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❑ 5 . Has any expenditures occurred on supplies ( e . g . , copying paper , gloves , <br /> tape , etc) in support of the exercise ? If so , receipts and proof of payment <br /> must be submitted . ( E . g . canceled check , Electronic Funds Transfer ( EFT) <br /> confirmation , or P - Card back up documentation to include receipt with <br /> vendor , copy of credit card statement showing expense charged , and <br /> payment to credit card company for that statement) . <br /> ❑ 6 . Has any expenditures occurred on rental of space/locations for exercises <br /> planning and conduct , exercise signs , badges , etc . ? If so , receipts and <br /> proof of payment must be submitted . ( E . g , canceled check , Electronic <br /> Funds Transfer ( EFT ) confirmation , or P - Card back up documentation to <br /> include receipt with vendor , copy of credit card statement showing <br /> expense charged , and payment to credit card company for that <br /> statement) . <br /> Travel/Conferences <br /> ❑ 1 . Have all receipts been turned in such as : airplane receipts , proof of <br /> mileage , toll receipts , hotel receipts , car rental receipts , registration fee <br /> receipts and parking receipts ? Are these receipts itemized ? Do the dates <br /> of the receipts match the date ( s ) of travel/conference ? Does the hotel <br /> receipt have a zero balance ? If applicable , have a travel authorization and <br /> travel reimbursement form been included to account for per diem , mileage <br /> and other travel expenses which have been reimbursed to the traveler by <br /> sub grantee ? <br /> ❑ 2 . If travel is a conference has the conference agenda been included ? <br /> ❑ 3 . Has proof of payment to traveler been included ? ( E . g . canceled check , <br /> Electronic Funds Transfer ( EFT ) confirmation , or copy of payroll check if <br /> reimbursed through payroll ) . <br /> Organization <br /> ❑ 1 . If billing for overtime and backfill , has a spreadsheet been provided that <br /> lists attendee names , department , # of hours spent at EOC , hourly rate <br /> and total paid to each attendee ? Have print outs from entity ' s financial <br /> system been provided to prove attendees were paid ? For backfill , has a <br /> clear delineation /cross reference been provided showing who was <br /> backfilling who ? <br /> Matching Funds <br /> ❑ 1 . Contributions are from Non Federal funding sources . <br /> ❑ 2 . Contributions are from cash or in - kind contributions which may include <br /> training investments . <br /> 49 <br />