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OUTSIDE AGENCY FUNDING POLICY 2 . If the County receives a grant from a state , federal , or other governmental entity, any grant requirements will dictate . A local match required for a grant will be provided as stated in an agreement. If the County provides a certain portion of a match , then allocations for the local agency will change as the required match changes . 3 . If neither a grant match is required of the County nor any agreement o tlines a specified funding level , the agency' s allocation will be determined in the same mariner as outlined for nonprofit agencies (in Section I . C . ) , Be Quasi-Nonprofit Application for Funding 1 . In early March of each year, the Budget Office sends out application packets for the upcoming budget year. These packets are sent out to all quasi-nonprofit agencies that received funding in the current year. 2 . Completed application packets and all additional documentation must be submitted to the Budget Office by May 1%5t in order to be considered for funding in the upcoming budget. 3 . The application packets can be seen in Attachment A to this document. The application includes a description of the countywide purpose for the funds requested , a listing of the organization ' s board of directors , salary information , and various financial forms . 4 . In September each year, the Board of Commissioners holds a Preliminary Budget Hearing and a Final Budget Hearing in order to legally adopt the Operating Budget for the next fiscal year. Each of these is a public hearing , and is advertised to the public prior to the meeting . Once the budget is legally adopted , the Budget Office will not i y each agency of its allocation . C . Quasi -Nonprofit Responsibilities After Award of Funding 1 . In the event a contractual agreement or grant requirement addresses these issues , such agreement or grant will govern quasi -nonprofit agency responsibilities . Otherwise , these agencies fall under the same guidelines as nonprofit organizations in this policy . III . Children ' s Services Agencies : On May 13 , 1997 , the Board of Commissioners adopted Ordinance No . 97- 17 , which created the Children ' s Services Advisory Committee (formerly known as the Children ' s Services Network) . This ordinance provides the guidelines for funding Children ' s Services agencies . Some ac ditional rules and guidelines are provided by this policy relating to reimbursable expenditures for outsidE agencies . In the event of a conflict between this policy and the ordinance , the ordinance will supersede . The Human Services Department administers the Children ' s Services network , and thus sets policies for these agencies . However, the Office of Management & Budget reviews all requests for reimb irsement. Proper documentation of expenses is required as outlined in the policy for nonprofit agencies . j dditionally, these expenses will be reviewed to ensure they were incurred in order to provide the prograrn approved by the Children ' s Services Advisory Oewneil Committee and the Board of Commissioners . Approved 2/ 19/02 Page 5