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RECORDS INVENTORY WORKSHEET <br /> Department/Section Contact Phone No . <br /> Indian River County Attorney ' s Dylan Reingold, County Attorney 772 -226- 1427 <br /> Office <br /> Location of Records Schedule No. Item No. <br /> GS1 - SL 89 <br /> Room A2-612 File <br /> Records Series Title <br /> Calendars <br /> Record/File Title <br /> Calendars <br /> Description (Contents, Purpose, and Use : Include form title and numbers, if any) <br /> . Calendars showing appointments and meetings - used only by attorneys and staff <br /> WGC - 2000 ; WKD- 05 / 06 ; LK- 2007 ; NM - 2000 - 2011 <br /> ® Record Copy ❑ Duplicate Copy <br /> File Type Cut-Off Date Arrangement Authorization for Series <br /> ❑ Subject ❑ Calendar Year ❑ Alphabetic by ❑ a . Statute <br /> ❑ Case/Business Activity ❑ Fiscal Year ❑ Alphanumeric by ❑ b. Regulations <br /> ❑ Working Papers ❑ Anniversary ❑ Numeric by ❑ c. Administrative <br /> ® Reference ® Continuous ® Chronological by N / A <br /> ❑ Index ❑ Other ❑ Other (Citation ) <br /> Record Form <br /> ❑ 8-1 /2" x 11 " paper (letter size) ❑ 11 " x 15" computer printouts ❑ Computer disks <br /> ❑ 8-112" x 14" paper (legal size) ❑ 11 " x 8=112" computer printouts ❑ Compact disks <br /> ® Bound books, catalogs ❑ Roll microfilm ❑ Computer tapes/cartridges <br /> ❑ 3" x 5" Cards ❑ Microfiche ❑ Videotapes <br /> ❑ 4" x 6" Cards ❑ Other ❑ Optical disks <br /> Electronic Records Filing <br /> a. What is the name of the system ? <br /> b. Who owns the system ? <br /> c . What operating system is needed to retrieve and view files? <br /> d. What application software is needed to retrieve and view files ? <br /> e. What is the file format? ( .doc, .xIs, .tif, . rtf, etc. ) <br /> f. What is current age of media on which records are stored? ( 1 year, 5 years , etc.) <br /> g. How quickly is this information usually needed? (within minutes, days , weeks, etc . ) <br /> h . How often is this information accessed? (daily, weekly, monthly, etc . ) <br /> Is What business activity do these records support? <br /> Jo Are there any records related to these records? <br /> k. Do you need more assistance with assessing these records? <br /> Current Holdings <br /> Year Paper Electronic <br /> ( Inclusive Dates) Cubic Feet Bytes/Item Type Filing Equipment Used Quantity <br /> Count <br /> 1 file drawer 1 / 2 <br />