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Home My WebLink About2009-289 /1 wF 0&7 HAZARD ANALYSIS UPDATE SCOPE OF WORK ACCEPTANCE The governmental entity indentified in the Scope of Work agrees to fully perform the specified services in Attachment A, Purpose , Requirements , Scope and Schedule of Deliverables and Schedule of Payments and all other supporting documentation attached to this Purchase Order . Please sib and return this acceptance form prior to commencement of services to : Tim Date , Planning Manager 2555 Shumard Oak Blvd . Tallahassee , Florida 32399 -2100 Indian River County r (Name of Entity) (Authorize Signature) Date �S_ USv, ph A . (Printed Name) APPROVED AS TO FORM AND LEGAL SUFFtC E Y BY WILLIAM K. DEBRAAL DEPUTY COUNTY ATTORNEY INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO : Joseph A. Baird, County Administrator FROM : John King, Director Department of Emer ervices DATE : October 27, 2009 SUBJECT: Approval of 2009/2010 State Funded Agreement for Hazards Analysis DESCRIPTION AND CONDITIONS : The State of Florida provides finding to each county to conduct a hazards analysis as part of the overall Emergency Management preparedness mission. The hazards analysis identifies sites that may contain hazardous materials and the vulnerability areas near these facilities. This is part of the overall Emergency Management Hazardous Materials Plan. Since 1989, the State of Florida has entered into annual pay for performance subgrant agreements with each of the counties, incorporating the scope of work to be completed . Starting this year, the Florida Division of Emergency Management has transitioned these county hazardous analysis services to the State of Florida' s eProcurement system known as MyFloridaMarketPlace. com. This is an effort, pursuant to Florida Statute 287 (Procurement of Personal Property and Services), to streamline interactions between the State and the counties . Essentially , it is a reimbursement for services through Purchase Orders . ALTERNATIVES AND ANALYSIS: The State of Florida issued Purchase Order No . A12060 to Indian River County to conduct a hazards analysis and submit it to the State for compliance review. The total funding allocated by this agreement is $2, 641 . 50 . Completion of this analysis will allow accurate data when planning for response and recovery to hazardous materials sites in Indian River County . Additionally, this information will provide emergency response personnel with operational guidance in order to effectively manage resources in response to emergencies involving hazardous materials . FUNDING , This is an annual performance - based agreement with the State of Florida to conduct a hazards analysis . The funding formula is based on the number of hazardous material sites that submit extremely hazardous substance reports as required by SARA Title II1 . FY 2008 /09 hazardous analysis funding $ 3 . 039 . 00 FY 2009/ 10 hazardous analysis funding 2 , 641 . 50 It should be noted that MyFloridaMarketPlace . com charges a 1 % transaction fee ; however, the State has provided an exemption for the counties therefore we will receive the full amount . RECOMMENDATION , I am recommending approval of this agreement and acceptance of the funding provided in the amount of $ 2 , 641 . 50 . ATTACHMENTS , 1 . Hazard Analysis Acceptance Form 2 . Purchase Order No . A 12060 3 . Budget Office grant form . g APPROVED : , . � , j'� � Date : ;Joseph . Baird County Administrator Indian River Co . Approved Date Legal Budget Dept . � J • o Risk Mgr . General Svcs . GRANT NAME : Hazardous Analysis Grant GRANT # N/A AMOUNT OF GRANT : $ _ 2,641 . 50 DEPARTMENT RECEIVING GRANT : Emergency Services CONTACT PERSON : John King PHONE NUMBER : 772-226-3859 1 . How long is the grant for? 1 year Starting Date : July 1 , 2009 2 . Does the grant require you to fund this function after the grant is over? Yes X No 3 . Does the grant require a match? Yes X No If yes, does the grant allow the match to be In Kind Services? Yes No 4 . Percentage of match N/A 0% 5 . Grant match amount required $ N/A 6. Where are the matching funds coming from (i . e. In Kind Services, Reserve for Contingency)? 7 . Does the grant cover capital costs or start-up costs? Yes No If no, how much do you think will be needed in capital costs or start up costs (Attach a detail listing of costs) $ 8 . Are you adding anadditional positions utilizing the grant fuXnds? Yes No If yes, please list.any additional' space is needed, please attach a schedule . ) Acct. Description Position Position Position Position Position 011 . 