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HomeMy WebLinkAbout2005-376 T URBAN AND COMMUNITY FORESTRY ( U & CF ) GRANT MEMORANDUM OF AGREEMENT r ^ " �' '" ' ' � n ^ ( - " c� H�g i� Lt , vJ ct r . a , r Gtr � eC 7 This agreement, made and entered into this the 15th day of November , 20 05 by and between the STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES , an agency of the State of Florida , hereinafter called the " Department" and the Indian River County Board of Commissioners , hereinafter called the Entity ( Subrecipient) . WITNESSETH WHEREAS , the Department desires to increase the application of the principles of urban and community forestry by granting funds to the Entity ( Subrecipient) for the purpose as outlined in grant application Number 051-1 -64 , included herein as Exhibit A and by reference made a part hereof: WHEREAS , the Catalog of Federal Domestic Assistance ( CFDA) number is 10 . 664 ; WHEREAS , the Department and the Entity ( Subrecipient) are of the opinion that the citizens of the state would benefit from the implementation of urban and community forestry projects that improve our communities through the proper care of trees and related plant materials ; WHEREAS , the Department has awarded the Entity ( Subrecipient) an urban forestry grant for the specific project set forth in the U &CF Grant Application Number 05H -64 , hereinafter the " project" ; WHEREAS , the Entity ( Subrecipient) by Resolution No . 2005- 100 , dated June 21 , 2005 , has indicated its support of the grant application and authorized its officers to execute this Agreement on its behalf; WHEREAS , the parties hereto mutually recognize the benefits of such a project as described in the U &CF Grant application and the need for entering into an agreement designating and setting forth the responsibilities of each party ; NOW THEREFORE , for and in consideration of the mutual benefits that flow each to the other, the parties covenant and agree as follows : A . Failure by the Entity ( Subrecipient) to sign and return this agreement, within 60 days upon receipt of the agreement , shall constitute forfeiture of the award . B . The effective date of this agreement is November 15 , 20 05 C . The Entity ( Subrecipient) shall complete the project by September 30 , 2007 as set forth in the Urban and Community Forestry Grant Application Number 05H -64 approved by the Department on September 2 , 2005 , during which time the grant shall continue in effect . Criteria for the project is set forth therein . The final date by which such criteria must be met for completion of this agreement is September 30 , 2007 . The project to be performed by the Entity ( Subrecipient) shall be subject to periodic inspections by the Department . The Entity ( Subrecipient) shall not change or deviate from the project without written approval by the Department. D . The Entity ( Subrecipient) has estimated the project cost to be $ 145 , 350 as shown on the grant application budget sheet attached as Exhibit B . The Department agrees to reimburse to the Entity ( Subrecipient) the total sum of $97 , 750 or seventy five percent 1 r (75 % ) of the final approved project costs , whichever is less (the " Grant Amount' ) . The Grant Amount is limited to only those items which are directly related to this project as described in Exhibits "A" and " B" . Project costs incurred as of October 13 , 2004 , are eligible for reimbursement . Project costs for which the applicant has already received reimbursement from any other source are not eligible for funding under this grant . FEMA or other federal funds can not be used to match funding received under this grant . To assist the Entity ( Subrecipient) with the initial three ( 3 ) months of implementation , the Department may make an advance of no more than 25 percent of the grant award . The Entity ( Subrecipient) must request the advance payment in writing using forms provided by the Department . Funds provided as an advance payment must be placed in a non- interest bearing account . Only one advance payment will be made ; thereafter, disbursements will be made on a reimbursement basis . No more than 75 percent of the Grant Amount will be paid to the Entity ( Subrecipient) prior to Certification of Acceptance by the Department . The final payment shall not be made until Certification of Acceptance is received from the Department . For installed plant materials , a sixty (60 ) day grow- in -period will be required after project completion . Certification of Acceptance by the Department may be requested sixty (60 ) days after project completion . Upon receipt of the Certification of Acceptance , the Entity ( Subrecipient) may submit an invoice for final payment. The Entity ( Subrecipient) must submit the final claim for reimbursement to the Department on or before November 15 , 2007 . ( 1 ) Purchases of $2 , 500 to $25 , 000 shall be carried out documenting two or more written quotations or written record of telephone quotations or informal bids to be opened upon receipt , whenever practical . Competitive sealed bidding is required for all purchases exceeding $25 , 000 . Justification must be provided for a sole source award or for an award to a vendor other than the vendor submitting the lowest bid or quote . (2 ) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof, and bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with the rates specified in Section 112 . 061 , Florida Statutes . (3 ) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three years after final payment is made . Copies of these documents and records shall be furnished to the Department upon request . Records of costs incurred include all records of the costs of the Entity ( Subrecipient) and subcontractors considered necessary by the Department for a proper audit of the project . (4 ) A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on contract to provide any goods or services to a public entity , may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work , may not submit bids on leases of real property to a public entity , may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity , and may not transact business with any public entity in excess of the threshold amount provided in Section 287 . 017 , Florida 2 r Statutes , for CATEGORY TWO , for a period of 36 months from the date of being placed on the convicted vendor list . (5 ) The CONTRACTOR is informed that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or a public work , may not submit bids on leases of real property to a public entity , may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity , and may not transact business with any public entity. E . The Entity ( Subrecipient) agrees to maintain plant materials established as a part of the project for a period of three years and enter into an agreement which designates and sets forth the duties and responsibilities of the parties in maintaining the project . F . The Entity (Subrecipient) agrees to submit to the Department an interim report on project accomplishments quarterly ( December 31 , 2005 , March 31 , 2006 , June 30 , 2006 and September 30 , 2006 ) and a final report summarizing project accomplishments as a prerequisite to final acceptance by the Department . Failure to submit a required report or submission of an unsatisfactory report is sufficient grounds for termination of this agreement according to the provisions of Section 7 ( b ) , The Entity ( Subrecipient) upon project completion shall submit a news release to local newspaper media highlighting the successes of the project . G . This Agreement may be terminated under any one of the following conditions : ( 1 ) The Department of Agriculture and Consumer Services shall have the right of unilateral cancellation for refusal by the Entity ( Subrecipient) to allow public access to all documents , papers , letters or other material made or received by the Contractor in conjunction with the contract , unless the records are exempt from s . 