2013-217 - Laserfiche WebLink

Home Browse Search

Attachment C Budget Narrative I . Categories and Eligible Activities Emergency Management Preparedness and Assistance Grant FY2013-2014 allowable costs are divided into the following categories : salary and benefits , other personal contractual services , expenses , operating capital outlay and fixed capital outlay are allowable . A. Salaries and Benefits Salaries and Benefits are eligible for reimbursement under the EMPA Agreement. The Staffing Detail Worksheet must list the position for which reimbursement is requested . Eligible categories for reimbursement include , but are not limited to : Regular Salary • Overtime FICA SS/Medicare • Retirement • Life/Health Insurance • Leave Payout Accumulated sick/vacation time paid out within the Agreement period (this must be claimed during the Agreement period in which the payout occurred ( regardless of which Agreements were in place at the time of accumulation ) B . Other Personal/Contractual Services This category allows for reimbursement for services by a person (s) who is not a regular or full time employee filling established positions . This includes but is not limited to , temporary employees , student or graduate assistants , fellowships , part time academic employment , board members , consultants , and other services . Consultant Services require a pre-approved Contract or purchase order by the Division . Copies of additional quotes should also be supplied when requesting pre-approval . These requests should be sent to the Contract Manager for the Division for review either via e-mail or U . S . Mail . The Division will respond within five (5) business days to requests for pre-approval unless additional information is needed from the county . If requested , the response date will begin when the additional information is received . If no response is received by the close of business on the 5th business day , the contract or purchase order will be approved by default. Once approved , a copy of the Agreement must be sent to the Contract Manager within ten ( 10) days of execution . C . Expenses Expenses are defined as usual , ordinary , and incidental expenditures by an agency, including but not limited to , commodities and supplies of a consumable nature , current obligations and fixed charges . Expenditures defined as Operating or Fixed Capital Outlay should not be included in this category . Backup Documentation should reflect the amount requested on the Expenses Detail of Claims form . Eligible items in the Expenses category include , but are not limited to : Utility (electric , water and sewage) and Telephone Bills ( landlines , cellular, and satellite) Internet Service 14