.00 79144.00 200.00 -99.757 36 Insurance 1037396.00 1880168.00 7966.00 -99.58% 37 E ui ment:Rental & Maintenance 211 897.00 272719.00 750.00 -99.72% 38 Advertisinq 19 157.00 42 295.00 100.00 -99.760/. 39 Equipment Purchases:Ca ital Expense 4,685,7 2,500,000.00 2 000.00 -99.92% 40 Professional Fees (Legal, Consulting) 43706.00 105858.00 0.00 -100.00% 41 BookslEducational Materials 1 ,267,489.00 1 336 005.00 21 561.00 -98.39% 42 Food & Nutrition 1 629 567.00 1 ,391,143.001 0.00 -100.00% 43 Administrative Costs 5,636,095.00 5150 000.00 50J88.00 -99.01% 44 Audit Expense 8872600 90t500.00 0.00 -100.00% 46Specific Assistance to Individuals 0.00 46 Other/Miscellaneous 402 037.00 430 218.00 0.00 -100.00% 47 Other/Contract 0.00 48 TOTAL 52170 786.00 50 892 276.00 889 106.00 -98.25% 49 REVENUES OVERT UNDER EXPENDITURES 2821 761.00 0.00 0.00 W=7 ea EXHIBIT B (From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 15` may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 301h) must be submitted on a timely basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e. g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b. Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies, these must be provided from other sources . c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices : Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service ; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 1801 27th Street, Vero Beach , Florida 32960. Recipient: Redlands Christian Migrant Association , Inc. , 402 West Main Street, Immokalee , FL 34142 ; Attention : Barbara Mainster, Director 2 . Venue : Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims, controversies , or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations , agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4 . Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5. Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions . Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise. 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7 . Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1 Tym m Oryvnvatim IM Program Name v 2007-2008 CORE GRANT APPLICATION TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: Redlands Christian Mi rant Association FY 05106 FY 06107 FY 07108 % INCREASE FYE FYE HE CURRENTVS. NEXT FY BUDGET A B C D ACTUAL TOTAL PROPOSED (col. c<el. B)lcol. 8 REVENUES BUDGETED BUDGETED 1 Children's Services Council-St. Lucie 0.00 2 Children's Services Council-Martin 0.00 3 Advisory Committee-Indian River 59 494.00 4 United Way-St. Lucie County 0.00 5 United Way-Martin County . 0.00 6 United Way-Indian River Countv 25646.00 31754.00 35282.00 11.11% 7 Department of Children & Families 153 902.00 588 782.00 700 259.00 18.93% a County Funds 0.00 9 Contributions-Cash 0.00 10 Pro ram Fees 22 177.00 90 360.00 93 071.00 3.00% 11 Fund Raising Events-Net 0.00 12 Sales to Public-Net 0.00 13 Membership Dues 0.00 14 Investment Income 0.00 1s Miscellaneous 0.00 1s Le acies & Bequests 0.00 17 Funds from Other Sources 0.00 15 Reserve Funds Used for Operating 0.00 1s In-Kind Donations (Noe included In Intel) 0.00 20 TOTAL 201725.00 710896.00 888106.00 24.93% EXPENDITURES 21 Salaries 114 030.00 470 272.00 616 098.00 31 .01% 22 FICA 81723.00 35 976.00 47132.00 31 .01% 23 Retirement 1 .676.00 5,333.00 5800.00 8.76% 24 LifelHealth 10 741 .00 52 428.00 55 049.00 5.00% 26 Workers Compensation 4135.00 13108.00 14958.00 14.11% 26 Florida Unemployment 25169.00 5,708.00 7,550.00 32.27% 27 Travel-Daily 115.00 1 620.OD 1 ,684.001 3.95% 26 TravellConferences/Tminin 494.00 1 .660.00 1 .743.001 5.00% 29 Office Supplies 9,333.00 4,796.0096.00 5.036.00 5.00 30 Telephone 2 303.00 5,045.00 5s347.00 5.99% 31 PostagelShipping 