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Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY rcor� rirnTinN ON LAST PAGE Florida Department of Law Enforcement J . R . SMITH , CLERK have satisfied all special conditions . Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested . (f) The report must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. 1; (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the subgrant termination date. ( b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. (3) Project Generated Income ( PGI ) (a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty ( 30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter. If any PGI remains unspent after the subgrant ends, the subgrant recipient must continue submitting quarterly PGI reports until all funds are expended . (See Item 11 , Program Income. ) (b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee . ` c . Other Reports The subgrant recipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. 5. Fiscal Control and Fund Accounting Procedures a . All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide , the Common Rule, and OMB Circulars A-21 , A000V , and A-110, or X102 as applicable, in their entirety. b. The subgrant recipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them . As a subgrant recipient, you must have a financial management system in place that is able to record and report on the receipt, obligation , and expenditure of grant funds . An adequate accounting system for a subgrant recipient must be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and subgrant recipients. c. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. d . All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient. SFY 2013 Page 3 C itis