12 Regular Salaries 011 . 13 Other Salaries & Wages (PT) 012 . 11 Social Security 012 . 12 Retirement-Contributions 012 . 13 Insurance-Life & Health 012 . 14 Worker' s Compensation 012 . 17 S/Sec . Medicare Matching TOTAL 9 . What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10 . What is the estimated cost of the grant to the county over five years? $ Grant Other Match Costs Amount Not Covered Match Total First Year $ $ $ $ Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $ Signature of Preparers W. Date : November 3 , 2009 HAZARD ANALYSIS UPDATE ORIGINAL SCOPE OF WORK ACCEPTANCE The governmental entity indentified in the Scope of Work agrees to fully perform the specified services in Attachment A , Purpose , Requirements . Scope and Schedule of Deliverables and Schedule of Payments and all other supporting documentation attached to this Purchase Order. Please sign and return this acceptance form prior to commencement of services to : Tim Date , Planning Manager 2555 Shumard Oak Blvd . Tallahassee , Florida 32399 -2100 Indian River Cniinty {Name of Entity ) ( Authorize Signature) Date V (Printed Name) APPROVED AS TO FORM AND LgGA Ip Sl kw Y WILLIAM K ' DEBRAAL DEPUTYCOUN!YATTOt{WEY Order A12060 Attachment A Pagel of 2 Florida Order No . A12060 Issued on Tue , 06 Oct , 2009 Created on Tue , 06 Oct , 2009 by Ariba System Supplier: Indian River County Board of County Commisioners 1800 27th Street] Vero Beach , FL 32960 Phone : 772-226 " 1418 Fax : 772-770w5140 Contact : Jerry Davis Ship To: BIII To : DCA - Division of Emergency Management DCA - Division of Emergency Management 2555 Shumard Oak Blvd Department of Community Affairs Tallahassee , FL 32399-2100 2555 Shumard Oak Blvd United States Tallahassee , FL 32399-2100 United States Deliver To : Entity Description : Department of Community Affairs Nickie Ryster Organization Code : 52600502001 Object Code : 000000-730000 Expansion Option : 04 Exemption Status : Yes Exemption Reason ? : 1E VersionNumber: 1 Requester: Nickie Ryster Ship To Code : UOA03g2fub . q Distributors ? : N Slate Contract ID : PR No . : PR4145977 Requester Phone : 8504139943 Master Agreement ID : MyGreenFloncla Content : N Method of Procurement : : L - governmental agency per 287 .057( 5 )(f) l 3 , defined in 163 . 3164( 10 ) . Shipping Method : Best Way FOB Code : INC-Dest FOB Code Description . Destination freight paid by vendor and included in price . Title passes upon receipt . Vendor files any claims . Encumber Funds : Yes PO Start Date : Tue , 22 Sep , 2009 PO End Date : Wed , 30 Jun , 2010 Fiscal Year Indicator: 2010 PUI#: 5260 Site Code : 520000-00 Additional Item Info : Terms and Conditions : http :l/marketplace ,myfiorida . com/vendor/po_tou . pdf P Card Order?: No Item Description Part Number Unit Qty Need By Unit Price Extended Amount 1 50% of all hazard analysis completed by ... each 1 None $ 1 , 320 .75000USD $ 11320 . 75000USD 50% of all hazard analysis completed by December 1 , 2009 and approved by the Project Manager as specified in the attached Scope of Work . Item Description Part Number Unit Qty Need By Unit Price Extended Amount 2 50% of the remaining hazard analysis . . , each 1 None $ 1 , 320 . 75000USD $ 1 . 320 . 75000USD Imps : 'm yfloridamarketplace . com : 9140 : Buyef�/ren der,' SVQLAGIAXSFH ] U 7 2009 Order A ] 2060 Page 2 of 2 50% of the remaining hazard analysis completed by March 1 , 2010 and approved by the Project Manager as specified in the attached Scope of Work . Item Description Part Number Unit Qty Need By Unit Price Extended Amount 3 Hazard Analysis approval , distribution and . . . each 1 None $293. 5000OUSD $293 . 5000OUSD Hazard Analysis approval , distribution and notification . Total $2 , 935 . 000OOUSD Comments • SUBMITTED by David Shufflebotham on Tuesday, September 22 , 2009 at 4 : 14 PM with comment ( 2 documents attached ) See attached Scope of Work and supporting documentation . CSFA No . 52 . 023 . Please sign and return the Scope of Work Acceptance Form . Contact Person : Tim Date , Tel . No . 850-410 - 1272 ( David Shufflebotham , Tue , 22 Sep , 2009 ) • APPROVED by Nickie Ryster on Friday , October 2 , 2009 at 4 :24 PM with comment Coding approved . ( Nickie Ryster , Fri , 02 Oct, 2009 ) https : ': myfloridaniarketpl ice . coiii : 9140,%BuvTer,"render115V' QLAGI kINSFH 10 7i2009