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( 5 ) RECORDKEEPING ( a) As applicable , Recipient' s performance under this Agreement shall be subject to the federal " Common Rule : Uni &orn Administrative Requirements for State and Local Governments " ( 53 Federal Register 8034) or OMB Circular No . A- 110 , " Grants and Agreements with Institutions of Higher Education , Hospitals, and Other Nonprofit Organizations , " and either OMB Circular No . A- 87 , " Cost Principles for State and Local Governments, " OMB Circular No . A-21 , " Cost Principles for Educational Institutions , " or OMB Circular No . A- 122 , " Cost Principles for Nonprofit Organizations . " If this Agreement is made with a commercial (for-profit) organization on a cost- reimbursement basis, the Recipient shall be subject to Federal Acquisition Regulations 31 . 2 and 931 . 2 . ( b ) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement , and the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of six years from the date the audit report is issued , and shall allow the Department or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon request . The Recipient shall ensure that audit working papers are available to them upon request for a period of six years from the date the audit report is issued , unless extended in writing by the Department. The six year period may be extended for the following exceptions : I . If any litigation , claim or audit is started before the six year period expires , and extends beyond the six year period , the records shall be retained until all litigation, claims or audit findings involving the records have been resolved . 2 . Records for the disposition of non-expendable personal property valued at $ 5 ,000 or more at the time it is acquired shall be retained for six years after final disposition . 3 . Records relating to real property acquired shall be retained for six years after the closing on the transfer of title . (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs , in a form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work - Attachment A - and all other applicable laws and regulations . ( d) The Recipient, its employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable limes to the Department, its employees, and agents . " Reasonable " shall ordinarily mean during normal business hours of 8 : 00 a. m . to 5 : 00 p . m . , local time, on Monday through Friday . " Agents " shall include , but not be limited to , auditors retained by the Department. ( 6) AUDIT REQUIREMENTS (a ) The Recipient agrees to maintain financial procedures and support documents , in accordance with generally accepted accounting principles, to account for the receipt and expenditure of funds under this Agreement . ( b ) These records shall be available at reasonable times for inspection, review, or audit by state personnel and other personnel authorized by the Department. " Reasonable " shall ordinarily mean normal business hours of 8 : 00 a . m . to 5 : 00 p .m . , local time , Monday through Friday . Rev 07/3 1 /2009 Page 2