98.00 200.00 200.00 0.00% 32 Utilities 11 485.00 25 082.00 28 844.00 15.00% 33 Occupancy (Building & Grounds 10158.00 13000.00 14950.00 15.00% 34 Printing & Publications 0.00 348.00 350.00 0.57% 35 Subscription/Dues/Memberships 0.00 200.00 200.00 0.07% 36 Insurance 0.00 7734.00 7.966.001 3.00% 37 E ui menl:Rental & Maintenance 565.00 726.00 750.001 3.31% 38 -Advertising 139.00 100.00 100.00 0.00% 39 Equipment Purchases:Ca ital Expense 25 232.00 0.00 2 000.00 40 Professional Fees (Legal, Consulting) 0.00 41 Books/Educational Materials 11 388.00 2%S34.00 21 561.00 5.00% 42 Food & Nutrition 0.00 0.001 0.00 43 Administrative Costs 5,301.00 47.026.001 50 788.00 8.000/0 44 Audit Expense 0.00 45 Specific Assistance to Individuals 0.00 46 Other/Miscellaneous 2 619.00 0.00 47 OtherlContract 0.00 4a TOTAL 220 704.00 710 896.00 888 106.00 24.93% 49 REVENUES OVERT UNDER EXPENDITURES .18w979.00i 0.00 0.00 s7aXW e TWe Ne Organization and Program Name 2007-2008 CORE GRANT APPLICATION FUNDER SPECIFIC BUDGET PROGRAM EXPENSES AGENCY/PROGRAM NAME : Redlands Christian Migrant Association FUNDER : A B c FY 07108 FY 07108 % OF TOTAL FUNDER TOTAL VS. PROGRAM SPECIFIC FUNDER REQUEST BUDGET BUDGET col. B/col. A EXPENDITURES 21 Salaries 616,098.00 0.00 0.00% 22 FICA 0.00 0.00 #DIVIO! 23 Retirement 0.00 0.00 #DIV101 24 Life/Health 0.00 0.00 #DIV/O! 25 Workers Compensation 0.00 0.00 #DIVIO! 26 Florida Unemployment 0.00 0.00 #DIVIO! 27 Travel-Dail 0.00 0.00 #DIV101 28 Travel/Conferences/Training 0.00 0 #DIV101. 29 Office Supplies 04DO #DIVIO! 30 Telephone g,. Ip 0.00 #DIV/01 31 Postage/Shippingum 0.00 0.00 #DIV101 32 UtilitiesIM6 1;0 slips0.00 #DIV/O! 33 Occu anc n ounJS) APPI 820F 0.00 #DIV/O! 34 Printing & Publications 0.00 0.00 #DIV/01 6 Nip 35 Subscri tion/Dues/Mem 0.00 0.00 #DIV/0! 36 Insurance 0.00 0.00 #DIV/0! 37 Equipment: Rental & Maintenance 0.00 0.00 #DIVIO! 38 Advertising 0.00 0.00 #DIV/O! 39 Equipment Purchases: Capital Expense 0.00 0.00 #DIV/0! 40 Professional Fees (Legal, Consulting) 0.00 0.00 #DIV/O! 41 Books/Educational Materials 0.00 0.00 #DIV/01 42 Food & Nutrition 0.00 0.00 #DIV/01 43 Administrative Costs 0.00 0.00 #DIVIOI 44 Audit Expense 0.00 0.00 #DIV/01 45 Specific Assistance to Individuals 0.00 0.00 #DIV101 46 Other/Miscellaneous 0.00 0.00 #DIV/0 ! 47 Other/Contract 0.00 0.00 #DIV/01 48 TOTAL $616,098.00 $0.00 WRM7 B4 Type the Olpan¢alhOn and Pm ham Name 2007-2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 75% OR MORE TOTAL PROGRAM BUDGET AGENCY/PROGRAM NAME: Redlands Christian Migrant Association FUNDER: Children Services Advisory Committee Indian River County SNE ITEM �EXPLANATION FOR renVARIANCE "_ - Child 's Services Counc!"t Lucie Children's Services Council-Martin AdvisoryCommitteeJndlan River Requasi for funding of 20% of Current and Proposed Infant Todtller Teachers to increase enrollment United Way-St Lucie Coun United Way-Martin Coun De artrnent of Children & Families Additional funding tlue to increased enrollment County Funds Contributions-Cash Fund Raisin Events-Net Sales to Public-Net Membership Dues Investment Income Miscellaneous Legacies 3 Be uests Funds from Other Sources Reserve Funds Used for O eratin In-Kind Donations Not included in total Salaries Increase in Salaries is due to increase in number of Infant Toddler Teachers FICA Increase due to increase in salaries Florida Unem to mant Increase in U/C due to hiring of additional staff Occu anc Buildinq & Grounds Health and Safety maintenance E ui ment Purchases:Ca ital Ex ense Purchase of equipment was done in the nor ear Professional Fees L at Consunin NIA Food & Nutrition NIA Audit Ex ense N/A S cific Assistance to Individuals NIA Other/Miscellaneous NIA Other/Contract NIA as virzmr