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BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY , FLORIDA 4 2 Purchasing Policies and Procedures LORI Approval Date : October 2 , 2012 By : 3 . PURCHASES NOT REQUIRING COMPETITIV ELECTION 3 . 1 BELOW THE MANDATORY BID THRESHOLD Purchases below the mandatory bid threshold may be made without competitive selection ; however, purchases below the mandatory bid threshold may be made with competitive selection, at the discretion of the Purchasing Manager, the County Administrator or the Board . 3 . 2 SOLE SOURCE AND SOLE BRAND PROCUREMENT A sole source or sole brand purchase less than $ 25 , 000 may be authorized by the Purchasing Manager after receipt of proper documentation from the Originating Department in the form of a completed sole source/sole brand memorandum and documentation verifying that a good faith review of available sources or brands has been completed . A record of the sole source or sole brand request shall be maintained by attachment of the completed documentation in the MUNIS requisition file . A sole source or sole brand purchase up to $ 50 , 000 may be approved by the County Administrator . Any request in excess of $ 50 , 000 , shall be forwarded to the Purchasing Division for submission to the Board for approval . A sole source procurement involving contracts or purchase of materials for the construction, modification, alteration, or repair of any publicly owned facility shall be governed by Florida Statute 255 . 04 , which generally provides that the County may not specify the use of materials or systems by a sole source , unless the Board, after consideration of all available alternatives materials and systems, determines that the specification of the sole source is justifiable based upon its cost or interchangeability , and the sole source specification has been recommended by the architect or engineer of record . For a commodity or service to be deemed a sole source or sole brand procurement, the department must attach the appropriate documentation to the requisition, which shall include both correspondence from the manufacturer or vendor asserting its status as sole source or sole brand and a completed sole source/sole brand memorandum , documenting at least one of the following : A . This is the only known vendor or manufacturer reasonably capable of providing a specific commodity or service to the County . Be This is the only known brand reasonably capable of fulfilling the specific needs of the County Co The required commodities or services are sold only through an authorized dealer that 8