24 (a ) of Article I of the State Constitution and s . 11 9 . 07 ( l ) , Florida Statutes . (2 ) By the Department , if the Entity (Subrecipient) fails to perform its duties under this Agreement, following thirty (30 ) calendar days written notice by the Department . (3 ) By either party following sixty (60 ) calendar days written notice . (4 ) By both parties following the complete execution by both parties of an agreement to terminate this Agreement . (5 ) Notice to Entity (Subrecipient) : The Department shall consider the employment by any Entity ( Subrecipient) of unauthorized aliens a violation of section 274A(e ) of the Immigration and Nationalization Act . Such violation shall be cause for unilateral cancellation of this agreement . H . Notwithstanding any provision of this Agreement to the contrary but subject to Subparagraph 7 ( b ) , in the event this Agreement is terminated before the Department has paid the Entity (Subrecipient) the entire Grant Amount , then the Department agrees to pay the Entity ( Subrecipient) the entire Grant amount, if the project has been completed . If the project has not been completed , the Department shall pay to the Entity 3 (Subrecipient) a percentage of the Grant amount equal to the percentage of the project's completion . I . Extension of a contract for contractual services shall be in writing for a single period only not to exceed six (6 ) months and shall be subject to the same terms and conditions set forth in the initial contract . There shall be only one extension of a contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the control of the Contractor. If initially competitively procured , contracts for contractual services may be renewed on a yearly basis for no more than three (3 ) years , or for a period no longer than the original contract , whichever period is longer. Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract . Renewals shall be contingent upon satisfactory performance evaluations by the Department . J . As applicable under Florida Statute 768 . 28 , each party will be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the negligence of such party or any of its officers , agents or employees . K . The Entity ( Subrecipient) certifies that neither it or its principals is presently debarred , suspended , proposed for debarment , declared ineligible , or voluntarily excluded for participation in this grant program by any Federal department or agency . L . This Agreement , together with any Maintenance Agreement , if executed , embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings , oral or written , with reference to the subject matter hereof that are not superseded hereby . M . This Agreement may not be assigned or transferred by the Entity (Subrecipient) , in whole or in part without the expressed written consent of the Department . N . This Agreement , regardless of where executed , shall be governed by and construed in accordance with the laws of the State of Florida . O . All notices , demands , requests or other instruments shall be given by depositing the same in the U . S . Mail , postage prepaid , registered or certified with return receipt requested , or by telex ( FAX ) or telegram : ( 1 ) If to the Department , address to Program Coordinator, 3125 Conner Boulevard , Suite R-8 , Forest Management Bureau , Tallahassee , Florida 32399- 1650 or at such other address the Department may from time to time designate by written notice to the Entity (Subrecipient) ; (2 ) If to the Entity ( Subrecipient) addressed to : Mr. Roland DeBlois Indian River County Board of Commissioners 1840 25th Street Vero Beach , Florida 32960-3365 or at such other address as the Entity (Subrecipient) from time to time designates by written notice to the Department . All time limits provided hereunder shall run 4 • 1 from the date of receipt of all mailed notices , demands , requests and other instruments , or from the date telexed or faxed . P . Time is of the essence of this agreement . It is mutually understood and agreed that if this contract disburses grants and aids appropriations , it is : Subject to the requirements of Section 216 . 347 , Florida Statutes , a state agency , a water management district , or the judicial branch may not authorize or make any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature , the judicial branch , or a state agency . The following provisions of A through G are not applicable to procurement contracts used to buy goods or services from vendors , but are only applicable to a contractor subject to the Florida Single Audit Act. A. There are uniform state audit requirements for state financial assistance provided by state agencies to Nonstate entities to carry out state projects in accordance with and subject to requirements of Section 215 . 97 , Florida Statutes ( F . S . ) , which may be applicable to and binding upon Recipient . Nonstate entity means a local governmental entity , nonprofit organization , or for- profit organization that receives state resources . Recipient means a Nonstate entity that receives state financial assistance directly from a state awarding agency . B . In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of $500 , 000 in any fiscal year of such Recipient , the Recipient must have a state single or project-specific audit conducted for such fiscal year in accordance with Section 215 . 97 , F . S . , applicable rules of the Executive Office of the Governor, rules of the Chief Financial Officer, and Chapter 10 . 600 , rules of the Auditor General . In determining the state financial assistance expended in its fiscal year, the Recipient shall consider all sources of state financial assistance , including state funds received from this Department resource , except that state financial assistance received by a Nonstate entity for federal financial assistance and state matching requirements shall be excluded from consideration . C . Audits conducted pursuant to Section 215 . 97 , F . S . , shall be : ( 1 ) performed annually , and (2 ) conducted by an independent auditor in accordance with auditing standards as stated in rules of the Auditor General . D . Regardless of the amount of the state financial assistance , the provisions of Section 215 . 97 , F . S . , do not exempt a Nonstate entity from compliance with provisions of law relating to maintaining records concerning state financial assistance to such Nonstate entity or allowing access and examination of those records by the state awarding agency , the Chief Financial Officer, or the Auditor General . E . If the Nonstate entity does not meet the threshold requiring the state single audit , such Nonstate entity must meet terms and conditions specified in this written agreement with the state awarding agency . F . Each state awarding agency shall : 5 ( 1 ) Provide to a Recipient, information needed by the Recipient to comply with the requirements of Section 215 . 97 , F . S . (2 ) Require the Recipient , as a condition of receiving state financial assistance , to allow the state awarding agency, the Chief Financial Officer, and the Auditor General access to the Recipient' s records and the Recipient's independent auditor' s working papers as necessary for complying with the requirements of Section 215 . 