T" me Orven®uon and Program Nemo 2007=2008 CORE GRANT APPLICATION EXPLANATION FOR VARIANCES OF 15% OR MORE FUNDER SPECIFIC BUDGET AGENCYIPROGRAM NAME : FUNDER: LINE ITEM EXPLANATION FOR VARIANCE #DN/01 #N4/01 #DIV101 #DIV101 #DIV/01 #DIV/01 #DN/01 #DN101 #ON101 #DIV101 #ON101 #ONI01 wwaamalp #ON/01 for #DNI01 daitim #DIV101 #DN/01 Imam IMF % #DN/01 #Dlv/o1 maing #DIV101 #DIV101 #DIV/01 #DIW01 #DIWo1 #DIV101 #DIV/01 #DIV101 WnW7 B3 EXHIBIT B (From policy adopted by Indian River County Board of County Commissioners on February 19 , 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check . Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed . If an agency repeatedly fails to provide adequate documentation , this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded . For example , no expenditures prior to October 15` may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 301h) must be submitted on a timely basis . Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type . These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e. g . salary of an employee) , then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a . Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals , meal allowances , per Diem , and tolls . Mileage reimbursement for local travel (within Indian River County) is allowable . b. Sick or Vacation payments for employees . Since agencies may have various sick and vacation pay policies, these must be provided from other sources . c. Any expenses not associated with the provision of the program for which the County has awarded funding . d . Any expense not outlined in the agency's funding application . The County reserves the right to decline reimbursement for any expense as deemed necessary. " 1 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1 . Notices : Any notice , request, demand , consent, approval or other communication required or permitted by this Contract shall be given or made in writing , by any of the following methods : facsimile transmission ; hand delivery to the other party; delivery by commercial overnight courier service ; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E . Bernauer, Indian River County Human Services Director 1801 27th Street, Vero Beach , Florida 32960. Recipient: Redlands Christian Migrant Association , Inc. , 402 West Main Street, Immokalee , FL 34142 ; Attention : Barbara Mainster, Director 2 . Venue : Choice of Law: The validity, interpretation , construction , and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida , only. The location for settlement of any and all claims, controversies , or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties , shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations , correspondence, conversations , agreements , and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements , or understandings concerning the subject matter of this Contract that are not contained herein . Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements , whether oral or written . It is further agreed that no modification , amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties . 4 . Severability: In the event any provision of this Contract is determined to be unenforceable or invalid , such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable . 5. Captions and Interpretations : Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions . Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa . Words of any gender include the correlative words of the other genders , unless the sense indicates otherwise. 6 . Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction , supervision , and control . 7 . Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. 1