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HomeMy WebLinkAbout2003-121 `7 f F - - we STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS " Dedicated to making Florida a better place to call home " JEB BUSH COLLEEN CASTILLE Governor June 11 2003 Secretary Mr. Robert Keating , AICP Community Development Department Indian River County 1840 — 25t" Street Vero Beach , Florida 32960 -3365 Re : # 03 - RC- 11 - 10-40 -01 -028/Indian River County Board of County Commissioners Dear Mr. Keating : The Department of Community Affairs has received Modification Number 1 for the referenced agreement . A review performed by staff has confirmed the modification is in accordance with program requirements . An approved copy is enclosed for your records . If you have questions regarding this issue or if we can be of further assistance , please contact Ted Court at 850/410- 1563 . Sincerely , � Aj" Libby Lane , Acting Division Director Housing and Community Development LL/tc Enclosure R E JUN 17 2003 CLERK TO THE BOARD 2555 SHUMARD OAK BOULEVARD • TALLAHASSEE , FLORIDA 32399 - 2100 Phone : 850 . 488 . 8466 / Suncom 278 . 8466 FAX : 850 . 921 . 0781 / Suncom 291 . 0781 Internet address : http : / / www . dca . state . fl . us CRITICAL STATE CONCERN FIELD OFFICE COMMUNITY PLANNING EMERGENCY MANAGEMENT HOUSING & COMMUNITY DEVELOPMENT 2796 Overseas Highway, Suite 212 2555 Shumard Oak Boulevard 2555 Shumard Oak Boulevard 2555 Shumard Oak Boulevard Marathon, FL 33050-2227 Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100 Tallahassee, FL 32399-2100 (305) 289-2402 (850) 488-2356 (850) 413-9969 (850) 488-7956 i • MODIFICATION TO AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS This Modification Number 1 is made and entered into by and between the State of Florida , Department of Community Affairs , ("the Department') , and the Indian River County Board of County Commissioners , ("the Recipient') to modify Department Subgrant Number 03- RC- 11 - 10-40-01 -028 , award dated September 4 , 2002 , ("the Agreement' ) . WHEREAS , the Department and the Recipient entered into the Agreement , pursuant to which the Department provided a grant of $ 55 , 000 to the Recipient in order to implement the Hurricane Loss Mitigation Program as set forth in Attachment A, Budget and Scope of Work section of the Agreement ; and , WHEREAS , the Department and the Recipient desire to modify the Agreement by extending the period of the Agreement and modifying the Attachment A, Budget and Scope of Work section thereunder; and , NOW, THEREFORE , in consideration of the mutual promises of the parties contained herein , the parties agree as follows : 1 . Section C , Item 3 , Period of Agreement is revised to reflect an end date of September 30 , 2003 . 2 . The Attachment A, Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the Revised Attachment A, Budget and Scope of Work section , which is attached hereto and incorporated herein by reference . 3 . All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification , effective as of the date of the last execution of this Modification by both parties . 4 . All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF , the parties hereto have executed this document as of the dates set out herein . Recipient e : Indian River County Board of County Commissioners By: Date Signed : May 20 , 2003 Name and Title : Kenneth Macht, Chairman FID #: 59-6000674 STATE OF FLORIDA , DEPARTMENT OF COMMUNITY AFFAIRS CTV� By : y&j Date Signed : Name and Title : Shirley Collins , Divis on Director — Housing and Community Development Revised Attachment A Budget and Scope of Work Agreement # 03 -RC -11 -10 -40 -01 -028 Indian River County Board of County Commissioners SCOPE OF WORK : The Recipient, the Indian River County Board of County Commissioners will serve as the designated agency for the implementation of the Residential Construction Mitigation Program ( RCMP ) program in the Gifford Front Porch Community . The RCMP offers grants to Low to Moderate Income homeowners to undertake retrofit measures needed to strengthen their homes and lessen damages from high-wind storms . RCMP funds shall be used to leverage State Housing Initiatives Partnership , CDBG , Weatherization and/or HOME funded residences scheduled for rehabilitation within the Gifford Front Porch Community . A minimum of five (5) home shall be retrofitted . All retrofit construction shall be completed by the contract end date . 1 . The Recipient shall designate a staff member to serve as the contact person and liaison to the Department on issues relating to the RCMP . This individual will be responsible for all inquiries , concerns or comments regarding implementation of the program . 2 . The Recipient shall create a database to track all homes to be retrofitted . The database shall list homeowner' s name , address , pre and post inspection dates , retrofit measures completed , retrofit cost, homeowner' s insurance company and policy number, and local housing rehabilitation program leveraged and amount thereof. A completed copy of the database shall accompany the final closeout and due to the Department not later than 60 days after termination of this agreement. 3 . The Recipient is responsible for pre-construction and post-construction inspections on each home to be retrofitted . The pre-construction inspection will identify recommended retrofit measures , as referenced by the Department' s " Blueprint for Safety" building techniques , found at www. blueprintforsafety. org . 4 . The Recipient is responsible for work write-ups on each home to be retrofitted . The work write-up , at a minimum , shall list the recommended construction measures , date work started and completed , retrofit costs , name of contractor, and Recipient' s signature authorizing work . All retrofit measures shall comply with the standards detailed in the " Blueprint for Safety" building techniques . A copy of the work write-up shall accompany each request for payment forwarded to the Department by the Recipient. 5 . The Recipient shall cooperate and coordinate with the Department' s chosen contractor who shall perform post- retrofit quality assurance inspections on a limited number of retrofitted homes . 6 . The Recipient shall prioritize Florida Windstorm Underwriters Association policyholders , where applicable and where information is available , under this program . 7 . The Recipient shall coordinate with the Department' s chosen contractor to receive formal training on Blueprint for safety Resistant Retrofit Specifications and Techniques prior to implementation of this grant. BUDGET Administrative costs ( Not to exceed 10 % of total funds budgeted ) : Copying , postage , office supplies $ 500 . 00 Travel Local travel ($ . 29/mi . X 500miles ) $ 145 . 00 Training and Technical Assistance $ 11000 . 00 Related office expenses ( includes salaries and benefits) $ 31355 . 00 Construction labor and materials (retrofits) $ 501000 . 00 Total funds budgeted for this agreement $ 55 , 000 . 00 Requests for reimbursement shall reflect actual itemized expenses . Any unused administrative funds shall be used for construction retrofits ( labor and materials) .