2012-124 - Laserfiche WebLink

Home Browse Search

(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement , including documentation of all program costs , in a form sufficient to determine compliance with the requirements and objectives of the Program Budget and Scope of Work - Attachment A and B - and all other applicable laws and regulations . ( d ) The Recipient , its employees or agents , including all subcontractors or consultants to be paid from funds provided under this Agreement , shall allow access to its records at reasonable times to the Division , its employees , and agents . " Reasonable" shall ordinarily mean during normal business hours of 8 : 00 a . m . to 5 : 00 p . m . , local time , on Monday through Friday . "Agents " shall include , but not be limited to , auditors retained by the Division . (6) AUDIT REQUIREMENTS ( a) The Recipient agrees to maintain financial procedures and support documents , in accordance with generally accepted accounting principles , to account for the receipt and expenditure of funds under this Agreement . ( b) These records shall be available at reasonable times for inspection , review , or audit by state personnel and other personnel authorized by the Division . " Reasonable" shall ordinarily mean normal business hours of 8 : 00 a . m . to 5 : 00 p . m . , local time , Monday through Friday . ( c) The Recipient shall provide the Division with the records , reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under this Agreement . ( d ) If the Recipient is a nonstate entity as defined by Section 215 . 97 , Fla . Stat . , it shall comply with the following : If the Recipient expends a total amount of State financial assistance equal to or more than $ 500 , 000 in any fiscal year of such Recipient , the Recipient must have a State single or project- specific audit for such fiscal year in accordance with Section 215 . 97 , Fla . Stat . ; applicable rules of the Executive Office of the Governor and the Chief Financial Officer ; and Chapters 10 . 550 ( local government entities) or 10 . 650 ( nonprofit and for- profit organizations ) , Rules of the Auditor General . EXHIBIT 1 to this Agreement shows the State financial assistance awarded by this Agreement . In determining the State financial assistance expended in its fiscal year, the Recipient shall include all sources of State financial assistance , including State funds received from the Division , other state agencies , and other nonstate entities . State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements . In connection with the audit requirements addressed in this Paragraph 6 (d ) above , the Recipient shall ensure that the audit complies with the requirements of Section 215 . 97 ( 8 ) , Fla . Stat . This includes submission of a reporting package as defined by Section 215 . 97 ( 2 ) ( e) , Fla . Stat . and Chapters 10 . 550 ( local governmental entities) or 10 . 650 ( nonprofit and for- profit organizations) , Rules of the Auditor General . If the Recipient expends less than $ 500 , 000 in State financial assistance in its fiscal year , an audit conducted in accordance with the provisions of Section 215 . 97 , Fla . Stat , is not required . In the event that the Recipient expends less than $ 500 , 000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215 . 97 , Fla . Stat , the cost of the audit must be paid from the nonstate entity' s resources ( i . e . , the cost of such an audit must be paid from the Recipient ' s resources obtained from other than State entities) . Additional information on the Florida Single Audit Act may be found at the following website : https : //apps . fldfs . com /fsaa/singleauditact , aspx . ( e) Report Submission 1 . The annual financial audit report shall include all management letters and the Recipient' s response to all findings , including corrective actions to be taken . 2 . The annual financial audit report shall include a schedule of financial assistance specifically identifying all Agreement and other revenue by sponsoring agency and Agreement number . 3 . Copies of financial reporting packages required under this Paragraph 6 shall be submitted by or on behalf of the Recipient directly to each of the following : The Division of Emergency Management at the following addresses : Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee , Florida 32399 - 2100 2