HomeMy WebLinkAbout2003-051 o -v �
IMPLEMENTATION OF THE
EAST INDIAN RIVER COUNTY MASTER STORMWATER
MANAGEMENT PLAN :
WORK ORDER No . 4
TO THE
PROFESSIONAL ENGINEEERING SERVICES AGREEMENT
BETWEEN CARTER ASSOCIATES, INC., AND
INDIANRIVER COUNTY, FLORIDA
FOR A
PRELIMINARY ENGINEERING REPORT FOR VORTEX-TYPE
TREATMENT UNITS AND FLOATING DEBRIS BOOMS IN
THE MAIN RELIEF CANAL AND SOUTH RELIEF CANAL
Pursuant to the Professional Engineering Services Agreement ( MASTER
AGREEMENT ) dated May 8 , 2001 , by and between INDIAN RIVER COUNTY , a
political subdivision of the State of Florida , hereinafter referred to as the COUNTY , and
CARTER ASSOCIATES , INC . , Vero Beach , Florida , hereinafter referred to as the
ENGINEER , this WORK ORDER No . 4 is an extension of and hereby becomes a part
of the MASTER AGREEMENT as follows :
SECTION 1 = PROJECT LIMITS AND DESCRIPTION
In accordance with the East Indian River County Master Stormwater
Management Plan ' s ( Master Plan ) recommended improvements and actions , WORK
ORDER NO . 4 is for the preparation of a Preliminary Engineering Report for the
feasibility of vortex-type stormwater treatment systems and floating boom systems as
discussed in Alternatives No . 3 and 4 of the Master Plan . A vortex-type stormwater
treatment system and a floating boom system will be considered at a selected location
in the Main Relief Canal and at a selected location in the South Relief Canal . This
Work is discussed in more detail in SECTION III — SCOPE OF SERVICES PROVIDED
BY THE ENGINEER .
SECTION II = COUNTY OBLIGATIONS
A . The COUNTY will comment on the ENGINEER ' s work in a timely fashion .
SECTION III - SCOPE OF SERVICES PROVIDED BY THE ENGINEER
A. PROJECT ASSIGNMENTS
The "design team " is collectively comprised of Carter Associates , Inc . and
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Environmental Consulting & Technology, Inc . Specific assignments follow :
1 . Carter Associates , Inc . ( CAI ) —CAI shall provide project quality control
services . The following CAI personnel are required to work on this
project :
a . Dean F . Luethje , P . E .
2 . Environmental Consulting & Technology ( ECT ) — ECT shall provide all
preliminary engineering design and related work . The following ECT
personnel are required to work on this project :
a . Frank E . Marshall , P . E . , Ph . D .
b . Robert Naleway, P . E .
C , Lora Saunders , Associate Scientist
Be GENERAL
The pollution prevention projects covered by this Work Order are intended to
remove pollutants (suspended solids in particular and to a lesser extent , nutrients ) and
floating material from the waters of the Main and South Relief Canals . The projects '
purpose is to protect the water quality of the Indian River Lagoon and thereby aid in
restoring the Lagoon ' s seagrass coverage . The proposed vortex treatment structures
shall be located as far downstream in the canals as practical .
co ENGINEERING SERVICES
Task 1 - Preliminary Engineering Report - Prepare a preliminary engineering
report . This report will primarily focus on vortex-type stormwater pollution
removal devices , but it will also include preliminary engineering designs of
floating boom systems . The first focus of the report is to expand the original
investigation and analysis of vortex systems that was performed for the Master
Plan . In accordance with this , continue the original investigation in more detail
and verify that vortex-type stormwater pollution removal devices are applicable
and recommended for the proposed application . If this further investigation
reconfirms that they are an appropriate and recommended pollution control
application , then expand the preliminary engineering report to include , but not be
limited to : recommend a manufacturer ( performance specifications will be written
around this manufacturer in a future Work Order) ; perform field inspections of
representative installations and collect data on pollutant removal efficiencies of
existing systems ; investigate potential installation locations along the Main and
South Relief Canals and recommend a location in each canal ; determine
whether tilting weir gate structures should be constructed adjacent to the
proposed vortex structures to provide operational head and to provide canal
drawdown capabilities in anticipation of a major storm event ; investigate vacuum
trucks and discuss the types of vacuum trucks that are capable of cleaning the
vortex structures (and similar structures such as baffle boxes , catch basins , etc . )
and the capital and yearly operating costs of each truck ; investigate potential
conflicts with existing utilities ; recommend a floating boom manufacturer
(technical specifications will be written around this manufacturer in a future Work
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Order) ; provide a preliminary opinion of probable construction costs for the
vortex units and floating booms , including yearly operation and maintenance
costs ; determine probable pollutant removal efficiencies for the vortex devices ;
and address safety concerns in the event that public access is provided to or
near the treatment facilities for public education purposes .
