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❑ 2 . Does the back- up documentation provided match the time period for which <br /> reimbursement is being requested ? <br /> Training <br /> ❑ 1 . Is the course DHS approved ? Is there a course or catalog number? If not , <br /> has FDEM approved the non - DHS training ? Is supporting documentation <br /> included your reimbursement request? <br /> ❑ 2 . Have sign - in sheets , rosters and agenda been provided ? <br /> ❑ 3 . If billing for overtime and /or backfill , has a spreadsheet been provided that <br /> lists attendee names , department , # of hours spent at training , hourly rate <br /> and total amount paid to each attendee ? Have print outs from entity ' s <br /> financial system been provided as proof attendees were paid ? For backfill , <br /> has a clear delineation/cross reference been provided showing who was <br /> backfilling who ? <br /> ❑ 4 . Have the names on the sign - in sheets been cross- referenced with the <br /> names of the individuals for whom training reimbursement costs are being <br /> sought ? <br /> ❑ 5 . Has any expenditures occurred in support of the training ( e . g . , printing <br /> costs , costs related to administering the training , planning , scheduling , <br /> facilities , materials and supplies , reproduction of materials , and <br /> equipment) ? If so , receipts and proof of payment must be submitted . ( E . g , <br /> canceled check , Electronic Funds Transfer ( EFT) confirmation , or P - Card <br /> back up documentation which will include receipt with vendor , copy of <br /> credit card statement showing expense charged , and payment to credit <br /> card company for that statement) . <br /> Exercise <br /> ❑ 1 . Has documentation been provided on the purpose/objectives of the <br /> exercise ? Such as , SITMAN / EXPLAN . <br /> ❑ 2 . If exercise has been conducted - has after- action report been included ? <br /> Have sign - in sheets , agenda , rosters been provided ? <br /> ❑ 3 . If billing for overtime and backfill , has a spreadsheet been provided that <br /> lists attendee names , department , # of hours spent at exercise , hourly rate <br /> and total paid to each attendee ? Have print outs from entity ' s financial <br /> system been provided to prove attendees were paid ? For backfill , has a <br /> clear delineation /cross reference been provided showing who was <br /> backfilling who ? <br /> ❑ 4 . Have the names on the sign - in sheets been cross - referenced with the <br /> names of the individuals for whom exercise reimbursement costs are <br /> being sought? <br /> 48 <br />