2013-216 - Laserfiche WebLink

Home Browse Search

Attachment E Reports A. Recipient shall provide the Division with quarterly financial reports , mid -year and end-of-year summary progress reports prepared in conjunction with the Division 's Regional Coordinator, and a final close-out report . Reporting Forms are located in Attachment K and can be found on the Division internet site . B . The Recipient shall provide the Division with full support documentation ( per information bulletin # INNOWNUMN 341 ) for the quarterly financial reports . To eliminate large files and mailings, the Division will accept back up documentation on a CD if desired by the Recipient. • Organizational Activities : Includes salaries and expenses (depending upon eligibility) . Supply copies of timesheets documenting hours worked and proof employee was paid ( i . e. , earning statements/payroll registries) . Copies of invoices and canceled checks related to these services . • Planning Costs : Provide copies of contracts , MOUs or agreements with consultants or sub- contractors providing services . Copies of invoices , checks and canceled checks and copies of planning materials and work products ( i . e . , meeting documents , copies of completed plans ( if submission of plans is for the Division then only need to provide date of submission and who submitted plan/product to) , etc . ) . • Training Costs : Provide copies of contracts , MOUs or agreements with consultants or sub- contractors providing services . Copies of invoices , checks and canceled checks and a copy of the agenda , sign in rosters and any training materials provided . • Exercise Costs : Provide copies of contracts , MOUs or agreements with consultants or sub- contractors providing services . Copies of invoices , checks and canceled checks and a copy of the agenda , sign in rosters and any exercise materials provided . • Equipment Acquisition Costs : Copies of Invoices/receipts , checks and canceled checks . AEL# for each purchase . Management and Administrative Costs : Supply copies of timesheets documenting hours worked and proof employee was paid ( i . e . , earning statements/payroll registries) . • For travel and conferences related to EMPG activities , copies of all receipts must be submitted ( i . e. , airfare , proof of mileage, toll receipts , hotel receipts , car rental receipts , etc . ) Receipts must be itemized and match the dates of travel/conference . If conference, a copy of the agenda must be provided . Proof of payment is also required for all travel and conferences . • Copies of the general ledger each quarter should also be provided . C . Quarterly financial reports are due to the Division no later than thirty days after the end of each quarter of the program years and shall continue to be submitted each quarter until submission of the final close-out report. The ending dates for each quarter of this program year are September 30 , December 31 , March 31 and June 30 . D. The Staffing Detail and Exercise Detail Form ( Form 3) is due every quarter with your quarterly financial report (for EMPG funded employees only) . This is to identify all EMPG funded employees, the required training completed and the required amount of exercises during the agreement period by those employees . E . The final close-out report is due forty-five days after termination of this Agreement. F . If all required reports prescribed above are not provided to the Division or are not completed in a manner acceptable to the Division , the Division may withhold further payments until they are completed or may take such other action as set forth in Paragraphs ( 10) 0 ( 11 ) and ( 12 ) of this Agreement. "Acceptable to the Division" means that the work product was completed in accordance with generally accepted principles , guidelines and applicable law, and is consistent with the Scope of Work . G . Mid-Year and End-of-Year summary progress reports are to be scheduled and reviewed by the Division 's Regional Coordinator and submitted to the contract manager. 22