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Attachment D Reimbursement Check List Please Note : FDEM reserves the right to update this check list throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations . Equipment ❑ 1 . Have all invoices been included ? ❑ 2 . Has an AEL # been identified for each purchase ? 3 . If service/warranty expenses are listed , are they only for the performance period of the grant? ❑ 4 . Has proof of payment been included ? ( E . g . canceled check , Electronic Funds Transfer ( EFT ) confirmation , or P -Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged , and payment to credit card company for that statement) 5 . If EHP form needed — has copy of it and approval from State/ DHS been included ? Planning Consultants/Contractors Note : this applies to contractors also billed under Organization) 1 . Does the amount billed by consultant add up correctly ? 2 . Has all appropriate documentation to denote hours worked been properly signed ? 3 . Have copies of all planning materials and work product ( e . g . meeting documents , copies of plans ) been included ? ( If a meeting was held by recipient or contractor/consultant of recipient, an agenda and signup sheet with meeting date must be included ) . 4 . Has the invoice from consultant/contrator been included ? 5 . Has proof of payment been included ? ( E . g . canceled check , Electronic Funds Transfer ( EFT) confirmation , or P-Card back up documentation which will include receipt with vendor , copy of credit card statement showing expense charged , and payment to credit card company for that statement) . 6 . Has Attachment E ( found within Agreement with FDEM ) been completed for this consultant and included in the reimbursement package ? Salary Positions ( Note : this applies to positions billed under M &A and Organization as well ) 1 . Have the following been provided : signed time sheet by employee and supervisor and proof that employee was paid for time worked ( statement of earnings , copy of payroll check or payroll register) ? Has a time period summary sheet been included for total claimed amount? F] 2 . Does the back- up documentation provided match the time period for which reimbursement is being requested ? Training ❑ 1 . Is the course DHS approved ? Is there a course or catalog number? If not , has FDEM approved the non - DHS training ? Is supporting documentation included your reimbursement request? ❑ 2 . Have sign - in sheets , rosters and agenda been provided ? ❑ 3 . If billing for overtime and /or backfill , has a spreadsheet been provided that lists attendee names , department , # of hours spent at training , hourly rate and total amount paid to each attendee ? Have print outs from entity ' s financial system been provided as proof 38