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4 . REPORTING, DOCUMENTATION AND RECORDS RETENTION <br /> a. The GRANTEE shall ensure that all laboratory and field records as outlined in Rules 62- 160.240 and .340, <br /> F.A.C . are retained for a minimum of five years after the project completion. <br /> b. All field and laboratory records that are associated with work performed under this Agreement shall be <br /> organized so that any information can be quickly and easily retrieved for inspection, copying or <br /> distribution. <br /> c . The GRANTEE shall ensure that all laboratory reports are issued in accordance with NELAC requirements. <br /> These reports shall be submitted to the DEP Grant Manager and shall include the following information: <br /> ► Laboratory sample identification (ID) and associated Field ID <br /> ► Analytical/test method <br /> ► Parameter/analyte name <br /> ► Analytical result (including dilution factor) <br /> ► Result unit <br /> ► Applicable DEP Qualifiers per Table 1 of Chapter 62460, F.A . C . <br /> ► Result comment(s) to include corrective/preventive actions taken for any failed QC measure (e.g. , <br /> QC sample, calibration failure, etc . ) or other problem related to the analysis of the samples <br /> ► Date and time of sample preparation (if applicable) <br /> ► Date and time of sample analysis <br /> ► Results of laboratory verification of field preservation <br /> ► Sample matrix <br /> ► DoH ELCP certification number for each laboratory (must be associated with the test result(s) <br /> generated by the laboratory) <br /> ► MDL <br /> ► PQL <br /> ► Sample type (such as blank type, duplicate type, etc .) <br /> ► Field and laboratory QC blank results : <br /> • Laboratory QC blank analysis results as required by the method, NELAC Chapter 5 and <br /> the planning document (see Section 6 below); <br /> • Field quality control results including trip blanks, field blanks, equipment blanks, and <br /> field duplicates (or replicates) as specified in the planning document (see Section 6) <br /> ► Results of sample matrix spikes, laboratory duplicates or matrix spike duplicates, as applicable <br /> ► Results of surrogate spike analyses (if performed) <br /> ► Results of laboratory control samples (L S) <br /> ► Link between each reported quality control measure (e.g. , QC blanks, matrix spikes, LCS, <br /> duplicates, calibration failure, etc.) and the associated sample result(s) <br /> ► Acceptance criteria used to evaluate each reported quality control measure <br /> d. The GRANTEE shall ensure that the following field-related information is reported to the DEP contract <br /> manager: <br /> ► Site and/or facility name, address and phone number <br /> ► Field ID for each sample container and the associated analytes (test methods) for which the <br /> container was collected <br /> ► Date and time of sample collection <br /> ► Sample collection depth <br /> ► Sample collection method identified by the DEP SOP number, where applicable <br /> ► If performed, indicate samples that were filtered <br /> ► Field test measurement results : <br /> • DEP SOP number (FT-series), where applicable <br /> • Parameter name <br /> • Result <br /> • Result unit <br /> • Applicable Data Qualifiers per Table 1 of Chapter 62= 160, F .A . C . <br /> ► Narrative comments discussing corrective/preventive actions taken for any failed QC measure <br /> (e .g. , blank contamination, meter calibration failure, split sample results; etc. ), unacceptable field <br /> measurement or other problems related to the sampling event. <br /> Revision Date: 02/09 <br /> DEP Agreement No. G0353, Attachment J. Page 3 of 14 <br />