The preliminary engineering report shall discuss findings , calculations , costs ,
recommendations , cost/benefit analysis , etc . , and it shall include preliminary
engineering drawings for the recommended installations . Additionally,
investigate permitting requirements for installing the structures . Determine which
agencies will have jurisdiction and discuss the proposed project with each of
those agencies to determine their permitting requirements and
design/construction constraints .
Task 2 - Project Meetings - Meet with COUNTY and IRFWCD personnel as
requested by the COUNTY at the County Administration Building or project site .
As a minimum , the following meetings will be held :
a . At least 3 coordination meetings to discuss the project and develop
criteria to guide the Preliminary Engineering Report , and one or
more meetings to review the Preliminary Engineering Report .
b . Meet with local and state regulatory personnel as necessary to
determine design constraints and to minimize final design efforts .
SECTION IV = TIME FOR COMPLETION
After the COUNTY issues a written authorization to proceed , sixty (60 ) calendar
days shall be allowed for delivery of the completed work product to the COUNTY .
SECTION V - COMPENSATION
The COUNTY agrees to pay, and the ENGINEER agrees to accept , a fee for
services rendered according to the "Scope of Services Provided by the ENGINEER , "
identified in Section III of this WORK ORDER , with a maximum charge of $22 , 850 . 00 .
This maximum fee is itemized as follows :
TABLE V-1 — MAXIMUM COMPENSATION SCHEDULE
Task Description ENGINEER' s
Compensation
1 Preliminary En i eering Report $ 179850 . 00
2 Project Meetings $ 5 , 000 . 00
TOTAL MAXIMUM COMPENSATION $221850 . 00
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SECTION VI = ADDITIONAL WORK
Additional work shall be in accordance with the MASTER AGREEMENT .
Additional work performed on a time and material basis shall not exceed the unit values
listed in the following schedule . Lump sum fees for additional work shall be negotiated .
TABLE VI - 1 — MAXIMUM UNIT PRICES FOR WORK PERFORMED
ON A TIME AND MATERIAL BASIS
ENGINEER I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . $ 100 . 00/hr
ENGINEER II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . $ 85 . 00/hr
ENGINEER III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . $ 60 . 00/hr
ENGINEER TECHNICIAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . 0 . . . . . . . . $ 50 . 00/hr
BOTANIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . $ 110 . 00/hr
BIOLOGIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . $ 110 . 00/hr
PLANNER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 100 . 00/hr
SENIOR SCIENTIST , " . . . . . . . . . . . . . . . . . .
LANDSCAPE ARCHITECT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . $ 100 . 00/hr
SURVEYOR I ( Principal ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . $ 100 . 00/hr
SURVEYOR II ( Registered ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . $ 65 . 00/hr
SURVEYOR III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . $ 55 . 00/hr
SURVEY CREW (3- MAN ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . $ 90 . 00/hr
CADD TECHNICIAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . $ 50 . 00/hr
DRAFTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 45 . 00/hr
SECRETARY/WORD PROCESSOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 30 .
00/hr
RESIDENT PROJECT REPRESENTATIVE , 35 . 00/hr
GRAPHICS ASSISTANT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . $ 25 . 00/hr
RECORDING AND PERMIT FEES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cost
MATERIALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . Cost + 10 %
TRAVEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 0 . 29/Mile
SUB - CONSULTANTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . Cost
REIMBURSABLE EXPENSES :
Postage , Long Distance Calls , Federal Express ,
Handouts for Public Meetings , etc , " I ' l " " I ' ll " " I ' le ' ll ' s " " Cost
Blueprints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . $ 1 . 00/sheet
Mylars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . $4 . 00/sheet
Xerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . $ 0 . 15/page
SECTION VII = PARTIAL PAYMENTS
The COUNTY shall make monthly partial payments to the ENGINEER for all
authorized work pertaining directly to this project performed during the previous
calendar month . The ENGINEER shall use the form provided in "Attachment 1 , " herein .
The ENGINEER shall submit invoices monthly for services performed and expenses
incurred pursuant to this Agreement during the prior month .
The ENGINEER shall submit duly certified invoices in duplicate to the Director of
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,
the Public Works Department . For lump sum line items , the amount submitted shall be
the prorated amount due for all work performed to date under this phase , determined by
applying the percentage of the work completed as certified by the ENGINEER , to the
total due for this phase of the work . For time and material line items , the amount
submitted shall be based on the actual hours worked and expenses incurred for the
billing period .
The amount of the partial payment due the ENGINEER for the work performed to
date under these phases shall be an amount calculated in accordance with the previous
paragraph , less ten percent ( 10 % ) of the invoice amount thus determined , which shall
be withheld by the COUNTY as retainage , and less previous payments . Per F . S .
218 . 74 (2 ) , the COUNTY will pay approved invoices on or before the forty-fifth day after
the COUNTY receives the ENGINEER' s invoice .
