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I . If a payment is not available within 40 days , a separate interest penalty at a rate as established pursuant to Section 55 . 03 ( 1 ) , F . S . , will be due and payable, in addition to the invoice amount, to the COUNTY . Interest penalties of less than one ( 1 ) dollar will not be enforced unless the COUNTY requests payment . Invoices that have to be returned to the COUNTY because of COUNTY preparation errors will result in a delay in the payment . The invoice payment requirements do not start until a properly completed invoice is provided to the DEPARTMENT . J . A Vendor Ombudsman has been established within the Department of Financial Services . The duties of this individual include acting as an advocate for contractors/vendors who may be experiencing problems in obtaining timely payments (s) from a state agency . The Vendor Ombudsman may be contacted at ( 850) 413 . 5516 or by calling the Chief Financial Officer' s Hotline, 1 - 877 - 693 - 5236 . K . Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the DEPARTMENT at all times during the period of this Agreement and for five years after final payment is made . Copies of these documents and records shall be furnished to the DEPARTMENT upon request . Records of costs incurred includes the COUNTY' s general accounting records and the project records , together with supporting documents and records of the COUNTY and all subcontractors performing work on the project, and all other records of the COUNTY and subcontractors considered necessary by the DEPARTMENT for a proper audit of costs . L . The DEPARTMENT, during any fiscal year , shall not expend money , incur any liability , or enter into any contract which, by its terms , involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year . Any contract, verbal or written , made in violation of this subsection is null and void, and no money may be paid on such contract . The DEPARTMENT shall require a statement from the Comptroller of the DEPARTMENT that fiends are available prior to entering into any such contract or other binding commitment of funds . Nothing herein contained shall prevent the making of contracts for periods exceeding one year , but any contract so made shall be executory only for the value of the services to be rendered or agreed to be paid for in succeeding fiscal years . M . It is unlawful for the board of county commissioners to expend or contract for the expenditure in any fiscal year more than the amount budgeted in each fund ' s budget, except as provided herein, and in no case shall the total appropriations of any budget be exceeded, except as provided in Section 129 . 06 , Florida Statutes and any indebtedness contracted for any purpose against either of the funds enumerated in this chapter or for any purpose , the expenditure for which is chargeable to either of said funds , shall be null and void, and no suit or suits shall be prosecuted in any court in this state for the collection of same , and the members of the board of county commissioners voting for and contracting for such amounts and the bonds of such members of said boards also shall be liable for the excess indebtedness so contracted pursuant to Section 129 . 07 , Florida Statutes . N . A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity , may not be awarded or perform work as a contractor, supplier, Page 4 of 14