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4 . Have the names on the sign-in sheets been cross-referenced with the names of the individuals for <br /> whom exercise reimbursement costs are being sought? <br /> 5 . Has any expenditures occurred on supplies (e . g. , copying paper, gloves, tape, etc) in support of <br /> the exercise? If so, receipts and proof of payment must be submitted. (E. g. canceled check, <br /> Electronic Funds Transfer (EFT) confirmation, or P- ;Card back up documentation to include <br /> receipt with vendor, copy of credit card statement showing expense charged, and payment to <br /> credit card Company for that statement) . <br /> 6 . Has any expenditures occurred on rental of space/locations for exercises planning and conduct, <br /> exercise signs, badges, etc . ? If so, receipts and proof of payment must be submitted. (E . g. <br /> canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation <br /> to include receipt with vendor, copy of credit card statement showing expense charged, and <br /> payment to credit card Company for that statement) . <br /> TravellConferenees <br /> 1 . Have all receipts been turned in such as : airplane receipts, proof of mileage, toll receipts , hotel <br /> receipts, car rental receipts, registration fee receipts and parking receipts? Are these receipts <br /> itemized? Do the dates of the receipts match the date(s) of travel/conference? Does the hotel <br /> receipt have a zero balance? If applicable, have a travel authorization and travel reimbursement <br /> form been included to account for per diem, mileage and other travel expenses which have been <br /> reimbursed to the traveler by sub grantee? <br /> 2 . If travel is a conference has the conference agenda been included? <br /> 3 . Has proof of payment to traveler been included? (E. g. canceled check, Electronic Funds Transfer <br /> (EFT) confirmation, or copy of payroll check if reimbursed through payroll) . <br /> Organization <br /> 0 1 . If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, <br /> department, # of hours spent at EOC, hourly rate and total paid to each attendee? Have print outs <br /> from entity ' s financial system been provided to prove attendees were paid? For backfill, has a <br /> clear delineation/cross reference been provided showing who was backfilling who? <br /> Matchine' Funds <br /> ❑ 1 . Contributions are from Non Federal funding sources . <br /> 2 . Contributions are from cash or in-kind contributions which may include training investments . <br /> 3 . Contributions are not from salary, overtime. or other operational costs unrelated to training. <br /> For All Reimbursements - The Final Check <br /> 1 . Have Forms 3 , 4a, 4b and 4c been completed and included with each request for reimbursement? <br /> F 2 . Have the costs incurred been charged to the appropriate POETE category ? <br /> H 3 . Does the total on Form 3 match the totals on Forms 4a, 4b and 40 <br /> 4 . Has Form 3 been signed by the Grant Manager? <br /> 5 . Has the reimbursement package been entered into sub grantee ' s records/spreadsheet? <br /> ❑ 6 . Have the quantity and unit cost been notated on Form 4b? <br /> 56 <br />