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R OUTSIDE AGENCY FUNDING POLICY A. Total Children 's Services Funding Allocation 1 , The Children' s Services ordinance enumerates a funding level for Children ' s Services agencies . For the first three fiscal years , this level was set at specific dollar amounts . For fiscal years 1998/99 , 1999/2000 , and 2000/01 these amounts were $300 , 000 , $500 , 000 , and $750 , 000 , respectively. For fiscal year 2001 /2002 and future years , this amount will be determined based on an upper limit of 0 . 125 mills . However, a cap of $900 , 000 has been placed on the Children ' s Services Advisory Committee until the needs _ assessment and asset mapping has been completed . Be Children ' s Services Agencies Responsibilities After Award of Funding 1 . Children ' s Services agencies will have the same responsibilities after receiving funding as outlined in the policy for nonprofit agencies . NO State Agencies : State agencies provide various services within Indian River County in accordance with Florida Statutes . These agencies include the State Attorney, Public Defender, State Forestry Service , Health Department , and others . Florida Statutes govern the relationship between the County and these organizations in most cases . Indian River County has contractual relationships with others , in accordance with the Statutes as well (e . g . , State Health Department) . Whenever a contractual agreement or Florida Statutes do not establish such regulations , the policy for nonprofit organizations will be followed . A. State Agency Application for Funding 1 . In early March of each year, the Budget Office sends out application packets for the upcoming budget year. These packets are sent out to all state agencies that received funding in the current year. 2 . Completed application packets and all additional documentation must be submitted to the Budget Office by May 15f for the upcoming budget. 3 . The application packets can be seen in Attachment B to this document. The application includes a description of the countywide purpose for the funds requested , a listing of the organization' s board of directors , salary information , and various financial forms . 4 . After a thorough review, the County Administrator presents the recommended budget to the Board of County Commissioners in early July of each year. This proposed budget , which includes funding requests and recommended funding levels for all state agencies is formally reviewed by the Commissioners at public workshops , also held in July. Each agency will be notified in advance of the date of these workshops . Agencies are encouraged to attend these workshops , as discussion may arise that may be relevant to such agencies . 5 . In September each year, the Board of Commissioners holds a Preliminary Budget Hearing and a Final Budget Hearing in order to legally adopt the Operating Budget for the next fiscal year. Each of these is a public hearing , and is advertised to the public prior to the meeting . Once the budget is legally adopted , the Budget Office will notify each agency of its allocation . Approved 2/ 19/02 Page 6