97 , F . S . The Recipient is required to retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued , and shall allow the department of Agriculture and Consumer Services or its designee , access to such records upon request . ( 3 ) Notify the Recipient that Section 215 . 97 , F . S . , does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency Inspector General , the Auditor General , or any other state official . (4 ) Be provided by Recipient one copy of each financial reporting package prepared in accordance with the requirements of Section 215 . 97 , F . S . The financial reporting package means the non -state entities financial reports , management letter, auditee ' s written responses or corrective action plan , correspondence on the follow-up of prior years corrective actions taken , and such other information determined by the Auditor General to be necessary and consistent with the purposes of Section 215 . 97 , F . S . Copies of the financial reporting package required by this agreement shall be submitted by or on behalf of the Recipient directly to each of the following : (a ) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee , FL 32399-0800 ( b ) The Auditor General 's Office at the following address : State of Florida Auditor General Room 574 , Claude Pepper Building 111 West Madison Street Tallahassee , FL 32302- 1450 G . The Recipient is hereby notified of and bound by the requirements of F . , above . If this agreement contains federal funding in excess of $ 100 , 000 , the Entity ( Subrecipient) must , prior to agreement execution , complete the Certification Regarding Lobbying form . If a Disclosure of Lobbying Activities , Standard Form LLL , is required , it may be obtained from the Department . All disclosure forms as required by the Certification are attached . The Lobbying form must be completed and returned to the Department. The undersigned Entity (Subrecipient) receiving federal financial assistance under this agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the latest version of Office and Management Budget Circular No . A- 133 - Revised June 27 , 2003 (Audits of States , Local Governments , and Non -profit Organizations ) . Copies of the latest version of the above 6 which would relate to the undersigned Entity ( Subrecipient) are available for review at the following address : Department of Agriculture and Consumer Services Division of Administration , Contract Administrator Room 509 , Mayo Building Tallahassee , FL 32399-0800 If the undersigned Entity ( Subrecipient) expends $500 , 000 or more in federal financial assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state or local governments or a combination thereof, the Entity ( Subrecipient) shall have an audit made in accordance with the Office of Management and Budget Circular No . A- 133 (Audits of State , Local Governments , and Non- profit Organizations ) . The $ 500 , 000 threshold specified above shall be from all federal sources , not just the amount provided by this agreement. The undersigned Entity ( Subrecipient) receiving funds under this agreement hereby agrees that it will allow the Department of Agriculture and Consumer Services and any federal agency to audit the Entity's ( Subrecipient's ) books for compliance with the above applicable circulars . The Entity ( Subrecipient) acknowledges and agrees that public use of all reports or other printed material , videos , audio recordings , films and photographs produced as part of this project shall not be restricted under the copyright laws of the United States of America . All products ( brochures , signs , videos , etc . ) funded by the Urban and Community Forestry Grant must display a statement that the material has been prepared using Urban and Community Forestry grant funds received through the Division of Forestry . Entities (Subrecipients ) providing goods and services to the Department should be aware of the following time frames . Section 215 . 422 , Florida Statutes , provides that agencies have five ( 5 ) working days to inspect and approve goods and services , unless bid specifications or the purchase order specifies otherwise . With the exception of payments to health care providers for hospital , medical , or other health care services , if payment is not available within 40 days , measured from the latter of the date the invoice was received or the goods or services are received , inspected and approved , a separate interest penalty set by the Chief Financial Officer pursuant to Section 55 . 03 , Florida Statutes , will be due and payable in addition to the invoice amount . To obtain the applicable interest rate , please contact the Agency's Fiscal Section at (850 )488-2020 or Purchasing Office at (850) 488-7552 . Invoices which have to be returned to an Entity ( Subrecipient) because of Entity ( Subrecipient) preparation errors will result in a delay in the payment . The invoice payment requirements do not start until a properly completed invoice is provided to the department . A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this individual include acting as an advocate for Entities ( Subrecipients ) who may be experiencing problems in obtaining timely payment(s) from a state agency . The Vendor Ombudsman may be contacted at (850 ) 413-7269 or by calling the Department of Financial Services ' Hotline , 1 -850-410-9724 . The Entity ( Subrecipient) is informed that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an agreement to provide any goods or services to a public entity , may not submit a bid on an agreement with a public entity for the construction or repair of a public building or public work , may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287 . 017 , Florida Statutes , for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list . 7 The Entity (Subrecipient) is informed that the Department shall consider the employment by an Entity ( Subrecipient) of unauthorized aliens a violation of Section 274A(e ) of the Immigration and Nationalization Act . Such violation shall be cause for unilateral cancellation of this agreement. The contractor is informed that an entity or affiliate who has been placed in the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity , may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work , may not submit bids on leases of real property to a public entity , may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity , and may not transact business with any public entity . IN WITNESS WHEREOF , the parties hereto have caused these presents to be executed the day and year first above written . STATE OF FLORIDA DEPARTMENT F A CULTURE AND CONSUMER SE BY : V44�� Director Division of Administration INDIAN RIVER COUNTY BOARD OF COMMISSIONERS ass .'ire, Name of Entity ( Subrecipient) 7 : fhomas S . Lowther TITLE.: Chairman ` 4 % C Approved : November 15 , 2005 APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY l� Lll� � n/ r „t01_ LINS II 4sNEY 8 URBAN AND COMMUNITY FORESTRY GRANT MAINTENANCE MEMORANDUM OF AGREEMENT This agreement, made and entered into this the 15th day of November l20 05 , by and between the STATE OF FLORIDA , DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES , an agency of the State of Florida , hereinafter called the Department and the Indian River County Board of Commissioners , hereinafter called the Entity ( Subrecipient) . WITNESSETH WHEREAS , the Department desires to increase the general level of knowledge of the principles of urban and community forestry by granting funds to the Entity ( Subrecipient) for the establishment of a demonstration tree