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PART V : RECORD RETENTION 1 . The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of at least five years from the date the audit report is issued , and shall allow the Department , or its designee , CFO , or Auditor General access to such records upon request . The recipient shall ensure that audit working papers are made available to the Department , or its designee , CFO , or Auditor General upon request for a period of at least five years from the date the audit report is issued , unless extended in writing by the Department . FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below . If the resources awarded to the recipient represent more than one Federal or State program , provide the same information for each program and the total resources awarded . Compliance Requirements applicable to each State program should also be listed below . If the resources awarded to the recipient represent more than one program , list applicable compliance requirements for each program in the same manner as shown here : STATE RESOURCES State Agency Catalog of State Financial Assistance ( Number It Title ) Amount DOT 55 . 023 State Highway Project Reimbursement $ 1 , 270 , 288 . 00 ( Department of Transportation ) Compliance Requirements Activities Allowed : Project costs must be incurred subsequent to agreement execution (contract provision ) . Project scope of services identifies the types of work that are eligible for reimbursement (contract provision ) . Allowable Costs . Identified in the contract document up to a lump sum or maximum limiting amount . Eligibility : Project must be on the State Highway System . Period of Availability : State Fiscal Year : July 1 to June 30 . The contract must be executed during the fiscal year for which state funds are programmed . Once committed , the funds certify forward across fiscal years for the life of the contract . Reporting : Project costs are reviewed and approved upon receipt of an invoice from the county of municipality . Subrecipient The county or municipality is responsible for monitoring to work of Monitoring : subrecipients . Subrecipient invoices are reviewed , verified and paid by the county of municipality . County or municipality invoices are then reviewed and approved for payment by FDOT . Subrecipients do not invoice FDOT directly .