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Attachment J <br /> Program and Special Conditions <br /> 1 . The Recipient shall maintain records of expenditure of funds from all sources that <br /> will allow accurate and ready comparison between the expenditures and the <br /> contracted budget/activity line items as defined on Attachment A (Budget) and <br /> Attachment I (Work Plans) . <br /> 2 . If necessary , the Recipient shall retain sufficient administration funds to ensure <br /> Internet access, including email , for the duration of the Agreement, including any <br /> time extensions . If the Recipient does not already have a computer designated to <br /> the person responsible for grant oversight, which is located in the program office <br /> and capable of Internet access , administrative funds may be used as needed to <br /> obtain , at reasonable cost , a computer to allow Internet access . <br /> 3 . No costs may be incurred prior to the effective date of this Agreement, except for <br /> those eligible application preparation costs outlined in the original Subgrant <br /> Application submitted to the Department, unless pre- agreement costs were <br /> approved in writing . <br /> 4 . For each professional services contract for which NSP funding will be requested, <br /> the Recipient shall submit a copy of the following procurement documents : <br /> a. Public notice of the request for proposals , including an affidavit of <br /> publication ; <br /> b . List of entities to whom a notification of the request for proposals was <br /> provided by mail or fax (if applicable) ; <br /> C . For engineering contracts , a list of firms that submitted a proposal (only if <br /> short- listing procedure was used) ; <br /> d . Completed short -listing evaluation/ranking forms , including any ranking <br /> summary document, and document transmitting the short- listed firms to <br /> the Recipient ( only if short- listing procedure used ) ; <br /> e . Completed and signed final evaluation/ranking forms ; <br /> f. Recipient minutes approving contract award ; <br /> g . Cost breakout from selected firm used for completion of the cost analysis <br /> ( if pricing information was not submitted with proposals ) ; <br /> h . Contract (signed or proposed) ; <br /> 27 <br />