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Desk monitoring is an on- going process . Recipients will be required to participate in desk top monitoring on an <br /> annual basis and as determined by the Division . This contact will provide an opportunity to identify the need for <br /> technical assistance (TA) and/or a site visit if the Division determines that a recipient is having difficulty <br /> completing their project . <br /> As difficulties/deficiencies are identified , the respective region or sponsoring agency will be notified by the <br /> program office via email . Information will include the grant recipient agency name , year and project description <br /> and the nature of the issue in question . Many of the issues that arise may be resolved at the regional or <br /> sponsoring agency level . Issues that require further TA will be referred to the Division for assistance . <br /> Examples of TA include but are not limited to : <br /> • Equipment selection or available vendors <br /> • Eligibility of items or services <br /> • Coordination and partnership with other agencies within or outside the region or discipline <br /> • Record Keeping <br /> • Reporting Requirements <br /> • Documentation in support of a Request for Reimbursement <br /> On - Site Monitoring will be conducted by the Division or designated personnel . On - site Monitoring visits will be <br /> scheduled in advance with the recipient agency POC designated in the grant agreement . <br /> III . Contractual Responsibilities <br /> • The Division shall determine eligibility of projects and approve changes in scope of work . <br /> • The Division shall administer the financial processes . <br /> 16 <br />