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Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Florida Department of Law Enforcement REM IFISFION ON tAST PAGE J . R . SMITH , CLERK 6. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds . 7. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period . Only project costs incurred on or after the effective date and on or prior to the t5,j ra tion date of the subgrant recipient's project are eligible for reimbursement. All paymentk4i nNJst be completed within thirty (30) days of the end of the subgrant period . 8. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request to the Department. The request must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. 9. Trust Funds a. The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. b. The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant period end date . Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 10 . Travel and Training The cost of all travel shall be reinib ', sed according to the subgrant recipient's written travel policy . If the subgrant recipient does not have a written travel policy, cost of all travel will be reimbursed according to § 112 . 061 , Fla. Stat. 11 . Program Income (also known as Project Generated Income) a . All income generated as a direct result of a subgrant project shall be deemed program income. b . Any project that will potentially earn PGI must submit an Earnings and Expenditures Report to report how much PGI was earned during each quarter. A report must be submitted each quarter even if no PGI was earned or expended . PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee . c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants. Program income must be used for the purposes of and under the conditions applicable to the award . If the cost is allowable under the Federal grant program , then the cost would be allowable using program income. PGI budget requests must be signed by the subgrant recipient or implementing agency' s chief financial officer or the chief financial officer's designee. d . Program income should be used as earned and expended as soon as possible. Any unexpended PGI remaining at the end of the Federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. SFY 2013 Page 4 fiflaCls i