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2012-029
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2012-029
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Last modified
12/15/2015 2:04:45 PM
Creation date
10/1/2015 4:12:08 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
02/21/2012
Control Number
2012-029
Agenda Item Number
8.D.
Entity Name
Florida Department of Transportation
Subject
Small County Outreach Program
Area
Indian River Blvd.
Project Number
427573-1-58-01
Archived Roll/Disk#
112-R-0001
Supplemental fields
SmeadsoftID
10990
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4 . COMPENSATION AND PAYMENT <br /> A . The total estimated Project cost is SIX HUNDRED TWENTY SIX THOUSAND SEVEN <br /> HUNDRED FIFTY ONE DOLLARS AND NO CENTS ( $626 , 751 . 00 ) . The DEPARTMENT will fund <br /> 75 % of the estimated cost of the Project which is FOUR HUNDRED SEVENTY THOUSAND SIXTY <br /> THREE DOLLARS AND NO CENTS ( $ 470 , 063 . 00 ) , for the Construction of the Project . The COUNTY <br /> shall be responsible for all costs in excess of the DEPARTMENT ' S participation . The COUNTY ' S <br /> matching participation is in the form of Local ( COUNTY) funds equal to 25 % of the Project costs plus <br /> the remaining portion of the accepted bid amount that exceeds the DEPARTMENT ' S participation . <br /> However , in the event the total Project cost is less than the estimated Project cost stated above , the <br /> Department shall only pay 75 % of the lesser amount and all remaining costs of the Project will be paid <br /> by the County . <br /> B . The COUNTY acknowledges and agrees that funding for this Project may be reduced upon <br /> determination of the award amount and execution of an Amendment . <br /> C . The COUNTY will only be reimbursed for direct costs ( this excludes general and administrative <br /> overhead ) . All costs charged to the Project shall be supported by properly executed payrolls , time <br /> records , invoices , contracts or vouchers evidencing in detail sufficient to the DEPARTMENT the <br /> nature and propriety of the charges . <br /> D . The County shall provide quantifiable , measurable , and verifiable units of deliverables . Each <br /> deliverable must specify the minimum level of service to be performed and the criteria for evaluating <br /> successful completion . The deliverables for this Project are shown in Exhibit B , Pay Items , attached <br /> hereto and made a part hereof. <br /> E . The COUNTY shall submit one invoice ( 4 copies ) in detail sufficient for pre -audit and post- <br /> audit thereof, based on the quantifiable , measurable , and verifiable units of deliverables as <br /> established in Exhibit B , plus supporting documentation required by the DEPARTMENT , to the <br /> Project Manager for approval and processing on a quarterly basis . <br /> F . Upon submission of a quarterly invoice , the Department' s Project Manager will notify the <br /> DEPARTMENT ' s local Operations Engineer to inspect and verify that services by the County has met <br /> or does not meet the Department' s standards/minimum level of service . <br /> G . Deliverables must be received and accepted in writing by the Department' s Project Manager or <br /> designee prior to any reimbursement . <br /> Supporting documentation must establish that the deliverables were received and accepted in <br /> writing by the COUNTY and that the required minimum level of service to be performed based on the <br /> criteria for evaluating successful completion as specified in Paragraph F has been performed . <br /> H . The COUNTY must submit the final invoice to the DEPARTMENT within 180 days after the <br /> final acceptance of the Project . Invoices submitted after the 180-day time period may not be paid . The <br /> final balance due under this Agreement will be reimbursed upon the completion of all Project services , <br /> receipt of final cost documentation , and proper submission of a detailed invoice after the Project has <br /> been inspected , approved , and accepted to the satisfaction of the Department in writing . <br /> Page 3 <br />
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