planting project as outlined in the Urban and Community Forestry grant application Number 051-1 -64 and Grant Memorandum of Agreement (the Grant Agreement) attached hereto as Exhibit " 1 " and by reference made a part hereof; WHEREAS , the Department has awarded the Entity ( Subrecipient) an urban and community forestry grant for the improvements to the project property more particularly set forth in the Grant Agreement ; WHEREAS , the Entity ( Subrecipient) agreed in the Grant Agreement to maintain the project (as described in the Grant Application ) ; WHEREAS , the parties hereto recognize the need for entering into an agreement designating and setting forth the responsibilities of each party in maintaining the project ; and WHEREAS , the Entity ( Subrecipient) by Resolution desires to enter into this Agreement and authorizes its officers to do so . NOW THEREFORE , for and in consideration of the mutual benefits that flow each to the other herein and in Exhibit " 1 " , the Grant Memorandum of Agreement , the parties covenant and agree as follows : A . The Entity ( Subrecipient) shall maintain the project in a responsible manner and with due care in accordance with the below listed Project Standards for the property at the following location : Oslo Road (9th Street SW ) , east of U . S . Highway 1 , Vero Beach . Specifically , the Entity (Subrecipient) accepts the below listed responsibilities and duties : ( 1 ) All planting stock or replacement must be Florida Grade # 1 or better. (2 ) Proper watering and proper fertilization of all trees/plants . (3 ) Keeping trees/plants as free as practicable from disease and harmful insects ; (4 ) Proper mulching of trees and/or planting beds ; (5 ) Keeping the premises free of weeds ; (6 ) Mowing and/or cutting grasses to the proper length ; ( 7 ) Proper pruning of all trees which includes ; ( i ) removing dead or disease parts of trees or ( ii ) pruning such parts thereof which present a hazard ; ( 8 ) Removing and replacing dead or diseased trees/plants in their entirety , or removing and replacing those that fall below original Project Standards . (9 ) Following the Planting and Maintenance Guidelines as included herein as Exhibit C . The Entity ( Subrecipient) agrees to repair, or remove and replace at its own expense all or part of the project that falls below Project Standards . In the event any part or parts of the project , including all plants , must be removed and replaced for whatever reason , then they shall be replaced with the same grade , size and specification as provided in the original 1 plans for the project . Furthermore , the Entity ( Subrecipient) shall keep litter removed from the project area . The above named functions to be performed by the Entity ( Subrecipient) shall be subject to periodic inspections by the Department . It is the intent of the parties hereto that except as otherwise provided in paragraphs 2 and 4 hereof, the Entity (Subrecipient) shall be the owner of the planting and other installations included and stipulated in the grant application comprising the project . B . This Agreement may be terminated under any one of the following conditions : ( 1 ) By the Department , if the Entity ( Subrecipient) fails to perform its duties under this Agreement or for refusal by the Entity (Subrecipient) to allow public access to all documents , papers , letters , or other material subject to the provisions of Chapter 1191 Florida Statutes and made or secured by the Entity ( Subrecipient) in conjunction with this Agreement following reasonable written notice . (2 ) By either party following sixty (60 ) calendar days written notice . ( 3 ) By both parties following the complete execution by both parties of an agreement to terminate this agreement . C . The terms of this Agreement commence on the date of Certification of Acceptance and continue for a period of three (3 ) years . D . In the event this Agreement is terminated in accordance with subparagraph 2 (a ) then the Entity ( Subrecipient) shall refund to the Department a pro- rated portion of the grant award based upon the following schedule : ( 1 ) If this agreement is terminated within one year of the date in Paragraph 3 , 75 percent of the grant award . (2 ) If this agreement is terminated during the second year of this agreement , 50 percent of the grant award . (3 ) If this agreement is terminated during the third year of this agreement , 25 percent of the grant award . E . As applicable under Florida Statute 768 . 28 , the Entity ( Subrecipient) Covenants and agrees that it shall indemnify and hold harmless the Department and all of the Department's officers , agents and employees from any claim , action , neglect or omission by the Entity ( Subrecipient) during the performance of the Agreements , whether direct or indirect , and whether any person or property to which the Department or said parties may be subject , except that neither the Entity ( Subrecipient) nor any of its sub-contractors shall be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of the Department or any of its officers , agents or employees . F . This Agreement , together with the Urban and Community Forestry Grant Memorandum of Agreement , embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings , oral or written , with reference to the subject matter hereof that are not superseded hereby . G . This Agreement may not be assigned or transferred by the Entity ( Subrecipient) , in whole or in part without the expressed written consent of the Department . 2 H . This Agreement shall be governed by and construed in accordance with the laws of the State of Florida . I . All notices , demands , requests or other instruments shall be given by depositing the same in the U . S . Mail , postage prepaid , registered or certified with return receipt requested , or by telex ( FAX) or telegram : If to the Department , addressed to Urban Forestry Program Coordinator, Forest Management Bureau , 3125 Conner Boulevard , Suite R , Tallahassee , Florida 32399- 1650 or at such other address the Department may from time to time designate by written notice to the Entity ( Subrecipient) ; and If to the Entity ( Subrecipient) addressed to : Mr. Roland DeBlois Indian River County Board of Commissioners 184025 th Street Vero Beach , Florida 32960-3365 or at such other address as the Entity ( Subrecipient) from time to time designates by written notice to the Department . All time limits provided hereunder shall run from the date of receipt of all mailed notices , demands , requests and other instruments , or from the date telexed or faxed . J . Time is of the essence of this agreement . It is mutually understood and agreed that if this contract disburses grants and aids appropriations , it is : Subject to the requirements of Section 216 . 347 , Florida Statutes , a state agency , a water management district , or the judicial branch may not authorize or make any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature , the judicial branch , or a state agency . The following provisions of A through G are not applicable to procurement contracts used to buy goods or services from vendors , but are only applicable to a contractor subject to the Florida Single Audit Act . A . There are uniform state audit requirements for state financial assistance provided by state agencies to Nonstate entities to carry out state projects in accordance with and subject to requirements of Section 215 . 