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5. Final Submittal The Architect will provide two complete sets of all documents to the County. The Architect will provide signed and sealed sets as required for permitting . 6. Advertisement and Bidding The Architect will coordinate distribution of the contract documents for the project . The Architect will provide bidding documents to prospective bidders . The Architect will retain all monies collected from the sale of bidding documents . 7. Pre-bid conference The Architect will conduct a pre-bid conference to meet and discuss the project with prospective bidders . Questions regarding the design will be addressed at the meeting . A summary of meeting notes with questions and answers will be prepared and issued in the form of an addendum ; forwarded to all attendees prior to bid opening . 8 . Bid evaluation and recommendation of Award The Architect will perform a bid evaluation of proposals received for the project. The evaluation will include a review of the proposal from the apparent lowest bidder. This will include a review for completeness , errors, and compliance to the specifications . If the apparent lowest bidder is found to be unsatisfactory the next proposal will be evaluated. The Architect will provide a written recommendation of Award. Construction Phase The Architect will provide construction administration services during the project . The scope of work during the construction phase is based on the assumption that the construction period will be less than six (6) months . During construction the following work will be performed : 9. Conduct preconstruction conference The Architect will attend and conduct a preconstruction conference for the project . During the meeting any discussion items will be recorded in meeting notes . These notes will be formalize the minutes and distribute to all attendees . This meeting may be used for acceptance of or clarification and review of submittals and shop drawings . 10. Shop drawing review The Architect will review all shop drawings and submittals for the purpose of ensuring compliance to the specification. The Architect will maintain a log of submittals, provide comments and transmit copies of reviewed and approved documents ; One copy to the County and one copy to contractor. The Architect will determine the suitability of all substitute materials proposed by the contractor. 11 . Progress — Site Visits For the duration of the project, after commencement, the Architect will perform weekly site visits to observe and evaluate the progress of the work and compliance to the