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r 'rA Y the Association fails to notify the County of the following year' s County Fair dates by May 30 , the County may allow the Association to operate the County Fair at the Fairgrounds in March of the following year , absent previously scheduled conflicting events . 3 . Contracts / Notice to Certain Parties . It shall be the responsibility of the Association to arrange for all contracts for amusements , entertainment , and any commercial exhibits or matters that it determines will enhance the County Fair . The Association is also responsible to provide timely notice to the Indian River County Animal Control Division and The Humane Society of Vero Beach and Indian River County , Inc . when and if the Association will have animals present at the County Fair that are not associated with the 4 - H exhibitions , so that the required inspections may be performed before and during the County Fair . 4 . Structures/ Insurance of Contracting Parties . Any person or organization contracting with the Association shall provide its own temporary structure with the approval of the Association . The County shall have no obligation to provide such structures . Any contracting person or organizations shall have proof of liability insurance acceptable to the County and the Association . Acceptance by the County shall not be unreasonably withheld . 5 . Volunteers /Security . The Association shall provide volunteer and other help to staff the County Fair . Any subcontract for operation or administration of the County Fair shall be subject to the County ' s prior review and approval . The Association shall provide adequate security for the County Fair and shall provide sufficient volunteers or paid security guards to maintain crowd control , to the County ' s satisfaction , at all times while the County Fair is underway . 6 . Electricity . The Association shall provide electricity and pay all electricity cost while the County Fair is open as well as for those dates on which the County Fair is being set up and removed . 7 . Accounting . The Association shall maintain records in accordance with sound accounting practices and procedures showing all costs , expenses , as well as all receipts and proceeds from the County Fair . The Association shall , at its sole expense , cause a state certified public accountant to conduct a review , based on sound accounting practices and procedures , of the Association and of any person or entity that operates or administers the County Fair . The Association shall submit copies of the reviews to the County on or before September 30 of each year that the Association operates the County Fair . If the Association fails to submit copies of the reviews in a timely manner , the Association shall pay to the County an administrative charge of Ten and No/ 100 Dollars ( $ 10 . 00 ) for each calendar day after September 30 that the copies of the reviews are not submitted . All books and records of the Association and of any person or entity that operates or administers the County Fair shall be public records and shall be provided to the County upon the County ' s request and to any other person or entity upon such person ' s or entity ' s request . In addition to the above - stated accounting C:Oocuments and Settings lapolackwictilLocal SettingslTemporary Internet Fi1es1Content. Oudook15ERVHF3FFair Association Agreementdoc Page 2 of 5