2011-193 - Laserfiche WebLink

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Supporting documentation must establish that the deliverables were received and accepted in writing by the PARTICIPANT and that the required minimum level of service to be performed based on the criteria for evaluating successful completion as specified in Paragraph 7 , has been met. Supporting documentation shall include copies of any invoices for software purchases , hardware, etc . , contracts , or vouchers evidencing in proper detail the nature and propriety of the Project charges . 10 . The PARTICIPANT must submit the final invoice to the DEPARTMENT within 120 days after the final acceptance of the Project . Invoices submitted after the 120 days time period may not be paid as determined at the sole discretion of the DEPARTMENT . The final balance due under this Agreement will be reimbursed upon the completion of all Project services , receipt of final cost documentation, and proper submission of a detailed invoice after the Project has been inspected, approved, and accepted to the satisfaction of the DEPARTMENT in writing . 11 . The PARTICIPANT will comply with the Federal and State Audit provisions and the Single Audit Compliance Requirements set forth in Exhibit C which is attached hereto and made part of this Agreement . 12 . The PARTICIPANT acknowledges and agrees that the DEPARTMENT's obligation to pay the sum set forth herein is contingent upon an annual appropriation by the Florida Legislature . 13 . In the event the Project costs or Project modifications increase or exceed the amount authorized in paragraph 6 , the DEPARTMENT and the PARTICIPANT shall meet and attempt to mutually agree to the amount and distribution of the additional funding needed to complete the Project . Any funding increase or modifications to the Project shall be added by means of an amendment to the Agreement to be signed by both parties before work is undertaken . However, in the event the PARTICIPANT and the DEPARTMENT fail to negotiate an amendment for any reason whatsoever, then the increase in the Project costs will be the sole responsibility of the PARTICIPANT . 14 . Project costs eligible for DEPARTMENT participation will be allowed only from the date of this Agreement . It is understood that DEPARTMENT participation in eligible Project costs is subject to : a) Legislative approval of the DEPARTMENT ' s appropriation request in the Work Program year that the Project is scheduled to be committed . b ) Approval of all plans, specifications , contracts , and all other terms of this Agreement . Page 3