97 , Florida Statutes ( F . S . ) , which may be applicable to and binding upon Recipient. Nonstate entity means a local governmental entity , nonprofit organization , or for- profit organization that receives state resources . Recipient means a Nonstate entity that receives state financial assistance directly from a state awarding agency . B . In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of $500 , 000 in any fiscal year of such Recipient , the Recipient must have a state single or project-specific audit conducted for such fiscal year in accordance with Section 215 . 97 , F . S . , applicable rules of the Executive Office of the Governor, rules of the Chief Financial Officer, and Chapter 10 . 600 , rules of the Auditor General . In determining the state financial assistance expended in its fiscal year , the Recipient shall consider all sources of state financial assistance , including state funds received from this Department resource , 3 t ` except that state financial assistance received by a Nonstate entity for federal financial assistance and state matching requirements shall be excluded from consideration . C . Audits conducted pursuant to Section 215 . 97 , F . S . , shall be : ( 1 ) performed annually , and (2) conducted by an independent auditor in accordance with auditing standards as stated in rules of the Auditor General . D . Regardless of the amount of the state financial assistance , the provisions of Section 215 . 97 , F . S . , do not exempt a Nonstate entity from compliance with provisions of law relating to maintaining records concerning state financial assistance to such Nonstate entity or allowing access and examination of those records by the state awarding agency , the Chief Financial Officer, or the Auditor General . E . If the Nonstate entity does not meet the threshold requiring the state single audit , such Nonstate entity must meet terms and conditions specified in this written agreement with the state awarding agency . F . Each state awarding agency shall : ( 1 ) Provide to a Recipient , information needed by the Recipient to comply with the requirements of Section 215 . 97 , F . S . (2 ) Require the Recipient , as a condition of receiving state financial assistance , to allow the state awarding agency , the Chief Financial Officer, and the Auditor General access to the Recipient's records and the Recipient's independent auditor's working papers as necessary for complying with the requirements of Section 215 . 97 , F . S . The Recipient is required to retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued , and shall allow the department of Agriculture and Consumer Services or its designee , access to such records upon request . , ( 3 ) Notify the Recipient that Section 215 . 97 , F . S . , does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency Inspector General , the Auditor General , or any other state official . (4 ) Be provided by Recipient one copy of each financial reporting package prepared in accordance with the requirements of Section 215 . 97 , F . S . The financial reporting package means the non-state entities financial statements , Schedule of State Financial Assistance , auditor's reports , management letter, auditee ' s written responses or corrective action plan , correspondence on the follow-up of prior years corrective actions taken , and such other information determined by the Auditor General to be necessary and consistent with the purposes of Section 215 . 97 , F . S . Copies of the financial reporting package required by this agreement shall be submitted by or on behalf of the Recipient directly to each of the following : (a ) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee , FL 32399-0800 ( b ) The Auditor Generals Office at the following address : 4 State of Florida Auditor General Room 574 , Claude Pepper Building 111 West Madison Street Tallahassee , FL 32302- 1450 G . The Recipient is hereby notified of and bound by the requirements of F . , above . The undersigned Entity (Subrecipient) receiving federal financial assistance under this agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the latest version of Office and Management Budget Circular No . A- 133 - Revised June 27 , 2003 (Audits of States , Local Governments , and Non- profit Organizations ) . Copies of the latest version of the above which would relate to the undersigned Entity ( Subrecipient) are available for review at the following address : Department of Agriculture and Consumer Services Division of Administration , Contract Administrator Room 509 , Mayo Building Tallahassee , FL 32399-0800 If the undersigned Entity ( Subrecipient) expends $500 , 000 or more in federal financial assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit made in accordance with the Office of Management and Budget Circular No . A- 133 (Audits of State , Local Governments , and Non - profit Organizations ) . The $ 500 , 000 threshold specified above shall be from all federal sources , not just the amount provided by this agreement . The undersigned Entity ( Subrecipient ) receiving funds under this agreement hereby agrees that it will allow the Department of Agriculture and Consumer Services and any federal agency to audit the Entity's ( Subrecipients ) books for compliance with the above applicable circulars . IN WITNESS WHEREOF , the parties hereto have caused these presents to be executed the day and year first above written . STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUME SERVPJS BY : gira ctor, Division of Administration INDIAN . FttVtRUMTY BOARD OF APPROVED AS TO FORM � COMMI,SSIONEIRS � `:? � AND LEGAL SUFFICIENCY Name .of Entity ( Subrecipient) WILLIAM G . COLLINS U BY: �? COUNTY ATTORNEY Tho 4a ,$ , S,; Lowther Title : Cha i rm rt i% BCC Approved : November 15 , 2005 5 EXHIBIT C PLANTING AND MAINTENANCE GUIDELINES A. Planting Site factors which influence long -term survivability should be considered : overhead and underground utilities , sidewalks , sign conflicts , traffic visibility, light poles , right-of-way or site improvements , size of planting space/site , etc. All planting stock or replacement stock must be Florida Grade # 1 or better . All synthetic or non- biodegradable material such as nylon rope , synthetic wrap , treated burlap , etc. must be removed from the root ball before planting . All biodegradable material should be removed from the upper 1 /3 of the root ball . Precautions should be taken to eliminate any material from extending above the soil surface where it can act as a wick and dry the surrounding soil . If trees are planted with wire baskets around the root ball , it is recommended that the top two tiers of wire be cut and removed after the root ball is set in the planting hole . The planting hole should be at least 3-5 times the diameter of the root ball (where possible ) and the same depth as the root ball . Position the tree or palm in the center of the planting hole with the top of the root ball even with the surrounding soil surface . Backfill with soil from the planting site , if it is not contaminated . All large rocks should be removed . When the hole is half full , slowly water to saturate the soil and remove air pockets , then continue to fill the hole with soil . It is not recommended that large amounts of organic matter be incorporated into the backfill . Rake the soil evenly around the entire planting area . Water thoroughly to remove air pockets , secure the soil around the roots , and provide nourishment . B . Mulching Mulch an area at least three times the diameter of the root ball to a depth of 2-4" with wood chips , bark mulch , shredded mulch , leaves or pine needles . Keep the mulch several inches away from the tree or palm trunk . Replenish mulch as it decomposes maintaining a 24" layer over the life of the project . CO Staking Stake only if necessary ; for example , if the tree or palm will not stand on its own due to potential vandalism or strong winds . Use flexible materials such as strapping or commercially available ties that give as the tree diameter increases and as the tree moves . Biodegradable material is recommended . Do not use wire even if the wire is inside rubber hosing . Stakes and ties should remain on the trees no longer that one year to avoid girdling . 