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Attachment G <br /> Reimbursement Checklist <br /> Please Note : FDEM reserves the right to update this check list throughout the life of the grant to ensure <br /> compliance with applicable federal and state rules and regulations. <br /> Equipment <br /> ❑ 1 . Have all invoices been included? <br /> ❑ 2 . Has an AEL # been identified for each purchase? <br /> ❑ 3 . If service/warranty expenses are listed, are they only for the performance period <br /> of the grant? <br /> ❑ 4 . Has proof of payment been included? (E . g. canceled check, Electronic Funds <br /> Transfer (EFT) confirmation, or P-Card back up documentation which will <br /> include receipt with vendor, copy of credit card statement showing expense <br /> charged, and payment to credit card company for that statement) <br /> ❑ 5 . If EHP form needed — has copy of it and approval from State/DHS been included? <br /> Planning <br /> Consultants/Contractors Note: this applies to contractors also billed under Or ani ation <br /> 1 . Does the amount billed by consultant add up correctly? <br /> ❑ 2 . Has all appropriate documentation to denote hours worked been properly signed? <br /> ❑ 3 . Have copies of all planning materials and work product (e . g. meeting documents, <br /> copies of plans) been included? (If a meeting was held by recipient or <br /> contractor/consultant of recipient, an agenda and signup sheet with meeting date <br /> must be included) . <br /> ❑ 4 . Has the invoice from consultant/contrator been included? <br /> ❑ 5 . Has proof of payment been included? (E . g. canceled check, Electronic Funds <br /> Transfer (EFT) confirmation, or P-Card back up documentation which will <br /> include receipt with vendor, copy of credit card statement showing expense <br /> charged, and payment to credit card Company for that statement) . <br /> ❑ 6 . Has Attachment E (found within Agreement with FDEM) been completed for this <br /> consultant and included in the reimbursement package? <br /> Salary Positions (Note: this applies to positions billed under M&A and Organization as well) <br /> ❑ 1 . Have the following been provided: signed time sheet by employee and supervisor <br /> and proof that employee was paid for time worked (statement of earnings, copy of <br /> payroll check or payroll register) ? Has a time period summary sheet been <br /> included for total claimed amount? <br /> ❑ 2 . Does the back-up documentation provided match the time period for which <br /> reimbursement is being requested? <br /> Training <br /> Page 46 of 48 <br /> F <br />