2012-166 - Laserfiche WebLink

Home Browse Search

serves Indian River County and no other dealer or distributor may sell within this geographical area. 3 . 3 COOPERATIVE PURCHASING THROUGH OTHER GOVERNMENTAL CONTRACTS ("PIGGYBACKING") A . Authority to Enter into Piggyback Contracts . As an alternative to any competitive selection process required by this manual , commodities and services may also be procured through : ( 1 ) the use of cooperative purchasing methods utilizing purchase agreements entered into by other governmental or public entities (local, state , federal , public educational , etc) following a valid competitive selection process , or (2 ) directly from vendors holding a current U . S . General Services Administration contract . The County shall have the authority to enter into a piggyback contract if both the vendor and the public procurement unit agree and the procurement transaction was entered into following a valid competitive selection process . Piggyback purchases shall be allowed without limit for any commodity or service that is included in the current year budget . For items not included in the current year budget, such piggyback purchases shall be approved by the Purchasing Manager (up to $25 , 000) , the County Administrator (up to $ 50 , 000) , or the Board (up to and in excess of $ 50 , 000 ) ; . B . Authority to Sponsor, etc Cooperative Purchasing Agreements . The Purchasing Division may sponsor, conduct, administer or participate in cooperative purchasing agreements for the procurement of any commodities or services with one or more other public procurement units . Such cooperative purchasing may include but is not limited to joint or multiple party contracts which are made available to other public procurement units . C . Contract Controversies . Any controversies concerning the award or processing of a contract which has been entered into on a cooperative basis shall be resolved under the terms of the original public contract, except as modified by the piggyback contract . 3 . 4 EMERGENCY PROCUREMENTS When an emergency exists , the Originating Department shall contact the Purchasing Division and provide adequate justification for making an emergency procurement . Any emergency procurement exceeding the $ 25 , 000 award authority of the Purchasing Manager shall require the approval of the County Administrator or the Board, along with a written account of the emergency circumstances from the Director of the Originating Department. If an emergency is confirmed, the Purchasing Division shall enter a requisition in MUNIS and assign an emergency purchase order number . The Originating Department may be required to enter a written explanation of the emergency in the MUNIS requisition for the permanent purchasing files . The Originating Department shall make the purchase of the necessary commodities or services and may be required to update the emergency requisition to reflect the actual description and cost of the commodities or services . The Purchasing Division shall issue a "confirming" purchase order to cover the purchase after receipt of the approved requisition . 9