6 D . Pruning At the time of planting , only dead , damaged , rubbing or cross braches or fronds should be removed . Remove sucker sprouts from the base of the tree after planting . Corrective/structural pruning can begin approximately one year after planting . Do not remove more than 1 /3 of the live crown during one growing season . E . Watering Establish a regular watering schedule and follow it . Slow deep watering is recommended . Additional water may be needed during hot or dry periods . As tree or palm growth progresses , be sure to water outward (away from the trunk ) to the surrounding soil area . This will promote the outward growth and spread of roots . Various species of trees or palms and/or soil types may require varied degrees of watering . Soil moisture and tree health should be monitored and irrigation adjusted accordingly. Non - irrigated sites need to be monitored more closely. F . Fertilizing Begin a fertilization program within the first year of planting . Broadcast fertilizing or fertilizer plugs/stakes are recommended . Fertilize lightly after the first year using a balanced fertilizer ( rates should be based on the size of the tree or palm and any special nutrient requirements ) . If micronutrient deficiencies are suspected , have a soil test completed and supplement the fertilization program accordingly. 7 BID NUMBER : RFP/DF -04/05 -99 OPENING DATE : JUNE 30 , 2005 @ 2 : 00 P. M. ATTACHMENT C CERTIFICATIONS REGARDING LOBBYING ; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS ; AND DRUG- FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 34 CFR Part 82, 4New Restrictions on Lobbying,' and 34 CFR Part 85 , 'Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Grants) ." The certifications shall be treated as a material representation of fad upon which reliance will be placed when the Department of Education determines to award the covered transaction, grant, or cooperative agreement. 1 . LOBBYING (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal , State , or local) with As required by Section 1352 , Title 31 of the U .S . Code , and commission of any of the offenses enumerated in paragraph implemented at 34 CFR Part 82 , for persons entering into a (2)(b) of this certification ; and grant or cooperative agreement over $ 100 ,000 , as defined at 34 CFR Part 82 , Sections 82 . 105 and 82 . 110 , the applicant (d) Have rat within a three-year period preceding this application certifies that : had one or more public transaction (Federal , State , or local) terminated for cause or default; and (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned , to any person for B . Where the applicant is unable to certify to any of the state- influencing or attempting to influence an officer or employee of ments in this certification , he or she shall attach an any agency, a Member of Congress , an officer or employee of explanation to this application . Congress , or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement , and the extension , continu- 3 . DRUG- FREE WORKPLACE ation , renewal , amendment, or modification of any Federal (GRANTEES OTHER THAN INDIVIDUALS) grant or cooperative agreement; As required by the Drug-Free Workplace Act of 1988 , and (b) If any funds other than Federal appropriated funds have implemented at 34 CFR Part 85 , Subpart F , for grantees , as been paid or will be paid to any person for influencing or defined at 34 CFR Part 85 , Sections 85.605 and 85 .610 - attempting to influence an officer or employee of any agency, a Member of Congress , an officer or employee of Congress , or A. The applicant certifies that it will or will continue to provide a an employee of a Member of Congress in connection with this drug-free workplace by: Federal grantor cooperative agreement, the undersigned shall complete and submit Standard Form - LLL , 'Disclosure Form to (a) Publishing a statement notifying employees that the unlawful Report Lobbying ,' in accordance with its instructions ; manufacture, distribution, dispensing , possession , or use of a controlled substance is prohibited in the grantee's workplace and (c) The undersigned shall require that the language of this specifying the actions that will be taken against employees for certification be included in the award documents for all violation of such prohibition ; subawards at all tiers (including subgrants , contracts under grants and cooperative agreements , and subcontracts) and (b) Establishing an on-going drug-free awareness program to that all subrecipients shall certify and disclose accordingly. inform employees about: ( 1 ) The dangers of drug abuse in the workplace ; 2 . DEBARMENT, SUSPENSION , AND OTHER RESPONSIBILITY MATTERS (2) The grantee's policy of maintaining a drug-free workplace ; As required by Executive Order 12549 • Debarment and (3) Any available drug counseling , rehabilitation , and employee Suspension , and irrplemented at 34 CFR Part 85 , for prospec- assistance programs ; and tive participants in primary covered transactions , as defined at 34 CFR Part 85 , Sections 85 . 105 and 85 . 110— (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace ; A. The applicant certifies that it and its principals : (c) Making it a requirement that each employee to be engaged in (a) Are not presently debarred , suspended , proposed for the performance of the grant be given a copy of the statement debarment, declared ineligible , or voluntarily excluded from required by paragraph (a) , covered transactions by any Federal department or agency; (d) Notifying the employee in the statement required by para- (b) Have not within a three-year period preceding this applica- graph (a) that, as a condition of employment under the grant, the tion been convicted of or had a civil judgement rendered employee will: against them for commission of fraud or a criminal offense in connection with obtaining , attempting to obtain , or performing a ( 1 ) Abide by the terms of the statement, and public (Federal , State , or local) transaction or contract under a public transaction ; violation of Federal or State antitrust (2) Notify the employer in writing of his or her conviction for a statutes or commission of embezzlement, theft, forgery, violation of a criminal drug statute occurring in the workplace no bribery, falsification or destruction of records , making false later than five calendar days after such conviction ; statements , or receiving stolen property; 29 BID NUMBER : RFP/DF -04/05 -99 OPENING DATE : JUNE 30, 2005 @ 2 : 00 P. M. (9) Notifying the agency, in writing , within 10 calendar days after DRUG-FREE WORKPLACE receiving notice under subparagraph (d)(2) from an employee or (GRANTEES WHO ARE INDIVIDUALS) otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice , including position As required by the Drug-Free Workplace Act of 1988 , and title, to: Director, Grants Policy and Oversight Staff, U.S . Depart- implemented at 34 CFR Part 85, Subpart F , for grantees , as mend of Education, 400 Maryland Avenue, S .W. (Room 3652 , defined at 34 CFR Part 85 , Sections 85 .605 and 85 .610- GSA Regional Office Building No. 3) , Washington , DC 20202- 4248 . Notice shall include the identification number(s) of each A . As a condition of the grant. I certify that I will rot engage in the affected grant: unlawful manufacture, distribution, dispensing ,pe rg , possession, or use of a controlled substance in conducting any activity with the (0 Taking one of the following actions , within 30 calendar days of grant: and receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted : B . If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will ( 1 ) Taking appropriate personnel action against such an em- report the conviction, in writing , within 10 calendar days of the ployee , up to and including termination, consistent with the conviction , to: Director, Grants Policy and Oversight Staff, requirements of the Rehabilitation Act of 1973 , as amended: or Department of Education . 