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the contractor becomes involved in , or is threatened with , litigation with a subcontractor or vendor as a result of such direction , the contractor may requires the Untied States to enter into such litigation to protect the interests of the United States . ( h ) The contractor shall keep such records as are necessary to determine compliance with the equal employment opportunity obligations . All such records must be maintained for a period of three ( 3) years following completion of the contract work and be available at reasonable times and places for inspection by representatives of Indian River County , FDOT and FHWA. (2 ) Equal Employment Opportunity : Equal employment opportunity ( EEO ) requirements not to discriminate and to take affirmative action to assure equal opportunity as set forth under laws , executive orders , rules , regulations (28 CFR 35 , 29 CFR 1630 and 41 CFR 60) and orders of the Secretary of Labor as modified by the provisions prescribed herein , and imposed pursuant to 23 U . S . C . 140 shall constitute the EEO and specific affirmative action standards for the contractor' s project activities under this contract. The Equal Opportunity Construction Contract Specifications set forth under 41 CFR 60-4 . 3 and the provisions of the American Disabilities Act of 1990 (42 U . S . C . 12101 et seg. ) set forth under 28 CFR 35 and 29 CFR 1630 are incorporated by reference in this contract. In the execution of this contract, the contractor agrees to comply with the following minimum specific requirement activities of EEO : a . The contractor will work with Indian River County , FDOT and the Federal Government in carrying out EEO obligations and in their review of his/her activities under the contract. b . The contractor will accept as his operating policy the following statement: " It is the policy of this Company to assure that applicants are employed , and that employees are treated during employment, without regard to their race , religion , sex, color, national origin , age or disability . Such action shall include : employment, upgrading , demotion , or transfer; recruitment or recruitment advertising ; layoff or termination ; rates of pay or other forms of compensation ; and selection for training , including apprenticeship , preapprenticeship , and/or on -the-job training . " ( 3 ) EEO Officer: The contractor will designate and make known to Indian River County and FDOT an EEO Officer who will have the responsibility for and must be capable of effectively administering and promoting an active contractor program of EEO and who must be assigned adequate authority and responsibility to do so . (4) Dissemination of Policy : All members of the contractor' s staff who are authorized to hire , supervise , promote , and discharge employees , or who recommend such action , or who are substantially involved in such action , will be made fully cognizant of, and will implement , the contractor's EEO policy and contractual responsibilities to provide EEO in each grade and classification of employment. To ensure that the above agreement will be met, the following actions will be taken as a minimum : a . Periodic meetings of supervisory and personnel office employees will be conducted before the start of work and then not less often than once every six months , at which time the contractor' s EEO policy and its implementation will be reviewed and explained . The meetings will be conducted by the EEO Officer . b . All new supervisory or personnel office employees will be given a thorough indoctrination by the EEO Officer, covering all major aspects of the contractor' s EEO obligations within thirty days following their reporting for duty with the contractor. 3 1 211/20 0 9 3:45:46 PM