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1 . Rehab cost estimates will be completed in a line - item , work write - <br /> up format with one work item per line unless an alternative form of estimate is <br /> approved in writing by Grantee ; <br /> 2 . Cost estimates for construction of new structures and substantial <br /> rehabilitation will be based on take - offs from the working drawings of the <br /> quantities of materials and labor required or compilations of costs for similar and <br /> recently- built or renovated structures ; <br /> 3 . Site improvement cost estimates will be completed for each <br /> improvement and based on take - offs of quantities of materials and labor <br /> required ; <br /> 4 . Work to be completed by Developer acting as general contractor . <br /> The cost estimate for each NSP3 project must be reviewed by Grantee to <br /> determine cost- reasonableness and approved by Grantee . Per HUD <br /> requirements, cost of donated materials and services shall not be included for <br /> re - imbursement purposes ( NSP Policy Alert "Guidance for Habitat for Humanity <br /> Affiliates — January 12, 2011" . When approved , the cost estimate becomes a <br /> schedule of values which is used by Grantee ' s construction inspector to <br /> determine the value of work completed for the purpose of approving draw <br /> requests . <br /> 5 . If a contractor has been simply designated and not selected <br /> through a competitive bidding process, the price proposal of such contractor <br /> must be reviewed by Grantee to determine cost- reasonableness and approved <br /> by Grantee . When approved ( and possibly amended by Grantee ), the price <br /> proposal becomes a schedule of values which is used by Grantee ' s construction <br /> inspector to determine the value of work completed for the purpose of <br /> approving draw requests . <br /> D . Bid Packages <br /> If Developer competitively bids a project, Developer will prepare a bid package <br /> with the following components for all work being performed by third - party <br /> firms : <br /> 1 . A request for proposals narrative that includes a general <br /> description of the processes for bidding, awards, construction monitoring, lien <br /> waivers, and construction draws . The narrative will state that retainage equal to <br /> 10% of the contract amount will be held back until the punch list is completed . <br /> The narrative will include the method of submitting proposals, a due date , and <br /> criteria for selection ; <br /> 10 <br />