400 Maryland Avenue . S .W. (Room 3652 , GSA Regional Office Building No. 3) , Washington , DC (2) Requiring such employee to participate satisfactorily in a drug 20202-4248 . Notice shall include the identification number(s) of abuse assistance or rehabilitation program approved for such each affected grant. purposes by a Federal , State , or local health , law enforcement, or other appropriate agency: (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a) , (b) , (c) , (d) . (e) , and (f). B . The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address . city, county, state , zip code) LOUIVTY ADM11N . W %Pyk1fGi v a" 'PSN . FL 4VI bD Check [ ) if there are workplaces on file that are not identified here . As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications . NAME OF APPLICANT PR/AWARD NUMBER AND ! OR PROJECT NAME PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE AICOF SIGNATURE DATE , L ED 80-0013 12/98 30 EXHIBIT A BID NUMBER : RFP/DF-04/05-99 OPENING DATE : JUNE 30 , 2005 @ 2 : 00 P. M. ATTACHMENT D 2005 EMERGENCY HURRICANE SUPPLEMENTAL URBAN AND COMMUNITY FORESTRY GRANT PROPOSAL FORM GENERAL INSTRUCTIONS : Please complete all items pertaining to the Category Grant for which you are applying . The proposal packet must not exceed thirty (30) one sided pages , including attachments . All attachments must be 8 1 /2" X 11 " , except any attached sketches , plans and maps which must be no larger than ZX T and folded into 8 1 /2 " X 11 " . Six ( 6) copies ( one copy with original signatures and ( 5) five copies ) of the proposal packet including the proposal form , the project description and all attachments must be received no later than 2 : 00 p . m . , June 30 , 2005 at : Department of Agriculture and Consumer Services Purchasing Office - U &CF - 2005 HURRICANE SUPPLEMENTAL PROPOSAL Mayo Building - Room SB-8 Tallahassee , FL 32399-0800 Telephone (850) 488-7552 If you have any questions , please see ATTACHMENT J , "Division of Forestry District/Center Contacts" PROPOSER INFORMATION ( Please Print or Type) Project Title : 012CA WV"M t4oK C00d7f? yAT1yW ftEPr 1" Proposer Name : INDtAi' 'RwW Cvv "Ty Name and Title of Contact Person : 'Ry1AVb M . be.;LD15 CNuff a F 6"WlRVNE ?t,ANN ) "A Address : V94D ZStk ST 'r VErdD BONC14 EL 3VJ &0D 331a`'.�- ' Zip : 329 &0 - 3;Np� Phone : ( 177 ) =4>� 1258 Is your organization a Nonprofit corporation pursuant to Chapter 617 , Florida Statutes? Yes No Ir/ FEID Number . sq ,o, &cPoo6r14 As the duly authorized representative of the Proposer named above , I hereby certify that all parts of the proposal and required grant information have been read and understood and that all information submitted herein is true and correct . Authorized Executive Officer: UID% if A , " IVP Title : CDv► ADNI� Nt �TRA'faF� Signature : 1 • Date : 31 PROJECT DESCRIPTION 2005 EMERGENCY HURRICANE SUPPLEMENTAL URBAN AND COMMUNITY FORESTRY GRANT PROGRAM Indian River County is requesting a $ 97, 750 grant from the Urban and Community Forestry Grant program . Grant funds, county funds, and community in-kind support will be used : 1 ) to perform exotic vegetation control on five acres heavily infested with Brazilian pepper (Schinus terebinthifolius) at the Oslo Riverfront Conservation Area (ORCA) , a county owed natural area; 2) to plant trees to reforest this five-acre area at ORCA; and 3 ) to develop site-based educational workshops and materials for ORCA volunteers and for the general public that elucidate the environmental, social, and economic benefits of trees, that inspire residents to select tress wisely to minimize future storm damage, and that show residents how to plant and care for these trees . Indian River County is a fast- growing county with a current population of approximately 120, 000 people . Conversion of land from citrus production to housing development dramatically increases the need for tree-planting and associated educational efforts . Demonstrated Need Hurricane Frances and Hurricane Jeanne dramatically impacted the tree canopy throughout Indian River County. At the ORCA, these storms toppled the "Awesome Pine , " the former National Champion South Florida Slash Pine, large live oaks in wet areas , and some cabbage palms . In the grant target area, Brazilian pepper tress were uprooted and blown down into an impenetrable tangle . The included photographs depict this devastation. The included map shows the location of this area. Well-Defined Goals & Obiectives 1 ) To clear 5 acres of exotic vegetation at the ORCA; 2) To reforest the 5 acres with native trees and cabbage palms ; and 3 ) To educate the general public, ORCA volunteers, and Indian River County Parks Department staff about tree planting and care . Technical Correctness : During the first year of this grant, grant-partner Indian River Mosquito Control District will use its ASV tracked-vehicle with a Felco grinder to mulch the exotic vegetation covering five-acres . Volunteers will make two herbicide applications to the site to control weeds prior to tree planting . Dr Ken Langeland, Department of Agronomy, University of Florida, will assist with herbicide selection and applicator training. All of the tree species selected for planting are native to the ORCA area, were not especially susceptible to wind damage, and, properly sited, will thrive after establishment without supplemental irrigation. Planting activities are scheduled for the second year of the grant, after the site has been properly prepared . County matching funds will be used to purchase and plant shrubs and groundcovers to complement the tree canopy reforestation. Planting will be conducted according to University of Florida guidelines . Dr. Sandra Wilson, Department of Environmental Horticulture, Indian River Research and Education Center, University of Florida, will provide technical guidance . ISA Certified arborist Ken Oristaglio of the Indian River County Environmental Planning Section will oversee tree planting and ongoing maintenance . A temporary irrigation system will be installed. The adjacent Florida Medical Entomology Laboratory, a University of Florida research station, will provide a hook-up to their water system . Cost-Effectiveness : Indian River County' s project partners include the Indian River Mosquito Control District (IRMCD) , an independent taxing district, and the Florida Medical Entomology Laboratory (FMEL), a University of Florida research center. Indian River County will provide project oversight, labor for ongoing maintenance, and funds to purchase shrubs and groundcovers as match . The IRMCD will provide equipment and labor to mechanically remove 5 acres of exotic vegetation, with an estimated value of $ 19 , 000 . The FMEL will provide volunteer labor, educational workshops and materials, and an interface to University of