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Page 2 of 23 <br /> B . Should grant expenditures exceed the budgeted grant amount for any work item by more than 20%, the <br /> Grantee shall be required to submit a proposal for revision of the Approved Project Budget with a written <br /> explanation for the reason(s) for deviation(s) from the original Approved Project Budget to the <br /> Department for review and written approval. <br /> III. The Grantee agrees to administer the Project in accordance with the GENERAL AND SPECIAL <br /> CONDITIONS GOVERNING SMALL MATCHING GRANTS AND THE ADMINISTRATIVE <br /> INSTRUCTIONS FOR HISTORIC PRESERVATION PROJECT ACCOUNTABILITY as outlined in <br /> Section IV and V; Chapter IA49, Florida Administrative Code; and the following specific conditions: <br /> A. This grant becomes effective on July 1 , 2013 and ends on June 30, 2014 . This agreement must be signed <br /> by the grantee and received in Department offices by November 15, 2013 , to avoid forfeiture of award. <br /> Project initiation (encumbrance of funds), as evidenced by grantee execution of a binding contract for all <br /> or part of the Approved Scope of Work in Section I above, shall occur by December 31 , 2013 , except as <br /> allowed in C . and D. below. All grant funds and match shall be expended and all project work shall be <br /> completed by June 30, 2014, except as allowed in E. below. <br /> B . The Grantee agrees to submit the Final Products and the "Final Project Progress & Expenditure Report" <br /> incorporated herein by reference and available online at wwwflheritaee.com/arants, as specified in <br /> Section VI, Subparagraph B .2 . , by July 31 , 2014. No costs incurred prior to July 1 , 2013 are eligible for <br /> payment from grant funds. No costs incurred after June 30, 2014 are eligible for payment, except as <br /> allowed in E. below. <br /> C. Encumbrance Deadline Extension: A one-time thirty (30) day extension of the encumbrance deadline <br /> may be granted by the Department if requested in writing by the Grantee. To be eligible for this <br /> extension, the Grantee must demonstrate to the satisfaction of the Department that encumbrance of grant <br /> funding and the required match by binding contract(s) is achievable by January 31 , 2014. The Grantee's <br /> written request for extension of the encumbrance deadline must be submitted to the Department no later <br /> than November 30, 2013 . No further extension of the encumbrance period shall be granted. Small <br /> Matching Grant projects for which full encumbrance of grant funding is not accomplished by the <br /> extended encumbrance end date will be terminated by the Department and all grant fiords not expended <br /> by the Grantee in accordance with the provisions of the Historic Preservation Grant Award Agreement by <br /> the extended encumbrance period end date will be reallocated in accordance with Subsection 1A- <br /> 39. 008(16), Florida Administrative Code, <br /> D . Encumbrance Deadline Exception: For projects not invoiving contract services (e.g. , archaeological or <br /> other research projects conducted by universities, projects conducted by staff within State Parks, or small <br /> development projects involving repairs undertaken by volunteers), the grantee and the Department shall <br /> consult on a case-by-case basis to develop an acceptable encumbrance schedule. <br /> E. Grant Period Extension: A one-time thirty (30) day extension of the Grant Period may be granted by the <br /> Department if requested in writing by the Grantee . To be eligible for this extension, the Grantee must <br /> demonstrate to the satisfaction of the Department that project work is progressing at a rate that <br /> completion is achievable within the extended grant period. The Grantee's written request for extension <br /> must be submitted to the Department no later than thirty (30) days prior to the termination date of this <br /> Historic Preservation Grant Award Agreement. No further extension of the grant period shall be <br /> granted . <br /> F. . The Department shall not assume any liability for the acts, omissions to act or negligence of the Grantee, <br /> its agents, servants or employees; nor shall the Grantee exclude liability for its own acts, omissions to act <br /> or negligence to the Department. The Grantee hereby agrees to be responsible for any injury or property <br /> damage resulting from any activities conducted by the Grantee, its agents, servants or employees . <br /> G. The Grantee, other than a grantee which is the State or agency or subdivision of the State, agrees to <br /> indemnify and bold the Department harmless from and against any and all claims or demands for <br /> damages, including attorney fees and court costs, resulting from personal injury, including death or <br /> damage to property, arising out of any activities performed under this Agreement, omissions to act or <br /> DOS Form No. HPUE I208GAASM <br /> Reference : Rule IA-39. 009(1)(b), FAC <br />