2012-124 - Laserfiche WebLink

Home Browse Search

2o2 - � . - 7 o7031P. Contract Number : 13 -BG46 - 1040 -01 -031 STATE - FUNDED SUBGRANT AGREEMENT THIS AGREEMENT is entered into by the State of Florida , Division of Emergency Management , with headquarters in Tallahassee , Florida ( hereinafter referred to as the " Division " ) , and Indian River County , ( hereinafter referred to as the " Recipient" ) . THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS : A . The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein , and B . The Division has received these grant funds from the State of Florida , and has the authority to subgrant these funds to the Recipient upon the terms and conditions below ; and C . The Division has statutory authority to disburse the funds under this Agreement . THEREFORE , the Division and the Recipient agree to the following : ( 1 ) SCOPE OF WORK , The Recipient shall perform the work in accordance with the Program Budget and Scope of Work , Attachment A and B of this Agreement . ( 2 ) INCORPORATION OF LAWS , RULES , REGULATIONS AND POLICIES The Recipient and the Division shall be governed by applicable State and Federal laws , rules and regulations , including those identified in Attachment E . ( 3 ) PERIOD OF AGREEMENT This Agreement shall begin on July 1 , 2012 and shall end June 30 , 2013 , unless terminated earlier in accordance with the provisions of Paragraph ( 12 ) of this Agreement . (4 ) MODIFICATION OF CONTRACT Either party may request modification of the provisions of this Agreement . Changes which are agreed upon shall be valid only when in writing , signed by each of the parties , and attached to the original of this Agreement . ( 5 ) RECORDKEEPING ( a ) As applicable , Recipient' s performance under this Agreement shall be subject to the federal OMB Circular No . A- 102 , " Common Rule : Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" ( 53 Federal Register 8034 ) or OMB Circular No . A- 110 , " Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education , Hospitals , and Other Nonprofit Organizations , " and either OMB Circular No . A- 87 , " Cost Principles for State , Local and Indian Tribal Governments , " OMB Circular No . A-21 , " Cost Principles for Educational Institutions , " or OMB Circular No . A- 122 , " Cost Principles for Non- profit Organizations . " ( b) The Recipient shall retain sufficient records to show its compliance with the terms of this Agreement , and the compliance of all subcontractors or consultants paid from funds under this Agreement , for a period of five years from the date the audit report is issued , and shall allow the Division or its designee , the State Chief Financial Officer or the State Auditor General access to the records upon request . The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audit report is issued , unless extended in writing by the Division . The five year period may be extended for the following exceptions : 1 . If any litigation , claim or audit is started before the five year period expires , and extends beyond the five year period , the records shall be retained until all litigation , claims or audit findings involving the records have been resolved . 2 . Records for the disposition of non- expendable personal property valued at $ 5 , 000 or more at the time it is acquired shall be retained for five years after final disposition . 3 . Records relating to real property acquired shall be retained for five years after the closing on the transfer of title . 1