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❑ 1 . Is the course DHS approved? Is there a course or catalog number? If not, has FDEM approved the non-DHS training? Is supporting documentation included your reimbursement request? ❑ 2 . Have sign-in sheets , rosters and agenda been provided? ❑ 3 . If billing for overtime and/or backfill , has a spreadsheet been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee? Have print outs from entity' s financial system been provided as proof attendees were paid? For backfill , has a clear delineation/cross reference been provided showing who was backfilling who? ❑ 4 . Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? ❑ 5 . Has any expenditures occurred in support of the training (e . g. , printing costs , costs related to administering the training, planning, scheduling, facilities , materials and supplies, reproduction of materials, and equipment)? If so , receipts and proof of payment must be submitted. (E . g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card Company for that statement) . Exercise ❑ 1 . Has documentation been provided on the purpose/objectives of the exercise? Such as, SITMAN/EXPLAN. ❑ 2 . If exercise has been conducted - has after-action report been included? Have sign- in sheets, agenda, rosters been provided? ❑ 3 . If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names , department, # of hours spent at exercise, hourly rate and total paid to each attendee? Have print outs from entity' s financial system been provided to prove attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? ❑ 4 . Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom exercise reimbursement costs are being sought? ❑ 5 . Has any expenditures occurred on supplies (e . g. , copying paper, gloves , tape, etc) in support of the exercise? If so, receipts and proof of payment must be submitted. (E. g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation to include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card Company for that statement) . ❑ 6 . Has any expenditures occurred on rental of space/locations for exercises planning and conduct, exercise signs , badges, etc . ? If so , receipts and proof of payment Page 47 of 48