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- <br /> I I I n II I <br /> iL SMITH , GLFRK <br /> 7. Advance Funding <br /> Advance funding may be provided to a subgrant recipient upon a written request to the <br /> Department . The request must be electronically signed by the subgrantee or implementing <br /> agency' s chief financial officer or the chief financial officer' s designee . <br /> 8. Trust Funds <br /> a . The unit of local government must establish a trust fund in which to deposit JAG funds . <br /> The trust fund may or may not be an interest bearing account. <br /> b . The account may earn interest, but any earned interest must be used for program purposes <br /> and expended before the federal grant period end date . Any unexpended interest <br /> remaining at the end of the federal grant period must be submitted to the Office of Criminal <br /> Justice Grants for transmittal to the Bureau of Justice Assistance . <br /> 9. Travel and Training <br /> The cost of all travel shall be reimbursed according to the subgrant recipient' s written travel <br /> policy. If the subgrant recipient does not have a written travel policy, cost of all travel will be <br /> reimbursed according to § 112 . 061 , Fla. Stat . <br /> 10. Program Income (also known as Project Generated Income) <br /> a. All income generated as a direct result of a subgrant project shall be deemed program <br /> income . <br /> b . Any project that will potentially earn PGI must submit an Earnings and Expenditures Report <br /> to report how much PGI was earned during each quarter. A report must be submitted each <br /> quarter even if no PGI was earned or expended . PGI Earnings and Expenditures reports <br /> must be electronically signed by the subgrantee or implementing agency' s chief financial <br /> officer or the chief financial officer's designee . <br /> c . PGI expenditures require prior written approval from the Office of Criminal Justice Grants . <br /> Program income must be used for the purposes of and under the conditions applicable to <br /> the award . If the cost is allowable under the Federal grant program , then the cost would be <br /> allowable using program income . PGI budget requests must be signed by the subgrantee <br /> or implementing agency' s chief financial officer or the chief financial officer's designee . <br /> d . Program income should be used as earned and expended as soon as possible . Any <br /> unexpended PGI remaining at the end of the Federal grant period must be submitted to the <br /> Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance . <br /> 11 . Approval of Consultant Contracts <br /> The Department shall review and approve in writing all consultant contracts prior to employment <br /> of a consultant when the consultant' s rate exceeds $450 (excluding travel and subsistence costs) <br /> for an eight- hour day. Approval shall be based upon the contract' s compliance with requirements <br /> found in the Financial Guide , the Common Rule , and in applicable state statutes . The <br /> Department's approval of the subgrant recipient agreement does not constitute approval of <br /> consultant contracts . If consultants are hired through a competitive bidding process (not sole <br /> source) , the $450 threshold does not apply. <br /> SFY 2012 Page 4 <br />