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Attachment C <br /> Budget Narrative <br /> I . Categories and Eligible Activities <br /> Emergency Management Preparedness and Assistance Grant <br /> FY2013-2014 allowable costs are divided into the following categories : salary and benefits , other personal <br /> contractual services , expenses , operating capital outlay and fixed capital outlay are allowable . <br /> A. Salaries and Benefits <br /> Salaries and Benefits are eligible for reimbursement under the EMPA Agreement. The Staffing Detail <br /> Worksheet must list the position for which reimbursement is requested . Eligible categories for reimbursement <br /> include , but are not limited to : <br /> Regular Salary <br /> • Overtime <br /> FICA <br /> SS/Medicare <br /> • Retirement <br /> • Life/Health Insurance <br /> • Leave Payout <br /> Accumulated sick/vacation time paid out within the Agreement period (this must be claimed during <br /> the Agreement period in which the payout occurred ( regardless of which Agreements were in place <br /> at the time of accumulation ) <br /> B . Other Personal/Contractual Services <br /> This category allows for reimbursement for services by a person (s) who is not a regular or full time employee <br /> filling established positions . This includes but is not limited to , temporary employees , student or graduate <br /> assistants , fellowships , part time academic employment , board members , consultants , and other services . <br /> Consultant Services require a pre-approved Contract or purchase order by the Division . Copies of additional <br /> quotes should also be supplied when requesting pre-approval . These requests should be sent to the Contract <br /> Manager for the Division for review either via e-mail or U . S . Mail . The Division will respond within five (5) <br /> business days to requests for pre-approval unless additional information is needed from the county . If <br /> requested , the response date will begin when the additional information is received . If no response is received <br /> by the close of business on the 5th business day , the contract or purchase order will be approved by default. <br /> Once approved , a copy of the Agreement must be sent to the Contract Manager within ten ( 10) days of <br /> execution . <br /> C . Expenses <br /> Expenses are defined as usual , ordinary , and incidental expenditures by an agency, including but not limited to , <br /> commodities and supplies of a consumable nature , current obligations and fixed charges . Expenditures <br /> defined as Operating or Fixed Capital Outlay should not be included in this category . Backup Documentation <br /> should reflect the amount requested on the Expenses Detail of Claims form . <br /> Eligible items in the Expenses category include , but are not limited to : <br /> Utility (electric , water and sewage) and Telephone Bills ( landlines , cellular, and satellite) <br /> Internet Service <br /> 14 <br />