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period of time ( e. g . , 1 :00 pm to 5 : 00 pm ), even though such work may benefit both activities . Further, overtime costs
<br /> associated with employees who participate in training in a teaching role for which they are compensated are not allowed .
<br /> o Travel costs (e. g . , airfare, mileage, per diem, hotel ) are allowable as expenses by employees who are on travel status
<br />for
<br /> official business related to approved training.
<br /> o Hiring of Full or Part-Time Staff or Contractors/Consultants to support training-related activities . Payment of salaries
<br /> and fringe benefits must be in accordance with the policies of the State or unit(s) of local government and have the
<br /> approval of the State or awarding agency, whichever is applicable . Such costs must be included within the funding allowed
<br /> for program management personnel expenses, which must not exceed 15 percent ( 15%) of the total allocation as specified
<br /> in section E .6 . In no case is dual compensation allowable (see above) .
<br /> o Certification/Recertification of Instructors is an allowable cost. States are encouraged to follow the NTE Instructor
<br /> Quality Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student
<br /> learning . This is particularly important for those courses that involve training of trainers . This information is contained in
<br /> IB 193 , issued October 20 , 2005 . Additional information can be obtained at
<br /> htt1) ://www . fenia . gov/good guidance/downlad/ 10146.
<br /> C. Exercises
<br /> Exercises specifically designed for or that include participation from non-governmental entities and the general public are
<br /> allowable activities and may include testing public warning systems , evacuation/shelter in-place capabilities,
<br /> family/school/business preparedness, and participating in table-top or full scale emergency responder exercises at the local ,
<br /> State, tribal, territorial, or national level , to include the National Level Exercises (formally known as Top Officials Exercise
<br /> [TOPOFF] ).
<br /> . Allowable exercise-related costs include :
<br /> • Funds Used to Design , Develop, Conduct, and Evaluate an Exercise — Includes costs related to planning,
<br /> meeting space and other meeting costs , facilitation costs, materials and supplies, travel , and documentation .
<br /> Grantees are encouraged to use government facilities to conduct meetings and conferences whenever possible .
<br /> • Hiring of Full or Part-Time Staff or Contractors/Consultants — Full or part- time staff may be hired to
<br /> support exercise-related activities . Such costs must be included within the funding allowed for program
<br /> management personnel expenses , which must not exceed 15 percent ( 15%) of the total allocation . The
<br /> applicant's formal written procurement policy or the Federal Acquisition Regulations ( FAR) — whichever is
<br /> more stringent — must be followed . In no case is dual compensation allowable .
<br /> • Overtime and Backfill — The entire amount of overtime costs, including payments related to backfilling
<br /> personnel , which are the direct result of time spent on the design, development, and conduct of exercises are
<br /> allowable expenses . 'These costs are allowed only to the extent the payment for such services is in accordance
<br /> with the policies of the State or unit(s) of local government and has the approval of the State or the awarding
<br /> agency, whichever is applicable . In no case is dual compensation allowable . That is, an employee of a unit of
<br /> government may not receive compensation from their unit or agency of government AND from an award for a
<br /> single period of time (e . g . , 1 : 00 p. m. to 5 : 00 p . m . ), even though such work may benefit both activities.
<br /> • Travel — Travel costs are allowable as expenses by employees who are on travel status for official business
<br /> related to the planning and conduct of exercise project( s ) or HSEEP programmatic requirements as described in
<br /> the HSEEP website (e. g . , Improvement Plan Workshops, Training and Exercise Plan ) .
<br /> • Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of
<br /> the exercise project(s ) ( e. g . , copying paper, gloves , tape, non -sterile masks, and disposable protective
<br /> equipment).
<br /> • Disability Accommodations - Materials, services, tools and equipment for exercising inclusive of people with
<br /> disabilities (physical, programmatic and communications access for people with physical , sensory , mental
<br /> health , intellectual and cognitive disabilities ) .
<br /> • Other Items — These costs include the rental of equipment ( e . g . , portable toilets, tents ) , food, gasoline, exercise
<br /> signs, badges, etc .
<br /> Unauthorized exercise-related costs include :
<br /> • Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e . g. , construction
<br /> vehicles) and emergency response apparatus (e . g. , fire trucks , ambulances ) .
<br /> • Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct ( e . g . ,
<br /> electronic messaging signs ) .
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