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2013-217
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Last modified
12/11/2015 10:36:50 AM
Creation date
10/1/2015 5:50:19 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
11/05/2013
Control Number
2013-217
Agenda Item Number
8.T.
Entity Name
Florida Division of Emergency Management
Subject
Emergency Management Preparedness Assistance Grants 2013-2014
Project Number
14-BG-83-10-40-01-031
Alternate Name
EMPA
Supplemental fields
SmeadsoftID
12704
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Attachment B <br /> Scope of Work <br /> Intent of Agreement : The intent of the EMPA Base Grant Agreement is to provide each county with the means to <br /> successfully manage and operate an Emergency Management Program . Counties must be able to prepare for, <br /> respond to , recover from , and mitigate against natural and man-made disasters/ emergencies . <br /> Base Grant funding from the Emergency Management Preparedness and Assistance Trust Fund is intended to <br /> enhance county emergency management plans and programs that are consistent with the State Comprehensive <br /> Emergency Management Plan and Program ( reference Rule Chapter 27P-6 , Florida Administrative Code and <br /> Chapter 252 , Florida Statutes) , This Scope of Work recognizes that each recipient is at a varying level of <br /> preparedness , and it is understood that each county has a unique geography, faces unique threats and hazards , <br /> and serves a unique population . <br /> The objective of this funding is to assist in providing operating support for the areas outlined in <br /> Attachment C to maintain a county emergency management program . The objective is to help fund the <br /> county Emergency Management programs and maintain a 24=7 (this includes on -call coverage) daily <br /> response to county emergencies . The minimum acceptable standard for payment is a twelve month 24=7 <br /> operation . Emergency Management operation below the minimum standard will result in a prorated <br /> reduction in payment. <br /> In addition , the County is to achieve the following emergency management goals throughout the contract <br /> period to ensure county compliance and coordination with the state emergency management. Items listed <br /> in Attachment D are to be reviewed during the mid -year and end -of year progress report prepared in <br /> conjunction with the Division 's Regional Coordinator to ensure county compliance . Any two goals in the <br /> series of 1 to 6 not completed will cause a 5% reduction in the last quarter payment. Documentation <br /> supporting the completion of the goals outlined below should be submitted on the Quarterly Financial <br /> report. <br /> By signing this Agreement the Recipient certifies that it will use the award to enhance its Emergency Management <br /> Program , <br /> Monitoring : Monitoring may be accomplished through either a desk-based review or on-site monitoring visits , or <br /> both . Monitoring will involve the review and analysis of the financial , programmatic , performance , compliance and <br /> administrative processes , policies , activities , and other attributes of each county and will identify areas where <br /> technical assistance , corrective actions and other support may be needed . <br /> Desk monitoring is the review of projects , financial activity and technical assistance between the Division and the <br /> applicant via e-mail and telephone . On-Site Monitoring are actual visits to the recipient agencies by a Division <br /> representative who examines records , procedures and equipment. <br /> Each year the Division will conduct on-site visits for up to 25% of the 2013-2014 county agreements . <br /> The Division may request additional monitoring/information if the activity, or lack thereof, generates questions from <br /> the region , the sponsoring agency or Division leadership . The method of gathering this information will be <br /> determined on a case- by-case basis . <br /> 13 <br />
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