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attendees were paid ? For backfill , has a clear delineation /cross reference been provided
<br /> showing who was backfilling who ?
<br /> ❑ 4 . Have the names on the sign - in sheets been cross- referenced with the names of the
<br /> individuals for whom training reimbursement costs are being . sought?
<br /> ❑ 5 . Has any expenditures occurred in support of the training ( e . g . , printing costs , costs
<br /> related to administering the training , planning , scheduling , facilities , materials and
<br /> supplies , reproduction of materials , and equipment) ? If so , receipts and proof of payment
<br /> must be submitted . ( E . g . canceled check , Electronic Funds Transfer ( EFT ) confirmation ,
<br /> or P-Card back up documentation which will include receipt with vendor , copy of credit
<br /> card statement showing expense charged , and payment to credit card company for that
<br /> statement) .
<br /> Exercise
<br /> 1 . Has documentation been provided on the purpose/objectives of the exercise ? Such as ,
<br /> SITMAN / EXPLAN .
<br /> 2 . If exercise has been conducted - has after-action report been included ? Have sign - in
<br /> sheets , agenda , rosters been provided ?
<br /> ❑ 3 . If billing for overtime and backfill , has a spreadsheet been provided that lists attendee
<br /> names , department, # of hours spent at exercise , hourly rate and total paid to each
<br /> attendee ? Have print outs from entity ' s financial system been provided to prove
<br /> attendees were paid ? For backfill , has a clear delineation/cross reference been provided
<br /> showing who was backfilling who ?
<br /> ❑ 4 . Have the names on the sign -in sheets been cross- referenced with the names of the
<br /> individuals for whom exercise reimbursement costs are being sought?
<br /> 5 . Has any expenditures occurred on supplies ( e . g . , copying paper, gloves , tape , etc ) in
<br /> support of the exercise ? If so , receipts and proof of payment must be submitted . ( E . g .
<br /> canceled check , Electronic Funds Transfer ( EFT) confirmation , or P-Card back up
<br /> documentation to include receipt with vendor, copy of credit card statement showing
<br /> expense charged , and payment to credit card company for that statement) .
<br /> 6 . Has any expenditures occurred on rental of space/ locations for exercises planning and
<br /> conduct , exercise signs , badges , etc . ? If so , receipts and proof of payment must be
<br /> submitted . ( E . g . canceled check , Electronic Funds Transfer ( EFT) confirmation , or P -
<br /> Card back up documentation to include receipt with vendor, copy of credit card statement
<br /> showing expense charged , and payment to credit card company for that statement) .
<br /> Travel/Conferences
<br /> 1 . Have all receipts been turned in such as : airplane receipts , proof of mileage , toll receipts ,
<br /> hotel receipts , car rental receipts , registration fee receipts and parking receipts ? Are
<br /> these receipts itemized ? Do the dates of the receipts match the date ( s ) of
<br /> travel/conference ? Does the hotel receipt have a zero balance ? If applicable , have a
<br /> travel authorization and travel reimbursement form been included to account for per
<br /> diem , mileage and other travel expenses which have been reimbursed to the traveler by
<br /> sub grantee ?
<br /> 2 . If travel is a conference has the conference agenda been included ?
<br /> ❑ 3 . Has proof of payment to traveler been included ? ( E . g . canceled check , Electronic Funds
<br /> Transfer ( EFT) confirmation , or copy of payroll check if reimbursed through payroll ) .
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