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2013-152
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2013-152
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Last modified
12/7/2015 1:14:13 PM
Creation date
10/1/2015 5:32:56 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
08/20/2013
Control Number
2013-152
Agenda Item Number
8.HH.
Entity Name
Florida Department of Transportation
Subject
Small County Outreach Program
Area
Indian River Blvd. SR-5/US1 to SR656/17th Street
Supplemental fields
SmeadsoftID
12239
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4. COMPENSATION AND PAYMENT <br /> A . The total estimated Project cost is ONE MILLION EIGHTY FIVE THOUSAND THREE <br /> HUNDRED DOLLARS AND NO CENTS ($ 1 , 085 , 300 . 00 ) . The DEPARTMENT will fund 75 % of the <br /> estimated cost of the Project which is EIGHT HUNDRED THIRTEEN THOUSAND NINE HUNDRED <br /> SEVENTY FIVE DOLLARS AND NO CENTS ($ 813 , 975 . 00 ) , for the Construction and CEI services of <br /> the Project . The COUNTY shall be responsible for all costs in excess of the DEPARTMENT ' s <br /> participation . The COUNTY' S matching participation is in the form of Local (COUNTY) funds equal to <br /> 25 % of the Project costs plus the remaining portion of the accepted bid amount that exceeds the <br /> DEPARTMENT' s participation . However, in the event the total Project cost is less than the estimated <br /> Project cost stated above , the DEPARTMENT shall only pay 75% of the lesser amount and all <br /> remaining costs of the Project will be paid by the COUNTY . <br /> B . The COUNTY acknowledges and agrees that funding for this Project may be reduced upon <br /> determination of the award amount and execution of an Amendment . <br /> In the event the final Project cost is less than ONE MILLION EIGHTY FIVE THOUSAND THREE <br /> HUNDRED DOLLARS AND NO CENTS ($ 1 , 085 , 300 . 00 ) then the balance may be paid to the <br /> COUNTY at the sole discretion of the DEPARTMENT for CEI Services . <br /> Co The COUNTY will only be reimbursed for direct costs as shown in Exhibit B (this excludes <br /> general and administrative overhead ) . All costs charged to the Project shall be supported by properly <br /> executed payrolls , time records , invoices , contracts or vouchers evidencing in detail sufficient to the <br /> DEPARTMENT the nature and propriety of the charges . <br /> D . The COUNTY shall provide quantifiable , measurable , and verifiable units of deliverables . <br /> Each deliverable must specify the minimum level of service to be performed and the criteria for <br /> evaluating successful completion . The deliverables for this Project are shown in Exhibit B , Pay Items . <br /> E . The COUNTY will need written approval from the DEPARTMENT , if deviating from the Items <br /> and/or CEI Classifications shown in Exhibit B . <br /> F . The COUNTY shall submit one invoice (4 copies) in detail sufficient for pre-audit and post- <br /> audit thereof, based on the quantifiable , measurable , and verifiable units of deliverables as <br /> established in Exhibit B , plus supporting documentation required by the DEPARTMENT , to the <br /> Project Manager for approval and processing on a quarterly basis . <br /> G . Upon submission of a quarterly invoice , the Department' s Project Manager will notify the <br /> DEPARTMENT' s local Operations Engineer to inspect and verify that services by the County has met <br /> or does not meet the Department's standards/minimum level of service . <br /> H . Deliverables must be received and accepted in writing bythe Department's Project Manager or <br /> designee prior to any reimbursement. <br /> Supporting documentation must establish that the deliverables were received and accepted in <br /> writing by the COUNTY and that the required minimum level of service to be performed based on the <br /> criteria for evaluating successful completion as specified in Paragraph F has been performed . <br /> Page 3 <br />
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