Florida experts . Tree City USA Certification & Tree City USA Growth : As a formerly agriculturally-based community, Indian River County has not become a part of the Tree City program . Increasing urbanization makes future participation more likely. Other Information to Support Approval of this Proiect : Located just off of U. S . Highway 1 in southern Indian River County, the ORCA is highly visible and attracts thousands of local residents and visitors each year. Amenities include rustic nature trails , a 15 -foot Observation Tower, a Wetland Viewing Platform, and a Canoe Dock. Since 1998 , the adjacent Florida Medical Entomology Laboratory has provided volunteer training and support for the adjacent ORCA . Volunteers lead free weekly nature walks , help to prune the trails , and have performed more than 2, 500 hours of exotic vegetation control . The tenth volunteer training class is scheduled to begin in January 2006 . Ongoing educational workshops are offered throughout the year for the more than 80 active volunteer, including DOF Senior Forester Dale Armstrong who taught proper tree pruning techniques to the ORCA volunteers on November 11 , 2001 . With this well-established volunteer pool, educational outreach efforts related to this project can be maximized. EXHIBIT B BID NUMBER : RFP/DF-04/05-99 OPENING DATE : JUNE 30 , 2005 @ 2 : 00 P . M. ATTACHMENT E BUDGET Activity: INVA,$ VVC M" r 90. 1) VA L k TPELG Specific Description : Ef i t orT)yN op- Dcq) c : Wn-ty WAT'XVIE 1k4AES SUMMARY OF COSTS (A 75/25 match on behalf of the proposer is required ) . Requested Grant $ Local Match $ 1 II Contractual costs 19 . 000 iRMe ►� �IN - kaNt�' Personnel costs � . WD I R , DDO K) 0) Travel costs Equipment costs Soo Supplies costs q , gpp Operating costs N / A Tree costs $ w'; '75b Overhead costs N / A Total Requested Grant ( 1 ) $ oil `I50 Total Matching Costs (II ) $ $ +7if (ODD Total Program Costs ( 111 ) $ ly-5 35� 100% Add columns I and II for total III ( 100 %) &7 % Grant request 33 % Local match A budget, detailing all costs identified above must be attached PROJECT LOCATION INFORMATION ( Please Print or Type) (Complete where applicable) County i tram 1z.NvEy� Describe the Specific Location of the Project: _osLo Fq> rw 45w?7�_ �-F"T- of= U . S . �-?tl, HwAy 1 VES2 OCACH 6201 " C.09M96TED fmbiftrl 'R\VEPZ Who has Responsibility for Overseeing Project Implementation ( name and title) ? 'Rpt-Amp M - bts�i.n is CIJW of IEW*41 MJ AElknAC, M &swjj!�Aq Who has Maintenance Responsibility for the Project after Completion ? INDIAN `A. wM tyybnx Is the Land Ownership Public or Private ? : lyfwl co Name of Landowner: mb1AN 1911HER em !t Y Project Title : ORCA '5ylrn4 WwK fto5ER4ATIVN RRA 9L<Z[rEKK taN► Applicant Name : IN DiA*A EkIEIZ COliRW ��iv ►V4*s pLk" " % N& a5kZ6 33 BID NUMBER : RFP/1317 -04/05 -99 OPENING DATE : JUNE 30 , 2005 @ 2 : 00 P . M . ATTACHMENT E (CONTINUED) BUDGET Please note : All proposals must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs . Proposals for site specific demonstration tree planting projects must list the quantity , species , and approximate size (container size , or caliper and height) of trees to be planted . IMPORTANT : THIS FORM MUST BE USED . PROPOSERS NOT USING THIS FORM WILL BE RULED INELIGIBLE Cost Items Quantity Rate or Price Grant Cost Match Cost M M M M Contractual ( Description ) INDIO INVM LR +�Je Etc � i UD'D �551<I�R' ` q� Do a Mge7gVI V eaLI�920L DtyrrNC-T (IKIAC ) �gv1Pt��wr5� 8/ DM LWT/ $Wq�au%uAL- 'I�covA� o'F Personnel ( list titles or positions) G:RTIF % iFP * qD wv� AR8©Rlyr "t4 1IkX : �0 �0 NR) $DODO VMWTt'><R Ut'009 " Ic, Vire./ sr►: * Ito Rg wiz. 101 DDb CRcIN vv1. S) z1(1/ H &S) q ew- Travel N�pt 34 BID NUMBER : RFP/DF-04/05-99 OPENING DATE : JUNE 30 , 2005 @ 2 : 00 P . M. Cost Items Quantity Rate or Price Grant Cost Match Cost Equipment (list items) "Tr�MQ. VNZiv IW1CNAT190 a- W-, p 45P z y 8DD ?rol) SY 5 M X05 35 BID NUMBER : RFP/DF-04/05-99 OPENING DATE : JUNE 30 , 2005 @ 2 : 00 P . M . Cost Items Quantity Rate or Price Grant Cost Match Cost M M M �$ ) Supplies* (list items) hemclvca ROUE-t.�VP QRp mg w� 58a covrRvL- ,15pw TANKS lx- X25 �AC �1 �pp �HPAWO WD - 3 4A L. . ID �110DV �?g19Pr�, fN5S1�Uo� 490WbGvYEK RT - 1 4rA L- pK�j 3 VQID I '�u 36 1 ' 1 , BID NUMBER : RFP/DF-04/05 -99 OPENING DATE : JUNE 30 , 2005 @ 2 : 00 P. M. Cost Items Quantity Rate or Price Grant Cost Match Cost M M M M Operating Costs (list) Trees ( list species and size) 0A0%" %AoM 6 160 + I GYi' t'�1G'N� 1 D7 coo � NSTAcLfn Grp gVnwWW6 i �oaweab �} Sv - 15 COIL . �1vM � wM}�0 C � n Ll ve� oAk< Wb "I d5Mn) t6P4 MA4 KD 1.1 A DAL.v C SS Overhead " • . Total 6DD " Grant dollars may not be used to purchase food as supplies . *" Overhead costs up to 5 % of total project cost may only be used as a matching cost, grant funds may not be used for overhead costs . 37 • �XN16rT � RESOLUTION NO , 2005m 100 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, TO ENTER INTO AN URBAN AND COMMUNITY FORESTRY GRANT MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES , DIVISION OF FORESTRY FOR RESTORATION AT THE " ORCA SOUTH LINK " CONSERVATION AREA WHEREAS , conservation of native trees is important to the citizens of Indian River County; and WHEREAS , the Board of County Commissioners desires to apply for an Urban and Community Forestry Grant which would provide monies in which to help fund an ORCA South Link Hammock Restoration Project ; and WHEREAS , Indian River County Board of County Commissioners wishes to enter into an Urban and Community Forestry Grant Memorandum of Agreement between Indian River County , Florida and the Florida Department of Agriculture and consumer Services ; NOW , THEREFORE , BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY , FLORIDA , THAT : Section 1 . The Board of County Commissioners supports the ORCA South Link Hammock Restoration Project . Section 2 . The Board of County Commissioners authorizes the County Administrator to enter into an Urban and Community Forestry Grant Memorandum of Agreement between Indian River County, Florida and Florida Department of Agriculture and Consumer Services . The resolution was moved for adoption by Commissioner . Davis and the motion was seconded by Commissioner Neuberger and , upon being put to a vote , the vote was as follows : Chairman Thomas S . Lowther Aye Vice Chairman Arthur Neuberger dye Commissioner Sandra L . Bowden Aye Commissioner Wesley S . Davis Aye Commissioner Gray C . Wheeler Ave The Chairman thereupon declared the resolution duly passed and adopted this 21 St day of June , 2005 . BOARD OF COUNTY COMMISSIONERS ATTEST : Jeffrey K . Barton , Clerk INDIAN RIVER COUNTY, FLORIDA By. By: SL:-. L� Deputy Clerk Thomas S . Lowther, Chairman Approve as to form : Illiam G. Collins II my Attorney JIF:\COMMUNFFY DEVELOPMENT\USERS\ROLAND\LAAC\ORCA SOUTH LINK\RESOLUTION DOF GRANT - ORCA SOUTH LINK.DOC Rai 1 Y ' i' K 4 / C ti e � c } r . :: ♦ II ,/� U r 4i �y to I4 .. K r-w i:. • _ �O "RrxY t - j `f'Il ♦S : > 14 . ':.' • ' - + tig{f� « �,. •i •` 4 11 77 ift ay ti , h • �, L . : «ri 1 F y. III � - : . _ �� w�• saK F ' , ' � I- " .. r '11sT 41 1 .t fV xr f r ILI IN �s�K �� « .� -• , s � . ' .7 • 1f� `j • it � K •_ • - 'M a 1 rr .w 1 � R _ p• S{' S luot u• j' (((( HiQ 1f �a a •e 4�AwI 4 p A � 11Y jam `[ •, �.. K l = s t r» a ' � C w « go oil E hi it i Z 2 = � • f ~ .,• 5 p pl .. ,. • fF W r f a • » s r 4el . -y «a t J ` ygxg� ti ntYry ,C Q Cf` W y 1.=✓ r. w W » t w ; 7 • f' '��. hn I g�'� {_:i� �iJDUt' ,A`: 1 -:� E K' �L OLSO RIVERF NT • s CONSERVATI 'N ARIA SOUT� OSLO w CONSERVATION AREA r ? s • • a r .• ' F :4 a Ap t k � V � Vol ,S 4L ASK . 4 1 1