Per F . S . 218 . 74 (2 ) , the ten percent ( 10 % ) retainage withheld shall be paid in full
to the ENGINEER by the COUNTY , on or before the forty-fifth day after the date of final
acceptance of the Work by the Public Works Director,
The Agreement is broken into deliverable units . No payment shall be made
unless the Public Works Director has received and approved the work products
required under the " Scope of Services Provided by the ENGINEER , " herein .
SECTION VIII = VENUE
Venue for any lawsuit brought by either party against the other party or otherwise
arising out of this Contract shall be in Indian River County, Florida , or, in the event of a
federal jurisdiction , in the United States District Court for the Southern District of Florida .
SECTION IX - RELATIONSHIP TO MASTER AGREEMENT AND LAWS
OF FLORIDA
All conditions set forth in the MASTER AGREEMENT shall control unless
otherwise specified in this WORK ORDER .
This WORK ORDER , regardless of where executed , shall be governed by and
construed according to the laws of the State of Florida .
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[THE REMAINDER OF THIS PAGE WAS LEFT BLANK INTENTIONALLY]
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IN WITNESS WHEREOF the parties hereto have executed these presents this nth
day of March , 2003 .
CARTER ASSOCIATES , INC . INDIAN RIVER COUNTY , FLORIDA
170821 ST STREET BOARD OF COUNTY COMMISSIONERS
VER O ORID 96
BY : BY
Dean F . Luethje , Vice Presi t K th R . Mac t , Ch irperson
Witnessed by: Approved by BCC 03 / 04 / 2003
Attest :
eyrraoa Jeffrey K . Barton , Clerk of Circuit Court
De uty Cierk
unt orney
mes E . Chander,
County Administrator
Indian River County
Approved RDateAdministration
Budget
County Attorne
Risk Management
Public Works
Stormwater
Engineering
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ATTACHMENT 1
CONSULTANT ' S APPLICATION FOR PAYMENT NO . for
WORK ORDER No . 4
To : INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT
Contract for WORK ORDER NO . 4 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT — INDIAN RIVER COUNTY — EAST INDIAN RIVER
COUNTY MASTER STORMWATER MANAGEMENT PLAN — FOR A PRELIMINARY
ENGINEERING REPORT FOR VORTEX-TYPE TREATMENT UNITS AND FLOATING
DEBRIS BOOMS IN THE MAIN RELIEF CANAL AND SOUTH RELIEF CANAL .
INDIAN RIVER COUNTY PROJECT No . 0113
For Work accomplished through the date of
Percent Percent Gross
Contract Complete Complete Contract
Task Amount From This Pay Amount Due
(2 ) Previous Request This Pay
Pay (3 ) Request
Requests 2 x 3
Task 1 — Preliminary
Engineering Report $ 179850 . 00
Task 2 — Pro ' ect Meetin s $ 57000 . 00
,
q
TOTAL GROSS CONTRACT AMOUNT DUE THIS PAY REQUEST
AMOUNT OF RETAINAGE
( 10 % of Total Gross Contract Amount Due This Pay Request)
CONTRACT AMOUNT EARNED TO DATE
(Total Gross Contract Amount Due This Pay Request minus Amount of
Retaina e
TOTAL AMOUNT PAID TO ENGINEER PRIOR TO THIS PAY ( )
REQUEST
AMOUNT DUE THIS PAY REQUEST
( Contract Amount Earned To- Date minus Total Amount Paid To Engineer Prior
To This Pay Request)
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ATTACHMENT 1
CONSULTANT ' S APPLICATION FOR PAYMENT NO . for
WORK ORDER No . 4
ENGINEER' S CERTIFICATION :
THE UNDERSIGNED ENGINEER' S REPRESENTATIVE CERTIFIES that I have checked
and verified the above Application for Payment No . and that to the best of my
knowledge and belief, it is a true and correct statement of work performed and/or material
supplied by the ENGINEER ; that all work and/or materials included in the Application for
Payment have been inspected by me and/or by my duly authorized representative or
assistants ; that it has been performed and/or supplied in full accordance with the
requirements of the referenced Contract and with sound engineering practice and
judgment ; and that the payment amount claimed and requested by the ENGINEER is
correctly computed on the basis of work performed and/or materials supplied to date .
THE UNDERSIGNED ENGINEER' S REPRESENTATIVE ALSO CERTIFIES that all
previous progress payments received from the COUNTY on account of Work done under
the Contract referred to above have been applied on account to discharge ENGINEER ' s
legitimate obligations incurred in connection with Work covered by prior Applications for
Payment numbered 1 through inclusive ; and if this is a Final Pay Request , I further
certify that all persons doing work upon or furnishing materials or supplies for this project
under this foregoing Contract have been paid in full .
Dated
ENGINEER : CARTER ASSOCIATES , INC .
1708 21 st Street
Vero Beach , Florida 32960
( 561 ) 5624191
ENGINEER' S REPRESENTATIVE :
Name and Title :
State of Florida .
County of Indian River.
Subscribed and sworn to before me this day of , 200
Notary Public
My Commission expires :
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