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2006-248
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2006-248
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Entry Properties
Last modified
8/23/2016 2:51:10 PM
Creation date
9/30/2015 9:52:11 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
07/11/2006
Control Number
2006-248
Agenda Item Number
11.I.2
Entity Name
Florida East Coast Railway, Department of Transportation
Subject
Partially Executed Railroad reimbursement agreement for grade crossing
and crossing traffic devices-county
Area
16th Street and 17th Street
Project Number
230872-1-57-01
Supplemental fields
SmeadsoftID
5734
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FORM 7254)0�23a <br /> Raii <br /> 9GC 03103 <br /> Pap d of n <br /> 17 . Upon completion of the work, the COMPANY shall, within one hundred eighty ( 180) days, furnish the <br /> DEPARTMENT with two (2) copies of its final and complete billing of all costs incurred in connection with <br /> the work performed hereunder, such statement to follow as closely as possible the order of items contained in <br /> the estimate attached hereto. The totals for labor, overlicad, travel expense, transportation, equipment, material <br /> and supplies, handling costs and other services shall be shown in such a manner as will permit ready <br /> comparison with the approved plans and estimates. Materials shall be itemized where they represent major <br /> components of cost in the relocation following the pattern set out in the approved estimate as closely as <br /> possible. Salvage credits from recovered and replaced permanent and recovered temporary materials shall be <br /> reported in said bills in relative position with the charge for the replacement or the original charge for <br /> temporary use. <br /> The final billing shat ] show the description and site of the Project; the date on which the first work was <br /> performed, or, if preliminary engineering or right-of-way items are involved, the date on which the earliest item <br /> of billed expense was incurred; the date on which the last work was performed or the last item of billed expense <br /> was incurred; and the location where the records and accounts billed can be audited. Adequate reference shall <br /> be made in the billing to the COMPANY'S records, accounts and other relevant documents. All cost records <br /> and accounts shall be subject to audit by a representative of the DEPARTMENT. Upon receipt of invoices, <br /> prepared in accordance with the provisions of the above indicated Reimbursement Policy, the DEPARTMENT <br /> agrees to reimburse the COMPANY in the amount of such actual costs approved by the DEPARTMENT'S <br /> auditor. <br /> 18. Payment shall be made only after receipt and approval of goods and services unless advance payments are <br /> authorized by the State Chief Financial Officer under Section 215 .422( 14) Florida Statutes. <br /> 19. In accordance with Section 287.058, Florida Statutes, the following provisions are in this Agreement: If this <br /> Contract involves units of deliverables, then such units must be received and accepted in writing by the <br /> Contract Manager prior to payments. Bills for fees or other compensation for services or expenses shall be <br /> submitted in detail sufficient for a proper pre-audit and post-audit there of. <br /> 20, hills for travel expenses specifically authorized in this agreement shall be submitted and paid in accordance <br /> with DEPARTMENTRude 14757.011 "Public Railroad-l-lighway Grade Crossing Costs" and the Federal <br /> Highway Administration Federal-Aid Policy Guide, 23 C.F.R. Subchapter B, Part 140, Subpart I <br /> "Reimbursement for Railroad Work." <br /> 21 . In accordance with Section 215 .422, Florida Statutes, the followings provisions are in this Agreement: <br /> Contmetors providing goods and services to the DEPARTMENT should be aware of the following time frames. <br /> Upon receipt, the DEPARTMENT has five (5) working days to inspect and approve the goods and services, <br /> unless the Agreement specifies otherwise. 'The DEPARTMENT has 20 working days to deliver a request for <br /> payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the <br /> date die invoice is received or the date the goods or services are received, inspected, and approved. <br /> If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to <br /> Section 215 .422 (3 )(b), Florida Statutes, will be due and payable in addition to the invoice amount, to the <br /> Contractor. Interest penalties of less than one ( 1 ) dollar will not be enforced unless the Contractor requests <br /> payment. Invoices which have to be returned to a Contractor because of Contractor preparation errors wil I <br /> result in a delay in the payment. The invoice payment requirements do not start until a properly completed <br /> invoice is provided to the DEPARTMENT. <br /> A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this <br /> individual include acting as an advocate for contractors/vendors who may be experiencing problems in <br /> obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410- <br /> 9724, or by calling the State Chief Financial Officer's ]Hotline, 1 -800-848-3792. <br />
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