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d) Suit Preparation and Legal Support: Consultant Shall Review title search provided by the County; verify and update the most current title update provided by the County, obtain all suit information from property owners and comply with the Florida Public Disclosure Act. (The Consultant will follow County procedures regarding suit information submittal.) ii. Prepare and submit Suit Packages to the County Attorney's Office, unless otherwise directed, by the established due date, for final preparation, styling and filing by the County Attorney's Office, or, if elected, by our legal sub - consultant Consultant shall be available through Order of Taking which will constitute completion of the suit service, unless Consultant's legal services are requested, and then our Legal sub -consultant and/or Business Damages Expert will be available through trial and the conclusion of the supplementary proceedings. e) File Transfer Unless otherwise instructed, file transfers shall be conducted in the following manner: After sixty (60) days, but no later than ninety (90) days after title has transferred, and the parcel has been thoroughly reviewed, the working file for each parcel is to be physically turned over to the County into the official records files. RECORDS MAINTENANCE Consultant Shall a) Receive, appropriately process, and handle Florida Statutes Chapter 119 requests under the supervision of the County Project Manager and the Office of County Attorney. b) Maintain all files and distribute all documents in accordance with the requirements of the County. All original documents are to be held in the file maintained by the Consultant and turned over to the County upon completion of the file. C) Turn over all files to the County upon completion of the project. d) Make all files accessible and available to the County Project Manager during all business hours for the life of the project. PRODUCTION CONTROL: Consultant Shall a) Develop and maintain a production reporting system tracking all critical events, both scheduled and actual, for each parcel on the project. b) Report, prior to monthly production meeting on the complete status of right-of-way production on projects. A monthly production meeting with the County's Project Manager and appropriate Consultant personnel is required, as a minimum, to related current status of overall project schedules, noting exceptions and suggesting actions required to correct schedule exceptions. 1:\03-0023 Indian River County\SR60 & 581h Ave\Contract Into\AAG Work Order 4 Final.doc 6