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2013-023
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2013-023
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Last modified
10/27/2015 11:58:35 AM
Creation date
10/1/2015 5:12:10 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
02/05/2013
Control Number
2013-023
Agenda Item Number
8.M.2
Entity Name
Florida Division of Emergency Management
Subject
Emergency Response Team Subgrant
Homeland Security Grant
Supplemental fields
SmeadsoftID
11800
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❑ 3 . Have copies of all planning materials and work product (e . g. meeting documents, copies of plans) <br /> been included? (If a meeting was held . by recipient or contractor/consultant of recipient, an <br /> agenda and signup sheet with meeting date must be included) . <br /> ❑ 4 . Has the invoice from consultant/contrator been included? <br /> ❑ 5 . Has proof of payment been included? (E. g. canceled check, Electronic Funds Transfer ( EFT) <br /> confirmation, or P-Card back up documentation which will include receipt with vendor, copy of <br /> credit card statement showing expense charged, and payment to credit card Company for that <br /> statement). <br /> ❑ 6 . Has Attachment E (found within Agreement with FDEM) been completed for this consultant and <br /> included in the reimbursement package? <br /> Salary Positions (Note: this applies to positions billed under M&A and Orzankation as well) <br /> ❑ 1 . Have the following been provided : signed time sheet by employee and supervisor and proof that <br /> employee was paid for time worked (statement of earnings, copy of payroll check or payroll <br /> register)? Has a time period summary sheet been included for total claimed amount? <br /> ❑ 2 . Does the back-up documentation provided match the time period for which reimbursement is <br /> being requested? <br /> Training <br /> ❑ 1 . Is the course DHS approved? Is there a course or catalog number? If not, has FDEM approved <br /> the non-DHS training? Is supporting documentation included your reimbursement request? <br /> ❑ 2 . Have sign-in sheets, rosters and agenda been provided? <br /> ❑ 3 . If billing for overtime and/or backfill, has a spreadsheet been provided that lists attendee names, <br /> department, # of hours spent at training, hourly rate and total amount paid to each attendee? <br /> Have print outs from entity ' s financial system been provided as proof attendees were paid? For <br /> backfill, has a clear delineation/cross reference been provided showing who was backfilling who? <br /> ❑ 4 . Have the names on the sign-in sheets been cross-referenced with the names of the individuals for <br /> whom training reimbursement costs are being sought? <br /> ❑ 5 . Has any expenditures occurred in support of the training (e. g. , printing costs, costs related <br /> to <br /> administering the training, planning, scheduling, facilities, materials and supplies, reproduction of <br /> materials, and equipment)? If so, receipts and proof of payment must be submitted. (E. g. <br /> canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation <br /> which will include receipt with vendor, copy of credit card statement showing expense charged, <br /> and payment to credit card Company for that statement) . <br /> Exercise <br /> ❑ 1 . Has documentation been provided on the purpose/objectives of the exercise? Such as , <br /> SITMAN/EXPLAN . <br /> 2 . If exercise has been conducted - has after-action report been included? Have sign-in sheets, <br /> agenda, rosters been provided? <br /> ❑ 3 . If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, <br /> department, # of hours spent at exercise, hourly rate and total paid to each attendee? Have print <br /> outs from entity ' s financial system been provided to prove attendees were paid? For backfill, has <br /> a clear delineation/cross reference been provided showing who was backfilling who? <br /> 55 <br />
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