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p <br /> Scanned documents can be categorized and tagged to support searching and retrieval , <br /> as well as indicating the confidentiality of a document . <br /> b . A web - based application to search the electronic document repository and to <br /> view electronic documents . The application will be available to authorized users from <br /> anywhere with access to Indian River County' s network . The application will enforce <br /> document confidentiality . <br /> c . An administrative console to configure document types , tags , and user <br /> authorizations . <br /> d . A document management system configured to support the Building <br /> Department' s Document Types , Document Tags , and Confidentiality policies . The <br /> Department staff will be configured as users of the system with appropriate <br /> authorizations . <br /> e . A document management system configured to support the Utility Department' s <br /> Document Types , Document Tags , and Confidentiality policies . The Department staff <br /> will be configured as users of the system with appropriate authorizations . <br /> 3 . Clear Village will also undertake the following activities : <br /> a . Provide services for the Building Department and the Utilities Department to <br /> import OCE documents and the tags used to search for the documents into the Clear <br /> Village document management system . The current OCE document management <br /> system can be used as an archive for existing electronic documents . There are over <br /> 700 , 000 files in the OCE repository . <br /> b . Conduct interviews with representatives from each Department to document the <br /> types of documents managed and the methods used to search for documents . Clear <br /> Village will write an import program that will capture the tags ( i . e . the information used <br /> by document searches ) as well as the electronic documents . The import program will <br /> load each Department' s documents into the Clear Village Server and will add the <br /> appropriate tags to support document searches . The analysis , import program creation , <br /> the import process , and the quality assurance for the import process will require 2 to 3 <br /> weeks to complete per Department . <br /> c . Install the Document Management System on a County computer . A server <br /> class machine is recommended . The server will need Microsoft IIS and Microsoft SQL <br /> Server, The County is responsible for provisioning the hardware for the Document <br /> Management System . <br /> d . Ensure that the Document Management System works with Clear Village ' s <br /> Citizen Portal and Clear Village ' s Staff Portal used by the Building Department . This will <br /> provide staff easy access to electronic documents associated with permits , contractor <br /> registrations , etc . as the staff performs inspections , and reviews permit applications . <br /> 2 <br />